Auto BCC for Outlook desktop

How to use

Auto BCC for Outlook desktop adds BCC (blind carbon copy) and/or CC (carbon copy) automatically to all the outgoing emails that correspond to the rules you create.

Create a new Auto BCC rule

  1. To create a new rule, open the add-in by selecting Auto BCC on the Ablebits tab in your Outlook.
    Auto BCC on the Ablebits tab in Outlook
  2. Select the New rule button.
    The New rule button
  3. You'll see the Rule Settings dialog. Enter the name of the rule into the Rule name box.
    The Rule name box
  4. Define the rule settings.

CC and/or BCC on all outgoing email messages

  1. When creating a new rule, select Apply the rule for all outgoing email messages in all profiles.
    Apply the rule for all outgoing email messages in all profiles.
  2. Enter the necessary email address(es) into the Cc and/or Bcc box.
    The Cc and Bcc boxes

    Tip. You can enter your reserve email address into the Bcc box to always BCC yourself.

    Note. To find a contact in your Outlook Address Book, click the Select recipients button.
    The Select recipients button

    The Select Names dialog will appear.
    The Select Names dialog

    By using the search box, find a contact in your address lists. Then select the CC or BCC button. If you want to CC or BCC a distribution list, enter the name of the distribution list into the corresponding field.

  3. When you're done with the rule, select the OK button.

CC and/or BCC on emails that meet certain conditions

  1. When creating a new rule, select Apply the rule only if the message meets certain conditions. It will enable the Conditions and Exceptions tabs.
    Apply the rule only if the message meets certain conditions.
  2. Enter the necessary email address(es) into the Cc and/or Bcc box.
    The Cc and Bcc boxes

    You can also click the Select recipients button to find a contact in your Outlook Address Book.
    The Select recipients button

  3. When creating a rule, you can use the following conditions:

    • If the From address contains certain words
    • If the Send-on-behalf-of email address or display name contains certain words
    • If the subject contains certain words
    • If the name of an attachment contains certain words
    • If the To field contains certain words
    • If the Cc field contains certain words

    The Conditions tab

    Select a condition and click the certain words link to specify a word or phrase that must be looked for. When you're done, select Add and OK.

    Note. When specifying a word or phrase that must be looked for, you can use an asterisk and a question mark as wildcards. If you want to look for a text string that contains an asterisk or a question mark character, put the whole text string, including the asterisk or the question mark character, between double quotation marks in the search box. For example, "some text*" or "some text?".

    Tip. You can combine conditions.

    If you want to set an exception to a rule, go to the Exceptions tab in the Rule Settings dialog.

    The Exceptions tab

    Note. If any exception applies to a rule, the specified conditions won't be taken into consideration and a copy won't be sent.

  4. When you're done with the rule, select the OK button.

Manage Auto BCC rules

How to change a rule

  1. Select a rule and click the Change rule button.
    The Change rule button
  2. Make the necessary changes, and then click OK to save them.

Tip. When you select a rule, its description is shown under the rules list area. You can click an email address or a condition right there to make changes.

How to disable a rule and enable it back

  1. Select the rule you want to disable, and then clear the checkbox next to it.
    Disabling a rule
  2. Click OK to save changes.

To enable the rule back, select its checkbox.

How to change the rule order

Rules are applied in the order you see them on the list. You can change the order by using the Move Up and Move Down buttons.
The Move Up and Move Down buttons

How to delete a rule

  1. Select the rule you don't need anymore, and then click Delete on the toolbar or press Delete on your keyboard.
    Deleting a rule
  2. Click OK to save the changes.

How to make sure that a copy has been sent

If you want to be notified each time CC or BCC has been sent, follow these steps:

  1. Select Options.
    The Options button
  2. Select Confirm adding Cc/Bcc recipients.
    Show a notification that confirms adding CC/BCC recipients

As a result, a notification message will show up each time the add-in adds CC or BCC recipients.
A notification message

How to control adding CC or BCC

If you want to see a dialog so that you can cancel adding CC or BCC recipients, do the following:

  1. Select Options.
    The Options button
  2. Select Check Cc/Bcc recipients added.
    Show a dialog to control adding CC/BCC recipients.

The dialog will contain the rule name, CC and/or BCC recipients' email addresses, and buttons that you can use to confirm or cancel sending copies.
A dialog

How to make sure that logging is enabled

With the logging feature turned on, you can view a log file. To make sure that logging is enabled, select Options.
The Options button

Then check whether the Enable logging checkbox is selected.
The Enable logging checkbox

To turn off the logging feature, clear the Enable logging checkbox.

Import and export your Auto BCC rules

To export or import your Auto BCC rules, select Options.
The Options button

If you want to export the rules, click the Export rules button and select the needed destination.
The Export rules button

To import the rules, select the Import rules button and browse for the necessary file.
The Import rules button

Responses

Scott Lechnir says:
March 9, 2023 at 9:35 pm

I want to automate my BCC. I have an Outlook rule, that when a certain email is received, it forwards it to another mailbox. This should be an outgoing mail, yet the Auto BCC rule doesn't activate. Any way to automate this process without me manually having to send a mail message outbound?

CHARLES FLOOD says:
March 1, 2021 at 4:06 am

I wish the BCC copy to go to a certain folder in Outlook. How is that accomplished?

2 questions.

1) i have multiple email address options, my own for work and a group address for the purposes of your product. Do the rules allow for me to specify which email address to use?

2) I would like to have a specific subject used (not the one sent to trigger the rule) which would include the date. Can this be done?

i want to exclude all emails with @company.com in the email address. Is there a wildcard I need to use for this function? When I tried @company.com it still included these.

I used the Except if "TO": address contains '@company.com'

i have installed ablebits auto bcc on my laptop to use on outlook
i have now a second laptop .. can i have it on both laptops or must i uninstall it from the one and activate on the other
also where to find the activation key ?
thank you

Hi Melanie,
sure, you can use the same license key to activate the tool on your second laptop as Ablebits license can be used on two devices. To find your activation key, please follow instructions on this page: https://www.ablebits.com/docs/outlook-find-license-key/. Also, you can check out your key here: https://www.activatenow.com/user/key-reminder/index.asp

Please do not hesitate to contact us with any other questions!
Thank you.

Babak Melamed says:
January 16, 2019 at 11:56 pm

Hello. every time i exit outlook the Ablelbits icon goes away and need to go back and ad it in it started 2 days ago.

thank you

sandra mcspadden says:
January 3, 2019 at 3:43 pm

How do I confirm when my ablebits subscription expires and how do I renew?

Sandy

Marco Vaartjes says:
December 10, 2018 at 4:12 pm

Hello, I am interested in this Outlook Plugin, to automatically BCC sent e-mail. But does this also work on my mobile phone? My employees are using the Outlook app on their Android, Windows and Apple phones or tablets.

Or is there some other solution?

Thanks in forward!

Marco Vaartjes

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