by The tutorial explains how to use COUNTIFS and COUNTIF formulas with multiple criteria in Excel based on AND as well as OR logic. You will find a number of examples for different data types - numbers, dates, text, wildcard characters, non-blank cells and more.
Of all Excel functions, COUNTIFS and COUNTIF are probably most often mixed up because they look very much alike and both are purposed for counting cells based on the specified criteria.
The difference is that COUNTIF is designed for counting cells with a single condition in one range, whereas COUNTIFS can evaluate different criteria in the same or in different ranges. The aim of this tutorial is to demonstrate different approaches and help you choose the most efficient formula for each particular task.
Excel COUNTIFS function - syntax and usage
The Excel COUNTIFS function counts cells across multiple ranges based on one or several conditions. The function is available in Excel 365, 2021, 2019, 2016, 2013, Excel 2010, and Excel 2007, so you can use the below examples in any Excel version.
COUNTIFS syntax
The syntax of the COUNTIFS function is as follows:
- criteria_range1 (required) - defines the first range to which the first condition (criteria1) shall be applied.
- criteria1 (required) - sets the condition in the form of a number, cell reference, text string, expression or another Excel function. The criteria defines which cells shall be counted and can be expressed as 10, "<=32", A6, "sweets".
- [criteria_range2, criteria2]… (optional) - these are additional ranges and their associated criteria. You can specify up to 127 range/criteria pairs in your formulas.
In fact, you don't have to remember the syntax of the COUNTIF function by heart. Microsoft Excel will display the function's arguments as soon as you start typing; the argument you are entering at the moment is highlighted in bold.
Excel COUNTIFS - things to remember!
- You can use the COUNTIFS function in Excel to count cells in a single range with a single condition as well as in multiple ranges with multiple conditions. If the latter, only those cells that meet all of the specified conditions are counted.
- Each additional range must have the same number of rows and columns as the first range (criteria_range1 argument).
- Both contiguous and non-contiguous ranges are allowed.
- If the criteria is a reference to an empty cell, the COUNTIFS function treats it as a zero value (0).
- You can use the wildcard characters in criteria - asterisk (*) and question mark (?). See this example for full details.
How to use COUNTIFS and COUNTIF with multiple criteria in Excel
Below you will find a number of formula examples that demonstrate how to use the COUNTIFS and COUNTIF functions in Excel to evaluate multiple conditions.
How to count cells with multiple criteria (AND logic)
This scenario is the easiest one, since the COUNTIFS function in Excel is designed to count only those cells for which all of the specified conditions are TRUE. We call it the AND logic, because Excel's AND function works this way.
Formula 1. COUNTIFS formula with multiple criteria
Suppose you have a product list like shown in the screenshot below. You want to get a count of items that are in stock (value in column B is greater than 0) but have not been sold yet (value is column C is equal to 0).
The task can be accomplished by using this formula:
=COUNTIFS(B2:B7,">0", C2:C7,"=0")
And the count is 2 ("Cherries" and "Lemons"):
Formula 2. COUNTIFS formula with two criteria
When you want to count items with identical criteria, you still need to supply each criteria_range / criteria pair individually.
For example, here's the right formula to count items that have 0 both in column B and column C:
=COUNTIFS($B$2:$B$7,"=0", $C$2:$C$7,"=0")
This COUNTIFS formula returns 1 because only "Grapes" have "0" value in both columns.
Using a simpler formula with a single criteria_range like COUNTIFS(B2:C7,"=0") would yield a different result - the total count of cells in the range B2:C7 containing a zero (which is 4 in this example).
How to count cells with multiple criteria (OR logic)
As you have seen in the above examples, counting cells that meet all of the specified criteria is easy because the COUNTIFS function is designed to work this way.
But what if you want to count cells for which at least one of the specified conditions is TRUE, i.e. based on the OR logic? Overall, there are two ways to do this - by adding up several COUNTIF formulas or using a SUM COUNTIFS formula with an array constant.
Formula 1. Add up two or more COUNTIF or COUNITFS formulas
In the table below, supposing you want to count orders with the "Cancelled" and "Pending" status. To have it doen, you can simply write 2 regular Countif formulas and add up the results:
=COUNTIF($C$2:$C$11,"Cancelled") + COUNTIF($C$2:$C$11,"Pending")
In case each of the functions is supposed to evaluate more than one condition, use COUNTIFS instead of COUNTIF. For example, to get the count of "Cancelled" and "Pending" orders for "Apples" use this formula:
=COUNTIFS($A$2:$A$11, "Apples", $C$2:$C$11,"Cancelled") + COUNTIFS($A$2:$A$11, "Apples", $C$2:$C$11,"Pending")
Formula 2. SUM COUNTIFS with an array constant
In situations when you have to evaluate a lot of criteria, the above approach is not the best way to go because your formula would grow too big in size. To perform the same calculations in a more compact formula, list all of your criteria in an array constant, and supply that array to the criteria argument of the COUNTIFS function. To get the total count, embed COUNTIFS inside the SUM function, like this:
In our sample table, to count orders with the status "Cancelled" or "Pending" or "In transit", the formula would go as follows:
=SUM(COUNTIFS($C$2:$C$11, {"cancelled", "pending", "in transit"}))
In a similar manner, you can count cells based on two or more criteria_range / criteria pairs. For instance, to get the number of "Apples" orders that are "Cancelled" or "Pending" or "In transit", use this formula:
=SUM(COUNTIFS($A$2:$A$11,"apples",$C$2:$C$11,{"cancelled","pending","in transit"}))
You can find a few more ways to count cells with OR logic in this tutorial: Excel COUNTIF and COUNTIFS with OR conditions.
How to count numbers between 2 specified numbers
By and large, COUNTIFS formulas for numbers fall into 2 categories - based on several conditions (explained in the above examples) and between the two values you specify. The latter can be accomplished in two ways - by using the COUNTIFS function or by subtracting one COUNTIF from another.
Formula 1. COUNTIFS to count cells between two numbers
To find out how many numbers between 5 and 10 (not including 5 and 10) are contained in cells C2 through C10, use this formula:
=COUNTIFS(C2:C10,">5", C2:C10,"<10")
To include 5 and 10 in the count, use the "greater than or equal to" and "less than or equal to" operators:
=COUNTIFS(B2:B10,">=5", B2:B10,"<=10")
Formula 2. COUNTIF formulas to count numbers between X and Y
The same result can be achieved by subtracting one Countif formula from another. The first one counts how many numbers are greater than the lower bound value (5 in this example). The second formula returns the count of numbers that are greater than the upper bound value (10 in this case). The difference between the first and second number is the result you are looking for.
- =COUNTIF(C2:C10,">5")-COUNTIF(C2:C10,">=10") - counts how many numbers greater than 5 and less than 10 are in the range C2:C10. This formula will return the same count as shown in the screenshot above.
- =COUNTIF(C2:C10, ">=5")-COUNTIF(C2:C10, ">10") - the formula counts how many numbers between 5 and 10 are in the range C2:C10, including 5 and 10.
How to use cell references in COUNTIFS formulas
When using logical operators such as ">", "<", "<=" or ">=" together with cell references in your Excel COUNTIFS formulas, remember to enclose the operator in "double quotes" and
add an ampersand (&) before a cell reference to construct a text string.
In a sample dataset below, let's count "Apples" orders with amount greater than $200. With criteria_range1 in cells A2:A11 and criteria_range2 in B2:B11, you can use this formula:
=COUNTIFS($A$2:$A$11, "Apples", $B$2:$B$11, ">200")
Or, you can input your criteria values in certain cells, say F1 and F2, and reference those cells in your formula:
=COUNTIFS($A$2:$A$11, $F$1, $B$2:$B$11, ">"&$F$2)
Please notice the use of absolute cell references both in the criteria and criteria_range arguments, which prevents the formula from being broken when copied to other cells.
For more information about the use of an ampersand in COUNTIF and COUNTIFS formulas, please see Excel COUNTIF - frequently asked questions.
How to use COUNTIFS with wildcard characters
In Excel COUNTIFS formulas, you can use the following wildcard characters:
- Question mark (?) - matches any single character, use it to count cells starting and/or ending with certain characters.
- Asterisk (*) - matches any sequence of characters, you use it to count cells containing a specified word or a character(s) as part of the cell's contents.
Tip. If you want to count cells with an actual question mark or asterisk, type a tilde (~) before an asterisk or question mark.
Now let's see how you can use a wildcard char in real-life COUNTIFS formulas in Excel. Suppose, you have a list of projects in column A. You wish to know how many projects are already assigned to someone, i.e. have any name in column B. And because we are learning how to use the COUNTIFS function with multiple criteria, let's add a second condition - the End Date in column D should also be set.
Here is the formula that works a treat:
=COUNTIFS(B2:B10,"*",D2:D10,"<>"&""))
Please note, you cannot use a wildcard character in the 2nd criteria because you have dates rather that text values in column D. That is why, you use the criteria that finds non-blank cells: "<>"&""
COUNTIFS and COUNTIF with multiple criteria for dates
The COUNTIFS and COUNTIF formulas you use for dates are very much similar to the above formulas for numbers.
Example 1. Count dates in a specific date range
To count the dates that fall in a certain date range, you can also use either a COUNTIFS formula with two criteria or a combination of two COUNTIF functions.
For example, the following formulas count the number of dates in cells C2 through C10 that fall between 1-Jun-2014 and 7-Jun-2014, inclusive:
=COUNTIFS(C2:C9, ">=6/1/2014", C2:C9, "<=6/7/2014")
=COUNTIF(C2:C9, ">=6/1/2014") - COUNTIF(C2:C9, ">6/7/2014")
Example 2. Count dates with multiple conditions
In the same manner, you can use a COUNTIFS formula to count the number of dates in different columns that meet 2 or more conditions. For instance, the below formula will find out how many products were purchased after the 20th of May and delivered after the 1st of June:
=COUNTIFS(C2:C9, ">5/1/2014", D2:D9, ">6/7/2014")
Example 3. Count dates with multiple conditions based on the current date
You can use Excel's TODAY() function in combination with COUNTIF to count dates based on the current date.
For example, the following COUNTIF formula with two ranges and two criteria will tell you how many products have already been purchased but not delivered yet.
=COUNTIFS(C2:C9, "<"&TODAY(), D2:D9, ">"&TODAY())
This formula allows for many possible variations. For instance, you can tweak it to count how many products were purchased more than a week ago and are not delivered yet:
=COUNTIFS(C2:C9, "<="&TODAY()-7, D2:D9, ">"&TODAY())
This is how you count cells with multiple criteria in Excel. I hope you will find these examples helpful. Anyway, I thank you for reading and hope to see you on our blog next week!
2039 comments
=((COUNTIFS(April!B4,"yes", April!G4,"yes", April!J4:S4, "*")))
How come this isn't working?
This works
=((COUNTIFS(April!B4,"yes", April!G4,"yes", April!J4, "*")))
The astrick just means at least one of the cells is not blank.
I need the cells that are considered to be j4 through s4 not just one of them...
Please help!
I am sorry I spelled asterisk wrong... My head hurts haha
Hi Brittany,
The point is that the COUNTIFS syntax requires each additional range be the same size as the first range, i.e. have the same number of rows and columns. Therefore, you cannot supply one cell to the criteria_range1 argument and a range of cells to a subsequent criteria range. So, I am afraid you will have to list every cell j4 through s4 individually in your formula.
That would mean every cell in that range would have to be filled in order for it to be counted as one. I just need at least one of the cells filled. Is there a way to do that?
Brittany,
You can use one of the following formulas as a working alternative to your first formula:
=IF(AND(G4="yes",B4="yes",COUNTIF(J4:S4,"*")>0),1,0)
=--(B4="yes")*(G4="yes")*(COUNTIF(J4:S4,"*")>0)
The formulas return 1 if B4 is "yes", G4 is "yes" and at least one cell in the range J4:S4 contains any text (please note, "*" counts only text values, but does not count numbers); 0 otherwise.
However, I am not sure I understand your ultimate goal correctly. If you want to achieve something different, please clarify.
I need to find the MAX number in a range with conditions. As in cell value
equals =MAX(COUNTIFS(Sheet1!$I$2:$I$999,"Yes",Sheet1!$U$2:$U$999,"NNN")L2:L999)
Where L2:L999 is the range that I need the maximum returned.
I have tried a few combinations, but unable to work it out.
Your formula won't work (by the way, it misses comma after the first parameter).
You need to use MAXIFS function (but it works in Excel 2016 only):
=MAXIFS(L2:L999, Sheet1!$I$2:$I$999,"Yes",Sheet1!$U$2:$U$999,"NNN")
You can read more about MAXIFS here.
For other Excel versions use array formula (entered by Ctrl+Shift+Enter):
=MAX((Sheet1!$I$2:$I$999="Yes")*(Sheet1!$U$2:$U$999="NNN")*L2:L999)
Thanks Natalia.
Unfortunately the array (Ctrl+Shift+Enter) didn't work either. (example below)
=MAX((Sheet1!I2:I999="Yes")*(Sheet1!U2:U999="NNN")*Sheet1!L2:L999)
Recap: I need to return the maximum figure (Column L) the meets certain parameters I = Yes and U = NNN. I have tried this certain ways but have not had any success.
Any help would be greatly appreciated.
I got it to work with this.
{=MAX(IF((Sheet1!$I$2:$I$999="yes")*(Sheet1!$G$2:$G$999="NAT"),(Sheet1!$L$2:$L$999)))}
Thank you.
Can you help me pls?
Example
Roll No. | I | II |
-------------------
1 04 05
2 11 12
3 05 04
4 10 04
How to count Coloum minimum or maximum total in excel
Hello Team, I'm struggling with the countifs function, I am trying to count data in a range of columns, in one column "A" I have a list of dates ranging from 1996 to 2017, in columns "B","C","D" etc. I have other data mostly Numbers. What I would like to accomplish is as follows
If its Jan 1 I would like all the years (21 years on Jan 1) Of the specially data I choose in cell H6. Is this task possible? Any help would be much appreciated.
I only want to include Apples and Oranges from Col A that were also sold after 1/1/2015 and before 1/1/2016 (Col C) and are both currently paid for OR on a tab (Col D). Its the currently paid for OR on a tab where I am failing. There are no Apples and Oranges that are both paid for and also on a tab. I want all the oranges and apples that are either paid for or on a tab...So far I've got: =COUNTIFS($A$1:$A$599,"Apples",$A$1:$A$599,"Oranges",$C$1:$C$599,">=1/1/2015",$C$1:$C$599,"<1/1/2016",$D$1:$D$599,"Current",OR,"Tab")
Getting a $NAME? result. I can run just the dates and it works. I can run just looking for apples and oranges...I can get it to give me separately the paid and on tab correctly.
Hey, Cher,
your formula should look like this:
=SUM(COUNTIFS($A$1:$A$599,{"Apples","Oranges"},$A$1:$A$599,$C$1:$C$599,">=1/1/2015",$C$1:$C$599,"<1/1/2016",$D$1:$D$599,"Current")+SUM(COUNTIFS($A$1:$A$599,{"Apples","Oranges"},$A$1:$A$599,$C$1:$C$599,">=1/1/2015",$C$1:$C$599,"<1/1/2016",$D$1:$D$599,"Tab")
It can be written as an array formula, but it would be too difficult to understand. Read this topic for more details.
Suppose i have a list of marks as follows:
A B
1. 11
2. 4
3. 1
4. 12
5. 4
6. 7
7. 9
8. 12
9. 3
10. 20
Then use th countifs fontion to obtain thé first mark range ex. Countifs(B1:B11,>=O,B1:B11,<5) to obtain thé number of marks ranging from 0-4, what can I do to automatically produce the counts of the other ranges, say 5to<7, 7to<9, 9to<10, 10to<12, 12to<14, 14to<20
Thanks in advance
Heya! I am having a hard time getting a formula to work that counts a Y in one of 3 columns to the right if a rep's initials are in the column to the left. So I've tried:
=SUM(COUNTIFS(A3:A1002,{"JM"})+COUNTIFS(G3:G1002,{"Y"},I3:I1002,{"Y"},K3:K1002,{"Y"}))
=COUNTIFS(A3:A1002,"JH", G3:G1002,"Y", I3:I1002,"Y", K3:K1002,"Y")
I can get it to work with one, but not all 3 columns (which are for 3 sessions in one day).
Hello, Cher,
try this one:
=SUM(IF((--($A$3:$A$1002="JH"))*((G3:G1002="Y")+(I3:I1002="Y")+(K3:K1002="Y"))>0,1,0))
Note, that this should be an array formula and you need to press Ctrl + Shift + Enter instead of Enter.
The formula adds 1 whenever there's 'JH' in column A AND any of G,I,K columns contain 'Y'.
Hope it helps.
Dear Sir/ Madam
I am having the Two sheet One Sheet Containing the Results & another Sheet Containing Numbers. if I am giving the formula of
Result Sheet Containing : Number of 4 digits 9923, 0120, 0140, 0150, 0170
Coupon Number Containing
From NO: 10009882 To :10010763. i have to take Only Last 4 Digits that should be match in Result Sheet. Formula is given below.
COUNTIFS(Result!$B$3:$B$102,">="&RIGHT(J67,4),Result!$B$3:$B$102,"<="&RIGHT(K67,4)))*10
Coupon Amount is coming 0. Please give the Solution
I previously submitted a question on tallying X's in random cells and gave a display of what I had input. I realized that I hadn't continue to put COuNTIF however, even once I did, I was still getting an error. The cells are not contiguous and contain an x. I am trying to find a way of tallying individual cells across a row that are not within a range.
Any help is appreciated.
Hi...I am a trying use Countifs with multiple criteria for dates, but am having difficulty. Here's the scenario:
C3=07/01/16 - Format is Date
D3=07/31/16 - Format is Date
Formula:
=COUNTIFS(Assigned,$A6,OpenedAt,">=&C3", OpenedAt, "=&C3" I get a total, but when I add the second criteria, it calculates to zero...and yes there are items that are greater than 07/01/16.
Thanks for any help you can give.
I have three columns that I need to sort data on but I just cant get it right.
I need to count the number of occurrence's if it meets criteria in three different columns.
Thanks so much,
I have different numbers spread across rows and columns. The numbers have different values, of which some are unique and some reoccurring. I need the numbers and the count(occurance) of each numbers.
Can you help me please.
Good Morning,
I am trying to create a formula that will count all of the "1"'s in a particular column but some of the cells have more than one number separated by commas. I have attempted to count this data using the formula: =COUNTIF('Part 1 Imput'!A7:A700,"*1*")+('Part 1 Imput'!A7:A700,"1"). I unfortunately am getting an error. Can you please help me find my error or am I thinking about this wrong?
Thank you
Hi,
Please could you let me know how I could make the following formula work:
=COUNTIFS('Raw Data'!C:C,"="&Summary!$D$4,'Raw Data'!E:E,""&Summary!B10,'Raw Data'!H:H,"")
I think the last criteria is overwriting the third criteria so I just get 0. Is there a way that I can add an OR statement into the formula?
Many Thanks
I have a list of Call Agents and the times that they logged into their phone and log out of their phone, and I would like to create a listing of how many Call Agents are staffed by the half hour from 08:00 to 20:00
What I have
(10 Agents)
Log in - E2=09:27
Log out - F2 = 16:00
Agent 2 E3 and F3
Agent 3 E4 and F4
What I want
08:00 - 08:30 X number agents available
08:30 - 09:00 X number of agents available
""
""
""
19:30 - 20:00 X number of agents available
Dear,
Could you please send me e-mail, i really need your help.
Thank you.
Best regards,
Nermana Čubro
Amazing. COUNTIFS was exactly what I was looking for. Worked perfect and pretty straight forward function to use.
Thanks a lot!!
I want to first check to see if certain text exists in a cell, if it does exist, then I want to do a calculation on 2 other cells.Right now I'm checking for the ext and assigning that a value of 1 in one cell, then in another cell (example cell a3 now =1), if the 1 exists then calculation a5-a4 (example)
Hi,
I'm trying to create a formula which predicts a date in the future. If column A has the 'F' in the date will be 30 days in the future, if it has 'D' then 90 days, if 'E' then 180 days. However I want it to be calculated from the last date entered in four cells. example
A=F B=01/01/17 C=02/02/17 d=02/03/17 E='Blank' F=30 days from D
or A=E B=01/01/17 C=02/02/17 d='Blank' E='Blank' F=180 days from C
Hi
Im trying to create a formula to lookup if all cells between a date range all equal "Yes" I have the formula below to count the cells between the date ranges just wondering how to modify this to see if all cells contain "Yes"
=SUMIFS($B6:$BA6,$B$5:$BA$5,">="&$BE$3,$B$5:$BA$5,"<="&$BE$4)