Comments on: How to use Excel COUNTIFS and COUNTIF with multiple criteria

The tutorial explains how to use COUNTIFS and COUNTIF formulas with multiple criteria in Excel. You will find a number of examples for different data types – numbers, dates, text, wildcard characters, non-blank cells and more. Continue reading →

Comments page 42. Total comments: 2055

  1. Hello, I have been trying to figure out how to come up with a formula that counts cells from two different columns but that both represent one person. For example, I have an admitted column and a discharge column for clients. I'm looking at the first quarter of the fiscal year which counts October, November and December. However, when looking at each month individually, for example, October has clients that were admitted in August so I am trying to come up with something that counts before October but not after October as well as before November but not after November, etc. Does that make any sense? I apologize, I have been working on this for a while.

    1. Hello, Mayra,

      For us to be able to help you better, we need a sample table with your data in Excel. You can email it to support@ablebits.com. Please add the link to this article and your comment number.

  2. A B
    KPC164-FAB-Z13-BW20D-01#0001 19-Dec-15
    KPC164-FAB-Z13-BW20D-01#0002 19-Dec-15
    KPC164-FAB-Z14-BW20D-01#0002 15-Dec-15
    KPC164-FAB-Z14-BW20D-01#0003 15-Dec-15
    KPC164-FAB-Z15-BW20D-01#0023 05-Dec-15
    KPC164-FAB-Z15-BW20D-01#0024 05-Dec-15

  3. Hi!

    I have 2 column in I need to count the date on column "B" with the corresponding text on column "A"
    I want to count this : Z13-BW20D IF I HAVE CORRESPONDING DATE ON COLUMN "B"

    Can some giving me a little help for this one?

    Sample:
    ___________( column A)_____ (Colum B)

    KPC164-FAB-Z13-BW20D-01#0001 19-Dec-15
    KPC164-FAB-Z13-BW20D-01#0002 19-Dec-15
    KPC164-FAB-Z14-BW20D-01#0002 15-Dec-15
    KPC164-FAB-Z14-BW20D-01#0003 15-Dec-15
    KPC164-FAB-Z15-BW20D-01#0023 05-Dec-15
    KPC164-FAB-Z15-BW20D-01#0024 05-Dec-15

  4. Please reply soon in my mail id.

  5. Hi Svetlana Cheusheva Mam, Please solve my problem. There are subject codes and grades scattered in various columns & rows in excel sheet. How can i extract counted grades & codes in one cell of excel sheet jointly. What formula use in it. for example excel sheet given below yellow for your knowledge subject code 41 and next row grade A1 A2 B1 B2 C1 C2 D1 D2 .HOW TO COUNT TOTAL 41 A1 IS ............?
    CANDIDATE NAME SUBJECT CODE MRK GRD SUBJECT CODE MRK GRD SUBJECT CODE MRK GRD SUBJECT CODE MRK GRD
    RAM 30 99 A1 41 95 A1 30 99 A1 41 95 A1
    SHYAM 41 99 A1 48 95 A1 41 99 A1 48 95 A1
    RAJ 30 94 B1 41 88 A1 30 94 B1 41 88 A1
    PHILP 37 92 A2 42 80 B1 37 92 A2 42 80 B1
    PIKASO 41 80 A2 42 91 A1 41 80 A2 42 91 A1
    PHAS 37 93 A1 42 81 B1 37 93 A1 42 81 B1
    PARI 37 90 A2 42 70 B2 37 90 A2 42 70 B2
    RAJ 30 88 A2 41 68 B2 30 88 A2 41 68 B2
    RAMCHARAN 41 93 A1 42 82 A2 41 93 A1 42 82 A2
    ANUPAM 41 77 B1 42 82 A2 41 77 B1 42 82 A2
    VIJAY 41 80 A2 42 78 B1 41 80 A2 42 78 B1
    VISHAL 41 82 A2 42 73 B2 41 82 A2 42 73 B2
    VINAY 37 82 B1 42 65 C1 37 82 B1 42 65 C1
    VIMAL 41 72 B1 42 67 C1 41 72 B1 42 67 C1

    1. please give reply me as soon as possible.

      1. CANDIDATE NAME SUBJECT CODE GRD SUBJECT CODE GRD SUBJECT CODE GRD SUBJECT CODE GRD
        RAM 30 A1 41 A1 30 A1 41 A1
        SHYAM 41 A1 48 A1 41 A1 48 A1
        RAJ 30 B1 41 A1 30 B1 41 A1
        PHILP 37 A2 42 B1 37 A2 42 B1
        PIKASO 41 A2 42 A1 41 A2 42 A1
        PHAS 37 A1 42 B1 37 A1 42 B1
        PARI 37 A2 42 B2 37 A2 42 B2
        RAJ 30 A2 41 B2 30 A2 41 E
        RAMCHARAN 41 A1 42 A2 41 A1 42 A2
        ANUPAM 41 B1 42 A2 41 B1 42 A2
        VIJAY 41 A2 42 B1 41 A2 42 B1
        VISHAL 41 A2 42 B2 41 A2 42 B2
        VINAY 37 B1 42 C1 37 B1 42 C1
        VIMAL 41 B1 42 C1 41 B1 42 C1

        Sub. Code Total code A1 A2 B1 B2 C1 C2 D1 D2 E TOTAL
        30 6 result here
        41 20 8 6 4 1 0 0 0 0 1 20 IT IS MANUALLY COUNT AND WRITE
        37 8
        48 2
        42 20

        TOTAL IS MANUALY COUNT AND WRITE. YOU C A1 A2 B1 B2 C1 C2 D1 D2 & E BLOCK
        I WANT FORMULA IN BLOCK THAT AUTOMATICALLY COUNT AND WRITE . I HELP YOU FOR YOUR UNDERSTANDING . ONE LINE

        There are subject codes and grades scattered in various columns & rows in excel sheet.
        How can I extract counted grades & codes in one cell of excel sheet jointly. for example code 41 get A1, A2 B1 B2 C1 C2 D1 D2 & E. for example given below.

  6. Happy New Year Svetlana!

    I would like to know how to find text in a range on a sheet that will display in a cell based on the criteria inputted in adjacent column:

    So, I have an excel sheet "other sheet" showing a database of reg plates and vehicle type for a fleet of vehicles. On another sheet "current sheet", I need the vehicle type to display automatically in one column (see below where it says formula) when I type the reg plate number in the adjacent column.

    THANKS :)

    CURRENT SHEET OTHER SHEET
    REG TYPE REG TYPE
    A B 123 NISSAN
    1 123 formula 321 LANDROVER
    2 321 456 BUS
    3 456

    1. "CURRENT SHEET"
      REG 123, 456, 345
      TYPE FORMULA REQUIRED

      "OTHER SHEET"
      REG 123, 456, 345
      TYPE NISSAN, LANDROVER, BUS

  7. Hi Svetlana,

    What formula can be used to find the count of cells that contain the text that is present in some other cell?

    For eg. i can hardcord the formula like this: COUNTIF($E$3:$W$17,"Svetlana")

    But instead of "Svetlana", i need to give the cell address.

    1. *hardcode

      1. Hi Mayur,

        Nothing prevents you from supplying the cell address to the formula, e.g.:

        =COUNTIF($E$3:$W$17,$A$1)

  8. Hi Svetlana,

    I'm trying to count the instances a value is less than zero given two dynamic column ranges match. They are named ranges 'universe' and 'markets'. I have the following formula to give me the total number of instances that I have a match but I'm not sure where to add the criteria to return how many of these matches are less than 0.
    {=COUNT(IF(ISNUMBER(MATCH(universe,markets,0)),$A$7:$A$35))}

    Thanks for having a look!

  9. i have a data in excel sheet with cell content like this
    the a 1,2,3
    the p 1,2,3
    how do i count the number of commas in the range with cell content.
    i want the outcome like this
    cell_contain count
    "the a" 3
    "the p" 3
    i'll be very thankful if you provide answer for my query

  10. How do I make a formula that states that column D is 30% of Column D?

    1. Hi Sasha,

      Probably there's some misprint here. Column D cannot be 30% of the same Column D :)

  11. Hi Svetlana. Is it possible to use Countifs to pick up one of the criteria from a specific cell? I have tried, but it only ever returns a 0 value.

    For example, I have a list of companies in column A, the month in which an order was delivered in column B, and a note of whether the goods were OK or faulty in column C. I want to find out how many orders were delivered faulty in a given month.

    The formula
    =COUNTIFS(B3:B100,"=03 (14/15)",C3:C100,"=Faulty")
    works fine, but would it be possible to use another cell (let's say B102) to enter the month I am looking for and get Countifs to pick up and use the criteria from that cell?

    Many thanks.

    1. Hi David,

      If my understanding it correct, you want a formula to "extract" a month number (03) from values in column B. If all the values in B have the same pattern like 03 (14/15), including a space before the opening parenthesis, you can use the following wildcard in criteria1:

      =COUNTIFS(B3:B100, "03 (*", C3:C100,"=Faulty")

      As for entering the month is a separate cell, probably it's also possible, but I cannot think of such a formula at the moment, sorry.

      1. David,

        Here's how you can count cells based on the month number in cell B102:
        =COUNTIFS(B3:B100, B102&" (*",C3:C100,"Faulty")

        Important! You should enter the month number in cell B102 exactly as it appears in column B (03 in your example). And since Excel cuts off leading zeros in numbers, 03 shall be entered in cell B102 as text (Home tab > Number group > Text).

  12. Ok here is my question I have a multiple part number in one row and a serial number for each part number entered in a second row. I would like to count only the highest serial number for each of the different part numbers is this possible?

  13. Trying to simplyfy the below functions:
    C D
    0 On Board
    0A On Board
    1A
    3 On Board

    =COUNTIFS(HK!C4:C8,"=0",HK!D4:D8,"=On Board")+COUNTIFS(HK!C4:C8,"=0A",HK!D4:D8,"=On Board")+COUNTIFS(HK!C4:C8,"=1",HK!D4:D8,"=On Board")+COUNTIFS(HK!C4:C8,"=1A",HK!D4:D8,"=On Board")

    Tried this ... but no luck :(
    =COUNTIFS(HK!C4:C8,{"=0","=0A","=1","=1A"},HK!D4:D8,"=On Board")

    Need urgent help please..
    Thanks

  14. There's a File A and a File B, both in xls
    Both have the two columns each of the same names, say, "1" and "2".
    File A has 100 records. File B has 150 records.
    We need to add a column "3" to File B, and put a value 'NotFound' in it if the value in "1" is not found anywhere in A's column "1".
    After that is done, we need to repeat, in reverse. That is, add a column "3" to File A, and put a value "NotFound" in it if the value in A's "1" is not found anywhere in B's column "1".

  15. Trying to create a count for check (Tick) marks (where "P" is a tick). I can have multiple ticks per box in Excel. Currently it wants to add each tick. If I add 1 more tick to a box (2 ticks in a box) it will subtract it instead of add on to my current total. How do I fix this?

    My current syntax:

    =COUNTIFS(C7:C25, "P", C7:C25, "P")

    Please help. I need to be able to track my work.

    Thanks.

  16. my 1st column data is- =+COUNTIFS($G$5:$G$38,"ACTUAL",$H$5:$H$38,"D") this one

    when i scroll it 2nd column the data is- =+COUNTIFS($G$5:$G$38,"ACTUAL",$H$5:$H$38,"D") this one

    my question is why not data scrolled by column reference,where ever the data wants =+COUNTIFS($G$5:$G$38,"ACTUAL",$I$5:$I$38,"D")

    plz chk and tell me the soluation

    Thanks

    CHUMAN

  17. Dear All,

    I need your help to show the total time spent between multiple two cells repeatedly.

    For example, I'm starting my work by capturing the start time in A1 & ending at A2 and I'm getting the difference in A3 using the formula =A2-A1. After a short break, I'm again starting the time in A1 & ending in A2. Then what is the formula to be used to calculate the total timing spent in A4.

  18. I have two columns, column 1- Dates, column 2- Names.
    01/02/2015 ARYA
    01/02/2015 ARYA
    01/02/2015 ARYA
    02/02/2015 ARYA
    From the above example, I want the count to reflect 2, in other words I would want it to count as a single occurrence per day i.e., 01/02 - one occurrence & 02/02 one occurrence. Please help me with this. Please help me without date ranges as i need to use it for the entire year for different names.

  19. when i scroll from one column to another column it have changes of his values

    ie

    =+COUNTIFS($G$5:$G$38,"ACTUAL",$H$5:$H$38,"D")

    another one =+COUNTIFS($G$5:$G$38,"ACTUAL",$H$5:$H$38,"D") only copied where i want =+COUNTIFS($G$5:$G$38,"ACTUAL",$I$5:$I$38,"D")

  20. Hi Svetlana,

    If there are two columns A and B with following data:
    A B
    Apple 1
    Banana 1
    Orange 3
    Apple 1
    Apple 1
    Banana 1
    Banana 1
    Banana 1
    Banana 1

    In the above data I would first like to search in column B for value 1 and then count only unique values in column A in such a manner that the function returns 2 (i.e., Apple and Banana). Is this possible and if so how can it be done?

  21. I have data in Column F. The data is like either "M" or "MH", either "E" or "EH", either "N" or "NH". This is for counting Shifts.

    I am using formula to count : =COUNTIFS(F4:F30,"=E",F4:F30,"=EH") for counting Evening Shifts. But it is givining me value as 0 (Zero). Please let me know where am I wrong.

    Thanks for your help in advance.

  22. I'm trying to get a total count of the values in one column, i.e. "Y100" and with all rows that contain that y100 count the number of cells in another column. i.e. "A". I've tried =COUNTIFS('Mods (Entire)'!B:B,"Y100",'Mods (Entire)'!C:C,"A") and =COUNTIFS('Mods (Entire)'!B:B,"=Y100",'Mods (Entire)'!C:C,"=A") both come back with a count of zero. Any and all help is greatly appreciated, will send sample if needed.

  23. From the example above, if you use the following:

    =COUNTIFS(B2:B11,"=0", C2:C11,"=0", D2:D11,"=0")

    it will count from the row only if all three meet the criteria

    however if you do:

    =COUNTIFS(B2:B11,">0", C2:C11,">0", D2:D11,">0")

    It will count from the row if any one, two, or all of the values is greater than 0

    q1: how is that logical?
    q2: How do I do the operation so that it counts only if all three satisfy the criteria

  24. help on how to set COUNTIF to count only cell with >=25% but <=29% only,, meaning count only cells when it contains 25% and below 30%

  25. I am trying to figure out a formal that would highlight a certain cell if a X appears a certain number of times within a certain data range. I am trying to work on an attendance sheet where i need the persons name to highlight if the attended 3 items in one data range and 2 in another data range and have data in another field that contains a drop drown list. I think i need to do a sum countif but I can't figure out how to set to highlight if a certain number within the data field is meet.

  26. I want to count how many nonzero cells exists. All cells are time formatted. I am populating with elapsed time.
    Column A - 0:00
    Column B - 8:05
    Column C - 9:22
    I should get result as 2.

  27. I am working with something like this:

    COLUMN A COLUMN B COL.C COL.D
    load# trailer# scac loc
    uc856489 85694 SXTI y182
    54852 SXTI y345
    uc854585 95484 TAMI y652
    45584524 6382 TAMI Y212
    54585 SXTI Y121
    UC845845 12548 JRWS Y222

    I'm trying to find a rule that will let me see if there is get a count of empty trailers on the yard by scac code "SXTI" (COL C) BUT I don't want to calculate the loaded SXTI trailers (WHEN COLUMN A SHOWS A 3 STARTING WITH UC* OR 455) I was going to make a line for each scac code on a different sheet with the rule cell next to it just showing the number. Is there a way that will work for this? I have tried many combinations but can't seem to get it to work.

  28. Hi,
    Can you please help?
    Example:
    - M M N N
    M V V D D
    M V V V
    N D V D E
    N V E E
    WE need do know how many "V" we have in the table with the conditions (Horizontal/Vertical) M/N ; M/N ; N/M ; N/M
    The result is:
    M/N = 1
    M/M = 4
    N/M = 2
    N/M = 0

    Many thanks in advance.

  29. =COUNTIFS(C12>F12,">=1", C21>F21,">=1") ???

    Basically looking to have a total for wins and losses in a sports results column.

    So if 71 (C12) is greater than 70 (F12) give it a value of 1 (a win), then add that to the next line (C21) if that is a value of 1 as well.

  30. I have 5 columns,
    1. Date In
    2. Time In
    3. Date Out
    4. Time Out
    5. Date to count
    I have a long list of these dates and times and want to find out by date and hour how many occurrences.

    7a-8a
    8a-9a
    9-10a etc.

    How do I assemble countifs to produce the hourly data?

    Countifs(A1:A31,E1,B1:B31,">="&TIMEVALUE("7:00 AM"),B1:B31,="&TIMEVALUE("7:00 AM"),D1:D31,<="&TIMEVALUE"("8:00 AM")

    I can't get to this to work so it shows between the in and out times and date.

    Thank you,
    Mike

  31. HI,

    I HAVE A EXCEL SHEET CONTAINS PERVIOUES HEALTH CHECK UP DATES AND I HAVE CREATED GRADES ACCORDIGNLY,
    WANT TO FIX DATE FOR THE GRADES AS MENTION BELOW
    IF GRADE A MEANS HAVE TO GET THE DATE OF NEXT HEALTH CHECK UP FROM PREVIOUS CHECK UPDATE WITH 180 DAYS ADDED

  32. hi dear i dont have knowledg of excel formulas so plz guide me how learn a advance excel formula.
    and i need your advice.

  33. I would like to use a countif function in a pivot table. I have four columns of data with different suspension codes in each column. I might have violation "I01" appear in any of the four columns. I want to count how many times "I01" is in any of the four columns. I love the pivot table because then I can use them to count how many times this infraction is reported at each of the schools I work for. Any suggestions would be appreciated.

  34. Hello,
    This is my current formula for two different columns: =COUNTIF(B12:AF12,"lt") and =COUNTIF(B12:AF12,"d").
    I am tracking Time, Attendance and other things for employees. If they have a late on one day (cell) I put LT and it counts it in the LT Column. If I put D for Disciplinary action it will count it on the D column but what if I have a late and Disciplinary action on the same day? I want it to count it on each different column and cell needed.
    Thank you,

    Eric

  35. In Example 4. COUNTIF formulas with OR logic is there a reason you did not use the sum of the array?
    =SUM(COUNTIFS(A2:A11,{"Product1","Product2}, B2:B11, 0))

    I am also wondering the best way to count rows with multiple OR logic? I know the following doesn't work with 2 columns of OR logic, but what would be the best way to accomplish this?
    =SUM(COUNTIFS(A2:A11,{"Product1","Product2}, B2:B11,{"0","14"}))

  36. I've hit a brick wall with sheet that I am trying to Create to create a rota from a list of tasks that need to be performed at different times of the day. I have a list of tasks that must be performed and a person's name is input against it and the name is the automatically transferred to the rota by the formula.

    I have set up the rota so that the cell under a specific time and persons name tests if the person has been allocated the task with the formula =IF(F8="Jane","task1","")
    so that when Jane looks across the rota against her name she can see the tasks that have been allocated to her. This is working perfectly.

    The problem is that at 12:00 Jane might be allocated any one of two tasks that need to be completed at the same time or no task at all. I have been trying to use the above formula and adding a second If statement onto it to test another cell if the first statement results in FALSE.
    =IF(F8="Jane","task1",""),=IF(F10="Jane","task2","")
    and this is not working.

    Can you help?

  37. Hi,
    I need to simplify no of item for selected branch in a month? or to combine below countif formula.

    1. TO COUNT NO OF ITEM IN JULY 2015
    =COUNTIF(I:I,">=07/01/2015")-COUNTIF(I:I,">07/31/2015")

    2. TO COUNT NO OF ITEM FOR BRANCH CODE "AG"
    =COUNTIF(A:A,"=AG")

  38. I want to compare two rowed cell values and find minimum between both,Minimum result number will be multiply by 3.5 and stored to third cell.

    10
    9
    9*3.5

  39. I'm trying to calculate how many times a state appears in a range. =COUNTIF('[2State Calendar.xlsx]Calendar'!$J$6:$K$11,"*NY*")

    I want to calculate multiple states appearing in the same range. Is this possible?

  40. Oh dear - that did not post correctly!

    The first formula is =COUNTIFS($A$2:$A$10000,">=2420", $A$2:$A$10000,"="&$H2,$B$2:$B$10000,"<="&$I2) (where h2 and I2 are dates) and b is a column of dates

    Hopefully that helps clarify.

    Thanks,
    Jo

  41. Hi,

    I need to count the number of postal codes within a certain range, e.g. between 2420 and 2490. I have been using the countifs function, however it does not seem to be counting all the postcodes that exist within the range specified (=COUNTIFS($A$2:$A$10000,">=2420", $A$2:$A$10000,"="&$H2,$B$2:$B$10000,"<="&$I2) - where h2 is a date and so is I2). I have also found that this formula is not counting all the dates that fall into this range in column b. Is there something also wrong with this formula?

    I would appreciate any help I can get!

    Thanks in advance,
    Jo

  42. True, Microsoft Excel 10 is the value of the F column. 6 When the value is put in the column H 4 value in column G to be put. I have required this type formula.

  43. True, Microsoft Excel 10 is the value of the F column. 6 When the value is put in the column H 4 value in column G to be put. Examples of this type of formula.

  44. Hi,

    Good day!

    I was hoping you could help me on this, I need to create a statement comparing values only in one column. If there are duplicate values, the first value will be tagged as "primary" and the succeeding "secondary"
    Is this possible?

    Thank you in advance!

    Kind regards,
    ejoy

  45. which formula used for the below table

    Book stock Physical stock Difference stock (+)stock (-)Stock

    Physical stock (-) Book Stock is difference stock, if difference stock comes (+) go to (+)Stock otherwise comes (-) go to (-) Stock

    how to use the If formula, explain clearly

  46. Hi Alexander

    Have send the Sample Workbook for your ready ref.

    Kind regards

    Rishi Bansal

  47. Hi,
    I am struggling with my data in which I have a list of people with their ratings (ranging from 0 to 5) the past 5 years and I need to separate the people who had at least a rating of 4 twice during the past 5 years.
    I tried a combination of IF and Countif but can't seem to get it right. Your help would be highly appreciated.
    Thanks

  48. Hi,

    I would like to ask for some assistance in the COUNTIF formulas. I have a comprehensive list which gets fed information from another spreadsheet. It looks in these cells for the word(s) im looking for.Now in the same cells for each one, i'm looking for about 100 different words which means i need to write the "word" in every formula.The cells are separated and cant be group-selected Overall due to my spreadsheet and how broad it is for what I want and need, ill need to change the word in the equation approximately 1600 times. Not really in the mood to do that if possible.

    Heres the formula example Im using right now. Can I reduce the size of this formula and make it more concise. If you want me to send an example spreadsheet, im willing to do so.

    =COUNTIF('Group A'!E6:I6,"")+COUNTIF('Group A'!P5:T5,"")+COUNTIF('Group A'!E13:I13,"")+COUNTIF('Group A'!P14:T14,"")+COUNTIF('Group A'!E21:I21,"")+COUNTIF('Group A'!P22:T22,"")

    Thanks :)

    1. Hello Liam,
      Yes, please send your sample workbook to support@ablebits.com and we will try to help you.

      1. Thanks for looking. Ive sent that address the spreadsheet example.

        Thanks again for your assistance

  49. In column Q, I need a formula that will count all of the cells that have ROH,EXEC,and STAFF. I tried using the format below but it did not work.

    =COUNTIF(Q11:Q275,"ROH") + COUNTIF(Q2:S11,"EXEC") + COUNTIF(Q11:Q275,"STAFF")

    1. Hello Melony,

      In your formula, the second COUNTIF contains a different range, and this may be the cause of the problem.
      Try the following formula:
      =COUNTIF(Q11:Q275,"ROH") + COUNTIF(Q11:Q275,"EXEC") + COUNTIF(Q11:Q275,"STAFF")

  50. Hi Svetlana,

    I have read your comments.

    I have a data which a row consists of both Text (Y & N) and Dates (29/09/2015).

    I want to count the number of cells that contain both Y and date but donot count N.

    Please suggest me a formula to count number of cells.

    1. All Y , N, Date are in different cells.

Post a comment



Thank you for your comment!
When posting a question, please be very clear and concise. This will help us provide a quick and relevant solution to
your query. We cannot guarantee that we will answer every question, but we'll do our best :)