The tutorial explains how to use COUNTIFS and COUNTIF formulas with multiple criteria in Excel. You will find a number of examples for different data types – numbers, dates, text, wildcard characters, non-blank cells and more. Continue reading
Comments on: How to use Excel COUNTIFS and COUNTIF with multiple criteria
by Svetlana Cheusheva, updated on
Comments page 31. Total comments: 2055
Trying to add countifs from two sheets in a workbook to a third sheet in the same workbook but I get zero.
Function below.
=COUNTIFS('sheet1 Data'!$A:$A,Tracker!A3,'sheet1 Data'!$J:$J,Tracker!C$2)+COUNTIFS('sheet2 Data'!$A:$A,Tracker!A3,'sheet2 Data'!$J:$J,Tracker!C$2)
Column A represent Date Range
Cell A3 represents the date value
Column C represent Value Range
Cell C2 represents the value
Hi!
Never mind. Function is working.. thank you.
Hi, Can I refer to a cell with text to avoid typing the text for a second condition? Instead of typing the name of employees that match, I'd like to refer to a cell with that name, so I can copy and paste the formula for the names of the other employees. I hope you understand what I need! thanks
Tomás
Sorry, my mistake! it can be done without any problem!! sorry again.
I am to insert serial number to each output (tick mark only) which is a result of this formula; =IF(AND(E11>=1,F11=0),"a",""). The formula is a output for those households whose educational credentials meets my requirements. And I pick those households for my selection. Those with "Nil" output need not count as they are not necessary.
Regards
Can i use criteria average with criteria sum in rule if
I have some workers' salaries and I want to use a class to find out how many classes are in the category of 200, how many are in the category of 100, how many are in the category of 50, how many are in the category of 20, how many are in the category of 10, 5 and how many of the 1 category
Hi !
I need help with the following report :
Status ColoumnA ColoumnB ColoumnC
Prd.sold A c
On hold B
Prd.Tran A
Prd.sold B
I need to understand whether can we use countif condition to check how many prod.sold and On hold customers have opted for ColoumnA product ?
=SUM(COUNTIFS(A2:A8,{"Prd.Sold","OnHold"},B2:B8,"A"))
Hi!
Following is one of the report formats that i need help with :
Status ColoumnA ColoumnB
Hi
I have a spread sheet that consist of a reporting period, a document type and a keyword.
I am trying to do a bar graph that auto changes when information is added.
reporting period is 2017-Q1, 2017-Q2, the document type will always be "Initial Event Notification" and the Keywords are what need to be counted : near miss, injury, breach.
so i figured out the below is the info i am wanting.
countif reporting period = (2017-Q1) & document type = (Initial Event Notification) & keyword = (Injury).
I just havent used excel formulas for a while and am not getting my head around it today.
Hello, can you please help me with this. Im trying to find a formula when "open" is entered in example cell B1 it would calculate the date + 2 days entered in a1 in c3.
Hi Kay,
Here you go:
=IF(B1="open", A1+2)
If the date does not display correctly in the formula cell, be sure to set the desired Date format to it.
Okay I have a survey where respondents can check multiple boxes of various errors found. When it imported into excel it puts these responses into one cell for each case under one column.
One case entry can have multiple categorical answers (or no findings at all) all located on a single cell. Example: Not addressing OWL or NHL screens; Failed to explain how income was calculated; Actual versus Anticipated
I am needing to be able to just look at each piece individually, for example just the Actual versus Anticipated. How do I do a count were it will identify that answer. Right now all I am identifying is when it was the only finding selected. It is not picking up and counting that answer when multiple items have been selected.
Please help!!!!
Hello,
I need a formula linke
=COUNTIF($C$2:$C$11,"Apple") + COUNTIF($C$2:$C$11,"5Orange")
but I need to count the "5Orange" as 5 not 1.
For example if I have in A2 Apple and in B2 5Orange, I want the formula to give me the result of 6.
Is there anyway I could could count the 5Orange as 5.
=COUNTIF($C$2:$C$11,"Apple") + (5*COUNTIF($C$2:$C$11,"5Orange"))
Good Morning,
I need a countifs function that allows me to compare two columns of data and count how many time one words is associated with a word in the first column. Basically I need to count how many people in a particular company have the title "director" but my list is of 1,000 companies. So, if column A is company and Column B are the varying titles, I need to know for each company how many directors they have based off the titles listed in B.
I feel like I will need some kind of array formula? Maybe Vlookup too? idk
PLEASE HELP :)
Sorry seems like posted several times. Apologise.
Dear Svetlana,
Greetings, we meet again. I was trying to put a formula by using COUNTIFS, but it is coming with Error that too many arguments. Can you please advise.
A B C
Details Payment Authority to Waive
Bill 5000 If the value in B2 is less than 5000 then it will
show Manager, more than 5000 it will show General
Manager, more than 10000 it will show Director.
Late Fine 6000 The values will select/show and will show Manager
Total 11000 The values will select/show and will show Director
Thank you for the advise. Have a nice day.
Kaiser
This can be solved by IF function (not CountIF).
Dear Svetlana,
Greetings, we meet again. I was trying to put a formula by using COUNTIFS, but it is coming with Error that too many arguments. Can you please advise.
A B C
Details Payment Authority to Waive
Bill 5000 If the value in B2 is less than 5000 then
Manager, more than 5000 than General Manager,
more than 10000 it will be Director.
Late Fine 6000 The value will show Manager
Dear Svetlana,
Greetings, we meet again. I was trying to put a formula by using COUNTIFS, but it is coming with Error that too many arguments. Can you please advise.
A B
Details Payment Authority to Waive
Payment 5000 If the value in B2 is less than 5000 then Manager, more than 5000 than General Manager, more than 10000 it will be Director
Late Payment If the value in B3 is less than 5000 then Manager, more than 5000 than General Manager, more than 10000 it will be Director
Cancellation Fee If the value in B4 is less than 5000 then Manager, more than 5000 than General Manager, more than 10000 it will be Director
Total Waiver If the value in B5 is less than 5000 then Manager, more than 5000 than General Manager, more than 10000 it will be Director
Total Liability If the value in B6 is less than 5000 then Manager, more than 5000 than General Manager, more than 10000 it will be Director
Hi,
I need to count total numbers >4 for Keith from 1st to 3rd June.
Countifs only counts one column (EG: 1st June). what formula can i use to count from all 3 column.
June 1 June 2 June 3
Keith 9 4 8
Keith 8 5 2
Keith 5 2 7
Ryan 6 1 9
Keith 2 3 5
Ryan 5 6 4
Keith 4 5 3
Ryan 5 8 2
Hi,
I am currently using the formula =IF(U2+V2<TODAY(),"X","OK") but want to include and or Q2 is Y = "OK" or N = "X"
How can i write this?
Hi,
I am currently using the formula =IF(U2+V2<TODAY(),"X","OK") but want to include and or Q2
Hello,
i have 1754 cells , with each cell contains 5 different numbers ranging from 01 to 31.
now i want frequency of each individual number from 01 to 31.,for all this 1754 cells.,
what should i do?.,
How to sum all wins (sheet one B3:B16 ) from sheet one on a specific date (sheet one A3:A16) and then sum this in sheet two's cell F3 "IF" F3 is the same date as in E3 date/timestamp?
Link to example sheet : https://docs.google.com/spreadsheets/d/18kt1RM2OrNmeAGWfphXwZFFyJ4Zwk_d-QibwnNPLaPg/edit#gid=1901723577&range=A1:H16
In this example i would like (sheet two to be filled like this)
F3 is = 3 and G3 = 2 and H3 = 2
F4 is = 1 G4 = 1 and H4 = 1
F5 is = blank G5 = 1 H5 = 1
F6 is = blank G6 = blank H5 = blank
F7 is = 1 G7 = blank H7 = blank
F8 is = blank G8 = blank H8 = 1
Any help appreciated :)
Regards Ronni
Hello, Ronny,
use the following COUNTIFS function:
for F3: =COUNTIFS(Sheet1!B1:B14,"Win",Sheet1!A1:A14,Sheet1!A1)
With its help we're looking for "Win" in the second column of Sheet1 if its first column contains the date from A1. The same goes for losses and ties:
for G3: =COUNTIFS(Sheet1!B1:B14,"Otm",Sheet1!A1:A14,Sheet1!A1)
for H3: =COUNTIFS(Sheet1!B1:B14,"Tie",Sheet1!A1:A14,Sheet1!A1)
To count the values under the other dates, simply change the cell reference at the end of the formula:
for F4: =COUNTIFS(Sheet1!B1:B14,"Win",Sheet1!A1:A14,Sheet1!A10)
Do hope this solves your task!
i want to make summary for the monthe in date wise
Dear i need one help
how do i count the data for each date
Actual Date Too early Ontime Delay
01/06/17 01/06/17
01/06/17 02/06/17
01/06/17 03/06/17
01/06/17 04/06/17
01/06/17 05/06/17
01/06/17 06/06/17
01/06/17 07/06/17
01/06/17 08/06/17
01/06/17 09/06/17
01/06/17 10/06/17
02/06/17 11/06/17
05/06/17 12/06/17
06/06/17 13/06/17
Hi Svetlana
In my Workbook, there is multiple sheet with data.
Just for Example,
I have a multiple sheet's which name is Jan, Feb, Mar, Apr, May, jun etc.
In final sheet I have 1 data validation cell (R11) with Name like, Kinjal, Mittal, Shankar, Nirav, etc.
and In Final Sheet I used one formula like: =COUNTIF(Jan!A7:N100,R11)*100/P9
Where "Jan" is a Sheet name, "A7:N100" is a index, R11 is a data validation shall with multiple name, and P9 is a constant value.
My problem is that, I want to used Data validation cell with multiple sheet name. So I want in final sheet two data validation cell and one cell for formula.
For Example: if K8 is data validation cell with data of Jan, Feb, Mar, Apr, May, jun etc.
and
R11 is another data validation cell with data of Kinjal, Mittal, Shankar, Nirav, etc.
So which formula I can used instead of below
Jan!A7:N100,R11)*100/P9
I don't want to used name of sheet, I want to used data validation cell for sheet name.
Hello,
please I need you help here
actors roles action_date
Milan B approver
Milan C reviewer 15/01/2017
Milan B reviewer
Milan B reviewer 13/05/2017
Milan C reviewer 13/05/2017
Milan B approver 13/05/2017
Milan B reviewer 13/05/2017
Milan C reviewer 13/05/2017
Milan B approver 13/05/2017
Milan C reviewer 13/05/2017
Milan B approver 13/05/2017
Milan C reviewer 13/05/2017
I want to wrire a count formula which can give me how many time MIlan B was reviewer in Date 13/05/2017
Merci
Column A data like 1, 2, 4, 3, 5, 8, 10.
COlumn B data like 8, 10, 12, 8, 6 ,12, 15
can i use sumifs/ counifs, making sure to give value a score of 2 if it is more than 2 in column a, and score of 0, if it is less than 2, and score of 1 if it is equals to 2.
For column B, it is same scoring except for value is 10 instead of 2.
and them sum up them
Many thanks for this, after finding this post I had the formulas I needed done in 5 minutes!
Svetlana,
Thanks for the post - I needed something to count multiple criteria over two columns. Your formula with the arrays worked flawlessly and is exactly what I needed!
Thanks
Troy
Hi,
Have a problem here too.
Monday Tuesday
12:30 06:00
06:30
06:30
06:30
12:30
12:30
06:30
For example we only got 3 staffs to work at 06:30, but above you will see that there were 4 or maybe more rostered. I want to know
Hi,
Have a problem here too.
Monday Tuesday
12:30 06:00
06:30 06:30
06:30 06:30
06:30 06:30
12:30 06:30
12:30 12:30
06:30 12:30
For example we only got 3 staffs to work at 06:30, but above you will see that there were 4 or maybe more rostered. if the count of 06:30 is exceeded to 3, then I want to put "Exceeded" or maybe "06:30 Exceeded"
Hi Team
Please can I have your help with the following query.
I have a spreadsheet with 4 columns, A: item being made, B: value, C: date I want it completed and D: blank or date completed.
From this information I want to extract the following:
Completed on time
Completed Late
Running Late
On track
Any help with the formula for these would be hugely appreciated - Thank you!
Hi Svetlana,
I have a query but for that I have for upload data because I not able to explain without data. Is it possible to share data with you?
Hi Svetlana,
I need your help with following query.
I have a table where Column A is with multiple date values (LAST DATE OF SUBMISSION) and Column B is with multiple date values (DATE SUBMITTED). now my query is to count number of cells where date of submission is lower or equal to last date of submission. Each row may have different "LAST DATE OF SUBMISSION" OR "DATE SUBMITTED".
The formula should return a value which represents how many quotations have been submitted before the deadline in a range and omit those which are submitted after the deadline.
Hi Brittany,
I have an Attendance sheet in which i use code like CL(casual leave) H(Half day) the problem is that i want to do a horizontal calculation in such a way tht i get an employee attendance total like if there is CL for four days it should add 1 for every CL and add 0.5 for every H.
Please help me i will really appreciate
Hello team, I need your help.
I'm working on a Daily Personnel Time sheet, where on rows I have the list of all projects, and they can be repeated due to different activities. And on the columns I have the list of people, positions, nationality. There we put the hours spent by each person for each particular activity. So the question is I want to count positions involved for each project, I used sumproduct but was not successful since it gives me the sum of the hours spent, then I used formula "IF" on the hours substituting the hours greater than 0 into 1. But this is still not working since the formula counted a person who was involved in the same project but in different activities. Could you help me please,
Thank you in advance,
Best Regards,
Miras
=((COUNTIFS(April!B4,"yes", April!G4,"yes", April!J4:S4, "*")))
How come this isn't working?
This works
=((COUNTIFS(April!B4,"yes", April!G4,"yes", April!J4, "*")))
The astrick just means at least one of the cells is not blank.
I need the cells that are considered to be j4 through s4 not just one of them...
Please help!
I am sorry I spelled asterisk wrong... My head hurts haha
Hi Brittany,
The point is that the COUNTIFS syntax requires each additional range be the same size as the first range, i.e. have the same number of rows and columns. Therefore, you cannot supply one cell to the criteria_range1 argument and a range of cells to a subsequent criteria range. So, I am afraid you will have to list every cell j4 through s4 individually in your formula.
That would mean every cell in that range would have to be filled in order for it to be counted as one. I just need at least one of the cells filled. Is there a way to do that?
Brittany,
You can use one of the following formulas as a working alternative to your first formula:
=IF(AND(G4="yes",B4="yes",COUNTIF(J4:S4,"*")>0),1,0)
=--(B4="yes")*(G4="yes")*(COUNTIF(J4:S4,"*")>0)
The formulas return 1 if B4 is "yes", G4 is "yes" and at least one cell in the range J4:S4 contains any text (please note, "*" counts only text values, but does not count numbers); 0 otherwise.
However, I am not sure I understand your ultimate goal correctly. If you want to achieve something different, please clarify.
I need to find the MAX number in a range with conditions. As in cell value
equals =MAX(COUNTIFS(Sheet1!$I$2:$I$999,"Yes",Sheet1!$U$2:$U$999,"NNN")L2:L999)
Where L2:L999 is the range that I need the maximum returned.
I have tried a few combinations, but unable to work it out.
Your formula won't work (by the way, it misses comma after the first parameter).
You need to use MAXIFS function (but it works in Excel 2016 only):
=MAXIFS(L2:L999, Sheet1!$I$2:$I$999,"Yes",Sheet1!$U$2:$U$999,"NNN")
You can read more about MAXIFS here.
For other Excel versions use array formula (entered by Ctrl+Shift+Enter):
=MAX((Sheet1!$I$2:$I$999="Yes")*(Sheet1!$U$2:$U$999="NNN")*L2:L999)
Thanks Natalia.
Unfortunately the array (Ctrl+Shift+Enter) didn't work either. (example below)
=MAX((Sheet1!I2:I999="Yes")*(Sheet1!U2:U999="NNN")*Sheet1!L2:L999)
Recap: I need to return the maximum figure (Column L) the meets certain parameters I = Yes and U = NNN. I have tried this certain ways but have not had any success.
Any help would be greatly appreciated.
I got it to work with this.
{=MAX(IF((Sheet1!$I$2:$I$999="yes")*(Sheet1!$G$2:$G$999="NAT"),(Sheet1!$L$2:$L$999)))}
Thank you.
Can you help me pls?
Example
Roll No. | I | II |
-------------------
1 04 05
2 11 12
3 05 04
4 10 04
How to count Coloum minimum or maximum total in excel
Hello Team, I'm struggling with the countifs function, I am trying to count data in a range of columns, in one column "A" I have a list of dates ranging from 1996 to 2017, in columns "B","C","D" etc. I have other data mostly Numbers. What I would like to accomplish is as follows
If its Jan 1 I would like all the years (21 years on Jan 1) Of the specially data I choose in cell H6. Is this task possible? Any help would be much appreciated.
I only want to include Apples and Oranges from Col A that were also sold after 1/1/2015 and before 1/1/2016 (Col C) and are both currently paid for OR on a tab (Col D). Its the currently paid for OR on a tab where I am failing. There are no Apples and Oranges that are both paid for and also on a tab. I want all the oranges and apples that are either paid for or on a tab...So far I've got: =COUNTIFS($A$1:$A$599,"Apples",$A$1:$A$599,"Oranges",$C$1:$C$599,">=1/1/2015",$C$1:$C$599,"<1/1/2016",$D$1:$D$599,"Current",OR,"Tab")
Getting a $NAME? result. I can run just the dates and it works. I can run just looking for apples and oranges...I can get it to give me separately the paid and on tab correctly.
Hey, Cher,
your formula should look like this:
=SUM(COUNTIFS($A$1:$A$599,{"Apples","Oranges"},$A$1:$A$599,$C$1:$C$599,">=1/1/2015",$C$1:$C$599,"<1/1/2016",$D$1:$D$599,"Current")+SUM(COUNTIFS($A$1:$A$599,{"Apples","Oranges"},$A$1:$A$599,$C$1:$C$599,">=1/1/2015",$C$1:$C$599,"<1/1/2016",$D$1:$D$599,"Tab")
It can be written as an array formula, but it would be too difficult to understand. Read this topic for more details.
Suppose i have a list of marks as follows:
A B
1. 11
2. 4
3. 1
4. 12
5. 4
6. 7
7. 9
8. 12
9. 3
10. 20
Then use th countifs fontion to obtain thé first mark range ex. Countifs(B1:B11,>=O,B1:B11,<5) to obtain thé number of marks ranging from 0-4, what can I do to automatically produce the counts of the other ranges, say 5to<7, 7to<9, 9to<10, 10to<12, 12to<14, 14to<20
Thanks in advance
Heya! I am having a hard time getting a formula to work that counts a Y in one of 3 columns to the right if a rep's initials are in the column to the left. So I've tried:
=SUM(COUNTIFS(A3:A1002,{"JM"})+COUNTIFS(G3:G1002,{"Y"},I3:I1002,{"Y"},K3:K1002,{"Y"}))
=COUNTIFS(A3:A1002,"JH", G3:G1002,"Y", I3:I1002,"Y", K3:K1002,"Y")
I can get it to work with one, but not all 3 columns (which are for 3 sessions in one day).
Hello, Cher,
try this one:
=SUM(IF((--($A$3:$A$1002="JH"))*((G3:G1002="Y")+(I3:I1002="Y")+(K3:K1002="Y"))>0,1,0))
Note, that this should be an array formula and you need to press Ctrl + Shift + Enter instead of Enter.
The formula adds 1 whenever there's 'JH' in column A AND any of G,I,K columns contain 'Y'.
Hope it helps.
Dear Sir/ Madam
I am having the Two sheet One Sheet Containing the Results & another Sheet Containing Numbers. if I am giving the formula of
Result Sheet Containing : Number of 4 digits 9923, 0120, 0140, 0150, 0170
Coupon Number Containing
From NO: 10009882 To :10010763. i have to take Only Last 4 Digits that should be match in Result Sheet. Formula is given below.
COUNTIFS(Result!$B$3:$B$102,">="&RIGHT(J67,4),Result!$B$3:$B$102,"<="&RIGHT(K67,4)))*10
Coupon Amount is coming 0. Please give the Solution
I previously submitted a question on tallying X's in random cells and gave a display of what I had input. I realized that I hadn't continue to put COuNTIF however, even once I did, I was still getting an error. The cells are not contiguous and contain an x. I am trying to find a way of tallying individual cells across a row that are not within a range.
Any help is appreciated.
Hi...I am a trying use Countifs with multiple criteria for dates, but am having difficulty. Here's the scenario:
C3=07/01/16 - Format is Date
D3=07/31/16 - Format is Date
Formula:
=COUNTIFS(Assigned,$A6,OpenedAt,">=&C3", OpenedAt, "=&C3" I get a total, but when I add the second criteria, it calculates to zero...and yes there are items that are greater than 07/01/16.
Thanks for any help you can give.
I have three columns that I need to sort data on but I just cant get it right.
I need to count the number of occurrence's if it meets criteria in three different columns.
Thanks so much,
I have different numbers spread across rows and columns. The numbers have different values, of which some are unique and some reoccurring. I need the numbers and the count(occurance) of each numbers.
Can you help me please.
Good Morning,
I am trying to create a formula that will count all of the "1"'s in a particular column but some of the cells have more than one number separated by commas. I have attempted to count this data using the formula: =COUNTIF('Part 1 Imput'!A7:A700,"*1*")+('Part 1 Imput'!A7:A700,"1"). I unfortunately am getting an error. Can you please help me find my error or am I thinking about this wrong?
Thank you
Hi,
Please could you let me know how I could make the following formula work:
=COUNTIFS('Raw Data'!C:C,"="&Summary!$D$4,'Raw Data'!E:E,""&Summary!B10,'Raw Data'!H:H,"")
I think the last criteria is overwriting the third criteria so I just get 0. Is there a way that I can add an OR statement into the formula?
Many Thanks
I have a list of Call Agents and the times that they logged into their phone and log out of their phone, and I would like to create a listing of how many Call Agents are staffed by the half hour from 08:00 to 20:00
What I have
(10 Agents)
Log in - E2=09:27
Log out - F2 = 16:00
Agent 2 E3 and F3
Agent 3 E4 and F4
What I want
08:00 - 08:30 X number agents available
08:30 - 09:00 X number of agents available
""
""
""
19:30 - 20:00 X number of agents available
Dear,
Could you please send me e-mail, i really need your help.
Thank you.
Best regards,
Nermana Čubro
Amazing. COUNTIFS was exactly what I was looking for. Worked perfect and pretty straight forward function to use.
Thanks a lot!!
I want to first check to see if certain text exists in a cell, if it does exist, then I want to do a calculation on 2 other cells.Right now I'm checking for the ext and assigning that a value of 1 in one cell, then in another cell (example cell a3 now =1), if the 1 exists then calculation a5-a4 (example)