Comments on: How to use Excel COUNTIFS and COUNTIF with multiple criteria

The tutorial explains how to use COUNTIFS and COUNTIF formulas with multiple criteria in Excel. You will find a number of examples for different data types – numbers, dates, text, wildcard characters, non-blank cells and more. Continue reading →

Comments page 32. Total comments: 2055

  1. Dear i need one help

    how do i count the data for each date
    Actual Date Too early Ontime Delay
    01/06/17 01/06/17
    01/06/17 02/06/17
    01/06/17 03/06/17
    01/06/17 04/06/17
    01/06/17 05/06/17
    01/06/17 06/06/17
    01/06/17 07/06/17
    01/06/17 08/06/17
    01/06/17 09/06/17
    01/06/17 10/06/17
    02/06/17 11/06/17
    05/06/17 12/06/17
    06/06/17 13/06/17

  2. Hi Svetlana
    In my Workbook, there is multiple sheet with data.
    Just for Example,
    I have a multiple sheet's which name is Jan, Feb, Mar, Apr, May, jun etc.
    In final sheet I have 1 data validation cell (R11) with Name like, Kinjal, Mittal, Shankar, Nirav, etc.
    and In Final Sheet I used one formula like: =COUNTIF(Jan!A7:N100,R11)*100/P9
    Where "Jan" is a Sheet name, "A7:N100" is a index, R11 is a data validation shall with multiple name, and P9 is a constant value.
    My problem is that, I want to used Data validation cell with multiple sheet name. So I want in final sheet two data validation cell and one cell for formula.
    For Example: if K8 is data validation cell with data of Jan, Feb, Mar, Apr, May, jun etc.
    and
    R11 is another data validation cell with data of Kinjal, Mittal, Shankar, Nirav, etc.
    So which formula I can used instead of below
    Jan!A7:N100,R11)*100/P9

    I don't want to used name of sheet, I want to used data validation cell for sheet name.

  3. Hello,
    please I need you help here

    actors roles action_date
    Milan B approver
    Milan C reviewer 15/01/2017
    Milan B reviewer
    Milan B reviewer 13/05/2017
    Milan C reviewer 13/05/2017
    Milan B approver 13/05/2017
    Milan B reviewer 13/05/2017
    Milan C reviewer 13/05/2017
    Milan B approver 13/05/2017
    Milan C reviewer 13/05/2017
    Milan B approver 13/05/2017
    Milan C reviewer 13/05/2017
    I want to wrire a count formula which can give me how many time MIlan B was reviewer in Date 13/05/2017
    Merci

  4. Column A data like 1, 2, 4, 3, 5, 8, 10.
    COlumn B data like 8, 10, 12, 8, 6 ,12, 15
    can i use sumifs/ counifs, making sure to give value a score of 2 if it is more than 2 in column a, and score of 0, if it is less than 2, and score of 1 if it is equals to 2.
    For column B, it is same scoring except for value is 10 instead of 2.
    and them sum up them

  5. Many thanks for this, after finding this post I had the formulas I needed done in 5 minutes!

  6. Svetlana,

    Thanks for the post - I needed something to count multiple criteria over two columns. Your formula with the arrays worked flawlessly and is exactly what I needed!

    Thanks

    Troy

  7. Hi,

    Have a problem here too.
    Monday Tuesday
    12:30 06:00
    06:30
    06:30
    06:30
    12:30
    12:30
    06:30

    For example we only got 3 staffs to work at 06:30, but above you will see that there were 4 or maybe more rostered. I want to know

    1. Hi,

      Have a problem here too.
      Monday Tuesday
      12:30 06:00
      06:30 06:30
      06:30 06:30
      06:30 06:30
      12:30 06:30
      12:30 12:30
      06:30 12:30

      For example we only got 3 staffs to work at 06:30, but above you will see that there were 4 or maybe more rostered. if the count of 06:30 is exceeded to 3, then I want to put "Exceeded" or maybe "06:30 Exceeded"

  8. Hi Team
    Please can I have your help with the following query.
    I have a spreadsheet with 4 columns, A: item being made, B: value, C: date I want it completed and D: blank or date completed.

    From this information I want to extract the following:
    Completed on time
    Completed Late
    Running Late
    On track

    Any help with the formula for these would be hugely appreciated - Thank you!

  9. Hi Svetlana,

    I have a query but for that I have for upload data because I not able to explain without data. Is it possible to share data with you?

  10. Hi Svetlana,

    I need your help with following query.
    I have a table where Column A is with multiple date values (LAST DATE OF SUBMISSION) and Column B is with multiple date values (DATE SUBMITTED). now my query is to count number of cells where date of submission is lower or equal to last date of submission. Each row may have different "LAST DATE OF SUBMISSION" OR "DATE SUBMITTED".
    The formula should return a value which represents how many quotations have been submitted before the deadline in a range and omit those which are submitted after the deadline.

  11. Hi Brittany,
    I have an Attendance sheet in which i use code like CL(casual leave) H(Half day) the problem is that i want to do a horizontal calculation in such a way tht i get an employee attendance total like if there is CL for four days it should add 1 for every CL and add 0.5 for every H.

    Please help me i will really appreciate

  12. Hello team, I need your help.
    I'm working on a Daily Personnel Time sheet, where on rows I have the list of all projects, and they can be repeated due to different activities. And on the columns I have the list of people, positions, nationality. There we put the hours spent by each person for each particular activity. So the question is I want to count positions involved for each project, I used sumproduct but was not successful since it gives me the sum of the hours spent, then I used formula "IF" on the hours substituting the hours greater than 0 into 1. But this is still not working since the formula counted a person who was involved in the same project but in different activities. Could you help me please,
    Thank you in advance,
    Best Regards,
    Miras

  13. =((COUNTIFS(April!B4,"yes", April!G4,"yes", April!J4:S4, "*")))

    How come this isn't working?

    This works
    =((COUNTIFS(April!B4,"yes", April!G4,"yes", April!J4, "*")))

    The astrick just means at least one of the cells is not blank.

    I need the cells that are considered to be j4 through s4 not just one of them...

    Please help!

    1. I am sorry I spelled asterisk wrong... My head hurts haha

      1. Hi Brittany,

        The point is that the COUNTIFS syntax requires each additional range be the same size as the first range, i.e. have the same number of rows and columns. Therefore, you cannot supply one cell to the criteria_range1 argument and a range of cells to a subsequent criteria range. So, I am afraid you will have to list every cell j4 through s4 individually in your formula.

        1. That would mean every cell in that range would have to be filled in order for it to be counted as one. I just need at least one of the cells filled. Is there a way to do that?

          1. Brittany,

            You can use one of the following formulas as a working alternative to your first formula:

            =IF(AND(G4="yes",B4="yes",COUNTIF(J4:S4,"*")>0),1,0)

            =--(B4="yes")*(G4="yes")*(COUNTIF(J4:S4,"*")>0)

            The formulas return 1 if B4 is "yes", G4 is "yes" and at least one cell in the range J4:S4 contains any text (please note, "*" counts only text values, but does not count numbers); 0 otherwise.

            However, I am not sure I understand your ultimate goal correctly. If you want to achieve something different, please clarify.

  14. I need to find the MAX number in a range with conditions. As in cell value
    equals =MAX(COUNTIFS(Sheet1!$I$2:$I$999,"Yes",Sheet1!$U$2:$U$999,"NNN")L2:L999)

    Where L2:L999 is the range that I need the maximum returned.

    I have tried a few combinations, but unable to work it out.

    1. Your formula won't work (by the way, it misses comma after the first parameter).

      You need to use MAXIFS function (but it works in Excel 2016 only):
      =MAXIFS(L2:L999, Sheet1!$I$2:$I$999,"Yes",Sheet1!$U$2:$U$999,"NNN")
      You can read more about MAXIFS here.

      For other Excel versions use array formula (entered by Ctrl+Shift+Enter):
      =MAX((Sheet1!$I$2:$I$999="Yes")*(Sheet1!$U$2:$U$999="NNN")*L2:L999)

      1. Thanks Natalia.

        Unfortunately the array (Ctrl+Shift+Enter) didn't work either. (example below)

        =MAX((Sheet1!I2:I999="Yes")*(Sheet1!U2:U999="NNN")*Sheet1!L2:L999)

        Recap: I need to return the maximum figure (Column L) the meets certain parameters I = Yes and U = NNN. I have tried this certain ways but have not had any success.

        Any help would be greatly appreciated.

        1. I got it to work with this.

          {=MAX(IF((Sheet1!$I$2:$I$999="yes")*(Sheet1!$G$2:$G$999="NAT"),(Sheet1!$L$2:$L$999)))}

          Thank you.

  15. Can you help me pls?

    Example

    Roll No. | I | II |
    -------------------
    1 04 05
    2 11 12
    3 05 04
    4 10 04

    How to count Coloum minimum or maximum total in excel

  16. Hello Team, I'm struggling with the countifs function, I am trying to count data in a range of columns, in one column "A" I have a list of dates ranging from 1996 to 2017, in columns "B","C","D" etc. I have other data mostly Numbers. What I would like to accomplish is as follows
    If its Jan 1 I would like all the years (21 years on Jan 1) Of the specially data I choose in cell H6. Is this task possible? Any help would be much appreciated.

  17. I only want to include Apples and Oranges from Col A that were also sold after 1/1/2015 and before 1/1/2016 (Col C) and are both currently paid for OR on a tab (Col D). Its the currently paid for OR on a tab where I am failing. There are no Apples and Oranges that are both paid for and also on a tab. I want all the oranges and apples that are either paid for or on a tab...So far I've got: =COUNTIFS($A$1:$A$599,"Apples",$A$1:$A$599,"Oranges",$C$1:$C$599,">=1/1/2015",$C$1:$C$599,"<1/1/2016",$D$1:$D$599,"Current",OR,"Tab")

    Getting a $NAME? result. I can run just the dates and it works. I can run just looking for apples and oranges...I can get it to give me separately the paid and on tab correctly.

    1. Hey, Cher,
      your formula should look like this:

      =SUM(COUNTIFS($A$1:$A$599,{"Apples","Oranges"},$A$1:$A$599,$C$1:$C$599,">=1/1/2015",$C$1:$C$599,"<1/1/2016",$D$1:$D$599,"Current")+SUM(COUNTIFS($A$1:$A$599,{"Apples","Oranges"},$A$1:$A$599,$C$1:$C$599,">=1/1/2015",$C$1:$C$599,"<1/1/2016",$D$1:$D$599,"Tab")

      It can be written as an array formula, but it would be too difficult to understand. Read this topic for more details.

  18. Suppose i have a list of marks as follows:
    A B
    1. 11
    2. 4
    3. 1
    4. 12
    5. 4
    6. 7
    7. 9
    8. 12
    9. 3
    10. 20

    Then use th countifs fontion to obtain thé first mark range ex. Countifs(B1:B11,>=O,B1:B11,<5) to obtain thé number of marks ranging from 0-4, what can I do to automatically produce the counts of the other ranges, say 5to<7, 7to<9, 9to<10, 10to<12, 12to<14, 14to<20
    Thanks in advance

  19. Heya! I am having a hard time getting a formula to work that counts a Y in one of 3 columns to the right if a rep's initials are in the column to the left. So I've tried:

    =SUM(COUNTIFS(A3:A1002,{"JM"})+COUNTIFS(G3:G1002,{"Y"},I3:I1002,{"Y"},K3:K1002,{"Y"}))

    =COUNTIFS(A3:A1002,"JH", G3:G1002,"Y", I3:I1002,"Y", K3:K1002,"Y")

    I can get it to work with one, but not all 3 columns (which are for 3 sessions in one day).

    1. Hello, Cher,

      try this one:
      =SUM(IF((--($A$3:$A$1002="JH"))*((G3:G1002="Y")+(I3:I1002="Y")+(K3:K1002="Y"))>0,1,0))

      Note, that this should be an array formula and you need to press Ctrl + Shift + Enter instead of Enter.

      The formula adds 1 whenever there's 'JH' in column A AND any of G,I,K columns contain 'Y'.
      Hope it helps.

  20. Dear Sir/ Madam

    I am having the Two sheet One Sheet Containing the Results & another Sheet Containing Numbers. if I am giving the formula of
    Result Sheet Containing : Number of 4 digits 9923, 0120, 0140, 0150, 0170

    Coupon Number Containing

    From NO: 10009882 To :10010763. i have to take Only Last 4 Digits that should be match in Result Sheet. Formula is given below.

    COUNTIFS(Result!$B$3:$B$102,">="&RIGHT(J67,4),Result!$B$3:$B$102,"<="&RIGHT(K67,4)))*10

    Coupon Amount is coming 0. Please give the Solution

  21. I previously submitted a question on tallying X's in random cells and gave a display of what I had input. I realized that I hadn't continue to put COuNTIF however, even once I did, I was still getting an error. The cells are not contiguous and contain an x. I am trying to find a way of tallying individual cells across a row that are not within a range.

    Any help is appreciated.

  22. Hi...I am a trying use Countifs with multiple criteria for dates, but am having difficulty. Here's the scenario:

    C3=07/01/16 - Format is Date
    D3=07/31/16 - Format is Date

    Formula:

    =COUNTIFS(Assigned,$A6,OpenedAt,">=&C3", OpenedAt, "=&C3" I get a total, but when I add the second criteria, it calculates to zero...and yes there are items that are greater than 07/01/16.

    Thanks for any help you can give.

  23. I have three columns that I need to sort data on but I just cant get it right.

    I need to count the number of occurrence's if it meets criteria in three different columns.
    Thanks so much,

  24. I have different numbers spread across rows and columns. The numbers have different values, of which some are unique and some reoccurring. I need the numbers and the count(occurance) of each numbers.

    Can you help me please.

  25. Good Morning,

    I am trying to create a formula that will count all of the "1"'s in a particular column but some of the cells have more than one number separated by commas. I have attempted to count this data using the formula: =COUNTIF('Part 1 Imput'!A7:A700,"*1*")+('Part 1 Imput'!A7:A700,"1"). I unfortunately am getting an error. Can you please help me find my error or am I thinking about this wrong?

    Thank you

  26. Hi,

    Please could you let me know how I could make the following formula work:

    =COUNTIFS('Raw Data'!C:C,"="&Summary!$D$4,'Raw Data'!E:E,""&Summary!B10,'Raw Data'!H:H,"")

    I think the last criteria is overwriting the third criteria so I just get 0. Is there a way that I can add an OR statement into the formula?

    Many Thanks

  27. I have a list of Call Agents and the times that they logged into their phone and log out of their phone, and I would like to create a listing of how many Call Agents are staffed by the half hour from 08:00 to 20:00

    What I have

    (10 Agents)
    Log in - E2=09:27
    Log out - F2 = 16:00

    Agent 2 E3 and F3
    Agent 3 E4 and F4

    What I want

    08:00 - 08:30 X number agents available
    08:30 - 09:00 X number of agents available
    ""
    ""
    ""
    19:30 - 20:00 X number of agents available

  28. Dear,

    Could you please send me e-mail, i really need your help.

    Thank you.

    Best regards,
    Nermana Čubro

  29. Amazing. COUNTIFS was exactly what I was looking for. Worked perfect and pretty straight forward function to use.

    Thanks a lot!!

  30. I want to first check to see if certain text exists in a cell, if it does exist, then I want to do a calculation on 2 other cells.Right now I'm checking for the ext and assigning that a value of 1 in one cell, then in another cell (example cell a3 now =1), if the 1 exists then calculation a5-a4 (example)

  31. Hi,

    I'm trying to create a formula which predicts a date in the future. If column A has the 'F' in the date will be 30 days in the future, if it has 'D' then 90 days, if 'E' then 180 days. However I want it to be calculated from the last date entered in four cells. example

    A=F B=01/01/17 C=02/02/17 d=02/03/17 E='Blank' F=30 days from D
    or A=E B=01/01/17 C=02/02/17 d='Blank' E='Blank' F=180 days from C

  32. Hi

    Im trying to create a formula to lookup if all cells between a date range all equal "Yes" I have the formula below to count the cells between the date ranges just wondering how to modify this to see if all cells contain "Yes"
    =SUMIFS($B6:$BA6,$B$5:$BA$5,">="&$BE$3,$B$5:$BA$5,"<="&$BE$4)

  33. I am looking for a formula to help with headcounts on days of the week and between certain times.

    I have 2 columns, one for days of the week and one for the time visited. I am looking to gather the information in a chart at the end of each month/qtr to look for the visit trends.

    Example:

    Mon 6pm
    Mon 1145am
    Tue 1pm
    Wed 9am
    Wed 8pm
    Thu 945am
    Thu 1215pm
    Fri 10am
    Sat 236pm
    Sat 1130pm
    Sun 4pm
    Sun 6pm

    And so on for a month. I need a count of all the Mon visits between 10a-1259pm, 1pm-359pm,4p-659pm, 7pm-959pm,10p-1259am and 1am-559am.

    Any help would be appreciated!

  34. hello, admin I've been following your tutorials since a month now could you help me on my problem please?, I want to count the number of minutes late of our employees, our official time is 7:00:00 AM, but i am looking everywhere for this formula but I couldn't find anywhere until I found this article of yours. I Think this is related on my problem.

    Advance,

    J.V.

    1. In C column you MUST format cells CUSTOM... with h:mm:ss OR just mm:ss etc.

    2. You can enter into cell D2 the value 7:00:00 AM.
      In column A you have names
      In column B times arivee :)

      Your "table" have headers in A1, B1, C1...

      In C column insert the formula below:

      =IF(B2>$D$2,B2-$D$2,"")

    3. Send me a sample please.
      remindfwd[at]gmail[dot]com
      replace "[AT]" and "[DOT]" with respective signs.

      Perhaps you can use TIMEVALUE formula, but you haven't share any info in the comment.

      Regards!

  35. need help of the formula below
    LOB NAME STATUS
    AGL Apollo
    AGL Jose Done
    AGL Jane Done
    SPT Anthony Done
    SPT Gayna
    SPT Eugene
    SPT Florencio Done

    =if(a:a=agl,count(c:c,"done"),"")

    1. Assume that your table begin with A2....an so.

      =IF($A$2:A8="AGL",COUNTIF($C$2:C8,"Done"),"").

      A8/C8 is the last cell with value in the table. so you can change as you want.

      OR this: =IF(A:A="AGL",COUNTIF(C:C,"Done"),"")

      Was COUNTIF the formula you has to use.

  36. I need a formula for tracking the amount of time spent working on tasks for a specific group. Its a rather large spreadsheet

    Column K - either contains the letter Y or it's left blank. Y denotes it's for that specific group i now need to track
    Column M - is the total amount of time spent on ALL groups tasks. Some are for future dates so the time value is 0.

    so i need the sum of column M IF column K is Y.

    are countifs my best option?

    THANKS

    1. Depends.
      If you want to count just a row when Y is present, try this:

      =IF(AND(K2="Y",M2>0),M2,"")

      Please let me know if was helpful.

  37. I have a problem that asks to count the number of
    area codes in and state that is not 501,402,203. Lets say the state is NY (New York)

    can I use the countifs?

    this is what I did but I get a no value
    =COUNTIFS(HOTEL_ST,"NY",Area Code,"501","","402,"","203")

    1. Send me a sample please.
      remind[at]gmail[dot]com

      Your formula should work if you make small changes:
      =COUNTIFS("HOTEL_ST","NY","Area Code","501","","402,"","203","")

  38. explained very well, can understand very easily. thanks for the sharing and i appreciate your efforts,all the best .

  39. I have been trying to use a countifs statement with dates and it does keeps giving me an error about it not reconizing it as a formula. I have a flat file of work request that have a requested date and a completion date, or blank for the completion date. I am trying to find at any given time how many were not completed that were requested, so the total open request. I used the following formula, request dates are in column B, and Completed is in C

    =Countifs(B:B,=B1)

    Any help would be greatly appreciated

    1. Send me a sample> remindfwd[at]gmail[dot]com

    2. Please send a link with your excel file (you have to upload it first anywhere you can).

    3. =countifs(B:B,B1) is the real formula I am trying to use

  40. Hi There,

    I have the excel data that has the following information;
    1. Name of the sales representative.
    2. Name of the customer.
    3. Status Code of the outlets i.e.(Active, New & Pending).

    I would want to summarize the information for each sales representative by
    - How many outlets have been assigned to him?
    - How many are active?
    - How many are new?
    - How many are pending?

    Which excel formula do you advice me to use?

    Thanks - Sylvester.

    1. Make n columns (number of customers...if it is possible) after column STATUS. Make another 3 columns with Active, New, Pending labels.
      Every column has a formula:
      =COUNTIF(B2,"NAME1")
      =COUNTIF(B2,"NAME2")
      =COUNTIF(B2,"NAME3")
      ...........

      =COUNTIF(C2,"Active")
      =COUNTIF(C2,"New")
      =COUNTIF(C2,"Pending")

      At base of columns insert SUM function.

  41. Ok I can't seem to get a formula to count what I need. Anyone have any ideas?

    Basically if the value in column E is 1 and the time in Column C is greater than 16:00 and less than 04:00 it would count

    1. Try this.

      =IF(AND(E2=1,OR(F2>=TIMEVALUE("04:00:00 PM"),F2<=TIMEVALUE("04:00:00 AM"))),1,0)

      1. OR this :)

        =COUNTIF(E2:F2,IF(AND(E2=1,OR(F2>=TIMEVALUE("04:00:00 PM"),F2<=TIMEVALUE("04:00:00 AM"))),1,""))

  42. Hi. I have a need to count items in one column and multiply the qty from a different column. Example:

    In column A: (Labeled display)

    Sharp 70" Display
    NEC 60" Display
    Sharp 70" Display
    Sharp 70" Display
    NEC 60" Display
    NEC 60" Display

    In column B: (Labeled qty)

    1
    1
    2
    2
    1
    1

    What I am trying to do is identify each unique item in column A and multiply it by the quantity that is listed next to it in column B

    Not sure what formula to use

    1. REPLACE " sign with ' sign (or other you want)

      Make a column near "qty" column. Label "SHARP"
      Insert formula =IF(A2="Sharp 70' Display",B2,"")

      Make a column near "SHARP" column. Label "NEC"
      Insert formula =IF(A2="NEC 60' Display",B2,"")

      Make SUM at each column SHARP and NEC.

      That is?

  43. How to use Excel COUNTIFS and COUNTIF with multiple criteria on different locations in LAN network

  44. Hi,

    i am not able to count using conditions on Different locations, Two files are located on LAN But CountIFS giving ERROR As # Value!

    Please Suggest.

    1. Please be more specific. This are no sense.

  45. Expedited Status
    Y Approved
    N Approved
    Y Denied
    Y Pended
    N Other
    N Pended
    Y Referred
    Y Approved
    Y Denied

    Count all instances where Expedited is Y and Approved, Denied, or Pended.
    I can't figure out a way to do this with out doing a Countifs 3 times. Can you help?

    1. Hello!
      Try this:
      Make a suplimentary column near column Status.
      Use formula in each row (table is starting in A1 cell :) ):
      =IF(AND(A2="Y",OR(B2="Approved",B2="Pended",B2="Denied")),1,"")

      After that make SUM of column 3 (suplimentary): =SUM(C2:C10)

      That is all you need!
      It is helpful?

  46. Hi,
    Do you know any possibility to format range condidtion in e.g.: countif
    following data are given
    A1: 001
    A2: 002
    I'd linke to search for everything less than 2
    but countif(value(A1:A2),"<=2") does not work
    Any hint would be appreciated highly

    1. Is your data stored as text?
      Change to number format.

  47. I have cell data like
    (A ) (B)
    44201612:33 L
    442016 23:33 T
    442016 17:33 D
    552017 12:33 W
    332016 01:33 E
    And i have to count only 4-4-2016 date (T)data not with time pls any help thanks in advance

  48. I have cell data like
    (A ) (B)
    4-4-201612:33 L
    4-4-2016 23:33 T
    4-4-2016 17:33 D
    5-5-2017 12:33 W
    3-3-2016 01:33 E
    And i have to count only 4-4-2016 date (T)data not with time pls any help thanks in advance

  49. how do I create a formula were age is compared to a range of potential age data which in turn provides a percentage outcome to apply?
    age +range =%
    =30 =40 =50 59 8.50% 14.500%

  50. Hey!

    Can I put multiple criteria for the same range or same criteria on multiple ranges/columns while applying Countifs?

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