Comments on: How to use Excel COUNTIFS and COUNTIF with multiple criteria

The tutorial explains how to use COUNTIFS and COUNTIF formulas with multiple criteria in Excel. You will find a number of examples for different data types – numbers, dates, text, wildcard characters, non-blank cells and more. Continue reading →

Comments page 34. Total comments: 2074

  1. I am looking for a formula to help with headcounts on days of the week and between certain times.

    I have 2 columns, one for days of the week and one for the time visited. I am looking to gather the information in a chart at the end of each month/qtr to look for the visit trends.

    Example:

    Mon 6pm
    Mon 1145am
    Tue 1pm
    Wed 9am
    Wed 8pm
    Thu 945am
    Thu 1215pm
    Fri 10am
    Sat 236pm
    Sat 1130pm
    Sun 4pm
    Sun 6pm

    And so on for a month. I need a count of all the Mon visits between 10a-1259pm, 1pm-359pm,4p-659pm, 7pm-959pm,10p-1259am and 1am-559am.

    Any help would be appreciated!

  2. hello, admin I've been following your tutorials since a month now could you help me on my problem please?, I want to count the number of minutes late of our employees, our official time is 7:00:00 AM, but i am looking everywhere for this formula but I couldn't find anywhere until I found this article of yours. I Think this is related on my problem.

    Advance,

    J.V.

    1. In C column you MUST format cells CUSTOM... with h:mm:ss OR just mm:ss etc.

    2. You can enter into cell D2 the value 7:00:00 AM.
      In column A you have names
      In column B times arivee :)

      Your "table" have headers in A1, B1, C1...

      In C column insert the formula below:

      =IF(B2>$D$2,B2-$D$2,"")

    3. Send me a sample please.
      remindfwd[at]gmail[dot]com
      replace "[AT]" and "[DOT]" with respective signs.

      Perhaps you can use TIMEVALUE formula, but you haven't share any info in the comment.

      Regards!

  3. need help of the formula below
    LOB NAME STATUS
    AGL Apollo
    AGL Jose Done
    AGL Jane Done
    SPT Anthony Done
    SPT Gayna
    SPT Eugene
    SPT Florencio Done

    =if(a:a=agl,count(c:c,"done"),"")

    1. Assume that your table begin with A2....an so.

      =IF($A$2:A8="AGL",COUNTIF($C$2:C8,"Done"),"").

      A8/C8 is the last cell with value in the table. so you can change as you want.

      OR this: =IF(A:A="AGL",COUNTIF(C:C,"Done"),"")

      Was COUNTIF the formula you has to use.

  4. I need a formula for tracking the amount of time spent working on tasks for a specific group. Its a rather large spreadsheet

    Column K - either contains the letter Y or it's left blank. Y denotes it's for that specific group i now need to track
    Column M - is the total amount of time spent on ALL groups tasks. Some are for future dates so the time value is 0.

    so i need the sum of column M IF column K is Y.

    are countifs my best option?

    THANKS

    1. Depends.
      If you want to count just a row when Y is present, try this:

      =IF(AND(K2="Y",M2>0),M2,"")

      Please let me know if was helpful.

  5. I have a problem that asks to count the number of
    area codes in and state that is not 501,402,203. Lets say the state is NY (New York)

    can I use the countifs?

    this is what I did but I get a no value
    =COUNTIFS(HOTEL_ST,"NY",Area Code,"501","","402,"","203")

    1. Send me a sample please.
      remind[at]gmail[dot]com

      Your formula should work if you make small changes:
      =COUNTIFS("HOTEL_ST","NY","Area Code","501","","402,"","203","")

  6. explained very well, can understand very easily. thanks for the sharing and i appreciate your efforts,all the best .

  7. I have been trying to use a countifs statement with dates and it does keeps giving me an error about it not reconizing it as a formula. I have a flat file of work request that have a requested date and a completion date, or blank for the completion date. I am trying to find at any given time how many were not completed that were requested, so the total open request. I used the following formula, request dates are in column B, and Completed is in C

    =Countifs(B:B,=B1)

    Any help would be greatly appreciated

    1. Send me a sample> remindfwd[at]gmail[dot]com

    2. Please send a link with your excel file (you have to upload it first anywhere you can).

    3. =countifs(B:B,B1) is the real formula I am trying to use

  8. Hi There,

    I have the excel data that has the following information;
    1. Name of the sales representative.
    2. Name of the customer.
    3. Status Code of the outlets i.e.(Active, New & Pending).

    I would want to summarize the information for each sales representative by
    - How many outlets have been assigned to him?
    - How many are active?
    - How many are new?
    - How many are pending?

    Which excel formula do you advice me to use?

    Thanks - Sylvester.

    1. Make n columns (number of customers...if it is possible) after column STATUS. Make another 3 columns with Active, New, Pending labels.
      Every column has a formula:
      =COUNTIF(B2,"NAME1")
      =COUNTIF(B2,"NAME2")
      =COUNTIF(B2,"NAME3")
      ...........

      =COUNTIF(C2,"Active")
      =COUNTIF(C2,"New")
      =COUNTIF(C2,"Pending")

      At base of columns insert SUM function.

  9. Ok I can't seem to get a formula to count what I need. Anyone have any ideas?

    Basically if the value in column E is 1 and the time in Column C is greater than 16:00 and less than 04:00 it would count

    1. Try this.

      =IF(AND(E2=1,OR(F2>=TIMEVALUE("04:00:00 PM"),F2<=TIMEVALUE("04:00:00 AM"))),1,0)

      1. OR this :)

        =COUNTIF(E2:F2,IF(AND(E2=1,OR(F2>=TIMEVALUE("04:00:00 PM"),F2<=TIMEVALUE("04:00:00 AM"))),1,""))

  10. Hi. I have a need to count items in one column and multiply the qty from a different column. Example:

    In column A: (Labeled display)

    Sharp 70" Display
    NEC 60" Display
    Sharp 70" Display
    Sharp 70" Display
    NEC 60" Display
    NEC 60" Display

    In column B: (Labeled qty)

    1
    1
    2
    2
    1
    1

    What I am trying to do is identify each unique item in column A and multiply it by the quantity that is listed next to it in column B

    Not sure what formula to use

    1. REPLACE " sign with ' sign (or other you want)

      Make a column near "qty" column. Label "SHARP"
      Insert formula =IF(A2="Sharp 70' Display",B2,"")

      Make a column near "SHARP" column. Label "NEC"
      Insert formula =IF(A2="NEC 60' Display",B2,"")

      Make SUM at each column SHARP and NEC.

      That is?

  11. How to use Excel COUNTIFS and COUNTIF with multiple criteria on different locations in LAN network

  12. Hi,

    i am not able to count using conditions on Different locations, Two files are located on LAN But CountIFS giving ERROR As # Value!

    Please Suggest.

    1. Please be more specific. This are no sense.

  13. Expedited Status
    Y Approved
    N Approved
    Y Denied
    Y Pended
    N Other
    N Pended
    Y Referred
    Y Approved
    Y Denied

    Count all instances where Expedited is Y and Approved, Denied, or Pended.
    I can't figure out a way to do this with out doing a Countifs 3 times. Can you help?

    1. Hello!
      Try this:
      Make a suplimentary column near column Status.
      Use formula in each row (table is starting in A1 cell :) ):
      =IF(AND(A2="Y",OR(B2="Approved",B2="Pended",B2="Denied")),1,"")

      After that make SUM of column 3 (suplimentary): =SUM(C2:C10)

      That is all you need!
      It is helpful?

  14. Hi,
    Do you know any possibility to format range condidtion in e.g.: countif
    following data are given
    A1: 001
    A2: 002
    I'd linke to search for everything less than 2
    but countif(value(A1:A2),"<=2") does not work
    Any hint would be appreciated highly

    1. Is your data stored as text?
      Change to number format.

  15. I have cell data like
    (A ) (B)
    44201612:33 L
    442016 23:33 T
    442016 17:33 D
    552017 12:33 W
    332016 01:33 E
    And i have to count only 4-4-2016 date (T)data not with time pls any help thanks in advance

  16. I have cell data like
    (A ) (B)
    4-4-201612:33 L
    4-4-2016 23:33 T
    4-4-2016 17:33 D
    5-5-2017 12:33 W
    3-3-2016 01:33 E
    And i have to count only 4-4-2016 date (T)data not with time pls any help thanks in advance

  17. how do I create a formula were age is compared to a range of potential age data which in turn provides a percentage outcome to apply?
    age +range =%
    =30 =40 =50 59 8.50% 14.500%

  18. Hey!

    Can I put multiple criteria for the same range or same criteria on multiple ranges/columns while applying Countifs?

  19. Could you please help me with below problem with multiple criteria:

    designation: supervisor, assistant, technician, helper
    rating : a, b, c

    want to calculate how many (supervisor+ technician) got A & B Rating
    and how many got "C" rating.

    Regards

  20. Hi,
    Could you please tell me how to give multiple conditions

    student_no sub1 sub2 sub3
    1 p p f
    2 p ab f

    for this scenario if i want to get details of the no. of subjects failed( which should include absent if any)of each student,
    ie for student 2 i should get output as no. of subjects failed = 2, how should i give the condition

  21. i have column A of different gender and in the next column i have their grades and i have to find out that how many boys and man from column A has "a" grade

  22. I would like to set up a formula that looks at a table that includes a column with dates and another column with some binning codes (1a, 1b, 1c, etc). The formual needs to look at the table and count the number of items with the specific text (1a, 1b, 1c, etc) and is between specific dates included in the other column. im not sure which function to use.

  23. I have 2 columns, Unit Type and Status.
    In Unit Type its its 1BR and 2BR, In Status its Leased or Blank.
    How can i know by function how many 1BR is leased and how many 2BR is Leased.

    Unit Type Counts
    1BR
    2BR

  24. My Dear Svetlana,
    Really impressed with your solutions.
    I have also one problem. I m having 19.69,19.690,19.691 type series (Text format) in a column of excel and using count if function to calculate the occurrence of 16.69, But it is also including 16.690 in results. whereas i want sepearte figures for 16.690 & 16.69.
    Waiting for a solution from you

  25. Hi!

    I’m trying to figure out the formula to calculate the following: I want to know how many customers that have made X number of purchases between date Y and Z?

    For example: How many customers have made a TWO purchases between 01/04/16 and 01/13/16?

    (List of purchases)
    A B
    1 Date Customer
    2 01/02/16 Jack
    3 01/04/16 Alice
    4 01/05/16 Sam
    5 01/07/16 Alice
    6 01/09/16 Jack
    7 01/13/16 Sam
    8 01/17/16 Laura

    Many thanks in advance!

    /Rickard

  26. Hi!
    I am a teacher trying to create a spreadsheet for our grade level. I am trying to count the number of correct answers on a test. Because I want it to be the easiest way for teachers to enter data, I'd like to keep it within the order of the questions (Ex 1-14), however, not all of the questions need to be counted. We are separating them according to "must know" and "extended thinking" type questions. Therefore, there is not always a contiguous range and sometimes it will be a single column. Example Must knows - 1, 4-9, 11, 13, and the extended thinking would be 2,3,10, and 14. There would be separate totals kept for each. Is this at all possible to do with the Countif formula? Thank you!

  27. Is it possible to do a COUNTIF for different date formats? For my work, we indicate contact attempts with the date format of mm/dd/yy and indicate that way made contact with the date format of mm/dd/yyyy. After the initial contact/attempt we use commas and only the mm/dd of the contact/attempt ( We need to track the number of customers we've attempted to contact and the number of customers in which we have actually made contact with. Any formula recommendations?

  28. how can I do this by using formula?

    1 1 AHMEDABAD
    2 2 AJMER
    4 3 BANGALORE
    5 4 BARWALA
    6 5 BHOPAL
    7 6 CHENNAI
    8 7 DELHI
    11 8 HOSPET
    12 9 HYDERABAD
    13 10 INDORE
    14 11 JABALPUR
    15 12 KOLKATA
    19 13 MUMBAI
    20 14 MYSORE
    22 15 NAMAKKAL
    24 16 PUNE
    25 17 PUNJAB
    26 18 RAIPUR
    27 19 VIJAYWADA
    29 20 WARANGAL
    1 AHMEDABAD
    2 AJMER
    4 BANGALORE
    5 BARWALA
    6 BHOPAL
    7 CHENNAI
    8 DELHI
    11 HOSPET
    12 HYDERABAD
    13 INDORE
    14 JABALPUR
    15 KOLKATA
    19 MUMBAI
    20 MYSORE
    22 NAMAKKAL
    24 PUNE
    25 PUNJAB
    26 RAIPUR
    27 VIJAYWADA
    29 WARANGAL

  29. Can anyone help me with the above for a formula?

  30. If a cell A contains a number greater than “0” return “red” (this needs to be the primary), if cell B contains a number greater than “0” return Amber (my secondary), or, both cells equal “0” return “Green”

  31. Will Anyone help me to solve this issue.

    i want to count specific month and year with two different criteria ("On Work" & "Suspend")

    Date Employee Status
    28-11-2016 on Work
    26-11-2016 suspend
    26-11-2016 on work
    22-08-2016 on work
    27-08-2016 suspend
    05-05-2016 Stop work
    05-05-2016 Stop work
    19-11-2016

  32. Hi

    I have this very simple countifs formula and just want to DO an isblank function on the 2nd criteria_range when date isblank in that range.

    Sometimes a data in the column range G$2:G$18 is blank and want to replace with Today(). How to I do an isblank on that Range.

    eg: if(isblank(G$2:G$18),today(),G$2:G$18)

    =COUNTIFS(A$2:A$18,A2,G$2:G$18,"<30/08/2008")

    John

  33. Hi, I am not sure which function to use for the following criteria:
    Say i have a"closing date" not in order, in column A and corresponding "outcome" in column B. Outcome can be "sold", "refused", "reserved". How to display in the month of November how many "sold", "reserved" and "refused" in different rows. I am not sure how to use the COUNTIF function with a date range and corresponding values in the adjacent column. Please help, Thank you.

  34. It is a misnomer in this article to call the formula a COUNTIF function with OR - as you are adding duplicate values (this should be called AND).

    I am working on a dataset and would like to identify patients who had any assisted reproductive technology to become pregnant.
    Patients selected yes or no to whether they had surgery, IVF, or prescription medications (in 3 columns). I do not want to count someone who had IVF and prescription meds, for example, as two values. The only way I know how to do this is with a helper column - is there another way?

    Thanks!

    1. Hello Jenny,

      Excel's COUNTIFS function counts only those cells that meet all of the specified criteria. We call it AND logic, because it is how Excel's AND function works.

      If you want to count cells what meet at least one of the specified criteria (any of the specified criteria), add 2 or more COUNTIF functions. We call it OR logic, because Excel's OR function works this way.

      As for your task, please be a bit more specific - describe what columns contain what values and what exactly cells you want to count.

  35. Hello I am trying to figure out how to use OR logic with the following formula. I need it to give me a value of 1 if one of the 3 countifs is true.

    =COUNTIFS(Table13[CDI],"*110*",Table13[START 1],""&TODAY())
    + COUNTIFS(Table13[CDI],"*110*",Table13[START 2],""&TODAY())
    + COUNTIFS(Table13[CDI],"*110*",Table13[START 3],""&TODAY())

  36. Hi,

    I'm currently struggling with making a formula a little more...straight forward and less contrived. I'm currently using this setup:

    =COUNTIFS([rangeA], ""&"", [rangeB], =A1, [rangeC], "*entryA*", [rangeC], "*entryB*", [rangeC], "*entryC*", etc.)

    The question is this: is there an easier way to exclude multiple entries from the same range?

    Thank you.

  37. Hi Svetlana

    Would it be possible to use the COUNTIFS function to match two criteria (date and value) and return the date:
    For e.g Column G has Bank Codes (up to 3 codes for Bank accounts), Column Q is the date column for which entries appear in the bank account. Column R where formula should be inserted will locate and filter the dates for each bank account so that there's inly one date entry for each bank account
    Bank Code(G) Cashbook balance date(Q) Helper(R)
    B1 01/04/2016
    B1 01/04/2016 01/04/2016
    B2 01/04/2016 01/04/2016
    B2 03/04/2016 03/04/2016

    At the moment, I am using this formula in Column R:
    IF(COUNTIF(G$5:G$1048576,[@[Bank Code]]),IF(COUNTIF($Q$5:$Q$1048576,Q5)=COUNTIF($Q$5:Q5,Q5),Q5,""),"")
    but it only returns unique dates without considering that there are multiple bank codes.

    I would appreciate any help from you.

    Thank you.

  38. hi , i want to count Column B text value if Column C have pass value in front of column B's value .

    Column B | Column C
    ------------------------------|
    text | pass |
    --------------|---------------|
    newtext | sent |
    ------------------------------|

  39. Hello,

    I am trying to set up a countifs formula that will count 1 for every time the ocurence of 210 shows up in a column inside a table. my issue is that the cells I am looking through have multiple values that vary per row.

    4: 110, 120, 210
    5: 13A, 13B, 210

    what formula can I use to count how many times 210 has shown up in the tables column?

    1. Try this:

      =COUNTIF(A4:A5,"*210*")

  40. Dear Sir/Mam
    i am using countifs function with OR logic (formula mentioned below) but it is not working.

    =COUNTIFS(HOD,$A26,Non_Moving,BA$7,FSN,"I",Item_Type,OR("NON CRITICAL","OBSLT"))

    kindly help me.

  41. hello, I'm struggling with the countifs function.

    I'm puttting this in my excel and it gives me an error message all the time!
    Do you know what it can be???
    =COUNTIFS("E1678:E2515,"=review",M1678:M2515,"<30")

    It's killing me!

    1. Hi Hugo,

      There is an extra double quote character before E1678:E2515. Once it's removed, your formula works perfectly:
      =COUNTIFS(E1678:E2515,"review",M1678:M2515,"<30")

  42. Hello, I am trying to tally the number of rows across multiple worksheets in the same workbook that meet 2 criteria. 1. An X is in a row signifying CRITICAL. 2. Another cell in the same row is blank, meaning the CRITICAL issue was not resolved. =COUNTIFS('AMH:INFO (2)'!E2:E52,"X",'AMH:INFO (2)'!H2:H52,"") is my current formula and it returns #VALUE. I appreciate any help you can give

  43. Lets see this
    i have 2 columns with data
    like the following

    A B
    10 10
    20 18
    16 20
    . .
    . .
    . .

    so i want to count how many times the values in column A are greater then the values in column B
    is there any countif cobination for that or do i have to add an extra column (C) in wich the diferences betwen A&B are displayed and then use the countif function on column C???

    I really want to avoid adding a new column

  44. Can't get this to work =COUNTIF(D4:D154,D165)-COUNTIF(H4:H154,">=K165")-COUNTIF(H4:H154,"<=L165") where column D is my hearing type HESU, HEPS... Column K is my start date (7/1/2016, 8/1/2016..) and Column L is my end date (7/31/2016, 8/31/2016...).

  45. I have two columns. If column A is "Big" and there is a date in column B, it must be counted.

    Bus Size Tyre Attendant Week 1
    01/10/2016 ~ 09/10/2016
    Big
    Big
    Big 01/10/2016
    Big
    Big 01/10/2016
    Small
    Small
    Small
    Small
    Small 01/10/2016
    Small

  46. Hi,

    I am currently using a formula having hardcoded values:
    = SUM(COUNTIFS('Today''s Defects'!G:G,{"New","In Development","In Code Review","In Test","Reopened"},'Today''s Defects'!F:F,"Blocker"))

    Now i want to change the values that i am providing to cell references so that whenever i change the value of the cell, automatically it gets reflected in the formula:
    = SUM(COUNTIFS('Today''s Defects'!G:G,{D22,C22,E22,R22},'Today''s Defects'!F:F,"Blocker"))

    But its not working. Could you please help in this

  47. This site is so helpful! Thanks for everything you post!
    I have a basic spreadsheet that lists my employees down column a and across row 1 is every date of the year. I use it to track attendance (they get points if they call in). Is there a way to count the number of blank cells between entries? Their points get cut in half if they go 90 days without an occurrence. Is there a way to make their total points cut in half automatically if there is no occurrence for 90 days?

    Thank You

  48. Can someone show me the formula needed to count how many times certain text appears in one column (the text can appear multiple times in one cell or just once) while meeting criteria from another cell.

    For Example:

    Year Action Taken
    2010 Case 1: No Action, Case 2: No Action
    2015 Case 1: Suspension, Case 2: Termination
    2016 Case 1: No Action
    2012 Case 1: Letter, Case 2: Termination
    2010 Case 1: Suspension, Case 2: No Action
    2010 Case 1: Letter, Case 2: No Action, Case 3: No Action
    2013 Case 1: Suspension

    I need a formula that will count the number of times in 2010, No Action was taken in cases. The answer is 3.

  49. Please put me out of my misery and tell me how i have 2 sets of COUNTIF's with different criteria
    COUNTIF(('Raw Data'!A:A,"1")*('Raw Data'!N:N,"TEXT1")+COUNTIF('Raw Data'!N:N,"TEXT2") ETC
    ('Raw Data'!A:A,"1") = count of year required

    Thanks, Janet

  50. I've tried both a dual added countif (=countif(data!e:e,">=.9")+countif(data!ae:ae,"=true") result 8) and countifs(data!e:e,">=.9",data!ae:ae,"=true") result 0) and neither result was correct (3). I also tried subtracting a countif from a countif (=countif(data!ae:ae,"=true")-countif(data!e:e,"<.9")). I've tried multiple extra parentheses. I'm not sure why this isn't working. One column is a percentage and the other is one of three results: true, false, NA. Can countif(s) not compare different types of data? I thought they could. I can't do a pivot table because some of the devices this file is on can't access data refresh and pivot table creation.

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