Comments on: How to use Excel COUNTIFS and COUNTIF with multiple criteria

The tutorial explains how to use COUNTIFS and COUNTIF formulas with multiple criteria in Excel. You will find a number of examples for different data types – numbers, dates, text, wildcard characters, non-blank cells and more. Continue reading →

Comments page 30. Total comments: 2055

  1. Is there a COUNTIF formula that only counts 1 if the sum of two different cells totals a specific number? I've scoured the web and can't find an answer to this question. I don't mean the sum of either cells, but only if the two cells added together equal 1. If both cells have 1, I don't want it to count, because the sum of 1 + 1 = 2, and 2 is not 1. For some reason, can't find a formula to count only when ONE of the cells has a 1.

  2. How would you type a formula to find out if the sum of two cells is greater than or equal to 3? I tried entering COUNTIFS(A1+M1,"=<3") but was unsuccessful. I need to count multiple pairs of cells, not just one pair at a time.

    Thanks

    1. Hello,

      Please try the following formula:

      =SUMPRODUCT(((A1+M1)<=3)*1)

      Hope it will help you.

  3. Data sheet below,
    A B
    1 Student Name Date
    2 Mr. X 11/18/2017
    3 Mr. Y 11/18/2017
    4 Mr. X 11/20/2017
    5 Mr. X 11/25/2017
    6 Mr. X 12/21/2017

    Above are the details of the persons visiting our office, i want to know, how many times the person Mr. X has visited our office in November only.

    Where as the result should be = 3

    I am using the below formula...

    =COUNTIFS(A2:A6,"Mr. X",B2:B6,">="&DATE(2017,11,1),B2:B6,"<="&DATE(2017,11,31))

    But i am getting the result = #VALUE!

    Can you please help ......

    1. Have you solved your problem?
      I have the same issue and i'd like to know the solution for this error "#VALUE!".
      Thanks.

    2. Hello,

      Actually, your formula is correct. If it doesn’t work, then most likely something is wrong with your table.
      If you can send me the workbook with your data and formula to support@ablebits.com, I’ll be able to help you better. Please don't worry if you have confidential information there, we never disclose the data we get from our customers and delete it as soon as the problem is resolved.
      Don't forget to include the link to this comment into your email.

      I'll look into your issue and try to help.

  4. I am trying to add the number of Job Titles (Column C) and their Status - Open, Filled (Column B).

    I have tried Count if and subtracting the data but it doesn't seem to be working.

    =COUNTIF(C11:C67,"CSR",+ B11:B60,"O")
    How can I get the number of CSRs that are open between Column C and B?

    1. Hello, Jaime Manale,

      Please try the following formula:

      =COUNTIFS(C11:C67,"CSR",B11:B67,"O")

      Hope it will help you.

  5. I have a formula which is like this

    =COUNTIFS('sheet1 '!W:W,">0",'sheet1 '!A:A,"Truck")

    which is count all data in column W (sheet1) larger than 0, which are called Truck in column A.

    Now, I want this formula to read the same information but by consider a range of dates in between 1st of October to 15th (I have dates in Column B in sheet1).

    I now, may I can add to countifs, But not sure about it.

  6. I have one file, it has 3 systems associated to it so it is listed 3 times. Once I have sent all 3 systems for comments I want it to count as 1 as the 1 file has been sent for comments and is complete. So I have currently 1 merged cell for the file and 3 single cells for the systems but I would like it to know when all systems are sent for comments so that I don't need a merged cell, it just counts as 1 once all systems for that filename are sent for comments...not so easy I know but maybe someone can help!

  7. How do I create a formula for the criteria range in a countifs function?

  8. Hello Svetlana
    I have 2 columns, 1st contains date and 2nd condition,
    I want to count the number of cells contains date range 01-01-2015 to 31-12-2015 with condition A, please help.....

  9. Can the countifs formula count between a date rage with two additional criteria? For example: I have a table that list product by type (industrial, apparel, ect.) in column A, the status (completed, late, on hold, ect.) in column B, and the date entered. I want to be able to count how many apparel products had the late status in June.

  10. Hi

    I have a table which shows the gradings for each time estates are inspected ; 'Gold', 'Silver', or 'Bronze'.

    I want to know how to count many time the estate rating (Column C) changes from Gold, to Silver or Bronze for each block (column A) on So, for example, on row 9 the estate rating for Ian Mikardo Way, Amersham Road RG4, inspected on 26/06/17, changed from Gold to Silver compared to the previous inspection on 13/04/17.

    Thanks for any help you can give

    Block (A) Inspection Date(b) Estate Rating (C)

    Ian Mikardo Way,
    Amersham Road RG4 13/04/2017 Gold

    Ian Mikardo Way,
    Amersham Road RG4 26/06/2017 Silver

  11. Thanks in advance for whoever can assist

    1. Hi, Kat,

      supposing that your table starts from A1, you need to use the following array formula (it should be entered by pressing Ctrl+Shift+Enter on your keyboard instead of just "Enter"):
      =SUM($C$2:$C$9*($B$2:$B$9="l")*($A$2:$A$9>=DATEVALUE("9/11/2017"))*($A$2:$A$9<=DATEVALUE("9/26/2017")))

      Hope this solves the task!

  12. I'm trying to figure out how to count the following formula:

    If an "l" is in the middle column below AND the date falls between 9/11/17 and 9/26/17 sum the amount of the numbers in column 3 that meet the criteria. The information I'm using in below. I've tried several formulas none of which work.

    Here are two that I've tried:
    1. =COUNTIF(amount,IF(values="l",AND(date,">="&start,"="&start,date,"<="&end+COUNTIF(values,"l"))

    The answer should be 29, but if you change the date to a date that is out of range the total does not change, it stays at 29.

    date ranges amount
    9/10/2017 l 1
    9/14/2017 l 2
    9/15/2017 m 6
    9/10/2012 l 4
    9/14/2017 h 3
    9/15/2017 l 10
    9/9/2017 l 6
    9/17/2017 l 8

  13. Good day

    i need to count the sum of h7:h21 if d21>0 and then count the sum of h21:h22 if d22>0 and count h22:h52 if d52>0

    my problem is that there is no constant cell but constant columns.
    The values in the cells in column d will always vary.

    can you please assist.

  14. On sheet one I have date joined organisation followed by benefit claimed.
    One sheet 2 I have the quarterly date range that I need totals for.
    Say Date joined is column A sheet 1, Benefit is column B sheet 1
    Date I'm calculating from is cell A1 sheet 2 and Date to is cell A2, sheet 2

    I need to know how I can calculate the number of times a specific benefit (say EI or JSA) is listed for people who have joined the organisation within the set date parameters on sheet 2.

    Please help!

  15. Hi ,

    I am trying to find a count of a particular Number or Letter in a row , i am writing the query but its giving me 0...can you advise

  16. Hi ,

    I am trying to find a count of a particular Numnber or Letter in a row , i am writing the query but its giving me 0...can you advsie

    1. I am a desperate beginner and am very "stuck"

      BACKGROUND
      STEP 1: I have counted 300 trees in our settlement. Each tree was listed by species in Column B. Each tree's health was rated on a scale of 1-5 ion column E.
      STEP 2:
      I was able to countif and identified 25 species.

      MY QUESTION
      I want to learn, by species, how many received each health rating, the scale of 1-5.
      I think I need countifs, but cannot make that work. Please please help me. Thanks

      I have read a book and viewed tutorials, so have tried hard to figure this out on my own.

  17. Hi

    I wanted to count in Column "C" when two conditions are met from column "A" and Column "B", like A:A="W" and B:B="KK" count from row "C". Data is

    Freq Name Value
    D KK 3
    D KK 3
    D LL 3
    W KK 3
    W LL 3

    1. Hi, Junaid,

      you can try this one:
      =COUNTIFS(A2:A6,"W",B2:B6,"KK")

      if you take a closer look at this point of the article above, you'll understand how the part of the formula works.

  18. Thanks I got much help nothing words to express

  19. Hi!

    I am trying to count two things. (1) which of my customers from January ordered more boxes in February than in January, but excluding customers from February who were not customers in January. Cells a2:a51 list all my customers by name. Cells b2:b51 lists the amount of boxes purchased in January. Cells c2:c51 lists the amount of boxes purchased in February. When using Countifs, I can't figure out how to make the Criteria conditional. I tried using: =countifs(b:2:b51,">0",b:2:b51,">a2:a51"), but that doesn't seem to work. Any advice?

    (2) Count the number of customers I lost in February (i.e. customers who purchased boxes in January but none in February). I tried =countifs(a2:a51,">0",b2:b51,"<1") I noticed that works if I have a 0 value in the b2:b51 range. Any way I can make the count work if the value in column b is Blank?

    Thank you!!

  20. hi mam if we have age and gender in a single cell how can we count only gender out of it please help me out.i mean only male or female

  21. Trying to add countifs from two sheets in a workbook to a third sheet in the same workbook but I get zero.
    Function below.

    =COUNTIFS('sheet1 Data'!$A:$A,Tracker!A3,'sheet1 Data'!$J:$J,Tracker!C$2)+COUNTIFS('sheet2 Data'!$A:$A,Tracker!A3,'sheet2 Data'!$J:$J,Tracker!C$2)

    Column A represent Date Range
    Cell A3 represents the date value
    Column C represent Value Range
    Cell C2 represents the value

    1. Hi!
      Never mind. Function is working.. thank you.

  22. Hi, Can I refer to a cell with text to avoid typing the text for a second condition? Instead of typing the name of employees that match, I'd like to refer to a cell with that name, so I can copy and paste the formula for the names of the other employees. I hope you understand what I need! thanks
    Tomás

    1. Sorry, my mistake! it can be done without any problem!! sorry again.

  23. I am to insert serial number to each output (tick mark only) which is a result of this formula; =IF(AND(E11>=1,F11=0),"a",""). The formula is a output for those households whose educational credentials meets my requirements. And I pick those households for my selection. Those with "Nil" output need not count as they are not necessary.

    Regards

  24. Can i use criteria average with criteria sum in rule if
    I have some workers' salaries and I want to use a class to find out how many classes are in the category of 200, how many are in the category of 100, how many are in the category of 50, how many are in the category of 20, how many are in the category of 10, 5 and how many of the 1 category

  25. Hi !

    I need help with the following report :

    Status ColoumnA ColoumnB ColoumnC

    Prd.sold A c
    On hold B
    Prd.Tran A
    Prd.sold B

    I need to understand whether can we use countif condition to check how many prod.sold and On hold customers have opted for ColoumnA product ?

    1. =SUM(COUNTIFS(A2:A8,{"Prd.Sold","OnHold"},B2:B8,"A"))

  26. Hi!

    Following is one of the report formats that i need help with :

    Status ColoumnA ColoumnB

  27. Hi

    I have a spread sheet that consist of a reporting period, a document type and a keyword.

    I am trying to do a bar graph that auto changes when information is added.

    reporting period is 2017-Q1, 2017-Q2, the document type will always be "Initial Event Notification" and the Keywords are what need to be counted : near miss, injury, breach.

    so i figured out the below is the info i am wanting.

    countif reporting period = (2017-Q1) & document type = (Initial Event Notification) & keyword = (Injury).

    I just havent used excel formulas for a while and am not getting my head around it today.

  28. Hello, can you please help me with this. Im trying to find a formula when "open" is entered in example cell B1 it would calculate the date + 2 days entered in a1 in c3.

    1. Hi Kay,

      Here you go:
      =IF(B1="open", A1+2)

      If the date does not display correctly in the formula cell, be sure to set the desired Date format to it.

  29. Okay I have a survey where respondents can check multiple boxes of various errors found. When it imported into excel it puts these responses into one cell for each case under one column.

    One case entry can have multiple categorical answers (or no findings at all) all located on a single cell. Example: Not addressing OWL or NHL screens; Failed to explain how income was calculated; Actual versus Anticipated

    I am needing to be able to just look at each piece individually, for example just the Actual versus Anticipated. How do I do a count were it will identify that answer. Right now all I am identifying is when it was the only finding selected. It is not picking up and counting that answer when multiple items have been selected.

    Please help!!!!

  30. Hello,
    I need a formula linke

    =COUNTIF($C$2:$C$11,"Apple") + COUNTIF($C$2:$C$11,"5Orange")

    but I need to count the "5Orange" as 5 not 1.

    For example if I have in A2 Apple and in B2 5Orange, I want the formula to give me the result of 6.

    Is there anyway I could could count the 5Orange as 5.

    1. =COUNTIF($C$2:$C$11,"Apple") + (5*COUNTIF($C$2:$C$11,"5Orange"))

      1. Good Morning,

        I need a countifs function that allows me to compare two columns of data and count how many time one words is associated with a word in the first column. Basically I need to count how many people in a particular company have the title "director" but my list is of 1,000 companies. So, if column A is company and Column B are the varying titles, I need to know for each company how many directors they have based off the titles listed in B.
        I feel like I will need some kind of array formula? Maybe Vlookup too? idk

        PLEASE HELP :)

  31. Sorry seems like posted several times. Apologise.

  32. Dear Svetlana,

    Greetings, we meet again. I was trying to put a formula by using COUNTIFS, but it is coming with Error that too many arguments. Can you please advise.

    A B C
    Details Payment Authority to Waive
    Bill 5000 If the value in B2 is less than 5000 then it will
    show Manager, more than 5000 it will show General
    Manager, more than 10000 it will show Director.
    Late Fine 6000 The values will select/show and will show Manager
    Total 11000 The values will select/show and will show Director

    Thank you for the advise. Have a nice day.

    Kaiser

    1. This can be solved by IF function (not CountIF).

  33. Dear Svetlana,

    Greetings, we meet again. I was trying to put a formula by using COUNTIFS, but it is coming with Error that too many arguments. Can you please advise.

    A B C
    Details Payment Authority to Waive
    Bill 5000 If the value in B2 is less than 5000 then
    Manager, more than 5000 than General Manager,
    more than 10000 it will be Director.
    Late Fine 6000 The value will show Manager

  34. Dear Svetlana,

    Greetings, we meet again. I was trying to put a formula by using COUNTIFS, but it is coming with Error that too many arguments. Can you please advise.

    A B
    Details Payment Authority to Waive
    Payment 5000 If the value in B2 is less than 5000 then Manager, more than 5000 than General Manager, more than 10000 it will be Director
    Late Payment If the value in B3 is less than 5000 then Manager, more than 5000 than General Manager, more than 10000 it will be Director
    Cancellation Fee If the value in B4 is less than 5000 then Manager, more than 5000 than General Manager, more than 10000 it will be Director
    Total Waiver If the value in B5 is less than 5000 then Manager, more than 5000 than General Manager, more than 10000 it will be Director
    Total Liability If the value in B6 is less than 5000 then Manager, more than 5000 than General Manager, more than 10000 it will be Director

  35. Hi,
    I need to count total numbers >4 for Keith from 1st to 3rd June.
    Countifs only counts one column (EG: 1st June). what formula can i use to count from all 3 column.
    June 1 June 2 June 3
    Keith 9 4 8
    Keith 8 5 2
    Keith 5 2 7
    Ryan 6 1 9
    Keith 2 3 5
    Ryan 5 6 4
    Keith 4 5 3
    Ryan 5 8 2

  36. Hi,
    I am currently using the formula =IF(U2+V2<TODAY(),"X","OK") but want to include and or Q2 is Y = "OK" or N = "X"
    How can i write this?

  37. Hi,
    I am currently using the formula =IF(U2+V2<TODAY(),"X","OK") but want to include and or Q2

  38. Hello,
    i have 1754 cells , with each cell contains 5 different numbers ranging from 01 to 31.
    now i want frequency of each individual number from 01 to 31.,for all this 1754 cells.,
    what should i do?.,

  39. How to sum all wins (sheet one B3:B16 ) from sheet one on a specific date (sheet one A3:A16) and then sum this in sheet two's cell F3 "IF" F3 is the same date as in E3 date/timestamp?

    Link to example sheet : https://docs.google.com/spreadsheets/d/18kt1RM2OrNmeAGWfphXwZFFyJ4Zwk_d-QibwnNPLaPg/edit#gid=1901723577&range=A1:H16

    In this example i would like (sheet two to be filled like this)
    F3 is = 3 and G3 = 2 and H3 = 2
    F4 is = 1 G4 = 1 and H4 = 1
    F5 is = blank G5 = 1 H5 = 1
    F6 is = blank G6 = blank H5 = blank
    F7 is = 1 G7 = blank H7 = blank
    F8 is = blank G8 = blank H8 = 1

    Any help appreciated :)
    Regards Ronni

    1. Hello, Ronny,
      use the following COUNTIFS function:
      for F3: =COUNTIFS(Sheet1!B1:B14,"Win",Sheet1!A1:A14,Sheet1!A1)

      With its help we're looking for "Win" in the second column of Sheet1 if its first column contains the date from A1. The same goes for losses and ties:

      for G3: =COUNTIFS(Sheet1!B1:B14,"Otm",Sheet1!A1:A14,Sheet1!A1)
      for H3: =COUNTIFS(Sheet1!B1:B14,"Tie",Sheet1!A1:A14,Sheet1!A1)

      To count the values under the other dates, simply change the cell reference at the end of the formula:
      for F4: =COUNTIFS(Sheet1!B1:B14,"Win",Sheet1!A1:A14,Sheet1!A10)

      Do hope this solves your task!

  40. i want to make summary for the monthe in date wise

  41. Dear i need one help

    how do i count the data for each date
    Actual Date Too early Ontime Delay
    01/06/17 01/06/17
    01/06/17 02/06/17
    01/06/17 03/06/17
    01/06/17 04/06/17
    01/06/17 05/06/17
    01/06/17 06/06/17
    01/06/17 07/06/17
    01/06/17 08/06/17
    01/06/17 09/06/17
    01/06/17 10/06/17
    02/06/17 11/06/17
    05/06/17 12/06/17
    06/06/17 13/06/17

  42. Hi Svetlana
    In my Workbook, there is multiple sheet with data.
    Just for Example,
    I have a multiple sheet's which name is Jan, Feb, Mar, Apr, May, jun etc.
    In final sheet I have 1 data validation cell (R11) with Name like, Kinjal, Mittal, Shankar, Nirav, etc.
    and In Final Sheet I used one formula like: =COUNTIF(Jan!A7:N100,R11)*100/P9
    Where "Jan" is a Sheet name, "A7:N100" is a index, R11 is a data validation shall with multiple name, and P9 is a constant value.
    My problem is that, I want to used Data validation cell with multiple sheet name. So I want in final sheet two data validation cell and one cell for formula.
    For Example: if K8 is data validation cell with data of Jan, Feb, Mar, Apr, May, jun etc.
    and
    R11 is another data validation cell with data of Kinjal, Mittal, Shankar, Nirav, etc.
    So which formula I can used instead of below
    Jan!A7:N100,R11)*100/P9

    I don't want to used name of sheet, I want to used data validation cell for sheet name.

  43. Hello,
    please I need you help here

    actors roles action_date
    Milan B approver
    Milan C reviewer 15/01/2017
    Milan B reviewer
    Milan B reviewer 13/05/2017
    Milan C reviewer 13/05/2017
    Milan B approver 13/05/2017
    Milan B reviewer 13/05/2017
    Milan C reviewer 13/05/2017
    Milan B approver 13/05/2017
    Milan C reviewer 13/05/2017
    Milan B approver 13/05/2017
    Milan C reviewer 13/05/2017
    I want to wrire a count formula which can give me how many time MIlan B was reviewer in Date 13/05/2017
    Merci

  44. Column A data like 1, 2, 4, 3, 5, 8, 10.
    COlumn B data like 8, 10, 12, 8, 6 ,12, 15
    can i use sumifs/ counifs, making sure to give value a score of 2 if it is more than 2 in column a, and score of 0, if it is less than 2, and score of 1 if it is equals to 2.
    For column B, it is same scoring except for value is 10 instead of 2.
    and them sum up them

  45. Many thanks for this, after finding this post I had the formulas I needed done in 5 minutes!

  46. Svetlana,

    Thanks for the post - I needed something to count multiple criteria over two columns. Your formula with the arrays worked flawlessly and is exactly what I needed!

    Thanks

    Troy

  47. Hi,

    Have a problem here too.
    Monday Tuesday
    12:30 06:00
    06:30
    06:30
    06:30
    12:30
    12:30
    06:30

    For example we only got 3 staffs to work at 06:30, but above you will see that there were 4 or maybe more rostered. I want to know

    1. Hi,

      Have a problem here too.
      Monday Tuesday
      12:30 06:00
      06:30 06:30
      06:30 06:30
      06:30 06:30
      12:30 06:30
      12:30 12:30
      06:30 12:30

      For example we only got 3 staffs to work at 06:30, but above you will see that there were 4 or maybe more rostered. if the count of 06:30 is exceeded to 3, then I want to put "Exceeded" or maybe "06:30 Exceeded"

  48. Hi Team
    Please can I have your help with the following query.
    I have a spreadsheet with 4 columns, A: item being made, B: value, C: date I want it completed and D: blank or date completed.

    From this information I want to extract the following:
    Completed on time
    Completed Late
    Running Late
    On track

    Any help with the formula for these would be hugely appreciated - Thank you!

  49. Hi Svetlana,

    I have a query but for that I have for upload data because I not able to explain without data. Is it possible to share data with you?

  50. Hi Svetlana,

    I need your help with following query.
    I have a table where Column A is with multiple date values (LAST DATE OF SUBMISSION) and Column B is with multiple date values (DATE SUBMITTED). now my query is to count number of cells where date of submission is lower or equal to last date of submission. Each row may have different "LAST DATE OF SUBMISSION" OR "DATE SUBMITTED".
    The formula should return a value which represents how many quotations have been submitted before the deadline in a range and omit those which are submitted after the deadline.

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