Smart way to handle routine emails
If email communication is part of your daily work, there is an easy way to make it more effective and productive:
Start your journey to more productive and streamlined email communication now with a risk-free trial. No credit card required.
No, we do not access or read your emails. Shared Email Templates stores your templates in a cloud database but operates locally in your Outlook and does not send your email content outside your computer. Learn more.
No, we do not have access to your files stored in your OneDrive or SharePoint. Shared Email Templates interacts with these services from your Outlook to insert images or links, attach files to your emails, or upload files while you are adding attachments to email templates. When you use your templates, no single OneDrive or SharePoint file is sent outside of your computer and your cloud storage. This is how it works.
No. Being a modern Outlook add-in, Shared Email Templates is limited by the Microsoft Office extensibility architecture and therefore cannot capture your keyboard strokes when you type emails.
Your templates are securely stored in the Amazon Web Services (AWS) cloud, specifically in a Multi-AZ database encrypted by strong algorithms. This ensures the safety of your data.
The protection and security of your data is our top priority. It's an integral part of our entire software development and data processing workflows: from coding and deployment to support and maintenance. We use the most secure AWS and Azure cloud services to store and transfer your data. We encrypt it with industry-standard encryption protocols and algorithms—whether at rest or in transit. Finally, our codebase is built on the best security and privacy guidelines to ensure the safety and integrity of your data.
All the permissions requested by Shared Email Templates are necessary for its features to function properly. These permissions are used locally from your Outlook. Without them, the add-in wouldn't be able to, for example, insert templates at the cursor position, attach OneDrive or SharePoint files to your emails, add pictures, or fill in tables from Excel-based datasets.
Any data you enter into fillable fields remains in your Outlook. It is processed locally on your computer to be inserted into your email. We do not store, track, or transfer this data.
Shared Email Templates is designed to comply with strict data privacy regulations, such as GDPR, HIPAA, and CCPA. Also, you can add an additional protection layer to maximize safety and security of your data by following this guide. However, it will be prudent to consult with your IT department and check for specific policies prior to installing and using the add-in.
We prioritize your privacy and record your last visit only - just for checking active subscriptions.
No, we don't share, sell, or otherwise distribute your data to any third parties. Your data remains private. It's only used to run the service, as outlined in our Privacy Policy.
If you stop using the add-in, your templates and profile data will remain available for 12 months after your paid subscription expires. After that, all your data will be automatically removed.
Yes, we offer a security guide that explains simply and clearly how to maximize the security of your shared email templates.
Free Trial | Business | Enterprise | Mail Merge | Custom | |
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$0.00 Free |
$3.00 per user / month billed annually |
$4.00 per user / month billed annually |
$15.00 per user / month billed annually |
custom offer for 50+ users |
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Performance vs. limitations The limitations below are created not to impact the Outlook performance. |
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Templates and folders
Not to impact Outlook performance,
each team has a limit to the number
Total number of folders and templates the user can use personally and in all your teams |
2,500 | 1,500 | 7,000 | 2,500 | 7,000 |
Team size (up to) Number of users in your teams |
unlimited | unlimited | unlimited | unlimited | unlimited |
Teams per user Number of teams the user can be invited to |
4 | 3 | 6 | 4 | by request |
Company account Centralized management of users, teams and subscriptions |
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Managed teams Number of teams the company admin can create and manage |
unlimited | unlimited | unlimited | unlimited | unlimited |
Mail merge Free trial limitations
Use your Outlook mailbox for personalized newsletters, notifications, etc. Learn more → |
by request | ||||
Subscription duration |
60 days trial period | 12 months | 12 months | 12 months | 12 months |
For charities, we offer a complimentary 12-month Business subscription for up to 5 users.
For public schools, colleges, and universities, as well as for private educational institutions working on a not-for-profit basis, yearly Business subscriptions are available at a 50% discount.
We provide free yearly Business subscriptions for Ukrainian small businesses as well as nonprofit organizations and volunteers that help Ukraine. Some documents may be requested.