The tutorial explains different ways to calculate times in Excel and demonstrates several methods of adding times and calculating time difference. You will learn a few useful formulas to sum times and add hours, minutes or seconds to a given time. Continue reading
Comments on: How to calculate time in Excel - time difference, adding / subtracting times
by Svetlana Cheusheva, updated on
Comments page 17. Total comments: 1023
Hi,
Please can someone tell how to calculate total hours.
Starting Time - 23:05:00
End Time - 00:10:00
Thank you.
The examples and illustrations are really very helpful. Thanks for your kind help.
Dear Ms. Svetlana Cheusheva,
So many thanks for your nice article.
Thanks & Regards
Sunil Kumar Pandey
Hi,
I need to subtract minutes or hours from a given time with date change.
Example: given time: 5:00 (am), needed time: 6 hours earlier.
Problem: Excel returns -1 instead of 23 (11 pm). How can I go around it?
Thanks a lot!
Yan
Hello. I have a spreadsheet with 40,000 rows of 2 columns each. StartTime and DurationInSeconds. I am trying to figure out a way to show how many of them happened at the same time. The StartTime is formatted as "mm/dd/yyyy hh:mm:ss" and the duration is just the number of seconds. I've already added a 3rd column =A1+TIME(0,0,B1) to show the StopTime so I have StartTime and StopTime. Now I need to see how many times they coincide.
I need to average times for several days using military time. I have day 1=00:45, day 2=00:20, Day 3= 23:59. When I run the formula +Average(A1:A3) Excel gives me 08:21 as my answer. If I change 23:50 to 00:01 it gives me 00:22 Which is more realistic. I am averaging over a 24 hour day prior to mid-night is causing my problems. Any Ideas????
Hi,
In one cell, say (A1) I have time, and so in another cell, i applied the Formula (=A1+1). Why do i get the same time?
What does that numeric 1 imply?
Hi, I need to calculate the time between certain hours. So for example, the below shows start and end times, and I need to calculate the hours between 10am and 2pm only.
Start time 3/12/2018 9:30:00 am
End Time 3/12/2018 11:30:00am
Answer 1.5 hours
If end time was 16:00:00pm answer would be 4 hours (so, only counting time that falls between 10am and 2pm).
Please help with a formula!
hi, i need to calculate the hours reading for longer intervels ;
for ex. day 1 day 2
hrs:mins hrs:mins
loading- 22564:48 loading- 22575:05
unloading-22444:35 unloading-22450:25
Above is the reading values are in hours and minutes how to find the difference of days if it carried out similarly in all days of month.
Hi !
Anyone help me ! How to find out the Max time while matching two scenarios
I am unable to calculate 24 hours time in excel if anybody knows please help me...
Hi Sunil,
Hopefully you will find an answer here:
How to add & subtract time in Excel to show over 24 hours, 60 minutes, 60 seconds
Hello,
I have a start time and end time for hundreds of people, some people multiple start and end times since they clock in and out multiple times per time. I also have a week's worth of data. How can I extract the total amount of time that falls between two specific times. So I only want to know how many hours, minutes, seconds each person worked between 10AM - 12PM specifically for each day. Also is there a way to customize, make the dates interchangeable, times interchangeable? I may need to look up total hours for multiple days/time periods. My Data looks like this:
Last Name Date St art End Total Hours
Chiang 12/9/18 0.00
Cota 12/9/18 0.00
Cuevas Chairez 12/12/18 11:05:00 AM 6:15:00 PM 7.17
Cuevas Chairez 12/9/18 5:48:00 AM 10:35:00 AM 4.78
Davila 12/9/18 0.00
Flores 12/9/18 10:21:00 AM 5:17:00 PM 6.93
Flores 12/10/18 5:00:00 AM 9:50:00 AM 4.83
Holguin 12/11/18 8:54:00 AM 5:24:00 PM 8.50
THANK YOU for any help you can provide. I have been stumped on this for weeks!!
if i use a single cell to to schedule a shift such as: 8:00AM-4:00PM is there a way to calculate the total hours worked minus a half hour break in the next cell? EG /7.50
Beginning Time = 8:20 PM
Ending time = 4:32 AM
(Over Nite Sleep in hours/minutes)
I'm a beginner. Thanks
Bob
Hello, Bob,
If your cells contain the time values only, please try to use the formula like the one below:
=IF(Ending Time < Beginning Time, Ending Time+1, Ending Time) - Beginning Time
Just change the Beginning and Ending Time to your cell references.
Hope this is what you need.
I plot out the wildlife sightings from my trial cam. Specifically, I obtain the time and date attributes of each .jpg photo and plot them out. But, after daylight savings time I have to subtract one hour from the time. I have that figured out, but when the time and date are 11/11/2018 0:38, for example, subtracting one hour should be 11/10/2018 23:38. But instead I get ########… Also, the correct response needs to be in a plottable format, not text. I'm stumped. Please help.
Hi Dave,
Assuming the original time is in A2, you can use this formula to subtract 1 hour:
=A2-(1/24)
If the formula cell displays ########, just make the column a little wider to accommodate the date/time value.
my formula is giving abrupt values. don't know why?
suppose ...
A1= 08:00 Hrs.
A2= 07:00 Hrs.
A3 =01:00 Hrs.
A4= IF(A1-(A2+A3)<0,"ERR",(A1-(A2+A3)))
with current values of A2 & A3 the result is "ERR" but it should be 0 i think.
Hi,
check in check out
28/10/2018 08:03 28/10/2018 19:57
29/10/2018 19:58 30/10/2018 07:54
30/10/2018 19:55 31/10/2018 07:56
I'm looking for a formula that calculate how many hours i have been in between 19;00 and 22:00.
Thanks
I am looking for a formula that will populate fields for me automatically to count down seconds. Starting at 10:00, counting down to 9:00. 10:00...9:59...9:58 and so on.
Thanks
Hi,
I am using these formulas to calculate slary cost. I have now been ble to make A2 the start of the shift, B2 the end of the shift, C2 the duration of the shift. How can I make D2 = Total salary cost for the shift (based of C2)
Thanks
Hi,
I have the time sheet, In that i have to segregate the 1-5 min, 5-10 min, 10-15 min ect.. to calculate the no of 1-5 min and 5-10 min and 10-15 min. Kindly help me.
Caption under figure in Formula 4 should say "less than" it seems.
Hi Dave,
Absolutely so. Fixed, thank you!
Is there a way to calculate time with a format where you just use 7-4. Meaning that the 7 would in the AM and the 4 bing in the PM
Outstanding explanations!! This (=IF(INT(B2-A2)>0…) was exactly what I needed. That you for the excellent explanations and demos.
Hi All,
I'd really appreciate some help with this. I'm trying to calculate a time cost per spend for a restaurant split between Pre 17:00 & post 17:00.
I have in column A start time and column B finishing time.
So it could be: 09:00 18:59 or 19:03 01:15 or 09:30 16:11
How can I calculate the hours pre 17:00 without it adding straight up to 17:00 and calculate the the ones post 17:00 without it adding in extra time or going negative due to going past the midnight threshold.
I'd really appreciate an answer because it is racking my brains something rotten.
Kind regards
Nick
I have successfully used formula:
=IF(INT(W47-V47)>0,INT(W47-V47)&" days, ","")&IF(HOUR(W47-V47)>0,HOUR(W47-V47)&" hours, ","")&IF(MINUTE(W47-V47)>0,MINUTE(W47-V47)&" minutes")
but am getting FALSE for some Minutes and #NUM when time is set to same day.
Any ideas?
How fields Look
Previous Current Time between Events
End Event
Time Start
3/13/18 16:48 4/20/18 05:31 37 days, 12 hours, 43 minutes
4/20/18 05:31 4/24/18 18:43 4 days, 13 hours, 12 minutes
4/24/18 18:43 6/16/18 00:00 52 days, 5 hours, 17 minutes
6/16/18 00:00 6/21/18 00:43 5 days, 43 minutes
6/21/18 00:43 7/02/18 06:43 11 days, 6 hours, FALSE
7/02/18 06:43 7/10/18 06:14 7 days, 23 hours, 31 minutes
7/10/18 06:14 7/10/18 19:55 13 hours, 41 minutes
7/10/18 19:55 7/31/18 06:00 20 days, 10 hours, 5 minutes
7/31/18 06:00 8/03/18 08:47 3 days, 2 hours, 47 minutes
8/03/18 08:47 8/08/18 03:36 4 days, 18 hours, 49 minutes
8/08/18 03:36 8/10/18 10:48 2 days, 7 hours, 12 minutes
8/10/18 10:48 8/14/18 04:48 3 days, 18 hours, FALSE
8/14/18 04:48 8/14/18 01:12 #NUM!
8/14/18 01:12 8/17/18 17:31 3 days, 16 hours, 19 minutes
3/13/18 16:48 4/20/18 05:31 37 days, 12 hours, 43 minutes
4/20/18 05:31 4/24/18 18:43 4 days, 13 hours, 12 minutes
4/24/18 18:43 6/16/18 00:00 52 days, 5 hours, 17 minutes
6/16/18 00:00 6/21/18 00:43 5 days, 43 minutes
6/21/18 00:43 7/02/18 06:43 11 days, 6 hours, FALSE
7/02/18 06:43 7/10/18 06:14 7 days, 23 hours, 31 minutes
7/10/18 06:14 7/10/18 19:55 13 hours, 41 minutes
7/10/18 19:55 7/31/18 06:00 20 days, 10 hours, 5 minutes
7/31/18 06:00 8/03/18 08:47 3 days, 2 hours, 47 minutes
8/03/18 08:47 8/08/18 03:36 4 days, 18 hours, 49 minutes
8/08/18 03:36 8/10/18 10:48 2 days, 7 hours, 12 minutes
8/10/18 10:48 8/14/18 04:48 3 days, 18 hours, FALSE
8/14/18 04:48 8/14/18 01:12 #NUM!
8/14/18 01:12 8/17/18 17:31 3 days, 16 hours, 19 minutes
8/17/18 17:31 8/30/18 09:11 12 days, 15 hours, 40 minutes
V column is calculated as =TEXT(A60,"m/dd/yy ")&TEXT(R60,"HH:MM")
W column is calculated as =TEXT(A61,"m/dd/yy ")&TEXT(R61,"HH:MM")
where
A60 is a manually entered field say 8/30/2018
and
A61 is a manually entered field say 8/17/2018
and
R60 and R61 is a manual entered field for outage time Say 5.5 representing 5 hours and 30 minutes.
Thanks
Cell A1 is having 20-09-2018 18:14:10
Cell B1 is having 20-09-2018 20:00:30
Objective is to find the time difference and used B1-A1.
But error is coming like this #VALUE!
Appreciate if you can suggest solution to get the time difference.
Siva:
I believe this is a formatting issue. Your Excel doesn't recognize 20-09-2018 as a date.
So, then the idea is to get the date formatted in a way your Excel sees as a date. The way it stands, Excel sees it as text.
Try changing the two dates to 9/20/2018, leave the time as is and see if you can then simply subtract the cells using B1-A1. If that works then you need to work on the formatting issue.
Try changing the formatting of the cells to the date using the location option. In the Date there's the option to specify a locale or location. Find yours and change it there.
You can try replacing the "-" with "/" and see if that works.
If these approaches don't work, then you can split the dates and times into two columns, then split the dates into three columns and concatenate them into one cell using DATEVALUE, format the cell as Date subtract the cells and Bob's your uncle. This sounds harder than it is, in fact I used this last approach many times with data sets containing thousands of rows of data.
Let me know how it goes.
Cell A1 is having 20-09-2018 18:14:10
Cell B1 is having 20-09-2018 20:00:30
Objective is to find the time difference and used B1-A1
As per your suggestion, I changed the date part to 09/20/2018 and applied B1-A1, it worked. But it is difficult to change it manually in all cells. Tried to format the cell using the location option. It didn't work if I replace the "-" with "/". Please suggest workable solution. My file is having thousands of rows of data with this format.
I have a start_date and end_date, wants to calculate the number of hours & minutes between the date excluding weekends as well as time from 12:00 AM to 8:00 AM.
Start_date End_Date Hour spend (excluding weekends & time between 12AM to 8AM)
6/5/2018 6:54:15 PM 6/10/2018 11:28:46 PM
Your prompt response is highly appreciated.
Thanks & Regards
Chander
Hello !
I´m struggeling with making a calculation between two times that consists of minute, seconds, hundredths
ex 01:54,36
The calculation should be
00:47,26 - 00:46,58 = DIFF
or
01:14,29 -01:16,32 = DIFF
or
01:13,12 - 00:56,24 = DIFF
The examples shows that the first time could be either faster och slower then the second one.
Any ideas ?
Thank you.
1935 to 0135 how many hours
time in time out total hrs
6:29:41 AM 5:28:07 PM ?
6:44:17 AM 4:57:45 PM ?
this is the case
- our time in should be 7am and hrs should be counted from 7am to 11:30 for the morning time and from 1:30 pm onwards whatever the time is.
- i want to know the formula for this.
- lunch break should be less from 11:30am to 1:00pm same with 6:00pm to 7:00pm
Anurika:
I think this is what you're looking for.
Where the time data is in E1 enter this in an empty cell:
=IF(E1<=TIME(9,0,0),E1,"0:00")
Now, you can format the cells as Time and you can work with the data as time.
Hi,
Please help me.
ColumnA ColumnB
4:00 4:00
5:00 5:00
11:00 00:00
10:00 00:00
3:00 3:00
This is my question.
I need to get the hours which are below 9:00 to columnB from ColumnA as i showed above.Please give a formula.
Thank you.
we will calculate the time as indian time how to calculate
Start time 07:00 AM
End time 02:00 AM
I have a question. I work in payroll at my work and we have 2 shifts. Is there an easy way to calculate differential time. What I mean is like this
We have shifts that start at 14:20 and the differential kicks in at 18:00 and they work to 22:50. Is there a way for excel to calculate the amount of differential time that they worked?
It would be nice if there was a way to do total time and differential time but since the guys cant make up their mind when they want to go to lunch it makes flat calculations hard. It is always nice to have the computer back up your numbers too.
Adam:
Do the employees clock in and out during their shifts?
Are these times recorded in Excel?
What's the differential pay?
Hai good day
Dear plz tell me how Sum in excel sheet day,hour,and minutes
Exampla: "4 days 3 hours 45 minute and 16 second"
Riaz:
What other times do you want to sum?
Hi,
I need a solution for excel sheet I am maintaining to track activities on issues I get from client.
Working hours are 09.00 am to 05.00 pm and every issue has 4 hours of time to get it acknowledged for the first time. For every issue creating after 05.00 pm (today) till 09.00 am(next day) must calculate acknowledge time from 09.00 am.
How can we do this?
Thank you,
Ankita
Hi,
I am calculating retirement remaining years, while i used "Yearfrac" formula, all went good. but still some is not functioning, ex. one person already reached to retire in the previous year and formula is not showing -1 year, its showing remaining 1. please someone help me to get out from this problem.
Thank you,
Safiur Rahman
How can I get an AVERAGE of start times, Cleaning crew starts cleaning equipment at different times due to production:
Mon cleaning crew started at 12:50AM (entered as 00:50)
Tue cleaning crew started at 12:15AM (entered as 00:15)
Wed cleaning crew started at 12:10AM (entered as 00:10)
Thu cleaning crew started at 23:45PM (entered as 23:45)
Fri cleaning crew started at 23:50AM (entered as 23:50)
I need an AVAERAGE start time for the week.
Using AVERAGE(D4:D8) gives me 09:46AM. I'm looking for a time closer to 00:16. I appreciate your help, thank you in advance.
Greg
Greg:
Try entering the time as 12:50, 12:15, etc. and then AVERAGE. When I do this the return is 12:10.
If I
have
Specific hour (3:30am) and I want to use in a formula to calculate how many employee punched after 3:30 am
I will appreciate your help.
Thanks for your time and help
I just want to add durations (D5 through D308)...I need a total in hrs, mins, and seconds. DOes anyone know a formula for this?
Joe:
If the data in D5:D308 is formatted as Custom [h}:mm:ss
you should be able to sum them with SUM(D5:D308) or whatever combination of cells you need to sum.
Right click, Format Cells, Custom and choose the [h]:mm:ss option.
Thanks Doug, I've been doing exactly as you prescribed and I'm only getting 0:00:00. I'll gladly try anything else you might have. Thanks
My data has a start time and end time for a behaviour
i.e.
09:20:45 09:21:09 So this behaviour lasted for 24 seconds
09:21:09 09:21:30 So this behaviour lasted for 21 seconds
I have 20,000 data points. I am looking for a formula to look for all behaviours that occur only on the minute. So in the example above, only the first data point would be marked true as the second point does not occur on the minute. In this example, the first data point would be the data point for 09:21:00 and the second data point would be deleted.
I hope that makes sense!
Desperately need formula for the following:
If < 6.05, then subtract .50
Thanks
Darren:
Where the data is in cell A1 the formula is:
=IF(A1<6.05,(A1-0.5),"Number is Bigger than 6.05")
If your data is in another cell, enter that cell address in place of A1.
After you've entered the formula in the appropriate cell, you can copy it down the column to calculate more cells.
2-May-18 4:35 1-May-18 14:19 HOW CAN I CALCULATE DIFF IN HOUR
Manoj:
The formula is:
=((End Date + End Time)-(Start Date + Start Time))*24
i want to know how to calculate time when u have a negative sign. see example below:
if
start time end time Hours worked
7:45am 3:15pm ???
so what is the way forward?
Hello, Andrew:
There are three ways negative time can be displayed in Excel. The first two ways are explained in the article above this post, so no need to rehash them here. I would recommend you use one of them.
The third way is to custom format the cell holding the negative time as -h:mm. This method works only if you always want a negative time value displayed. It also requires that you always subtract the earlier time from the later time. This means times returned really will be positive and will only appear negative. Probably not the best method.
I am hosting a running event where people guess how fast they can run a mile, then they run the mile, and I have to be able to calculate the difference between their guess and what they actually ran, but I can't figure out how to format the cells because everything is in time as it relates to the day. I type in 5.22 to represent 5 minutes and 22 seconds but no matter what I put as the format it changes it to 5:22 am or pm and throws off the calculation. Can someone please help???
Tiffany:
If you change the format of the cells that will contain the times to h:mm the cells and the subsequent calculations will work the way you want.
Select the cells, then right click and choose Format Cells, then choose Custom where you will find the h:mm option in the list. I know it means "hours:minutes" but maybe for your purposes it will work.
Hi there,
I am trying to calculate the time difference of the following function on my excel spreadsheet;
=TEXT(E4-D4,"HH:MM:SS") and i press enter but it gives me #VALUE
what does that mean and if you can help solve this...it took me an hour to fix this
thanks
bobby
Bobby
Bobby
What do you have in E4 and D4? Are the values in there formatted as time?
Hi there,
I am trying to calculate the time difference of the following function on my excel spreadsheet;
=TEXT(E4-D4,"HH:MM:SS") and i press enter but it gives me #VALUE
what does that mean and if you can help solve this...it took me an hour to fix this
thanks
Bobby
Hello, please help me with the formula for below:
Example 1:
If email Time received Date & Time =25/5/2018 18:00 Hrs and email processed Date and Time is 26/5/2018 14:15 Hrs
Example 2:
If email Time received Date & Time =25/5/2018 22:01 Hrs and email processed Date and Time is 26/5/2018 14:15 Hrs
The time should calculate total hours taken only between my shift is 13:00 to 22:00 Hrs. If email received is after 22:00 hrs the total time taken to process should calculate from next day 13:00Hrs
Hi Doug, any thoughts here?
Ramana:
After much searching I found a solution that works for your situation and several others, too.
The solution is waaaay too complicated to type here, so I'll provide the link.
You'll want to download the sample workbook that is at the bottom of the article as it is really nice and contains all the examples and formulas on several sheets.
To download the workbook click the enlarge icon at the bottom right of the embedded worksheet. When you can see the big sheet, click on the download button at the top of the sheet.
The link to the site is: https://www.exceltactics.com/calculate-net-work-hours-using-networkdays/
Suppose opening quantity of JW Black Lable whisky (750 ml)1.300ml ie,1 bottle & 300 ml.received from godown is 1(750ml) bottle, so total is 2.3 ie,2 bottle & 300 ml.And sale is .6 ml ie,600 ml.what formula to be used to get the closing stock in one cell.
Hello! Is there a predefined formula for calculating time it takes to complete a project if the data are in seconds or min/unit?
Example: 1 unit = 15sec, 5 units must be completed
Therefore, 5 units = 1 min:15 sec
10 units = 2 min:15 sec
Trying to estimate packaging times for product units. Thanks!