Excel IF statement with multiple conditions

The tutorial shows how to create multiple IF statements in Excel with AND as well as OR logic. Also, you will learn how to use IF together with other Excel functions.

In the first part of our Excel IF tutorial, we looked at how to construct a simple IF statement with one condition for text, numbers, dates, blanks and non-blanks. For powerful data analysis, however, you may often need to evaluate multiple conditions at a time. The below formula examples will show you the most effective ways to do this.

How to use IF function with multiple conditions

In essence, there are two types of the IF formula with multiple criteria based on the AND / OR logic. Consequently, in the logical test of your IF formula, you should use one of these functions:

  • AND function - returns TRUE if all the conditions are met; FALSE otherwise.
  • OR function - returns TRUE if any single condition is met; FALSE otherwise.

To better illustrate the point, let's investigate some real-life formulas examples.

Excel IF statement with multiple conditions (AND logic)

The generic formula of Excel IF with two or more conditions is this:

IF(AND(condition1, condition2, …), value_if_true, value_if_false)

Translated into a human language, the formula says: If condition 1 is true AND condition 2 is true, return value_if_true; else return value_if_false.

Suppose you have a table listing the scores of two tests in columns B and C. To pass the final exam, a student must have both scores greater than 50.

For the logical test, you use the following AND statement: AND(B2>50, C2>50)

If both conditions are true, the formula will return "Pass"; if any condition is false - "Fail".

=IF(AND(B2>50, B2>50), "Pass", "Fail")

Easy, isn't it? The screenshot below proves that our Excel IF /AND formula works right: Excel IF statement with multiple AND conditions

In a similar manner, you can use the Excel IF function with multiple text conditions.

For instance, to output "Good" if both B2 and C2 are greater than 50, "Bad" otherwise, the formula is:

=IF(AND(B2="pass", C2="pass"), "Good!", "Bad") Excel IF function with multiple text conditions

Important note! The AND function checks all the conditions, even if the already tested one(s) evaluated to FALSE. Such behavior is a bit unusual since in most of programming languages, subsequent conditions are not tested if any of the previous tests has returned FALSE.

In practice, a seemingly correct IF statement may result in an error because of this specificity. For example, the below formula would return #DIV/0! ("divide by zero" error) if cell A2 is equal to 0:

=IF(AND(A2<>0, (1/A2)>0.5),"Good", "Bad")

The avoid this, you should use a nested IF function:

=IF(A2<>0, IF((1/A2)>0.5, "Good", "Bad"), "Bad")

For more information, please see IF AND formula in Excel.

Excel IF function with multiple conditions (OR logic)

To do one thing if any condition is met, otherwise do something else, use this combination of the IF and OR functions:

IF(OR(condition1, condition2, …), value_if_true, value_if_false)

The difference from the IF / AND formula discussed above is that Excel returns TRUE if any of the specified conditions is true.

So, if in the previous formula, we use OR instead of AND:

=IF(OR(B2>50, B2>50), "Pass", "Fail")

Then anyone who has more than 50 points in either exam will get "Pass" in column D. With such conditions, our students have a better chance to pass the final exam (Yvette being particularly unlucky failing by just 1 point :) Excel IF function with multiple OR conditions

Tip. In case you are creating a multiple IF statement with text and testing a value in one cell with the OR logic (i.e. a cell can be "this" or "that"), then you can build a more compact formula using an array constant.

For example, to mark a sale as "closed" if cell B2 is either "delivered" or "paid", the formula is:

=IF(OR(B2={"delivered", "paid"}), "Closed", "")

More formula examples can be found in Excel IF OR function.

IF with multiple AND & OR statements

If your task requires evaluating several sets of multiple conditions, you will have to utilize both AND & OR functions at a time.

In our sample table, suppose you have the following criteria for checking the exam results:

  • Condition 1: exam1>50 and exam2>50
  • Condition 2: exam1>40 and exam2>60

If either of the conditions is met, the final exam is deemed passed.

At first sight, the formula seems a little tricky, but in fact it is not! You just express each of the above conditions as an AND statement and nest them in the OR function (since it's not necessary to meet both conditions, either will suffice):

OR(AND(B2>50, C2>50), AND(B2>40, C2>60)

Then, use the OR function for the logical test of IF and supply the desired value_if_true and value_if_false values. As the result, you get the following IF formula with multiple AND / OR conditions:

=IF(OR(AND(B2>50, C2>50), AND(B2>40, C2>60), "Pass", "Fail")

The screenshot below indicates that we've done the formula right: IF with multiple AND & OR statements

Naturally, you are not limited to using only two AND/OR functions in your IF formulas. You can use as many of them as your business logic requires, provided that:

  • In Excel 2007 and higher, you have no more than 255 arguments, and the total length of the IF formula does not exceed 8,192 characters.
  • In Excel 2003 and lower, there are no more than 30 arguments, and the total length of your IF formula does not exceed 1,024 characters.

Nested IF statement to check multiple logical tests

If you want to evaluate multiple logical tests within a single formula, then you can nest several functions one into another. Such functions are called nested IF functions. They prove particularly useful when you wish to return different values depending on the logical tests' results.

Here's a typical example: suppose you want to qualify the students' achievements as "Good", "Satisfactory" and "Poor" based on the following scores:

  • Good: 60 or more (>=60)
  • Satisfactory: between 40 and 60 (>40 and <60)
  • Poor: 40 or less (<=40)

Before writing a formula, consider the order of functions you are going to nest. Excel will evaluate the logical tests in the order they appear in the formula. Once a condition evaluates to TRUE, the subsequent conditions are not tested, meaning the formula stops after the first TRUE result.

In our case, the functions are arranged from largest to smallest:

=IF(B2>=60, "Good", IF(B2>40, "Satisfactory", "Poor"))

Naturally, you can nest more functions if needed (up to 64 in modern versions). Nested IF statement in Excel

For more information, please see How to use multiple nested IF statements in Excel.

Excel IF array formula with multiple conditions

Another way to get an Excel IF to test multiple conditions is by using an array formula.

To evaluate conditions with the AND logic, use the asterisk:

IF(condition1) * (condition2) * …, value_if_true, value_if_false)

To test conditions with the OR logic, use the plus sign:

IF(condition1) + (condition2) + …, value_if_true, value_if_false)

To complete an array formula correctly, press the Ctrl + Shift + Enter keys together. In Excel 365 and Excel 2021, this also works as a regular formula due to support for dynamic arrays.

For example, to get "Pass" if both B2 and C2 are greater than 50, the formula is:

=IF((B2>50) * (C2>50), "Pass", "Fail") IF array formula with multiple AND conditions

In my Excel 365, a normal formula works just fine (as you can see in the screenshots above). In Excel 2019 and lower, remember to make it an array formula by using the Ctrl + Shift + Enter shortcut.

To evaluate multiple conditions with the OR logic, the formula is:

=IF((B2>50) + (C2>50), "Pass", "Fail") IF array formula with multiple OR conditions

Using IF together with other functions

This section explains how to use IF in combination with other Excel functions and what benefits this gives to you.

Example 1. If #N/A error in VLOOKUP

When VLOOKUP or other lookup function cannot find something, it returns a #N/A error. To make your tables look nicer, you can return zero, blank, or specific text if #N/A. For this, use this generic formula:

IF(ISNA(VLOOKUP(…)), value_if_na, VLOOKUP(…))

For example:

If #N/A return 0:

If the lookup value in E1 is not found, the formula returns zero.

=IF(ISNA(VLOOKUP(E1, A2:B10, 2,FALSE )), 0, VLOOKUP(E1, A2:B10, 2, FALSE))

If #N/A return blank:

If the lookup value is not found, the formula returns nothing (an empty string).

=IF(ISNA(VLOOKUP(E1, A2:B10, 2,FALSE )), "", VLOOKUP(E1, A2:B10, 2, FALSE))

If #N/A return certain text:

If the lookup value is not found, the formula returns specific text.

=IF(ISNA(VLOOKUP(E1, A2:B10, 2,FALSE )), "Not found", VLOOKUP(E1, A2:B10, 2, FALSE)) If #N/A error in VLOOKUP

For more formula examples, please see VLOOKUP with IF statement in Excel.

Example 2. IF with SUM, AVERAGE, MIN and MAX functions

To sum cell values based on certain criteria, Excel provides the SUMIF and SUMIFS functions.

In some situations, your business logic may require including the SUM function in the logical test of IF. For example, to return different text labels depending on the sum of the values in B2 and C2, the formula is:

=IF(SUM(B2:C2)>130, "Good", IF(SUM(B2:C2)>110, "Satisfactory", "Poor"))

If the sum is greater than 130, the result is "good"; if greater than 110 – "satisfactory', if 110 or lower – "poor". Using the IF function with SUM

In a similar fashion, you can embed the AVERAGE function in the logical test of IF and return different labels based on the average score:

=IF(AVERAGE(B2:C2)>65, "Good", IF(AVERAGE(B2:C2)>55, "Satisfactory", "Poor"))

Assuming the total score is in column D, you can identify the highest and lowest values with the help of the MAX and MIN functions:

=IF(D2=MAX($D$2:$D$10), "Best result", "")

=IF(D2=MAX($D$2:$D$10), "Best result", "")

To have both labels in one column, nest the above functions one into another:

=IF(D2=MAX($D$2:$D$10), "Best result", IF(D2=MIN($D$2:$D$10), "Worst result", "")) Using IF together with the MIN and MAX functions

Likewise, you can use IF together with your custom functions. For example, you can combine it with GetCellColor or GetCellFontColor to return different results based on a cell color.

In addition, Excel provides a number of functions to calculate data based on conditions. For detailed formula examples, please check out the following tutorials:

  • COUNTIF - count cells that meet a condition
  • COUNTIFS - count cells with multiple criteria
  • SUMIF - conditionally sum cells
  • SUMIFS - sum cells with multiple criteria

Example 3. IF with ISNUMBER, ISTEXT and ISBLANK

To identify text, numbers and blank cells, Microsoft Excel provides special functions such as ISTEXT, ISNUMBER and ISBLANK. By placing them in the logical tests of three nested IF statements, you can identify all different data types in one go:

=IF(ISTEXT(A2), "Text", IF(ISNUMBER(A2), "Number", IF(ISBLANK(A2), "Blank", ""))) IF with ISNUMBER, ISTEXT and ISBLANK

Example 4. IF and CONCATENATE

To output the result of IF and some text into one cell, use the CONCATENATE or CONCAT (in Excel 2016 - 365) and IF functions together. For example:

=CONCATENATE("You performed ", IF(B1>100,"fantastic!", IF(B1>50, "well", "poor")))

=CONCAT("You performed ", IF(B1>100,"fantastic!", IF(B1>50, "well", "poor")))

Looking at the screenshot below, you'll hardly need any explanation of what the formula does: Using IF and CONCATENATE

IF ISERROR / ISNA formula in Excel

The modern versions of Excel have special functions to trap errors and replace them with another calculation or predefined value - IFERROR (in Excel 2007 and later) and IFNA (in Excel 2013 and later). In earlier Excel versions, you can use the IF ISERROR and IF ISNA combinations instead.

The difference is that IFERROR and ISERROR handle all possible Excel errors, including #VALUE!, #N/A, #NAME?, #REF!, #NUM!, #DIV/0!, and #NULL!. While IFNA and ISNA specialize solely in #N/A errors.

For example, to replace the "divide by zero" error (#DIV/0!) with your custom text, you can use the following formula:

=IF(ISERROR(A2/B2), "N/A", A2/B2) Using IF together with ISERROR

And that's all I have to say about using the IF function in Excel. I thank you for reading and hope to see you on our blog next week!

Practice workbook for download

Excel IF multiple criteria - examples (.xlsx file)

Table of contents

4538 comments

  1. Hi Sir,

    I want one formula for below condition.

    A column is true & weight is less than 150 then ans is 250
    A column is true & weight is more than 150 then ans is "A"

  2. In sheet 1 I have made a table which contains A1=codes; A2=description; A3=amount; A4=Availability.
    In sheet 2 I have another table but I'm trying to type any codes on A1=Codes but A2 wont autofill. What formula do I need for it to recognize and autofill the description linked from sheet 1.

  3. OK, I have two companies, "A" and "B". Each company has vehicles: "PU", "ST", "TK", "TT". Company "A" uses fuel profiles, "001", "002", "003", and "004" (Respectively, "PU" uses "001"). While company "B" uses fuel profiles, "005", "006", "007", and "008". What formula would I use to allow me to, from a drop down menu in column A select company "A" or "B", from column B, from a drop down menu, select vehicle - "PU", "ST", "TK", "TT" and have it auto populate the fuel profile?

  4. I am a new Excel user. I am asking here because I assume I need to use the IF statement with others. I have a Budget worksheet plus 12 (monthly) worksheets logging expenses in three categories (exp codes), all in the same workbook. In the Budget worksheet, how do I tell cell E4 to look at column H of each of those 12 worksheets, and if exp code 1 is in cell H16-H36, than add the amount in cell J16-J36 to cell E4 in the Budget worksheet? Then each month as I log my expenses, the Budget worksheet will update showing how much of my budget I have spent for that exp code. Hope that makes sense. If another post is more appropriate, then apologies, please direct me there. Thanks.

  5. If I have 100 individuals with unique names and each person is assigned a set of serialized equipment that they need to be accounted for while traveling, however I need to be able to move them from vehicle to vehicle on my roster, how can I create a IF, THEN that will fill in the cells according to their name.

    Example

    Smith James Charles has tool box 234383 and laptop HP2175 and widget 7777348. Today James is in vehicle 1103 but tomorrow he is going to be in 3415. I don’t want to have to copy and paste all his info into multiple sheets, I want the sheets to recognize “Smith James Charles and then prefill all the cells accordingly.

    Is this possible in Excel?

  6. Hey,
    can I not use a condition for range in nested IF's. For example, I have a column with loan amount and I am classifying them into Low, High and Very-high as per the amount. So my Formula is :

    =IF(1100 <G2< 10000,"Low Charge", IF(10001<G2<20000,"Medium Charge", IF(20001<G2<40000,"High Charge", IF(40000<G2," Very High Charge", "N"))))

    So, I am trying to say that the the cell containing the Loan amount (G2) falls between a range, then spend a specific value.
    But the result I get is always "N", which is the output when the condition is not true.
    Please Check. Thank You

  7. Hi,
    Formula for this one please..
    I want that if a number is > or = 60000 the result will be 900 but If the number is below 60,000 it will be multiplied by 3% of that number

    I done this one.. the number above and equal to 900 is correct but below 60000 , it gives 3% answer, ( not the 3% of that number as expected)

    IF((OR(DS10>=60000,DS10>60000)),"900","*3%")

  8. Hi all.
    Please help.

    Column A would need a wild card to look up the word ROLL. column B would have a size e.g 2000 and column C would have a quantity.

    Basically I need if A1 contains "roll" then if B is greater than 2000 but less then 3000 to return the value in C1 (qty).
    Thanks

  9. Hi, I am using these two formulas in two separate cells in excel and they work fine, however I would like to use them in one cell using maybe an IF OR formula or any other formula.

    =IF(H310%,100-(H3-10)*2)

    The first formula cell returns 100% accurately and the second formula cell returns FALSE which is also accurate, however can i combine both formulas in one cell to give me the answer for either?

    Thanks in advance

  10. Hello There,

    I am trying to create an if statement where if two cells are not equal a calculation using cells within the same sheet is provided.

    if M12-L12=0, give me cell E12, however if they are not equal give me (M12-L12)*E12.

    Are you able to assist? It would be very much appreciated.

  11. Hi

    I have a formula and sometimes gives me the right answer, but in some cells give me (FALSE)

    =IF((BN10>BV10),IF(AND(BN10>BW10),IF(AND(BN10>BX10),IF(AND(BN10>BY10),IF(AND(BN10>BZ10),IF(AND(BN10>CA10),"Not Aligned","Aligned"))))))

  12. =IF(G4<-81.07,1.2,IF(G4<=-136.18,1.1,IF(G4<=-170.67,1,IF(G4<=-205.16,0.9,IF(G4<-239.65,0.8)))))

    Kindly help I'm trying to equate losses with the specified targets what could be the issue?

  13. Please help.
    my journal
    A B C D E
    L or S Entry TP SL No of units
    (IF A = "S" then B - C and if C = 0 then D - B) IF A = "L" then C - B and
    if C = 0 then B - C)
    I hope Im clear.
    Thank you.
    Art

  14. Hey there,

    I have a table with two columns I would like to compare:

    Column A: On account (either Yes or No)

    Column B: Deposit (if account status is Yes, then this should be blank, but if account status is No, there should be a deposit amount)

    I would like to highlight the cells in column B that are blank AND account status is No. This will highlight all of my non-account files that require a deposit.

    Hopefully, this makes sense!

  15. What's wrong with my formula.

    =IF(G2>=104.53,"1.2",IF(G2>=95.82,"1.1",IF(G2>=87.1,"1.0",IF(G2>=78.4,"0.9",IF(AND(G2>=1,G2<=69.69,"0.8"))))))

    • Hello!
      Please try the following formula:

      =IF(G2>=104.53,1.2, IF(G2>=95.82,1.1,IF(G2>=87.1,1, IF(G2>=78.4,0.9, IF(AND(G2>=1,G2<=69.69),0.8,"")))))

  16. I want to do TDS calculation, kindly help me for this
    01) if Column M2- Section 194 J and Column K2 is Alphabet - P then Result 10% and
    if column M2 - Section 194 C and Column K2 is Alphabet P then result 1% and
    if column M2 - Section 194 C and Column K2 is Alphabet F then result 2%
    if column M2 - Section 194 C and Column K2 is Alphabet C then result 2%
    if column M2 - Section 194 I and Column K2 is Alphabet P then result 2%

  17. I'm trying to track task priority based on due dates

    IFS(OR(H4=TODAY()+21),"High","Low","Medium")

  18. Hi I'm trying it do an If AND Or formula
    Situation If carrier1 is James and Mode is water then Yes otherwise Jo But if carrier is Harry and Mode is Road then Yes. Otherwise No. Harry will only ever be Road but James can be different modes.

    My formula is showing
    =IF(AND(OR(W7="James", AG7="water"), OR(W7="Harry")), "YES", "NO")

  19. Hello Im creating a excel worksheet i need a little help,

    Exchange Rate
    K1=1
    K2=1.30

    Result in: E1
    IF A1 dropdown "CAD" and B1 Dropdown "CAD" - then Cost C1*K1
    IF A1 dropdown "USD" and B1 Dropdown "USD"- then Cost C1*K1
    E1= Calculation + D1

    Result in D1
    IF A1 dropdown "USD" and B1 Dropdown "CAD" - then Cost C1*K2
    IF A1 dropdown "CAD" and B1 Dropdown "USD" - then Cost C1/K2
    D1=Return with calculation amount else return with 0 (if above conditions aren't met)

    How can i do this please help

    • Hello!
      If I got you right, the formula below will help you with your task:

      =IF(A1=B1,C1*K1,IF(AND(A1="USD",B1="CAD"), C1*K2,IF(AND(B1="USD",A1="CAD"),C1/K2,0)))

  20. If I have
    column A Column B
    25
    25
    25.25
    24.5
    54
    54
    54

    and in column B I want to calculate 'If A2="25,54", then plus 2 otherwise +6. I want to isolate specific number to plus 2 and the rest plus 6.
    I tried = IF(A2=25, A2+2, A2+6) but it only applied for 25 to plus two, but the rest of the number is plus 6. How do I get the 54 to plus two too?

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