The Merge Tables Wizard add-in can match and merge data from two Excel worksheets in seconds. This smart tool is an easy-to-understand and convenient-to-use alternative to Excel Vlookup/Index+Match functions.
Open the Excel workbooks that contain the tables you are going to compare. Both tables should be opened in the same instance of Excel.
If you have hidden rows in your main and lookup tables, they won't be processed.
Pay attention to the Create a backup copy of the worksheet checkbox. We recommend keeping this option selected as Excel doesn't let you cancel changes made by add-ins.
On the Ablebits Data tab, in the Merge group, click Merge Tables > Merge Two Tables:
The main table is a table you merge with a lookup table. Your data will be updated only in the main table.
There are 5 ways to select the main table:
Before running the add-in:
After running the add-in:
Click the Next to continue.
The lookup table is a worksheet or range where you search for (look up) matching data. The add-in will pull information from this table. The lookup table remains intact after the add-in merges two tables.
On this step, you see all the open workbooks and worksheets in the Select your lookup table area. Choose the Excel worksheet with your lookup table and the add-in will highlight the used range.
Click Next to continue.
Your tables may have several columns in common. Key columns are the important ones that let you identify the same records in your sheets, for example, IDs or the combination of First and Last names. Please note that the values in these columns are only compared; you will be able to select the columns to update on the next step.
Here you can see a table with a list of all the columns you have in your main sheet. Tick the checkboxes next to the columns you need to compare. Once chosen, the add-in will automatically pick a column with a matching header in a lookup table if there is one. If there is no match, please select one in the drop-down list of Lookup table columns.
Click Next to continue.
On this step, select the columns you want to update in the main table and pick the corresponding columns from the lookup table with the new values:
You can also click the Auto Select button to select all matching columns at once. Press Unselect All to remove selection from all columns.
Click Next to proceed.
On this step, you can add other columns from the lookup table to the main table. You will see a list of Lookup table columns that were not selected as a source for comparison or update on the previous steps.
Tick off the checkboxes next to the columns you want to insert into your main worksheet:
Click Next to proceed.
The last step offers advanced options that let you fine-tune the merge. All these options are applied to the main table:
For example, you match tables by the column with IDs. The main table has IDs from 1 to 15. The lookup table contains IDs from 1 to 20. So, the IDs from 16 to 20 in your lookup table are non-matching. When you choose Add non-matching rows to the end of the main table, the rows with such values will be inserted after all rows in the appropriate columns of the main table:
This group lets you specify how to deal with empty cells in the main table.
You can highlight all updated records in your main table with color by ticking off this checkbox and picking an appropriate hue from the drop-down list. This way you will easily see the changes after joining tables.
Once you select all the options you need, click the Finish button and enjoy the results.
Responses
Please add the ability to search the lookup table with wildcards
Hello Korobas,
Thank you for the suggestion. I have forwarded it to our dev team.
I install a trial download but it wasn't work with my MS 365. I would like to buy ULTIMATE SUITE FOR EXCEL.
I need to ensure it could be work and I will purchase order. Can you feedback & what I should do.
PS
Hello Pasin,
Thank you for contacting us. Please make sure to install the most recent version of the software using the link below:
https://www.ablebits.com/files/get.php?addin=xl-suite&f=free-trial
If you still get any issue, please send me a screenshot of the problem to support@ablebits.com. I will do my best to assist.
No use, as soon as the add in was installed, my trial was over and none of the tools were usable.
Maybe include a free trial period before expecting users to pay...
Hello David,
I'm sorry that you've faced such a problem with our software.
Please note that the Merge Two Tables tool is available as part of our Ultimate Suite for Excel. There is a fully functional trial version of the add-in that you can install and test out for free. You can download it from this webpage.
In case you have installed one of the editions earlier and the trial period has expired, you can install another edition of Ultimate Suite (e.g., Business instead of Personal or vice versa) and test out the tools more.
If any further assistance is needed, feel free to email us at support@ablebits.com.
Hi,
i cant figure it out why this doesnt work.
I have a productfeed with 12.000 products, all have stock.
Also i have a stockfeed which contains 300.000 items.
All products have an unique SKU, the productfeed contains all unique SKU's.
I want it to update the stock. The stockfeed is updated every 1 hour, so i want to do the following:
1. CSV file with products is named productfeed.csv.
2. CSV file with stock is name stock.csv
I want to transfer the stock in stock.csv to productfeed.csv, but should match the stock with the SKU.
Do you understand what i mean? Can you please help?
Hi Nick,
Thank you for your message. I have just replied to you by email.
I use the merge table function to update data from one file to another. Why do I continue to get addition (identical rows) being added to the new spreadsheet? The files have exactly the same headers (with the exception of three additional columns. My data matches correctly with the headers, and I unselect the one row that I want to be updated.
Hello Rob,
Thank you for your question. We have just replied to you via email.
Hi, I use the free trial and when i want to merge 2 tables, it skip step 4 & 5, it doesn't let me to add column to main table? please advice.
Hello Nasser,
Thank you for contacting us. Most likely you select all the columns as matching ones on step 3. Please select just the key column(s) that you do not plan to update or add on this step.
If you have any other questions or difficulties, do not hesitate to address them to support@ablebits.com. Thank you.
Hi
Quick Question
Is there any way to save a previously used "Merge Two Tables" process so the next time it is needed I do not need to set it up again?
Thanks
Max
Hi Max,
Thank you for your question. I am sorry, but there is no way to save the merging process in the current version of the add-in. You should run the add-in each time you need to merge your tables, but the options you have chosen during your last merge should be retained. Please let us know if you have any other questions.
Can it automatically merge and combine two cells when one of the sheet cell value is added?
Thank you for your question, Amanda.
Our Merge Tables Wizard can either update the existing value with a new one or add an extra column with records next to your main table. Also, the tool doesn't work automatically - you should run it each time you'd like to merge cells.
Hello,
I hope that you could be able to answer my question. Well I have this 2 different sheets and I wanted to merge them but the biggest puzzle are:
1. both Sheets have product IDs
2. The first sheet contains complete details like prices, roi etc. but does not have SKU
3. The 2nd sheet have only ID and SKU
4. Now my client wants to look up price values from the 1st file using IDs and put it under the second file, my problem is I am using a Vlookup and already searched for possible ways to do this, I cannot find a unique Identifier that could pull these records accurately since both of these files contains duplicate values of IDs and does contains different prices
5. It is working on my Vlookup query however on the duplicate records, it only returns the first value results.
6. What I want is to return unique price value of each Duplicate ID inline with the id row while retaining the order of the 2nd file. Because some of the solutions I found is to lookup the result chronologically.
I hope that you could help me. Thanks in advance.
Hello Kay,
For us to be able to help you better, please send us a small sample workbook with your source data and the result you want to get to support@ablebits.com. I kindly ask you to shorten each table to 10-20 rows / columns. We'll look into your task and try to help. Thank you.
Hi!
What if I want to use the "merge two table" feature on a daily basis, is there a way to simplify the process, e.g. via a macro or such?
Hi,
I regret to tell you that the add-in can't be called via a macro. You need to run the Wizard each time you want to process the data.
Please let me know if you have any other questions.
I am using the Merge Two Tables wizard and recently, I've had issues on step 3. When selecting my main column and trying to select the column from the Lookup table columns, they are all blacked out. I can tell each of them are listed, but they are not readable so I am unable to differentiate which I should choose. I've tried closing out, putting all the information I'm looking up in the same workbook, etc. But nothing is working.
Hi, Julia,
Thank you for using the Merge Two Tables wizard and for contacting us. I am sorry you have faced such difficulty with the tool.
For us to be able to investigate the problem, please send a sample of your data to support@ablebits.com. Also, please attach a screenshot of Step 3. We will get back to you shortly.
Thank you.
Does your tool perform a vlookup on multiple rows with the same matching value? I tried the Merge Table feature, and it only reported the first instance/row. However, I have other rows that have the same matching value that I'm trying to add all together in the final result. Thank you.
Hi, Bill,
Thank you for contacting us.
If I understood your task correctly, the Insert additional matching rows option on Step 6 of Merge Tables Wizard will do the job you need. Check this option and select where you want to get the additional matching rows inserted: at the end of the main table or after the rows with the same key value. Tick the chosen location and hit the Finish button. Please let me know if this helped!
Thank you.
Hi Abhijeet,
I am trying to Merge two worksheet using this add-on but it is showing an error message as follows.
'' The add-in can't add new records because it encounters Excel limit for the total number of rows in a sheet'
Thank you for using the Merge Two Tables tool! Please note that our products don't impose any additional limitations, so the number of rows and columns in the resulting table is defined by the version of Excel you have. Here you can find the limits for rows and columns.
If the number of rows in your sheet does not exceed the limit, please contact our support team at support@ablebits.com. Please attach your book and describe the Merge Two Tables steps you take in detail, mention all the options you tick in the wizard.I need some row according to implements column I put row selected numerical.
Hi, Manish,
Thank you for using Merge Two Tables and for your comment. I am sorry you are experiencing difficulties with the tool.
As mentioned in the fragment you quote, Merge Two Tables does not impose any additional limitations, so the number of rows and columns in the resulting table is defined by the version of Excel you have. The possible solution is to turn off the backup option or not to select to add additional rows or columns. If this won’t help, please send your book to support@ablebits.com. Please describe the problem in detail, list all the steps you take in the wizard, and mention all the options you check. We'll do our best to help you.
Thank you.
i don't seem to be able to get insert additional matching rows to work. I've tried both ways and both times they update the main table row data - I was expecting that it would add a row of new data with a status of matching or add a row of new data right after the matching row with a status of matching so I could compare the data in the fields I'm updating. I have 75k records in the main table and 27k in the lookup with 101 matches - I want to compare the names and company values for the 101 while adding the remaining 26,899 records to the main table with the names and company data in the correct fields for importing my records (the adding the new records (as new row) is working correctly and as expected.
Hi, Derrick,
Thank you for your comment! And thank you for using Merge Tables Wizard, I am sorry you are experiencing problems with the tool. In order we could provide you with the most accurate feedback, please contact our support team at support@ablebits.com. Please attach your Excel workbook and describe all the options you tick in the wizard on each step, plus the result you expect to get and the result you actually get.
Thank you.
I thought I had this problem solved but is doing it again. It goes from step 3 directly to step 6. I don't get the option to select the columns I want updated in the main table or pick the columns I want added to the main table. I'm doing all the work within a spreadsheet that has 6 tabs. I'm using Excel 2010.
Please Help,
Thanks
Hello, Antonio,
Thank you for your interest in Merge Two Tables, I hope we will solve the problem and you will enjoy it!
As the tool skips steps 4 and 5, the reason why it behaves in such a strange way could be that on step 3 you select all the columns of your table as the matching ones. The thing is that the same columns cannot be matching, updated, or added, so if you select all the columns as matching, nothing is left to be updated and added, and the tool brings you right to the final step. If this is true, you probably have seen a message that you have selected all columns as matching and if you want to update some columns, please select fewer matching columns.
Please try out the add-in once again choosing only some matching columns on step 3 (not all the columns of your table) and let me know if this helped. If the problem still exists, please contact me again!
Thank you.
Never Mind.
Please ignore my previous e-mail claiming that Steps 4 and 5 were not being executed. I closed all sessions of XCEL, restarted the process and it worked just fine.
A.Casas
I decided to take the 7 Day Trial offer for the Merge Table Wizard. However, it only worked the first time. Thereafter, it skips steps 4 of 6 and 5 of 6. I wanted to test with it some more before I buy it. Please advise.
Thanks,
A. Casas
Hello,
I am trying to Merge two worksheet using this add-on but it is showing an error message as follows.
'' The add-in can't add new records because it encounter Excel limit for the total number of rows in a sheet''
Kindly help me to solve this.
Thank you
Hi Abhijeet,
Thank you for using the Merge Two Tables tool! Please note that our products don't impose any additional limitations, so the number of rows and columns in the resulting table is defined by the version of Excel you have. Here you can find the limits for rows and columns.
If the number of rows in your sheet does not exceed the limit, please contact our support team at support@ablebits.com. Please attach your book and describe the Merge Two Tables steps you take in detail, mention all the options you tick in the wizard.
Hello, I am using the Merge Two Tables application and I am a trying to get every instance to merge but only the first instance is merging and leaving he rest of the merge fields blank. Please assist me.
Hi Mathew,
Thank you for using the Merge Two Tables tool! Please contact our support team at support@ablebits.com and describe your task in detail. It would be perfect if you could also attach your workbook, the result you get with Merge Two Tables on a separate sheet, and a sample of the result you would like to get. This will help us a lot to understand the problem and assist you.
I want ONLY the Merge Two Worksheets wizard, but you charge $100 for the entire Ultimate Suite, which I do NOT want. You were offering the Merge Tables tool for $60, what happened to it?
Hi Jim,
Thank you for your comment. You still can get Merge Tables Wizard without buying the entire Ultimate Suite. Please go here and click the Buy Now button under the Merge Tables Wizard section.
Hi,
My company is interested in buying the product, yet we wanted to solve a doubt first:
Can it combine multiple workbooks with multiple sheets to update a "master" workbook, but giving the option to choose which information we want to preserve? Or do you have another product that could do it?
Thanks.
ACC
Hi!
Thank you for your interest in our products.
I think Combine Worksheets Toolkit is the add-in you need.
Have a closer look at Ultimate Suite for Excel, it includes more than 60 tools to boost your Excel.
By the way, you still can take advantage of the Special May Offer!
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