Comments on: How to use Excel COUNTIFS and COUNTIF with multiple criteria

The tutorial explains how to use COUNTIFS and COUNTIF formulas with multiple criteria in Excel. You will find a number of examples for different data types – numbers, dates, text, wildcard characters, non-blank cells and more. Continue reading →

Comments page 9. Total comments: 2067

  1. Hi, am trying to build a staff rota, and want to tally the number of full weekends off eg sat Day off Sunday off.
    I can count all the days off, but I want to count only I'd they both cells say day off. So if both cells say day off it will count as 1 total. Hope that makes sence

  2. Hi,

    I have two check boxes in a single cell. I know the simple COUNTIF formula for counting the number of checked boxes when there's only one check box option in each cell. However, I can't figure out how to do it for cells with multiple checkboxes within them. Eg. in column G rows 2 and 3 - if someone wants to check Jan in row 2 and leave Feb blank, and then in row 3 Jan is checked but Feb is blank, this would be 1 each for Jan and Feb when totaled up... but what formula can I use to tally them up?

    Any help would be much appreciated. Thank you

  3. I'm struggling to make my countifs work.

    I'm using the following formula, and it's giving a zero result when I know it should be a 1
    =COUNTIFS('January 2023'!A10:A100,"C38",'January 2023'!C10:C100,"Yes")

    "C38" is what I want it to look up (a name) and January 2023 is the sheet with the raw date that needs to be displayed.
    I'm trying to find out how many times a particular name has been marked "yes" in January.

    is there something I'm missing?

    Thanks

    1. Hi!
      If you want to find the value in cell C38, don't use quotation marks.

      =COUNTIFS('January 2023'!A10:A100,C38,'January 2023'!C10:C100,"Yes")

      I hope it’ll be helpful.

      1. It worked!

        Thank you so much for your help!

  4. What if I have multiple columns to pull from with the same criteria and I need to add the sum? I'm confused do I still use the add countifs and just change coumns?

    1. Hi!
      Have you tried the ways described in this blog post? If they don’t work for you, then please describe your task in detail, I’ll try to suggest a solution.

  5. I hope you can help. I work on chevy cars. occasionally i work on a non chevy car. I am trying to count the number of cars I have worked on in a column that do not match the chevy cars listed in another column. I have this formula but it is counting the blank rows of cars i have yet to work on. =SUMPRODUCT(--(ISNA(MATCH(E3:E200,N3:N20,0))))
    This is the formula i am using for counting cars that are chevys. =COUNTIF(E:E,N19) (N19 being a Tahoe)
    Trying to change that to not equals () an array (N3:N20) just gets me an error.

    Thanks for your help.

    1. Hello!
      If I understand your task correctly, try the following formula:

      =SUM(--((IFNA(MATCH(E1:E2000,N3:N20,0)+1,1)*(--NOT(ISBLANK(E1:E2000))))=1))

      1. Thanks for your help, that works great!

  6. Good morning,
    apologies if already covered and missed but i would greatly appreciate your help to formulate the below:

    Count/sum if:
    Column A = X
    Column B = Y
    Between dates 01/01/2023 & 31/01/2023

    I can get the first two, getting the count/sum of the cells that meet the two conditions but struggling to get the date range factored in as well

    2. Apologies, the variation on this I am struggling with is also:

      Count/sum if:
      Column A = X
      Column B = Y
      if Column C = a January date

  7. Hi, I would like to ask for advice. I am currently working on a database. Is there any formula that can help me count the number of entries in a range of cell?

    Example:
    Employee X has scheduled leave dates 10, 15, 23 for January and 5, 9 for February and so on for the whole year(considering each month are separate columns)
    I would like to count the total number of days Employee X have for the whole year.

    Thank you so much in advance!

    1. Hello!
      If the column contains the number of vacation days, use the SUMIFS function to calculate the sum of days for an individual employee. If each vacation day is specified separately, count the number of days using the COUNTIFS function.
      I hope I answered your question. If something is still unclear, please feel free to ask.

  8. =COUNTIFS(LeadSource, "Google (Not Ad.)",SignedUp,"yes",Calendly!AG2:AG14,>="08/01/2022)",Calendly!AG2:AG14,>="08/14/2022)")

    How to count multiple criteria in a given set of range

    1. Hi!
      It is very difficult to understand a formula that contains unique references to your workbook worksheets. Please re-check the article above since it covers your task.

  9. Hello
    Can you please advise on how to use the COUNTIFS if I would like to calculate occurence of an individual on a rota on weekdays and weekends.

    Thank you,

  10. hi,
    what is wrong with this syntax ; if the question is ... The choices if "Teacher" or "Student" and under the category "No. Willing to Pay More (PHP 36 - 45 and PHP 46 - 55)"
    =COUNTIFS(E5:F19,"Teacher",P5:P19,"ü") note: "ü" character code in excel represents the check mark (✓) character in the column of P5:P19
    it will just display an error of "VALUE!
    while using...=COUNTIF(E5:F19,"Teacher") and =COUNTIF(P5:P19,"ü") individually has no problem at all..
    Thanks so much..Appreciate so much for your immediate response.

  11. Wonder if you guys could assist... So, i have two columns with unique identifiers, column A = unique identifier 1 and Column B = unique identifier 2... Column A is unique to a record and column B is to distinguish between multiple records so concatenating the two will result in a totally unique value. What i need is a formulae which can count how many lines which are not unique when combined. I'd rather not have another column when concatenated, can this be done in a single formulae?

    1. Hi!
      The COUNTIF function can only work with real data ranges. You can't put any other formula in it. Therefore, I cannot help you to count duplicate rows with one formula.

  12. Hello I hope you can help. I've had a read through your tutorial and a few other pages. I'm new to excel but I'm currently building an email tracker for data from Outlook. We use tags on the emails that we can count/filter by. So I can count the amount of times an agents name shows up in total, we also use tags to highlight email types eg New Task, Chase ect. The problem I'm having is that the raw data puts all these tags in the same column in excel separated by a comma.

    I have these in a table with agent name in Column A and the email job type in Row 1. If there a way for me to count the amount of times an agent name for example John Smith shows up in the same cell as an email job type for example New Task? The aim is to see how many of each type of email each agent deals with.

    1. When I say "I have these in a table with agent name in Column A and the email job type in Row 1" I mean I am trying to pull the data into a table set out this way.

  13. Hello, I tried to count all rows containing both, lets say, "Apples" in column A and "Sold" in column B. This works fine, but when I try and count rows containing both, lets say, "Apples" in column A and EITHER "Sold" in column B OR "Sent" in column C, I don't know how to do it. I tried the below, but it double counts if a row fits both the column B and C criteria:

    =COUNTIFS(A1:A1000, "Apples", B1:B1000, "Sold") + COUNTIFS(A1:A1000, "Apples", C1:C10, "Sent")

    Is there a way to do this without double counting?

  14. hi im looking for a formula on to automatically count a data if a condition is met....for example
    column1(item number) column 2 Column3
    1 store1 Pencil
    2 store2 Ballpen
    3 store2 Paper
    4 store1 Eraser
    5 Store2 Notebook
    6 Store2 paper Clips
    7 store1 Calculator

    what i want to do is i can automate it into like this
    Result1 Store1 Item no. 1, 4, and 7
    Result2 Store2 item no. 2-3 and 5 - 6

    thanks in advance

      1. big thanks

  15. This is very helpful. I'm trying to use COUNTIFS in a dynamic dropdown list formula with OFFSET and MATCH. Two out of three criteria are a date that falls between two date ranges, but the formula doesn't return the correct values when one date range is non-contiguous. This latter part cannot be helped.

    For context:
    Columns in ref sheet (TEAMS) are TEAM, MEMBER, JOINDATE, and EXITDATE
    The dynamic dropdown formula I'm using is
    =OFFSET(Table1[[#HEADERS],[MEMBER]],MATCH(1,([TEAM]=[@TEAM])*([JOINDATE]=[@DATE]),0),0,COUNTIFS([TEAM],[@TEAM],[JOINDATE],"="&[@DATE]))

    I have tested this using array and range, and also substituted COUNTIFS with SUMPRODUCT. The result has been the same.

    Thanks for your time and help!

  16. Hi, thanks for all the examples. I have a particular one that I haven't been able to figure out.
    I need to get a count of particular items that were purchased after a specific date. My example is if I have Apples, Oranges, and pears on a list and I have purchased several of these every day from Sept 1st, 2022 to Oct 31st, 2022. I want to count just pears purchased after Oct 1st, 2022. I have every purchase item listed with it's own date. I just need excel to sort this for me on an excel cell. I can do this through pivot table but this won't help me in this example.
    Thank you

  17. Hello!
    i am trying to calculate & get number of recruiters from a team who has usage >=10 per week
    =SUMIFS(DATA[Value],DATA[Folder],"AI",DATA[Delivery Lead],$D44,DATA[Date],Report!E$43,DATA[Value],">="&"10")
    I need output as
    Name | 10.10.22 | 17.10.22 (Week Start date)
    Altaf | 0 | 2 (Two employees has usage >= 10)

    1. Hi!
      It is very difficult to understand a formula that contains unique references to your workbook worksheets. Hence, I cannot check its work, sorry.

  18. I'm really Thanks to you and Very useful Information, Examples

  19. hi, how can i make a sum and countifs with mulitple criteria in cell link instead of text? for example: sum(countifs(A3:A7,{"cancelled","apple"})) now instead of using cancelled and apple, i will use cell link like A17 FOR CANCELLED AND A18 FOR APPLE. Is this possible?

    Appreciate your help! many thanks

  20. Hi! I hope you can help me I keep getting errors when I try to build this problem into IF and adding multiple => than x.

    I am trying to build a formula where I want a blank cell come back with (High, Medium, Low) when there is a specific number in another cell. For instance some types a number between these ranges for High (12 to 13 ), Medium (7 to 11), low (4 to 6)

    Hope this makes sense, please advice and your recommendation if any, thank you

  21. Hi, thanks a lot for the tips!

    Do you know how to count to meet certain criteria continuously instead of just counting overall data?
    For e.g.
    Inspection result is "PASS" for 60 batches continuously in a specific time range, instead of the normal Inspection results is "PASS" for 60 batches overall in a time range.

    Thanks in advance!

  22. I have spent hours trying to make this work. I went through your entire tutorial (which is awesome by the way!) but cannot seem to tweak your formulas to fit my needs where it actually works.

    Column M contains dates. I want to find the dates between 9/1/20 and 9/30/20.
    Column C contains text. I want to find any matches to the word deviation.
    Column E contains text. I want to find all occurrences except cancelled.
    I want to count all the instances of occurrences between that date, that match the word deviation, that aren’t cancelled.

    I have tried all of these and none work. Can you please help me?
    =COUNTIFS(Metrics!M2:M1829,">9/1/2020",Metrics!M2:M1829,"<9/30/2020",Metrics!C2:C1829,"*Deviation*",Metrics!E2:E1829,""&Cancelled)
    =COUNTIFS(AND(Metrics!M2:M1829,">9/1/2020",Metrics!M2:M1829,"<9/30/2020"),(Metrics!C2:C1829,"*Deviation*"),(Metrics!E2:E1829,"*Cancelled*"))
    =COUNTIFS(Metrics!M2:M1829,">9/1/2020",Metrics!M2:M1829,"<9/30/2020"),(Metrics!C2:C1829,"*Deviation*"),(Metrics!E2:E1829,"*Cancelled*")
    =SUM(COUNTIFS(Metrics!M2:M1829,">9/1/2020",Metrics!M2:M1829,"<9/30/2020",Metrics!C2:C1829,"Deviation",Metrics!E2:E1829,"Cancelled")
    =SUM(COUNTIFS(Metrics!M2:M1829,">9/1/2020",Metrics!M2:M1829,"<9/30/2020",Metrics!C2:C1829,"Deviation",Metrics!E2:E1829,"Cancelled")

    1. Hello!
      If I understand the question correctly, try using the "<>" sign in the condition.

      =COUNTIFS(AND(Metrics!M2:M1829,">9/1/2020",Metrics!M2:M1829,"<9/30/2020"), (Metrics!C2:C1829,"<>"&"*Deviation*"), (Metrics!E2:E1829,"<>"&"*Cancelled*"))

      1. Unfortunately that doesn't seem to work. The old "There's a problem with this formula" box comes up. It's highlighted all of the parenthesis, if that's helpful at all.

        1. Hi!
          I can't check the formula that contains unique references to your workbook worksheets. Try removing the parentheses from the formula.

          =COUNTIFS(Metrics!M2:M1829,">9/1/2020", Metrics!M2:M1829,"<9/30/2020", Metrics!C2:C1829,"<>"&"*Deviation*", Metrics!E2:E1829,"<>"&"*Cancelled*")

  23. Hi,
    Am Benson. Can you assist me with a formula to count "number of males, with ages 1 to 4, with a yes on Eligible as seen in the data below

    GENDER. AGE. ELIGIBLE
    Male 2 Yes
    Male 3. Yes
    Female 4. Yes
    Male. 5. No
    Male. 1. Yes
    Female. 3. Yes
    Male. 2. No
    Male. 3. Yes
    Female. 5. Yes

  24. Hi,

    I'm trying to create a QA scorecard for my team. I hope someone can help me.

    What I'm trying to do is that create an point system with my scorecard. Let's say that the passing QA score is 80, that would be equivalent to 30 points. Every time the QA score is deducted with 3, the points will be deducted with 2.

    Example:

    80 = 30 points
    77 = 28 points
    73 = 26 points
    70 = 24 points
    67 = 21 points

    and so on.

    1. Hello!
      Divide the reduction size by 3 and take the integer part of the number using the INT function. Multiply by 2 and get points.

      =INT((80-A1)/3)*2

      Note. 67 = 21 points - incorrect.

    2. I'm sorry, there's a mistake. It's supposed to be:

      80 = 30 points
      77 = 28 points
      74 = 26 points
      71 = 24 points
      68 = 22 points

  25. Im trying to find a formula for the following situation.
    I hope I ill be able to explain it clearly.

    1 basket contains 3 apples, 4 bananas, 7 oranges

    I would like to be able to change the basket number for example to 2 and I would like excel to calculate how many fruits I need for 2 baskets. And when I change it for example to 10 baskets it needs to tell me how many fruits I need to fill each basket.

    Thank you for your help

  26. I have a spread sheet that I copy data into from a different spread sheet that tracks quality defects of our products by Date, Model, Serial Number and Production Line. We have some products that have multiple quality issues tied to one serial number that have to be fixed and some that only have one issue.

    What I am trying to do is get the count of quality defects by date, but not to include duplicate serial number entries. The formulas below get me different parts of the issues I'm trying to track.

    The first one will get me the number of units that had defects that particular day, but it won't exclude the duplicate serial entries.

    =COUNTIFS(X2:X1800,"="&DATE(2022,8,22))

    The second formula will get me the number of non repeating serial numbers but isn't able to be constrained to a certain date.

    =SUM(IF(FREQUENCY(IF(LEN(AE2:AE1800)>0,MATCH(AE2:AE1800,AE2:AE1800,0),""),IF(LEN(AE2:AE1800)>0,MATCH(AE2:AE1800,AE2:AE1800,0),""))>0,1))

    So I am needing to figure out a way to combine the formulas so that I can use the same formula in multiple cells but have different dates.

  27. This Fomula is giving me a Spill error.

    =FILTER(A2:A500>="9/1", A2:A500<="9/30")*(COUNTIFS($E$2:$E$500,"*ER*",$I$2:$I$500,"EOU"))

    What I am trying to do is in Colum A I have Sept, Oct and Nov dates, which is our Quarter1. Then I have other columns which have drop downs in them (column E and I). So what I need to do is be able to filter these 2 COUNT IFS criteria, by month. And break it out my months within the Quarter 1 spreadsheet tab.

    Any assistance would be greatly appreciated!

    1. Hello!
      The #SPILL! error occurs when a formula cannot return an array of values to a worksheet. It is possible that the cells already have some values. For more information, please read: Excel #SPILL! error - causes and fixes. I hope I answered your question. If something is still unclear, please feel free to ask.

  28. Hello, I've been struggling with this for some time. I have two sheets.

    One sheet has: Sheet two:

    COL A|COL B |COL C COL A| COL B| COL C
    Player|Week|Points and the other has Name|Name|Both

    Objective is to match names in COL A and B from sheet two to COL A in sheet 1.
    However the criteria must be-
    COL C(Points) must be greater than 26 for the name in COL A( sheet 2)
    COL C(Points) must be greater than 20 for the name in COL B(sheet 2)
    Both of the above criteria must have been met on the same date.

    Any help would be greatly appreciated. the current formula i was trying is:
    =COUNTIFS(Table2[FDPoints],">=26",Table2[Player],B75,Table2[Week],10/10/2021)/2+COUNTIFS(Table2[FDPoints],">=20",Table2[Player],F75,Table2[Week],10/10/2021)/2

      1. Thank you.

        So this formula will give me almost what I am looking for:
        =COUNTIFS(Table2[Player],[@QB2],Table2[FDPoints],">=26",Table2[Week],"=9/11/2022")+COUNTIFS(Table2[Player],[@RB],Table2[FDPoints],">=20",Table2[Week],"=9/11/2022")

        However if one name meets the criteria, it still adds the value. How can I made it add nothing if both names do not match there set criteria.

        Example:
        1 player has 26 points or over, the other player has 20 points or over. If both are not met, then it does not add.
        Currently, if player[QB2] has over 26 points, and player 2[RB] has less than 20, it will return: 1
        If both players meet criteria, it returns 2.
        I would like for it to be counted as 1 if both criteria is met, but not to count if both are not.

        Thank you!

          1. That works perfectly. Now my data contains 18 different dates. Any way to add them up without making a long formula as it will freeze excel if over so many characters?

            =IF(AND(COUNTIFS(Table2[Player],[@QB2], Table2[FDPoints],">=26",Table2[Week],"=9/11/2022")>0, COUNTIFS(Table2[Player],[@RB], Table2[FDPoints],">=20",Table2[Week],"=9/11/2022")>0),1,0)+IF(AND(COUNTIFS(Table2[Player],[@QB2], Table2[FDPoints],">=26",Table2[Week],"=1/9/2022")>0, COUNTIFS(Table2[Player],[@RB], Table2[FDPoints],">=20",Table2[Week],"=1/9/2022")>0),1,0)+IF(AND(COUNTIFS(Table2[Player],[@QB2], Table2[FDPoints],">=26",Table2[Week],"=1/2/2022")>0, COUNTIFS(Table2[Player],[@RB], Table2[FDPoints],">=20",Table2[Week],"=1/2/2022")>0),1,0)

            etc.
            Thanks again

            1. It is actually working great. Thanks for your help!

  29. we have data in column like
    AOHO001
    AOHO002
    AOU1003
    AOU2004
    AOU3005
    AOU1006
    AOU2007
    AOHO008
    we have to count how many no. are AOHO

  30. plz help me
    59 rows 1000 number same then 59 rows 10002 number same then 59 rows 10003 number same in one column .....last 3000 number in excel how to work in excel. plz solve issue.

  31. Hi there,

    Wasn't aware you could use arrays like you've shown. It's much neater.

    Is there a way to use an array of Criteria_ranges like this?

    The formula I want to use is:
    =COUNTIFS(data!$C:$C,Sheet2!$C20,data!N:V,">0.0137",data!N:V,"<0.0432")

    I'm aware this doesn't work because of the different size of criteria ranges. Is there any neat / simple way to check each of the columns from N through V for these two conditions, with out writing 18 different range, criteria pairs?

    Hope that makes sense. Thanks

    1. Hello!
      Try using COUNTIFS for each column, something like this:

      =COUNTIFS($C:$C,$C20,N:N,">0.0137",N:N,"<0.0432") + COUNTIFS($C:$C,$C20,O:O,">0.0137",O:O,"<0.0432")+ .........

      Read more here: COUNTIF and COUNTIFS with OR conditions.

      Please note that if the formula refers to the entire column, then the calculation speed will slow down.

      1. OK. Great thanks.

        So there isn't any way to have an array of criteria ranges being checked against a single Criteria?

  32. My request is simple for you. I want it to give me a total count if two things in different in to columns (same line) match criteria entered

    =COUNTIFS($K$2:$K$5541,"Smith, Mary (56123)",&,$H$2:$H$5541,"BHA")

    So if a row contains both Smith, Mary (56123) in one column and BHA is a another column that would be one so 1 would show on the count.

    What am I missing?

  33. Hi,

    Your website is very informative. And I would like to request your help to understand why COUNTIFS function is not working when I add one criterion.

    Example data:

    Counting Date Material Batch TUID LUID UoM Number of Counts QTY Expected QTY Counted QTY Difference QTY Difference ABS Bin Accuracy
    jun 10, 2022 72823224S 21DM14100 104824 1045886 EA 1 2 2 0 0 TRUE
    jun 10, 2022 75005333 E75239 125158 1054899 EA 1 16 16 0 0 TRUE

    Sheet Raw Data contains (among other columns):
    Column A - Counting Date
    ...
    Column L - Bin Accuracy (either True or False)
    ...
    Column O - Is the bin correct? (either Yes or No, and to fill this column I'm using formula =IF(L2="TRUE";"Yes";"No")
    Column Q - Business Unit (either O, S or A)

    Sheet Results Summary contains (among other columns):
    Column DP - Counting Date

    Formula =COUNTIFS('Raw Data'!$A:$A,'Results Summary'!DP$1,'Raw Data'!$Q:$Q,"O") is working.

    Formula =COUNTIFS('Raw Data'!$A:$A,'Results Summary'!DP$1,'Raw Data'!$Q:$Q,"O",'Raw data'!$L:$L,"FALSE") is not.

    I had to use formula =COUNTIFS('Raw Data'!$A:$A,'Results Summary'!DP$1,'Raw Data'!$Q:$Q,"O",'Raw data'!$O:$O,"NO") for it to work.

    I thought it could have something to do with the cell format, but I can't seem to find a solution. I already tried changing it to Text, General, but nothing works.

    Can you please advise?

    Thank you

    1. Hello!
      Column L contains boolean values TRUE or FALSE. In your formula, you compare them to the text values "TRUE" or "FALSE". This is not true.
      Use
      ’Raw data’!$L:$L,FALSE and L2=TRUE
      Read more about comparing boolean values in this article.

  34. I am using this formula to look in a range and find (match) all instances of the text in "N44", and on the next 7 rows, "N44" becomes "N45", "N46" and so forth, for a list of 8 instances. (i.e., looking for the word "won", "lost", "waiting word".
    = COUNTIF('2022'!$K$3:$K$300,N44)
    My problem is that I am getting a wrong count. If I personally count in my spreadsheet the instances of "N44", I count one less than what the formula is returning.
    The weird part is that not all rows are coming up with the wrong values.

    Thank you for your help.

    1. Hi!
      I don't have your data, but I'm sure the function is correct. I don't quite understand what "wrong values" means. Perhaps this is the problem.

  35. I have a countifs formula to be able to count the total amount of a selection made in 3 seperate drop down menus. I am not however, able to have the count on all 3 columns of the drop down menus at once (which would be what I need to do).

    EX: =COUNTIFS('Juin 2022'!M:M,E2,'Juin 2022'!G:G,C3)

    M representing the column of 1 of the drop downs, but I would need N and O also.

    Thank you!

    1. Hello!
      Have you tried the ways described in this blog post? Pay attention to the following paragraph of the article above - Count cells with multiple criteria (OR logic). If it doesn’t work for you, then please describe your task in detail, I’ll try to suggest a solution.

  36. Hi- Hoping you can help me.

    I have two columns of dates: Event Date, and Action Date. There are more Action Dates than Event dates.

    These dates are on different worksheets.

    I want to find out have many actions happened within 30 days of all of the Event dates
    ie, if an event happened on 1/15/22, how many action occurred between 1/15/22 and 2/14/22?

    thanks!

    1. Hi!
      If you read the last paragraph of this article carefully, you will easily find the answer there.

      =COUNTIFS(Sheet1!A1:A10," > ="&DATE(2022,1,15),Sheet1!A1:A10," < ="&(DATE(2022,1,15)+30))

  37. I have a Problem with counting the multiple numbers with "50". Is there a formula to compute how many "50" combining with "today()" formula? Because I want to count all "50" for today only not the whole data set. Hope you can help.

    Thank you.

    1. Hi!
      I’m sorry but your description doesn’t give me a complete understanding of your task. I'm assuming you want to count the number of values given two conditions. The COUNTIFS function can help you with this. If that's not enough, then explain the issue in more detail.

  38. Hi,

    Great tips!

    I have a question, do you know how to do the COUNTIFS formula to exclude a word?

    So for example, I want two different types of formulas, the first one, I wanna include "word", I did this formula:

    =COUNTIFS(Links!J:J,APRIL!E58,Links!M:M,"*word*")

    The second one, I want to exclude "word". Is this possible?

    Thanks!

    1. Hello!
      To exclude “word”, you can subtract its amount from the total number of values.

      =COUNTA(Links!M:M) - COUNTIFS(Links!J:J,APRIL!E58,Links!M:M,”*word*”)

      I do not recommend using a reference to the entire column in the formula, as this can significantly slow down the calculation.

  39. =SUM(COUNTIF(B2:G2,{"TWG","DEA","FBI","Audit"})*{1,2,3,4})

    I am using this formula to assign # values to each text option. So TWG=1, DEA=2, etc. These are trips my company does and the amount of hours each trip is. I am attempting to track how many total hours each colleague has done.

    So when I plug in any of those text options in mu table tracking each person's trips, it assigns it a # value and adds up those values in the last column to give me the person's total hours. It works easily, but I don't want to have to keep updating the formula when adding new trip/hour combo (text/# value) .

    Is there a way I can put a range of cell values for the criteria and the # values in the above formula? This way I can have a separate table and every time I add a row containing a new trip/hour combo (text/#value) it updates the formula.

    1. Hello!
      Write your trips in column A. In columns B and C, write down all the possible travel options and the corresponding number of hours for each of them.
      Enter the following formula in cell D1 and then copy it down along the column:

      =COUNTIF($A$1:$A$200,B1)*C1

      I hope it’ll be helpful.

  40. I'm have a table with as follows:
    Item No. --- Sales Order
    12345 --- ABCD
    54321 --- ABCD
    12345 --- EFGH
    54321 --- IJKL

    What I'm trying to accomplish is COUNTIFS Item No. where Sales Orders Match.
    In this case it would be 2, lines 1,2. It's a pretty huge dataset so I was trying to utilize a matrix array of item no x item no and populate. Any thoughts on how this can be accomplished?

  41. Hello Team,

    Have an interesting problem that we require some help with. We have a daily delivery schedule sheet that comprises of multiple texts with quantity in a single cell. Is there a way to do COUNTIF formula to extract these data? Some of these data do consist of strikethrough data that shouldn't be taken into account.

    Also, is there a way to send screenshots so that you will be able to understand the question?

    Thank you in advance!

    1. Hi!
      Excel formulas cannot determine the format of individual characters in a cell (such as strikethrough characters).
      To do mathematical operations with numbers, these numbers must be extracted from text into separate cells.
      Please have a look at this articles: How to extract number from string in Excel and
      Extract number from string using regular expressions (Regex).
      I hope I answered your question. If something is still unclear, please feel free to ask.

  42. Hi all,

    Could you please help me to find a formula to count the number of unique values only in one column with a criteria in a another column. Example: There is a column with ID numbers for birds but there are some duplicates (these records must stay in the sheet) and there is a column with a year for when the bird census was done. We need to calculate how many birds with unique id (excluding duplicates) were recorded in Year1, then in Year2 and so on.

    Grateful for your assistance.

  43. I have a data set where respondents are allowed to select multiple options (A, B, C, D, E .. etc)

    My formula "=countifs($F$2:$F$120, "A", $C$2:$C$120, "Yes")" only shows respondents who only choose "A", but what I want to count are respondents who chose "A" and other options as well.

    Would greatly appreciate your help!

    1. Hi!
      If all selected options are written in one cell, then you can use the SUMPRODUCT function:

      =SUMPRODUCT(--(C1:C120="Yes"), --(ISNUMBER(SEARCH("A",F1:F120))))

      If this is not what you wanted, please describe the problem in more detail.

  44. I have a workbook with two tables (A,B). The table I am working in, (A), has descriptions in Column A (Discrepancies found) like:
    "1.06. The instrument has been preset"
    Table B has headings of Team and several Section x columns. Under each heading is a team name and multiple selections for each Section x for each row. So the Section comment may have more than one entry in each row. I also need to strip the first 6 characters of what is in Column A table A. I use:
    =COUNTIFS(Tbl_B[[Team]:[Section 6 Comment]],"*"&MID([@[Discrepancies found]],6,80)&"*") which finds and counts the comment in any of the Section columns for each row of Table fine.
    But, I need to count the number of times "The instrument has been preset" occur in each row for those Section columns and Team = "Outgoing". When I try:
    =COUNTIFS(Tbl_B[[Team]:[Section 6 Comment]],{"*"&MID([@[Discrepancies found]],6,80)&"*","Outgoing"})
    I get an formula error which highlights the second quotation mark from the first asterisk {"*"&MID([@[Discrepancies found]],6,80)&"*" ...}
    I have also tried to look across the Sections and Team, but it returns a #Value error:
    =COUNTIFS(Tbl_B[[Section 1: Checking Instrument / Customer Settings]:[Section 6 Comment]],"*"&MID([@[Discrepancies found]],6,80)&"*",Tbl_B[Team],"Outgoing")

    1. Hi!
      It is very difficult to understand a formula that contains unique references to your workbook worksheets. I can't check the formula that contains unique references to your workbook worksheets, sorry.
      Give a simpler explanation of your problem. Give an example of the source data and the desired result.

    2. Figured this out. Thanks.

    3. Figured this out. You can not combine multiple columns with a single column in the Countifs statement. Narrowed to each column and now I can look up multiple items per column. But I loose searching the whole sheet, so I split Table A for each section.

  45. Hi, fisrt I have to say that this posts are SO helpful!

    I have a question in the example "Formula 2. SUM COUNTIFS with an array constant" how could I have the count of two different values (apples and oranges) e.g. =SUM(COUNTIFS($A$2:$A$11,"apples","oranges",$C$2:$C$11,{"cancelled","pending","in transit"}))

    Thank you!

  46. Hello! I have read through this article a few times and can't figure this out. In my purchases report, say we have the month (ignore the year part) in one column and the item we purchased in another column. Each row is say, a purchase. So I want to know how many keyboards purchased in the month of June. I need a formula that will bring in that information. It will count how many keyboards from one column match up with June in the month column to bring me a count. Can you please assist? I have been working on this one for a while! I have a feeling I have to have multiple commands in the same formula but have come up short.

    Thanks!

    1. Hi!
      Have you tried the ways described in this blog post? Use the COUNTIFS function with two criteria: month number and product name.

  47. Thanks this has helped keep up the great work.

    I was wondering if there was a way to do what I'm trying with one formula instead of multiple?

    I am formatting one cell "A1" to indicate if I have any one of the specific items listed more than once in a range.

    I have used the below and it does work just wanted to know if there is an easier way with one formula?

    The range will have items that are similar like apple or apples2 I'm not interested in those just the ones below and need to know there is more than 1.

    formatting rule1
    =COUNTIF(range,"apples1")>1

    formatting rule2
    =COUNTIF(range,"apples3")>1

    formatting rule3
    =COUNTIF(range,"apples4")>1

    List example 1
    apples1
    apples3
    apple
    apple
    apples4
    so nothing of interest is = >1
    Do not highlight A1

    List example 2
    apples1
    apples3
    apples2
    apples2
    apples2
    apples1
    apples4
    so
    something of interest apples1+apples1= >1
    Highlight A1

    1. Hello!
      If I understand the problem correctly, you can use an IF function with multiple conditions.

      =IF(OR(COUNTIF(range,”apples1″)>1,COUNTIF(range,”apples3″)>1, COUNTIF(range,”apples4”)>1),TRUE,FALSE)

      or

      =(COUNTIF(range,”apples1″)>1)+(COUNTIF(range,”apples3″)>1)+ (COUNTIF(range,”apples4”)>1)

      I hope my advice will help you solve your task.

  48. Hi Team,

    Hope you are well.

    Kindly advise how to do reverse count? I have data set eg 123,123,123 so when I use countifs, it gives me 3,2,1 but I want 1,2,3 please see the example below. Kindly advise how to solve it?

    Number Count I want
    123 7 1
    123 6 2
    123 5 3
    123 4 4
    123 3 5
    123 2 6
    123 1 7
    124 3 1
    124 2 2
    124 1 3
    125 4 1
    125 3 2
    125 2 3
    125 1 4

    COUNTIFS(A2:$A$15,A2)

    Thanks

    Razib

  49. thank you for the Tips what the furmula if I want to says count if The date on Cell A-the date on Cell B> 00 and the cell <0

  50. Hello Team

    I have a query regarding CountIfs function for multiple criteria Selection

    Here University Name & Session came from a another tab,
    When I select the university name as Surrey and Select Session as FA22 so the result will be "2"

    Using this Formulla: =sum(COUNTIFS(SFK!$O$8:$O$500,$M$5,SFK!$J$8:$J$500,{$N$4}))
    (Sheet Name=SFK , University Name Range=O8:O500 , University Name Selection=M5, Session Range= J8:J500 , Session Selection= N4)

    Example
    University Name FA22
    Surrey 2

    Or
    When I select the university name as Surrey and Select Session as SP23 so the result will be "1"
    University Name SP23
    Surrey 1

    These two examples are OK for me but the query is " When I select University Name and want all session as a result will be "3" How can I formulate this? I want to Select All Session to get total result also.

    Thanks in Advance

    1. Hello!
      If I understood you correctly, then the second criterion can be excluded from the formula.

      =COUNTIFS(SFK!$O$8:$O$500,$M$5)

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