Comments on: How to use Excel COUNTIFS and COUNTIF with multiple criteria

The tutorial explains how to use COUNTIFS and COUNTIF formulas with multiple criteria in Excel. You will find a number of examples for different data types – numbers, dates, text, wildcard characters, non-blank cells and more. Continue reading →

Comments page 29. Total comments: 2055

  1. Budget vs achievement the incentive will be, if 111% is 7000

    please somebody can help me to writ the formula

  2. Hi,

    I am counting from a random list but when the formula reaches a specific amount I want it to stop. Say I have 6 items but I want the cell to only count 3. How to resolve?

    =if(COUNTIFS('SF1 Accident Log'!C12:C1000,ʺAvatarEvilʺ,'SF1 Accident Log'!D12:D1000,ʺReprimandʺ) >=4,COUNTIFS('SF1 Accident Log'!C12:C1000,ʺAvatarEvilʺ,'SF1 Accident Log'!D12:D1000,ʺReprimandʺ) -3 , ʺʺ)

  3. Hi
    I want to count cells based on two or more criteria_range / criteria pairs. As shown in your example to get the number of "Apples" orders that are "Cancelled" or "Pending" or "In transit".

    I copied the data and formula (with correct capitalisation). I get the answer "1" and not "3". The countifs is looking at the first field in the {}. I found this out by altering the order of the data in the {}. This is a problem I was having with my own data and why I am googling the problem. Can you confirm that you still get 3 with the latest version of google sheets.

    1. Apologies this is for excel and not google sheets. Ignore.

  4. how can I count number people with blank columns, e.g. person x in column c has blank cells in column E. I want to count that person has blank cells.
    Thanks

  5. I need a formula where it will count the number of dates associated to a company but will only count a date once. For example if a company has 4/8/16,9/8/16,4/8/16,12/16/16, it return 3 for the count and not 4 since 4/8/16 appears twice.

    Thank you

  6. I love this site. I always find what I need here. Thank you!

  7. I'm looking for a formula to count all of the information in two separate columns. I've tried everything, but it's not working. My last attempt is: =COUNTIFS(B59:B81, ">=a") + (F59:F81, ">=a")

  8. Hello
    I'm trying to figure out a formula that will compare pricing contained in 3 different columns and over 1000 rows, against pricing from 1 column and the same number of rows but then show per cell whether it's value is greater than or less than its respected compared price. Example: in column "B", "C" and "D" there are prices occupying hundreds of rows for those columns. They are to be compared to the prices listed in column "A" for that same row, but to return the values in a "green" or "red" value to signify if it is greater than or less than column "A"s price.

    Any ideas?

  9. bb1 = countif($A$1:$B$1,"=2",$A$1:$B$1,"=3") bb2= countif($A$1:$B$1,"=2",$A$1:$B$1,"=4") please tell me how to make this for 20 times . Thank you.

  10. Good afternoon all:

    What I would like to do is compare to sets of dates. Column C has the date of when a file was turned in say "1/1/18". Column A has the date of when a file was move into say "12/15/17". I want to see if the difference between the two is more than 16 and how many times that happens. Not sure if this is possible just thought I'd as. Tried the CountIf function but can't figure out the correct criteria.

  11. I have been working on a sales report, that I am needing to get totals by date and name. I have been working on the formula and just can't figure it out. Sample below

    5/6/2015 Jason 200.00
    5/22/2016 Adam 400.00
    1/15/2018 Jason 800.00
    4/28/2016 Adam 500.00
    4/22/2018 Steve

    1. I have been working on a sales report, that I am needing to get totals by date and name. I have been working on the formula and just can't figure it out. Sample below
      Row/Col A B C
      1 5/6/2015 Jason 200.00
      2 5/22/2016 Adam 400.00
      3 1/15/2018 Jason 800.00
      4 4/28/2016 Adam 500.00
      5 4/22/2018 Steve 200.00

      I only want to see the total on sales from 2018 for Jason. How would I write the formula?

      This is how I tried, but it is not working
      =Countifs(a1:a5,">12/31/2017,b1:b5,"=Jason",Total,"c1:c5")

  12. hello
    i am trying to count full day and half day leave for team members

    B2 martin
    c2 Paid leave d2 1
    c3 paid leave d3 0.5

    i need a count of martin total leaves taken
    eg. Martin 1.5

  13. I am trying to count the number of cells that have a value greater than 100, which have a value of less than 20% in a different column. When I try to use this formula, I get a #Value result. What am I doing wrong?

    =COUNTIFS(B1:B726,"20%")

    1. You are so close, forgetting a minor key to major success. ' '

      Used int the formula, you'll need it as
      =Countif(B2:B726,"<20%")

      Stupid Note: I like to use it against decimal values.

      Hope you didn't need this in a rush.

  14. HI

    how can i Count word and multiple value in excel. for ed

    Data Sheet-

    Activity Date Topic Like Share View
    Facebook 01/01/18 Test 1 1 10
    Facebook 01/02/18 Test1 3 1 50
    LinkedIn 01/03/18 Test2 4 2 100
    Twitter 01/04/18 Test3 9 4 150

    Dashboard - Output required like

    Post Like - Jan - Feb - Mar - Apr
    Facebook
    LinkedIn
    Twitter

    ----------------------------------------------------------------------

    Need to count facebook like by the facebook posts.
    Can you please advise?

    - Philip

    1. Hello, Philip,

      If I understand your task correctly, please try the following formula:

      =SUMIF(A:A,"Facebook",D:D)

      Hope it will help you.

  15. Hi there, I am trying to total sales with 2 criteria.
    cell:A would have total products sold (1,2,3,4,5)
    Cell B will have date order submitted.
    I'm trying to add up sum of sales with 3,4, and 5 products sold today().
    I've tried a bunch of formulas and I either get #value or 0.

    1. I think I finally figured it out. I ended up using =today() in F12. So now it counts any orders in p29 through p70 that are greater than or equal to 3 and the date listed in u29 through u70 equals todays date.

      =COUNTIFS(P29:P70,">=3",U29:U70,F12)

  16. Hi,
    Am I able to refer to a cell with text to avoid typing the text? Instead of typing the name in the formula.

    Example formula in where F1 and G1 is referencing a cell with my criteria
    =COUNTIFS($C$2:$C$21,F1,$D$2:$D$21,G1)

    Thank you!!

  17. Hi,
    Am I able to refer to a cell with text to avoid typing the text? Instead of typing the name in the formula.

    Example formula in where F1 and G1 is referencing a cell with my criteria
    =COUNTIFS($C$2:$C$21,F1,$D$2:$D$21,G1)

  18. I am trying to do a formula that involves letters meaning amounts and adding the columns together. How would I do that?
    Name - D for diamond or $500, G for Gold or $100, S for Silver or $50.
    My columns look like this:
    Name 2018 2017 2016 2015 2014 Total
    Lesa Sandberg D G S S S $750
    I need to know how much money a person has donated over the past years and have it automatically total it. Is this possible? Thanks!

    1. Hello,

      Please try the following formula:

      =SUMPRODUCT(((B2:G2="D")*500)+((B2:G2="G")*100)+((B2:G2="S")*50))

      Hope it will help you.

  19. Seeking a formula:

    Currently use:
    =countifs((A1:A25),">="&DATE(2017,1,1),(A1:A25),"<="&DATE(2017,1,31))

    We now want to select

    Q1:Q25 if contains the letter "C" and also fits within the above date ranges...

    Please help

    1. Hello,

      If I understand your task correctly, please try the following formula:

      =COUNTIFS((A1:A25),">="&DATE(2017,1,1),(A1:A25),"<="&DATE(2017,1,31),(Q1:Q25),"=C")

      Hope it will help you.

  20. Is there a COUNTIF formula that only counts 1 if the sum of two different cells totals a specific number? I've scoured the web and can't find an answer to this question.

    I don't mean the sum of either cells, but only if the two cells added together equal 1. If both cells have 1, I don't want it to count, because the sum of 1 + 1 = 2, and 2 is not 1. For some reason, can't find a formula to count only when ONE of the cells has a 1.

  21. Is there a COUNTIF formula that only counts 1 if the sum of two different cells totals a specific number? I've scoured the web and can't find an answer to this question. I don't mean the sum of either cells, but only if the two cells added together equal 1. If both cells have 1, I don't want it to count, because the sum of 1 + 1 = 2, and 2 is not 1. For some reason, can't find a formula to count only when ONE of the cells has a 1.

  22. How would you type a formula to find out if the sum of two cells is greater than or equal to 3? I tried entering COUNTIFS(A1+M1,"=<3") but was unsuccessful. I need to count multiple pairs of cells, not just one pair at a time.

    Thanks

    1. Hello,

      Please try the following formula:

      =SUMPRODUCT(((A1+M1)<=3)*1)

      Hope it will help you.

  23. Data sheet below,
    A B
    1 Student Name Date
    2 Mr. X 11/18/2017
    3 Mr. Y 11/18/2017
    4 Mr. X 11/20/2017
    5 Mr. X 11/25/2017
    6 Mr. X 12/21/2017

    Above are the details of the persons visiting our office, i want to know, how many times the person Mr. X has visited our office in November only.

    Where as the result should be = 3

    I am using the below formula...

    =COUNTIFS(A2:A6,"Mr. X",B2:B6,">="&DATE(2017,11,1),B2:B6,"<="&DATE(2017,11,31))

    But i am getting the result = #VALUE!

    Can you please help ......

    1. Have you solved your problem?
      I have the same issue and i'd like to know the solution for this error "#VALUE!".
      Thanks.

    2. Hello,

      Actually, your formula is correct. If it doesn’t work, then most likely something is wrong with your table.
      If you can send me the workbook with your data and formula to support@ablebits.com, I’ll be able to help you better. Please don't worry if you have confidential information there, we never disclose the data we get from our customers and delete it as soon as the problem is resolved.
      Don't forget to include the link to this comment into your email.

      I'll look into your issue and try to help.

  24. I am trying to add the number of Job Titles (Column C) and their Status - Open, Filled (Column B).

    I have tried Count if and subtracting the data but it doesn't seem to be working.

    =COUNTIF(C11:C67,"CSR",+ B11:B60,"O")
    How can I get the number of CSRs that are open between Column C and B?

    1. Hello, Jaime Manale,

      Please try the following formula:

      =COUNTIFS(C11:C67,"CSR",B11:B67,"O")

      Hope it will help you.

  25. I have a formula which is like this

    =COUNTIFS('sheet1 '!W:W,">0",'sheet1 '!A:A,"Truck")

    which is count all data in column W (sheet1) larger than 0, which are called Truck in column A.

    Now, I want this formula to read the same information but by consider a range of dates in between 1st of October to 15th (I have dates in Column B in sheet1).

    I now, may I can add to countifs, But not sure about it.

  26. I have one file, it has 3 systems associated to it so it is listed 3 times. Once I have sent all 3 systems for comments I want it to count as 1 as the 1 file has been sent for comments and is complete. So I have currently 1 merged cell for the file and 3 single cells for the systems but I would like it to know when all systems are sent for comments so that I don't need a merged cell, it just counts as 1 once all systems for that filename are sent for comments...not so easy I know but maybe someone can help!

  27. How do I create a formula for the criteria range in a countifs function?

  28. Hello Svetlana
    I have 2 columns, 1st contains date and 2nd condition,
    I want to count the number of cells contains date range 01-01-2015 to 31-12-2015 with condition A, please help.....

  29. Can the countifs formula count between a date rage with two additional criteria? For example: I have a table that list product by type (industrial, apparel, ect.) in column A, the status (completed, late, on hold, ect.) in column B, and the date entered. I want to be able to count how many apparel products had the late status in June.

  30. Hi

    I have a table which shows the gradings for each time estates are inspected ; 'Gold', 'Silver', or 'Bronze'.

    I want to know how to count many time the estate rating (Column C) changes from Gold, to Silver or Bronze for each block (column A) on So, for example, on row 9 the estate rating for Ian Mikardo Way, Amersham Road RG4, inspected on 26/06/17, changed from Gold to Silver compared to the previous inspection on 13/04/17.

    Thanks for any help you can give

    Block (A) Inspection Date(b) Estate Rating (C)

    Ian Mikardo Way,
    Amersham Road RG4 13/04/2017 Gold

    Ian Mikardo Way,
    Amersham Road RG4 26/06/2017 Silver

  31. Thanks in advance for whoever can assist

    1. Hi, Kat,

      supposing that your table starts from A1, you need to use the following array formula (it should be entered by pressing Ctrl+Shift+Enter on your keyboard instead of just "Enter"):
      =SUM($C$2:$C$9*($B$2:$B$9="l")*($A$2:$A$9>=DATEVALUE("9/11/2017"))*($A$2:$A$9<=DATEVALUE("9/26/2017")))

      Hope this solves the task!

  32. I'm trying to figure out how to count the following formula:

    If an "l" is in the middle column below AND the date falls between 9/11/17 and 9/26/17 sum the amount of the numbers in column 3 that meet the criteria. The information I'm using in below. I've tried several formulas none of which work.

    Here are two that I've tried:
    1. =COUNTIF(amount,IF(values="l",AND(date,">="&start,"="&start,date,"<="&end+COUNTIF(values,"l"))

    The answer should be 29, but if you change the date to a date that is out of range the total does not change, it stays at 29.

    date ranges amount
    9/10/2017 l 1
    9/14/2017 l 2
    9/15/2017 m 6
    9/10/2012 l 4
    9/14/2017 h 3
    9/15/2017 l 10
    9/9/2017 l 6
    9/17/2017 l 8

  33. Good day

    i need to count the sum of h7:h21 if d21>0 and then count the sum of h21:h22 if d22>0 and count h22:h52 if d52>0

    my problem is that there is no constant cell but constant columns.
    The values in the cells in column d will always vary.

    can you please assist.

  34. On sheet one I have date joined organisation followed by benefit claimed.
    One sheet 2 I have the quarterly date range that I need totals for.
    Say Date joined is column A sheet 1, Benefit is column B sheet 1
    Date I'm calculating from is cell A1 sheet 2 and Date to is cell A2, sheet 2

    I need to know how I can calculate the number of times a specific benefit (say EI or JSA) is listed for people who have joined the organisation within the set date parameters on sheet 2.

    Please help!

  35. Hi ,

    I am trying to find a count of a particular Number or Letter in a row , i am writing the query but its giving me 0...can you advise

  36. Hi ,

    I am trying to find a count of a particular Numnber or Letter in a row , i am writing the query but its giving me 0...can you advsie

    1. I am a desperate beginner and am very "stuck"

      BACKGROUND
      STEP 1: I have counted 300 trees in our settlement. Each tree was listed by species in Column B. Each tree's health was rated on a scale of 1-5 ion column E.
      STEP 2:
      I was able to countif and identified 25 species.

      MY QUESTION
      I want to learn, by species, how many received each health rating, the scale of 1-5.
      I think I need countifs, but cannot make that work. Please please help me. Thanks

      I have read a book and viewed tutorials, so have tried hard to figure this out on my own.

  37. Hi

    I wanted to count in Column "C" when two conditions are met from column "A" and Column "B", like A:A="W" and B:B="KK" count from row "C". Data is

    Freq Name Value
    D KK 3
    D KK 3
    D LL 3
    W KK 3
    W LL 3

    1. Hi, Junaid,

      you can try this one:
      =COUNTIFS(A2:A6,"W",B2:B6,"KK")

      if you take a closer look at this point of the article above, you'll understand how the part of the formula works.

  38. Thanks I got much help nothing words to express

  39. Hi!

    I am trying to count two things. (1) which of my customers from January ordered more boxes in February than in January, but excluding customers from February who were not customers in January. Cells a2:a51 list all my customers by name. Cells b2:b51 lists the amount of boxes purchased in January. Cells c2:c51 lists the amount of boxes purchased in February. When using Countifs, I can't figure out how to make the Criteria conditional. I tried using: =countifs(b:2:b51,">0",b:2:b51,">a2:a51"), but that doesn't seem to work. Any advice?

    (2) Count the number of customers I lost in February (i.e. customers who purchased boxes in January but none in February). I tried =countifs(a2:a51,">0",b2:b51,"<1") I noticed that works if I have a 0 value in the b2:b51 range. Any way I can make the count work if the value in column b is Blank?

    Thank you!!

  40. hi mam if we have age and gender in a single cell how can we count only gender out of it please help me out.i mean only male or female

  41. Trying to add countifs from two sheets in a workbook to a third sheet in the same workbook but I get zero.
    Function below.

    =COUNTIFS('sheet1 Data'!$A:$A,Tracker!A3,'sheet1 Data'!$J:$J,Tracker!C$2)+COUNTIFS('sheet2 Data'!$A:$A,Tracker!A3,'sheet2 Data'!$J:$J,Tracker!C$2)

    Column A represent Date Range
    Cell A3 represents the date value
    Column C represent Value Range
    Cell C2 represents the value

    1. Hi!
      Never mind. Function is working.. thank you.

  42. Hi, Can I refer to a cell with text to avoid typing the text for a second condition? Instead of typing the name of employees that match, I'd like to refer to a cell with that name, so I can copy and paste the formula for the names of the other employees. I hope you understand what I need! thanks
    Tomás

    1. Sorry, my mistake! it can be done without any problem!! sorry again.

  43. I am to insert serial number to each output (tick mark only) which is a result of this formula; =IF(AND(E11>=1,F11=0),"a",""). The formula is a output for those households whose educational credentials meets my requirements. And I pick those households for my selection. Those with "Nil" output need not count as they are not necessary.

    Regards

  44. Can i use criteria average with criteria sum in rule if
    I have some workers' salaries and I want to use a class to find out how many classes are in the category of 200, how many are in the category of 100, how many are in the category of 50, how many are in the category of 20, how many are in the category of 10, 5 and how many of the 1 category

  45. Hi !

    I need help with the following report :

    Status ColoumnA ColoumnB ColoumnC

    Prd.sold A c
    On hold B
    Prd.Tran A
    Prd.sold B

    I need to understand whether can we use countif condition to check how many prod.sold and On hold customers have opted for ColoumnA product ?

    1. =SUM(COUNTIFS(A2:A8,{"Prd.Sold","OnHold"},B2:B8,"A"))

  46. Hi!

    Following is one of the report formats that i need help with :

    Status ColoumnA ColoumnB

  47. Hi

    I have a spread sheet that consist of a reporting period, a document type and a keyword.

    I am trying to do a bar graph that auto changes when information is added.

    reporting period is 2017-Q1, 2017-Q2, the document type will always be "Initial Event Notification" and the Keywords are what need to be counted : near miss, injury, breach.

    so i figured out the below is the info i am wanting.

    countif reporting period = (2017-Q1) & document type = (Initial Event Notification) & keyword = (Injury).

    I just havent used excel formulas for a while and am not getting my head around it today.

  48. Hello, can you please help me with this. Im trying to find a formula when "open" is entered in example cell B1 it would calculate the date + 2 days entered in a1 in c3.

    1. Hi Kay,

      Here you go:
      =IF(B1="open", A1+2)

      If the date does not display correctly in the formula cell, be sure to set the desired Date format to it.

  49. Okay I have a survey where respondents can check multiple boxes of various errors found. When it imported into excel it puts these responses into one cell for each case under one column.

    One case entry can have multiple categorical answers (or no findings at all) all located on a single cell. Example: Not addressing OWL or NHL screens; Failed to explain how income was calculated; Actual versus Anticipated

    I am needing to be able to just look at each piece individually, for example just the Actual versus Anticipated. How do I do a count were it will identify that answer. Right now all I am identifying is when it was the only finding selected. It is not picking up and counting that answer when multiple items have been selected.

    Please help!!!!

  50. Hello,
    I need a formula linke

    =COUNTIF($C$2:$C$11,"Apple") + COUNTIF($C$2:$C$11,"5Orange")

    but I need to count the "5Orange" as 5 not 1.

    For example if I have in A2 Apple and in B2 5Orange, I want the formula to give me the result of 6.

    Is there anyway I could could count the 5Orange as 5.

    1. =COUNTIF($C$2:$C$11,"Apple") + (5*COUNTIF($C$2:$C$11,"5Orange"))

      1. Good Morning,

        I need a countifs function that allows me to compare two columns of data and count how many time one words is associated with a word in the first column. Basically I need to count how many people in a particular company have the title "director" but my list is of 1,000 companies. So, if column A is company and Column B are the varying titles, I need to know for each company how many directors they have based off the titles listed in B.
        I feel like I will need some kind of array formula? Maybe Vlookup too? idk

        PLEASE HELP :)

Post a comment



Thank you for your comment!
When posting a question, please be very clear and concise. This will help us provide a quick and relevant solution to
your query. We cannot guarantee that we will answer every question, but we'll do our best :)