Comments on: How to use Excel COUNTIFS and COUNTIF with multiple criteria

The tutorial explains how to use COUNTIFS and COUNTIF formulas with multiple criteria in Excel. You will find a number of examples for different data types – numbers, dates, text, wildcard characters, non-blank cells and more. Continue reading →

Comments page 7. Total comments: 2053

  1. how can i count total number of unstanding payment for one registration number ( different pay rate) from different worksheet( one worksheet for one month) for the whole year.

  2. Hi,
    Could you please help to solve below problem?

    I just need to get the result with count of text from two columns in a particular range whether the values are same for both cells or different in both cells, the values shall be counted as one only.

    Example:

    A B
    Apple Orange
    Orange Mango
    Apple Orange

    Apple 2
    Orange 3
    Mango 1

    1. Hi! To count the number of values by condition, use COUNTIF function and this guide: COUNTIF function in Excel - count if not blank, greater than, duplicate or unique.
      For example:

      =COUNTIF(A1:B6,"apple")

    2. Sorry, a change in example:

      A B
      Apple Apple
      Orange Mango
      Apple Orange

      Apple 2
      Orange 2
      Mango 1

  3. =SUM(COUNTIFS($A$2:$A$11,"apples",$C$2:$C$11,{"cancelled","pending","in transit"}))

    how we write like this

    =SUM(COUNTIFS($A$2:$A$11,"apples",$C$2:$C$11,{"="&H1(Like),"="&H2(Like), "="&H3(Like),"="&H4(Like)}))

    1. Hi! Please clarify your specific problem or provide additional details to highlight exactly what you need. As it's currently written, it's hard to tell exactly what you're asking.

  4. Hi
    I'm looking at calculating the count of employees who belong to the United Kingdom and Ireland. But I need to calculate just within 4 cells and not more.

    The country is in the AF column, and I need to look at the formula calculating no. of employees who are in the UK and Ireland in 2 different time frames.

    Used the below formula but is not working. AF52:AF53 is one time frame and AF57:AF58 is another timeframe.

    =COUNTIFS(AF52:AF53,"United Kingdom",AF57:AF58,"United Kingdom") + COUNTIFS(AF52:AF53,"Ireland",AF57:AF58,"Ireland")

    Please help!!!

    1. This may help.

      =COUNTIFS(AF52:AF53,{"United Kingdom","Ireland"})+COUNTIFS(AF57:AF58,{"United Kingdom","Ireland"})

    2. Hi! I can't check your formula because I don't have your data. Note, however, that the COUNTIFS function only counts when, for example, AF52=AF57="United Kingdom"

  5. Hi,

    How do copy the formula to another cell with skipping AZ-BA (2 Columns) of data.

    =COUNTIFS(AV$6:AV$75,"12x12",AW$6:AW$75,"Prep")+COUNTIFS(AV$6:AV$75,"12x12",AX$6:AX$75,"Prep-c")+COUNTIFS(AV$6:AV$75,"12x12",AY$6:AY$75,"Prep")

    into

    =COUNTIFS(BB$6:BB$75,"12x12",BC$6:BC$75,"prep")+COUNTIFS(BB$6:BB$75,"12x12",BD$6:BD$75,"Prep")+COUNTIFS(BB$6:BB$75,"12x12",BE$6:BE$75,"prep")

  6. Hi,

    I have this table with list of names and 3 columns for the status. The reference is from another sheet. i used countifs with 2 conditions and working except for 2 names, that returns the value of 0. I checked the reference and they should value greater than 0. I tried it also in google sheet and got the same result. Also, tried changing the format but no changes. Hope you can help. Thank you.

    The formula is like this

    =COUNTIFS(Sheet2!A:A,A2,Sheet2!B:B,B1)

    Hope you can help. Thank you.
    Can anyone

    1. Hi! I can't check your formula because I don't have your data. It is possible that your values have extra spaces, unprintable characters, or decimals that are hidden by the number formatting.

  7. Hi! I would like to ask about, what formula is the best for this situation:-

    COLOUMN A : Name of officer
    COLOUMN B : Name of officer
    COLOUMN C : Numbers of day taken to complete the task

    Reason why there are two column is the task need to 2 officers to be completed. So the question is, how do I want to count if the officer (e.g Lisa) has completed her task less than 7 days.

    Thank you.

  8. I need some help! I am an OB provider and in the last 6 years, my male-to-female fetus ratio is 2:1 (which is wild). I am trying to see if the sex discrepancy is the strongest based on specific indications (such as mothers over 35 or patients I saw due to sonogram anomalies). I have my indications (the reason they saw me) in one column and male or female in another column. I use this [COUNTIF(F:F, "(u/s)*")] to indicate patients that were seen due to sonogram anomalies and [COUNTIF(I:I,"*male*")] to indicate all male fetuses.

    Can I combine the two and see whether the indication changes the sex ratio?

  9. Hi Alexander!
    Thanks for your blog, it's very useful. I had a question, I hope you can help me. I would like to count how many cells in a column contain simultaneously certain words (not just one word, as CTRL+F would be enough). Let me explain better.

    I'm doing a list of magazine articles that talk about several topics, I'm classifying them. For example, let's say I have 50 articles, one listed under the other (in 50 rows), and categorized through 4 criteria (columns): theme of the Article (column A), Author (column B), Title (column C), Editor (column D).

    The important one is Column A, where I list the topics each of the articles talks about. So in each cell of Column A, for each article, I put certain keywords separated by commas. Example:

    column A (Topics present in the article) column B (author) column C (title) column D (editor)
    Row/article 1: food, travel, social media, money XXXXX XXXXX XXXXX
    Row/article 2: food, money, tourism XXXXX XXXXXX XXXXX
    Row/article 3: travel, food, sustainability
    Row/article 4: social media, money, travel
    Row/article 5: sustainability, food, social media

    QUESTION: How many cells of column A contain both "food" and "travel"? Or both "travel" AND "money" AND "food"?

    I would like to know many articles talk about several topics at the same time, so how many times certain keywords are mentioned simultaneously within the same cell. For example, how many articles talk about both food and travel (how many cells of column A contain both "food" and "travel")? How many articles talk about both money and social media (how many cells of column A contain both "money" and "social media")? And even three topics simultaneously.

    Thanks in advance for your help!
    Take care,

      1. Thanks for your answer!
        Maybe I didn't understand something because when I try to apply the formula to the desired column it doesn't show the correct results. For example I know for sure at least 5 cells contain simultaneously two certain words, and still the formula tells me only one cell does, or none.

        I mean, does it count how many cells IN TOTAL in a certain column contain at least the words used in the formula, or the formula just works for each cell individually? Sorry forr my question, I'm not that familiar with Excel.

        Thanks again,

        1. Hi!
          The formula counts how many cells in the range contain 2 words at the same time. I can't see your data, but the formula works for me.

          1. Hello there!
            Yes, indeed the formula works, thanks! The only issue is the range. Instead of giving me the results for the whole range (like 10 articles in total mentioning X and Y), it only works for individual cells: I have to drag the formula down, in paralel to the column with the keywords I want to count, and it gives a list of results per cell (like 0, 0, "1", 0, 0, "1", 0, "1", etc.), not the total of the range ("3"). I don't understand why.

            So I then have to sum the whole column of results to have the total number of articles mentioning the chosen words. It's like the "extracting part" works, indentifying the words, but the "sum part" doesn't for the whole range, only for individual cells.

            I could send you a part of the file as an example or screenshots, no problem.

            Thanks again!

            1. Dear Alexander,
              Sorry to bother again, I think found a SOLUTION, I wanted to let you know in case future users find it useful.

              I simply modified your formula a little bit, changing the =sum with =sumproduct. This way it shows the final results for the whole range of interest in a single cell:
              =SUMPRODUCT(--ISNUMBER(SEARCH("KEYWORD1",A:A))*(--ISNUMBER(SEARCH("KEYWORD2",A:A))))

              Do you think there is a way to see highlighted the results? I mean, not just knowing the number of cells that contain specific keywords, but also knowing which ones in order to find the articles of interest.

              Thanks again for your time, it's incredible how helpful you are and I definetively save this page.

              Have a nice day!

  10. Hi,
    I wonder if you could help me. I have table need to find the correct formula to use,
    i want to count the duplicate with multiple creteria.

    example :

    time date customer Flavour number invoice
    2:43 am 07/04/2023 linda jitsu 123
    2:44 am 07/04/2023 linda Belt 456
    2:45 am 07/04/2023 Henry Belt 789
    2:45 am 07/04/2023 Henry Belt 897
    2:45 am 07/04/2023 Henry jitsu 456
    2:46 am 07/04/2023 Henry Belt 789

    how we use countif for flavour Jitsu will show duplicate if more than 1 time entry and for flovour Belt will show duplicate if more than 3 times entry?

    Hoping for your help in this matter .

    Thank you very much

    Best Regards

  11. Hi, I have 2 different set of list boxes 1) Overall, Ops, Apps 2) Overall, CR, BF, AT

    KPI Oct-22
    TTM 0

    As mentioned in the above, i would like to calculate TTM count using above list box combinations. Could you please help

    1. Have you experimented with the suggested techniques in the blog post? If they weren't effective, please provide me with more details about your task, and I'll do my best to recommend a solution.

  12. I'm working on a spreadsheet where the COUNTIF formula was pulling from a local desktop so the formula is now giving me a "REF" error since that employee is no longer here. I can see where I can change the path of the formula but unsure what Table2[#Data],"Administration" is coming from. As I don't see any tables to reference on that report when generated.

    =COUNTIF('C:\Users\employee\Downloads\NewHireReport (20).xlsx'!Table2[#Data], "Administration")

  13. I need your help on how the countif/s formula can help me with the sample data below:

    OMNIS ID Eval Type Week Day RPID Score Opportunity Opportunity Opportunity
    CCADA Regular Eval Week 1 Monday 10545125 90.00% 4.2 COMPLETE STATUS NOTES
    CCADA Regular Eval Week 1 Monday 10546620 100.00%
    CCADA Regular Eval Week 1 Monday 10544879 100.00%
    CLSAN Regular Eval Week 1 Monday 10548087 90.00% 4.2 COMPLETE STATUS NOTES
    CLSAN Regular Eval Week 1 Monday 10548155 90.00% 4.2 COMPLETE STATUS NOTES
    CLSAN Regular Eval Week 1 Monday 10548052 100.00%

    I have this sample data and I wanted to count the column of opportunities (3 dedicated columns) per OMINS ID per week. I tried the countifs formula but I am unsuccessful. I hope you can help me. :)

    1. Your explanation makes it hard for me to understand what you want to calculate. I'll try to guess that you need to calculate the quantity by two criteria.

      =COUNTIFS(A2:A10,"CCADA",C2:C10,"Week 1",E2:E10,"<>"&"",F2:F10,"<>"&"",G2:G10,"<>"&"")

      If that's not what you want, please tell me exactly what result you want.

      1. I tried to recreate the formula but was still unsuccessful :( I made a simple data below.

        Sample Data:

        NAME Week Opportunity
        Ken Week 1 1.1 Use of Available Resources
        Ken Week 1 3.1 File Delivery
        Ken Week 1 1.1 Use of Available Resources
        Ken Week 2 4.2 Complete Notes
        Ken Week 2 4.2 Complete Notes
        Ken Week 2 4.1 Action Taken

        I would like to see how much Ken did incur the opportunity "1.1 Use of Available Resources" on week 1. Same outcome/principle if I want to see the number of opportunities "4.2 Complete Notes" were incurred on week 2.

        I hope this helps and I really thank you for helping me :)

        1. Hi!
          I recommended you a formula in which you can specify all the necessary conditions. For example:

          =COUNTIFS(A2:A10,"CCADA",C2:C10,"Week 2",E2:E10,"="&"4.2 Complete Notes",F2:F10,"<>"&"",G2:G10,"<>"&"")

          1. I was able to recreate the formula. Thank you so much for the help :)

  14. Hi,

    I have a formula =COUNT(IF(MONTH($M:$M)=4,1)) which returns how many dates in a column are in each month (April in the example). However I want to combine this with a search in another column "=Yes". But when I am using COUNTIFS I am getting an error. So in essence I want to calculate how many lines are 'Month' and 'Yes' (where the month is currently dd/mm/yyyy). Any advice greatly received

    1. Hello!
      The COUNTIFS function cannot have only a cell value as an argument, but not a formula. Therefore, use the SUMPRODUCT function to calculate values with calculations.
      If I understand your task correctly, try the following formula:

      =SUMPRODUCT(--(MONTH(M1:M10)=4),--(N1:N10="yes"))

      1. Thank you, however I am coming up with #value!. I believe this maybe because not all the values in column M are dates. The column is linked to arrival dates and if the goods have arrived the cell states 'here'. Can I adapt the formula above to state sumproduct IF cell is date (month = 4) and column N =yes?

          1. Thank you, worked perfectly :-)

  15. Hi,

    There is my problem, it's a parking case, I have to know how in a one hour range how many cars arrive in the parking,how many leave and how many are on the parking.

    I have my Data table there is an exemple :
    Park_Time_IN Park_Time_OUT
    01/02/2022 18:54 01/02/2022 19:55
    02/02/2022 06:34 02/02/2022 08:21
    02/02/2022 07:06 02/02/2022 08:15

    And I have my Calendar table, for this period it will be :
    Date_Time_A Date_Time_B Departure_Number Arrival_Number Number_Car_in_parking
    01/02/2022 18:00 01/02/2022 18:59 ???? ???? ????
    01/02/2022 19:00 01/02/2022 19:59
    01/02/2022 20:00 01/02/2022 20:59
    01/02/2022 21:00 01/02/2022 21:59
    01/02/2022 22:00 01/02/2022 22:59
    01/02/2022 23:00 01/02/2022 23:59
    02/02/2022 00:00 02/02/2022 00:59
    02/02/2022 01:00 02/02/2022 01:59
    02/02/2022 02:00 02/02/2022 02:59
    02/02/2022 03:00 02/02/2022 03:59
    02/02/2022 04:00 02/02/2022 04:59
    02/02/2022 05:00 02/02/2022 05:59
    02/02/2022 06:00 02/02/2022 06:59
    02/02/2022 07:00 02/02/2022 07:59
    02/02/2022 08:00 02/02/2022 08:59

    All my cells have the format : Custom : dd/mm/yyyy hh:mm:ss

    I tried many formulas with countif but I didn't have a good result. Do you know which formula should I put?
    And also should I seperate in new columns Date and Time cause I don't know if I can easily comparate cells with date&time in it.

    Thanks a lot for your help

    1. Hi!
      If I understand your task correctly, the following formula should work for you:
      arrive -
      =COUNTIFS(A1:A10,">="&T1,A1:A10,"<="&T2)
      on the parking -
      =COUNTIFS(A1:A10,"<="&T1,B1:B10,">="&T2)

      T1 and T2 - time
      I hope it’ll be helpful.

  16. I need to be able to check if the cell is blank. If it's not, then check the cell for specific text. If that cell is blank, I need to check a separate cell for the same text. Any suggestions on how to do that?

    Example in words, if cell A is not blank, check cell A for "apples", if A is blank, go to cell C and check for "apples".

    2. I forgot to say, I'm checking a cell range: i.e. A2:A50 or C2:C50

  17. Hello Sir,
    I have some data that is grouped but I just want to use Countif formula on specific columns out of all the columns in grouped data, however i can't ungroup the data and use the formula. Is there any way i can use countif formula to do the same?

  18. Hi, looking to use countifs to help with a roster I'm working on. Column C = days of the week, I want the formula to count all cells containing the initials 'RT' in columns F-J if the corresponding row in column C = Friday. Have read the article above, and am trying this: =COUNTIFS($C$4:$C$49,"Friday", $F$4:J$49,"RT") but getting a #VALUE error. Would really appreciate any help, I'm not very good on Excel

    1. Hello,

      I need help developing a formula.

      I have one column with names such as Sarah, William etc between G2:G100. And a seperate column with multiple options such as completed, pending, not completed between I2:I100.

      I want to count specifically for an employee (Sarah G2:G100) who has the following answers in I2:I100 "completed" or "pending" or "blank cell" but not count the other answers.

      Tried many different formulas. Can you help?

      1. Hi!
        Try the formulas described in the article above.
        For example,

        =COUNTIFS(G2:G100,"Sarah",I2:I100,"completed") + COUNTIFS(G2:G100,"Sarah",I2:I100,"pending")

    2. Hello!
      The COUNTIFS function can only use ranges of the same size. Your data ranges have different dimensions. So use the SUM function to calculate cells where both conditions are met.
      Try this formula:

      =SUM(($C$4:$C$49="Friday")*($F$4:J$49= "RT"))

      1. That worked, thankyou soooo much :-)

  19. Hi ,i am looking for a formula helps me to count how many cells in row contains values in a special range,lets say i have a column with the values 6.24 ; 6.8; 7.24; 7.35; 7.24. How can i count the values that are from 6.0 to 6.9 and how many are from 7.0 to 7.45?

  20. I need to know how many cells in two columns meet certain criteria together. So, for BA3:BA141, ">120" and BB3:BB141, ">80", how do I get the total cells where both those critera are met? So far when I've tried, I get the count of all cells meeting one or the other added up and I need the count of the cells where both are met

    1. Hi!
      If I understand your question correctly, use the COUNTIFS function as recommended in the article above.

      =COUNTIFS(BA3:BA141, ">120", BB3:BB141, ">80")

  21. Dear Sir
    I have two columns , one column have open or closed and other column have S or L. I need formula to count open only with L

    OPEN S
    CLOSED S
    OPEN L
    OPEN L
    CLOSED L
    OPEN S
    OPEN L
    CLOSED L
    OPEN L

  22. HI can you help me, the formula when someone chooses one option in the data validation, for example THEORETICAL COURSE, OR PRACTICAL COURSE and automaticallly counts +1 as a student , in the number of students

    1. Hi! Have you tried the ways described in this blog post? If they don’t work for you, then please describe your task in detail, I’ll try to suggest a solution.

  23. I'm creating a list that has 3 sets of criteria, My formula below works fine when "Reference!$E$21" is just one value, but the column has 3 values, and I want to exclude 1.
    For example, Reference!$E$21 equals A, and the other two values are T and L. I want to keep the values equal to A and L and exclude T . what is the best way to exclude that value in the formula below?

    =IFERROR(IF(Reference!$C$1="H",INDEX('[Data!$A$3:$BR$50000,SMALL(IF(COUNTIFS(Reference!$B$16,'[Data!$U$3:$U$50000,Reference!$B$18,'[Data!$U$3:$U$50000,Reference!$E$21,'[Data!$AM$3:$AM$50000),ROW('[Data!$B$3:$B$50000)-MIN(ROW('[Data!$A$3:$BR$50000))+1),ROW(B1)),COLUMN(B1)),INDEX('[Data!$A$3:$BR$50000,SMALL(IF(COUNTIFS(Reference!$B$16,'[Data!$U$3:$U$50000,Reference!$B$19,'[Data!$U$3:$U$50000,Reference!$E$21,'[Data!$AM$3:$AM$50000),ROW('[Data!$B$3:$B$50000)-MIN(ROW('[Data!$A$3:$BR$50000))+1),ROW(B1)),COLUMN(B1))),"")

    1. Hi!
      It is very difficult to understand a formula that contains unique references to your workbook worksheets. Hence, I cannot check its work, sorry.

  24. Hi There,

    I'm looking to find a formula that takes Column A (Date) from sheet 2022-2023 + anything in Column H that contains a word (could have other words in it as well) from sheet 2022-2023 and counts it in a cell on another sheet. so basically Column A equals a certain date and if it meets that criteria, count the number of cells in column H that contains that certain word (plus could have other words in the cell)

    The closest I have to this is =SUMPRODUCT(--('2022-2023'!A:A=DATE(2023, 1,31)),--('2022-2023'!H:H="Leaders")) but its only counting the exact text where some other cells have "Leaders, Supervisors" and it won't include it.

    I've tried this too but getting an Error =COUNTIFS('2022-2023'!A:A,DATE(2023, 1,31),('2022-2023'!H:H,"Leaders"))

    Thanks for the help!

    1. Hello!
      You can determine a partial match of a word and a text string with the combination ISNUMBER + SEARCH functions.

      =ISNUMBER(SEARCH("Leaders",H1:H10))

      I hope this will help, otherwise don't hesitate to ask.

      1. Hi there,

        It didn't quite work as I'm not looking for a true/false response but more so how many cells contain that word. so for example if there are ten cells in the A column that have the same date, how many of those ten cells in the H column contain the word leaders

        1. Hi!
          This works great if you apply it to your SUMPRODUCT formula.
          For example,

          =SUMPRODUCT(--('2022-2023'!A:A=DATE(2023, 1,31)),--(ISNUMBER(SEARCH("Leaders",'2022-2023'!H:H))))

          I can't check the formula that contains unique references to your workbook worksheets.

  25. Hello, the following formula counts the number of times names from a range of cells get listed.

    =SUMPRODUCT(8*ISNUMBER(SEARCH(B51,$C$18:$P$41)))

    Is there a way to ad a seperate individual cell to the formula to be counted along with the existing range? The individual cell is N4

    1. You are awesome....I just had to change N4 to $N$4 and it worked great.

      =SUMPRODUCT(8*ISNUMBER(SEARCH(B51,$C$18:$P$41)))+(1*ISNUMBER(SEARCH(B51,$N$4)))

      Thank You so much!

    2. Hi!
      If I understand your task correctly, try the following formula:

      =SUMPRODUCT(8*ISNUMBER(SEARCH(B51,$C$18:$P$41)))+(1*ISNUMBER(SEARCH(B51,N4)))

  26. I'm sorry. For example, I have a Test A and Test B for Standard 1, as well as Standards 2 and 3. I want the Google Sheet to average the highest score from each standard. For some students, this could be the score on Test A and for others it could be the score on Test B. Is there a way to have the function select the highest of two cells and average it with other cells?

  27. I am looking for a formula that can count the highest of two columns only if the value is above 59. I have been trying different versions of COUNTIFS, but it always ends up counting all of the values that are above 59 instead of only counting the higher one if it is above 59. Is there a way to do this? I am trying to count the highest of two test grades only if it is above a 59.

    This is the last thing I tried.
    =COUNTIFS(B2>C2,[B2>59])+COUNTIFS(B259])

    Thank you for offering your knowledge.

    1. Hi!
      As it's currently written, it's hard to tell exactly what you're asking. What result do you want to get? Give an example of the source data and the expected result.

  28. Hi... I have a data where in one column there is a request I'd and on the other column there is a description of activity, e.g. updation of Address, Name, Swift, Postal etc. I want to count the occurance of unique activity with reference to request I'd. Though if there are 4 similar request I'd and activity description against it is updation of Address for 4 times in a row but I have to count them as 1 if all 4 has criteria address into it. So even if the count is 4. I want a formula to count it as 1 only. That means the order entry person worked on the same request 4 times will be considered as 1 request, but if there are other activity against the same req id, it should also show 1 count for it as well. but if the occurance of another activity is more than one it should restrict the count as 1 only.
    Kindly help with your expertise

  29. Hi!

    What if I need to know if a certain number is between 10% above or below another?

    Example:

    Seller A price: 100 | Seller B price: 110 = Seller A's price inside of 10% of seller B's price

    Is this possible with countif?

  30. Hi i have a report that has 8 sheets(by Names) which has a table of contents that i need to count based individual text. However with the countif formula, it came out as date (I.E. 1/0/1900)
    Formula as follows
    =COUNTIFS(Joel!F4:F25,"NICF019")+COUNTIF(Ivan!F4:F25,"NICF019")+COUNTIF(Amanda!F4:F25,"NICF019")+COUNTIF('Wai Loon'!F4:F25,"NICF019")+COUNTIF('Zu Yang'!F4:F25,"NICF019")+COUNTIF(Elly!F2:F25,"NICF019")+COUNTIF(Hazel!F4:F25,"NICF019")+COUNTIF(Kenneth!F4:F25,"NICF019")

    Is the formula incorrect?

      1. This works well. My formula is okay. Have change the cell to general. :D
        Million Thanks

  31. Hello,

    I have a spreadsheet where I log employee names for each day of the week, which I select from a dropdown list in each cell. Naturally there is more than one employee working some days, so I used visual basic which allowed me to list multiple variables inside the same cell. However, the cells with the multiple names are not being counted. My current formula is =COUNTIFS(C18:P41,B51:B71)

    Is there a formula that will allow me to also count the data in cells that have more than one name listed?

    1. Hello!
      Give me an example of the data of how several names are written in a cell, and what separators are used between them. Then I'll try to give some advice.

      1. The data is just names separated by a forward slash as the delimiter. Ex. John Doe / Tim Hobbs in one cell, and Jeffrey Beckham in another.
        Currently John Doe & Tim Hobbs aren't being counted,

          1. This did something totally unexpected to the totals inside my table where all the name counts were the same. Almost like it added them all together. I wanted them to be counted individually, even if they are in the same cell.

              1. For example: I need names from my table to be counted each time one appears on my spreadsheet range as shown.

                Cell 1 Cell 2 Cell 3 Cell 4 Cell 5
                Tremayne 1 Tremayne Joe Fred Richard Richard / Mathew / Joe
                Richard 4
                Mathew 2 Cell 6 Cell 7 Cell 8 Cell 9 Cell 10
                Joe 3 Tony / Erick Darrel / Joe Darrel Richard / Mathew Richard
                Darrel 2
                Fred 1

                Currently the Cells 5, 6, 7, & 9 are not being recognized because they contain more than one name separated by a forward slash.

  32. I have a project where I have a consistent range, and am trying to eliminate 10 criteria with wildcard text. i.e.:
    =COUNTIFS($H:$H,"$W$8",$K:$K,{
    "*"&$W$16&"*","*"&$W$17&"*","*"&$W$18&"*","*"&$W$20&"*","*"&$W$21&"*","*"&$W$22&"*","*"&$W$23&"*","*"&$W$24&"*","*"&$W$25&"*","*"&$W$26&"*"})
    I realise without my workbook you cannot comment on specifics, but I will be able to extrapolate from working with your produce example.

    In your example,
    =SUM(COUNTIFS($A$2:$A$11,"apples",$C$2:$C$11,{"cancelled","pending","in transit"}))
    the formula returns "3".
    My version would be trying to find instances where Apples are not cancelled not pending not in transit, which I expect would return "2".

    I cannot just count "delivered" instead, because I am trying to ascertain the number of 'anything that isn't listed'. (I am actually trying to find # "not in transit not cancelled not pending not delivered", in this example, the result would be "0").

    I cannot subtract the sum from the total because this produces a negative number (e.g. if someone included both "in transit" and "pending" in the same cell);

    I don't want to SUM a series of results, because they'd cancel each other out;
    there are no PRODUCTS to calculate because I'm dealing with text.
    But I'm also not sure a normal COUNTIFS (even with an array) would be the best way to do it

    1. Hello!
      If I understand your task correctly, the following formula should work for you:

      =COUNTIFS($A$2:$A$11,"apples") - SUM(COUNTIFS($A$2:$A$11,"apples",$C$2:$C$11,{"cancelled","pending","in transit"}))

    2. All of my "" appears not to have shown in the original post.

      Just to reiterate, the array of 'criteria 2' in my formula need to be NOT"*"&$W$16&"*", NOT"*"&$W$17&"*", etc because I am trying to eliminate these ten categories

  33. Hi,

    I have two check boxes in a single cell. I know the simple COUNTIF formula for counting the number of checked boxes when there's only one check box option in each cell. However, I can't figure out how to do it for cells with multiple checkboxes within them. Eg. in column G rows 2 and 3 - if someone wants to check Jan in row 2 and leave Feb blank, and then in row 3 Jan is checked but Feb is blank, this would be 1 each for Jan and Feb when totaled up... but what formula can I use to tally them up?

    Any help would be much appreciated. Thank you

    1. Hi!
      The checkbox returns the value TRUE or FALSE in cell G2. Read more about it here: How to insert checkbox in Excel. Use the value of cell H2 in the COUNTIF formula, in which the formula will be written, for example =IF(G2=TRUE,DATE(2023,1,1),"")
      I hope it’ll be helpful.

      1. Thanks for your reply.

        May I ask,

        What if I have two checkboxes in the same cell, one option being AM and another being PM. How can I tally up the number of checked boxes for each option? Eg, In G2 the AM checkbox is checked and PM is unchecked, whilst in G3 the PM box is checked and AM is unchecked ... meaning the totals are AM 1 and PM 1. Which formula can I use to show these totals?

        Really appreciate any help.

        Thank you

        1. Hi!
          Two checkboxes in the same cell cannot have different values. What you're talking about are checkboxes in two different cells.

  34. Hi, am trying to build a staff rota, and want to tally the number of full weekends off eg sat Day off Sunday off.
    I can count all the days off, but I want to count only I'd they both cells say day off. So if both cells say day off it will count as 1 total. Hope that makes sence

  35. Hi,

    I have two check boxes in a single cell. I know the simple COUNTIF formula for counting the number of checked boxes when there's only one check box option in each cell. However, I can't figure out how to do it for cells with multiple checkboxes within them. Eg. in column G rows 2 and 3 - if someone wants to check Jan in row 2 and leave Feb blank, and then in row 3 Jan is checked but Feb is blank, this would be 1 each for Jan and Feb when totaled up... but what formula can I use to tally them up?

    Any help would be much appreciated. Thank you

  36. I'm struggling to make my countifs work.

    I'm using the following formula, and it's giving a zero result when I know it should be a 1
    =COUNTIFS('January 2023'!A10:A100,"C38",'January 2023'!C10:C100,"Yes")

    "C38" is what I want it to look up (a name) and January 2023 is the sheet with the raw date that needs to be displayed.
    I'm trying to find out how many times a particular name has been marked "yes" in January.

    is there something I'm missing?

    Thanks

    1. Hi!
      If you want to find the value in cell C38, don't use quotation marks.

      =COUNTIFS('January 2023'!A10:A100,C38,'January 2023'!C10:C100,"Yes")

      I hope it’ll be helpful.

      1. It worked!

        Thank you so much for your help!

  37. What if I have multiple columns to pull from with the same criteria and I need to add the sum? I'm confused do I still use the add countifs and just change coumns?

    1. Hi!
      Have you tried the ways described in this blog post? If they don’t work for you, then please describe your task in detail, I’ll try to suggest a solution.

  38. I hope you can help. I work on chevy cars. occasionally i work on a non chevy car. I am trying to count the number of cars I have worked on in a column that do not match the chevy cars listed in another column. I have this formula but it is counting the blank rows of cars i have yet to work on. =SUMPRODUCT(--(ISNA(MATCH(E3:E200,N3:N20,0))))
    This is the formula i am using for counting cars that are chevys. =COUNTIF(E:E,N19) (N19 being a Tahoe)
    Trying to change that to not equals () an array (N3:N20) just gets me an error.

    Thanks for your help.

    1. Hello!
      If I understand your task correctly, try the following formula:

      =SUM(--((IFNA(MATCH(E1:E2000,N3:N20,0)+1,1)*(--NOT(ISBLANK(E1:E2000))))=1))

      1. Thanks for your help, that works great!

  39. Good morning,
    apologies if already covered and missed but i would greatly appreciate your help to formulate the below:

    Count/sum if:
    Column A = X
    Column B = Y
    Between dates 01/01/2023 & 31/01/2023

    I can get the first two, getting the count/sum of the cells that meet the two conditions but struggling to get the date range factored in as well

    2. Apologies, the variation on this I am struggling with is also:

      Count/sum if:
      Column A = X
      Column B = Y
      if Column C = a January date

  40. Hi, I would like to ask for advice. I am currently working on a database. Is there any formula that can help me count the number of entries in a range of cell?

    Example:
    Employee X has scheduled leave dates 10, 15, 23 for January and 5, 9 for February and so on for the whole year(considering each month are separate columns)
    I would like to count the total number of days Employee X have for the whole year.

    Thank you so much in advance!

    1. Hello!
      If the column contains the number of vacation days, use the SUMIFS function to calculate the sum of days for an individual employee. If each vacation day is specified separately, count the number of days using the COUNTIFS function.
      I hope I answered your question. If something is still unclear, please feel free to ask.

  41. =COUNTIFS(LeadSource, "Google (Not Ad.)",SignedUp,"yes",Calendly!AG2:AG14,>="08/01/2022)",Calendly!AG2:AG14,>="08/14/2022)")

    How to count multiple criteria in a given set of range

    1. Hi!
      It is very difficult to understand a formula that contains unique references to your workbook worksheets. Please re-check the article above since it covers your task.

  42. Hello
    Can you please advise on how to use the COUNTIFS if I would like to calculate occurence of an individual on a rota on weekdays and weekends.

    Thank you,

  43. hi,
    what is wrong with this syntax ; if the question is ... The choices if "Teacher" or "Student" and under the category "No. Willing to Pay More (PHP 36 - 45 and PHP 46 - 55)"
    =COUNTIFS(E5:F19,"Teacher",P5:P19,"ü") note: "ü" character code in excel represents the check mark (✓) character in the column of P5:P19
    it will just display an error of "VALUE!
    while using...=COUNTIF(E5:F19,"Teacher") and =COUNTIF(P5:P19,"ü") individually has no problem at all..
    Thanks so much..Appreciate so much for your immediate response.

  44. Wonder if you guys could assist... So, i have two columns with unique identifiers, column A = unique identifier 1 and Column B = unique identifier 2... Column A is unique to a record and column B is to distinguish between multiple records so concatenating the two will result in a totally unique value. What i need is a formulae which can count how many lines which are not unique when combined. I'd rather not have another column when concatenated, can this be done in a single formulae?

    1. Hi!
      The COUNTIF function can only work with real data ranges. You can't put any other formula in it. Therefore, I cannot help you to count duplicate rows with one formula.

  45. Hello I hope you can help. I've had a read through your tutorial and a few other pages. I'm new to excel but I'm currently building an email tracker for data from Outlook. We use tags on the emails that we can count/filter by. So I can count the amount of times an agents name shows up in total, we also use tags to highlight email types eg New Task, Chase ect. The problem I'm having is that the raw data puts all these tags in the same column in excel separated by a comma.

    I have these in a table with agent name in Column A and the email job type in Row 1. If there a way for me to count the amount of times an agent name for example John Smith shows up in the same cell as an email job type for example New Task? The aim is to see how many of each type of email each agent deals with.

    1. When I say "I have these in a table with agent name in Column A and the email job type in Row 1" I mean I am trying to pull the data into a table set out this way.

  46. Hello, I tried to count all rows containing both, lets say, "Apples" in column A and "Sold" in column B. This works fine, but when I try and count rows containing both, lets say, "Apples" in column A and EITHER "Sold" in column B OR "Sent" in column C, I don't know how to do it. I tried the below, but it double counts if a row fits both the column B and C criteria:

    =COUNTIFS(A1:A1000, "Apples", B1:B1000, "Sold") + COUNTIFS(A1:A1000, "Apples", C1:C10, "Sent")

    Is there a way to do this without double counting?

  47. hi im looking for a formula on to automatically count a data if a condition is met....for example
    column1(item number) column 2 Column3
    1 store1 Pencil
    2 store2 Ballpen
    3 store2 Paper
    4 store1 Eraser
    5 Store2 Notebook
    6 Store2 paper Clips
    7 store1 Calculator

    what i want to do is i can automate it into like this
    Result1 Store1 Item no. 1, 4, and 7
    Result2 Store2 item no. 2-3 and 5 - 6

    thanks in advance

  48. This is very helpful. I'm trying to use COUNTIFS in a dynamic dropdown list formula with OFFSET and MATCH. Two out of three criteria are a date that falls between two date ranges, but the formula doesn't return the correct values when one date range is non-contiguous. This latter part cannot be helped.

    For context:
    Columns in ref sheet (TEAMS) are TEAM, MEMBER, JOINDATE, and EXITDATE
    The dynamic dropdown formula I'm using is
    =OFFSET(Table1[[#HEADERS],[MEMBER]],MATCH(1,([TEAM]=[@TEAM])*([JOINDATE]=[@DATE]),0),0,COUNTIFS([TEAM],[@TEAM],[JOINDATE],"="&[@DATE]))

    I have tested this using array and range, and also substituted COUNTIFS with SUMPRODUCT. The result has been the same.

    Thanks for your time and help!

  49. Hi, thanks for all the examples. I have a particular one that I haven't been able to figure out.
    I need to get a count of particular items that were purchased after a specific date. My example is if I have Apples, Oranges, and pears on a list and I have purchased several of these every day from Sept 1st, 2022 to Oct 31st, 2022. I want to count just pears purchased after Oct 1st, 2022. I have every purchase item listed with it's own date. I just need excel to sort this for me on an excel cell. I can do this through pivot table but this won't help me in this example.
    Thank you

  50. Hello!
    i am trying to calculate & get number of recruiters from a team who has usage >=10 per week
    =SUMIFS(DATA[Value],DATA[Folder],"AI",DATA[Delivery Lead],$D44,DATA[Date],Report!E$43,DATA[Value],">="&"10")
    I need output as
    Name | 10.10.22 | 17.10.22 (Week Start date)
    Altaf | 0 | 2 (Two employees has usage >= 10)

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