Excel IF statement with multiple conditions

The tutorial shows how to create multiple IF statements in Excel with AND as well as OR logic. Also, you will learn how to use IF together with other Excel functions.

In the first part of our Excel IF tutorial, we looked at how to construct a simple IF statement with one condition for text, numbers, dates, blanks and non-blanks. For powerful data analysis, however, you may often need to evaluate multiple conditions at a time. The below formula examples will show you the most effective ways to do this.

How to use IF function with multiple conditions

In essence, there are two types of the IF formula with multiple criteria based on the AND / OR logic. Consequently, in the logical test of your IF formula, you should use one of these functions:

  • AND function - returns TRUE if all the conditions are met; FALSE otherwise.
  • OR function - returns TRUE if any single condition is met; FALSE otherwise.

To better illustrate the point, let's investigate some real-life formulas examples.

Excel IF statement with multiple conditions (AND logic)

The generic formula of Excel IF with two or more conditions is this:

IF(AND(condition1, condition2, …), value_if_true, value_if_false)

Translated into a human language, the formula says: If condition 1 is true AND condition 2 is true, return value_if_true; else return value_if_false.

Suppose you have a table listing the scores of two tests in columns B and C. To pass the final exam, a student must have both scores greater than 50.

For the logical test, you use the following AND statement: AND(B2>50, C2>50)

If both conditions are true, the formula will return "Pass"; if any condition is false - "Fail".

=IF(AND(B2>50, B2>50), "Pass", "Fail")

Easy, isn't it? The screenshot below proves that our Excel IF /AND formula works right: Excel IF statement with multiple AND conditions

In a similar manner, you can use the Excel IF function with multiple text conditions.

For instance, to output "Good" if both B2 and C2 are greater than 50, "Bad" otherwise, the formula is:

=IF(AND(B2="pass", C2="pass"), "Good!", "Bad") Excel IF function with multiple text conditions

Important note! The AND function checks all the conditions, even if the already tested one(s) evaluated to FALSE. Such behavior is a bit unusual since in most of programming languages, subsequent conditions are not tested if any of the previous tests has returned FALSE.

In practice, a seemingly correct IF statement may result in an error because of this specificity. For example, the below formula would return #DIV/0! ("divide by zero" error) if cell A2 is equal to 0:

=IF(AND(A2<>0, (1/A2)>0.5),"Good", "Bad")

The avoid this, you should use a nested IF function:

=IF(A2<>0, IF((1/A2)>0.5, "Good", "Bad"), "Bad")

For more information, please see IF AND formula in Excel.

Excel IF function with multiple conditions (OR logic)

To do one thing if any condition is met, otherwise do something else, use this combination of the IF and OR functions:

IF(OR(condition1, condition2, …), value_if_true, value_if_false)

The difference from the IF / AND formula discussed above is that Excel returns TRUE if any of the specified conditions is true.

So, if in the previous formula, we use OR instead of AND:

=IF(OR(B2>50, B2>50), "Pass", "Fail")

Then anyone who has more than 50 points in either exam will get "Pass" in column D. With such conditions, our students have a better chance to pass the final exam (Yvette being particularly unlucky failing by just 1 point :) Excel IF function with multiple OR conditions

Tip. In case you are creating a multiple IF statement with text and testing a value in one cell with the OR logic (i.e. a cell can be "this" or "that"), then you can build a more compact formula using an array constant.

For example, to mark a sale as "closed" if cell B2 is either "delivered" or "paid", the formula is:

=IF(OR(B2={"delivered", "paid"}), "Closed", "")

More formula examples can be found in Excel IF OR function.

IF with multiple AND & OR statements

If your task requires evaluating several sets of multiple conditions, you will have to utilize both AND & OR functions at a time.

In our sample table, suppose you have the following criteria for checking the exam results:

  • Condition 1: exam1>50 and exam2>50
  • Condition 2: exam1>40 and exam2>60

If either of the conditions is met, the final exam is deemed passed.

At first sight, the formula seems a little tricky, but in fact it is not! You just express each of the above conditions as an AND statement and nest them in the OR function (since it's not necessary to meet both conditions, either will suffice):

OR(AND(B2>50, C2>50), AND(B2>40, C2>60)

Then, use the OR function for the logical test of IF and supply the desired value_if_true and value_if_false values. As the result, you get the following IF formula with multiple AND / OR conditions:

=IF(OR(AND(B2>50, C2>50), AND(B2>40, C2>60), "Pass", "Fail")

The screenshot below indicates that we've done the formula right: IF with multiple AND & OR statements

Naturally, you are not limited to using only two AND/OR functions in your IF formulas. You can use as many of them as your business logic requires, provided that:

  • In Excel 2007 and higher, you have no more than 255 arguments, and the total length of the IF formula does not exceed 8,192 characters.
  • In Excel 2003 and lower, there are no more than 30 arguments, and the total length of your IF formula does not exceed 1,024 characters.

Nested IF statement to check multiple logical tests

If you want to evaluate multiple logical tests within a single formula, then you can nest several functions one into another. Such functions are called nested IF functions. They prove particularly useful when you wish to return different values depending on the logical tests' results.

Here's a typical example: suppose you want to qualify the students' achievements as "Good", "Satisfactory" and "Poor" based on the following scores:

  • Good: 60 or more (>=60)
  • Satisfactory: between 40 and 60 (>40 and <60)
  • Poor: 40 or less (<=40)

Before writing a formula, consider the order of functions you are going to nest. Excel will evaluate the logical tests in the order they appear in the formula. Once a condition evaluates to TRUE, the subsequent conditions are not tested, meaning the formula stops after the first TRUE result.

In our case, the functions are arranged from largest to smallest:

=IF(B2>=60, "Good", IF(B2>40, "Satisfactory", "Poor"))

Naturally, you can nest more functions if needed (up to 64 in modern versions). Nested IF statement in Excel

For more information, please see How to use multiple nested IF statements in Excel.

Excel IF array formula with multiple conditions

Another way to get an Excel IF to test multiple conditions is by using an array formula.

To evaluate conditions with the AND logic, use the asterisk:

IF(condition1) * (condition2) * …, value_if_true, value_if_false)

To test conditions with the OR logic, use the plus sign:

IF(condition1) + (condition2) + …, value_if_true, value_if_false)

To complete an array formula correctly, press the Ctrl + Shift + Enter keys together. In Excel 365 and Excel 2021, this also works as a regular formula due to support for dynamic arrays.

For example, to get "Pass" if both B2 and C2 are greater than 50, the formula is:

=IF((B2>50) * (C2>50), "Pass", "Fail") IF array formula with multiple AND conditions

In my Excel 365, a normal formula works just fine (as you can see in the screenshots above). In Excel 2019 and lower, remember to make it an array formula by using the Ctrl + Shift + Enter shortcut.

To evaluate multiple conditions with the OR logic, the formula is:

=IF((B2>50) + (C2>50), "Pass", "Fail") IF array formula with multiple OR conditions

Using IF together with other functions

This section explains how to use IF in combination with other Excel functions and what benefits this gives to you.

Example 1. If #N/A error in VLOOKUP

When VLOOKUP or other lookup function cannot find something, it returns a #N/A error. To make your tables look nicer, you can return zero, blank, or specific text if #N/A. For this, use this generic formula:

IF(ISNA(VLOOKUP(…)), value_if_na, VLOOKUP(…))

For example:

If #N/A return 0:

If the lookup value in E1 is not found, the formula returns zero.

=IF(ISNA(VLOOKUP(E1, A2:B10, 2,FALSE )), 0, VLOOKUP(E1, A2:B10, 2, FALSE))

If #N/A return blank:

If the lookup value is not found, the formula returns nothing (an empty string).

=IF(ISNA(VLOOKUP(E1, A2:B10, 2,FALSE )), "", VLOOKUP(E1, A2:B10, 2, FALSE))

If #N/A return certain text:

If the lookup value is not found, the formula returns specific text.

=IF(ISNA(VLOOKUP(E1, A2:B10, 2,FALSE )), "Not found", VLOOKUP(E1, A2:B10, 2, FALSE)) If #N/A error in VLOOKUP

For more formula examples, please see VLOOKUP with IF statement in Excel.

Example 2. IF with SUM, AVERAGE, MIN and MAX functions

To sum cell values based on certain criteria, Excel provides the SUMIF and SUMIFS functions.

In some situations, your business logic may require including the SUM function in the logical test of IF. For example, to return different text labels depending on the sum of the values in B2 and C2, the formula is:

=IF(SUM(B2:C2)>130, "Good", IF(SUM(B2:C2)>110, "Satisfactory", "Poor"))

If the sum is greater than 130, the result is "good"; if greater than 110 – "satisfactory', if 110 or lower – "poor". Using the IF function with SUM

In a similar fashion, you can embed the AVERAGE function in the logical test of IF and return different labels based on the average score:

=IF(AVERAGE(B2:C2)>65, "Good", IF(AVERAGE(B2:C2)>55, "Satisfactory", "Poor"))

Assuming the total score is in column D, you can identify the highest and lowest values with the help of the MAX and MIN functions:

=IF(D2=MAX($D$2:$D$10), "Best result", "")

=IF(D2=MAX($D$2:$D$10), "Best result", "")

To have both labels in one column, nest the above functions one into another:

=IF(D2=MAX($D$2:$D$10), "Best result", IF(D2=MIN($D$2:$D$10), "Worst result", "")) Using IF together with the MIN and MAX functions

Likewise, you can use IF together with your custom functions. For example, you can combine it with GetCellColor or GetCellFontColor to return different results based on a cell color.

In addition, Excel provides a number of functions to calculate data based on conditions. For detailed formula examples, please check out the following tutorials:

  • COUNTIF - count cells that meet a condition
  • COUNTIFS - count cells with multiple criteria
  • SUMIF - conditionally sum cells
  • SUMIFS - sum cells with multiple criteria

Example 3. IF with ISNUMBER, ISTEXT and ISBLANK

To identify text, numbers and blank cells, Microsoft Excel provides special functions such as ISTEXT, ISNUMBER and ISBLANK. By placing them in the logical tests of three nested IF statements, you can identify all different data types in one go:

=IF(ISTEXT(A2), "Text", IF(ISNUMBER(A2), "Number", IF(ISBLANK(A2), "Blank", ""))) IF with ISNUMBER, ISTEXT and ISBLANK

Example 4. IF and CONCATENATE

To output the result of IF and some text into one cell, use the CONCATENATE or CONCAT (in Excel 2016 - 365) and IF functions together. For example:

=CONCATENATE("You performed ", IF(B1>100,"fantastic!", IF(B1>50, "well", "poor")))

=CONCAT("You performed ", IF(B1>100,"fantastic!", IF(B1>50, "well", "poor")))

Looking at the screenshot below, you'll hardly need any explanation of what the formula does: Using IF and CONCATENATE

IF ISERROR / ISNA formula in Excel

The modern versions of Excel have special functions to trap errors and replace them with another calculation or predefined value - IFERROR (in Excel 2007 and later) and IFNA (in Excel 2013 and later). In earlier Excel versions, you can use the IF ISERROR and IF ISNA combinations instead.

The difference is that IFERROR and ISERROR handle all possible Excel errors, including #VALUE!, #N/A, #NAME?, #REF!, #NUM!, #DIV/0!, and #NULL!. While IFNA and ISNA specialize solely in #N/A errors.

For example, to replace the "divide by zero" error (#DIV/0!) with your custom text, you can use the following formula:

=IF(ISERROR(A2/B2), "N/A", A2/B2) Using IF together with ISERROR

And that's all I have to say about using the IF function in Excel. I thank you for reading and hope to see you on our blog next week!

Practice workbook for download

Excel IF multiple criteria - examples (.xlsx file)

Table of contents

4538 comments

  1. Hello I have the following table that we use as our acceptance criteria for testing. The sample size determines how many outliers are allowed. For example if the sample size is 8, only 1 outlier is allowed for the sample to be accepted. There is one cell that captures the sample size selected, and 2 cells which capture how many outliers were identified. Below is the example formula I have created that works for one particular sample size.

    =IF(AND(H2=20,E46<4,F46<4),"Accept","Reject")

    I would like to capture each of the following sample sizes and testing criteria into one cell that would read "accept" or "reject". Applying the testing criteria based on the sample size captured in cell H2, then the allowable outliers.

    Total Sample Size Outliers
    Accept Reject
    2 0 1
    3 0 1
    5 1 2
    8 1 2
    13 2 3
    20 3 4
    32 5 6
    50 8 9
    80 12 13

  2. hi,
    please help me on this

    in my 1st column, 5 different item names on dropdown list,
    in my 2nd column, 5 different location names on dropdown list,
    3rd column quantities I'm going to enter number quantities i have.
    so i need a table with sum of the quantity i have entered respective to the conditions mentioned.

    note: if i'm selecting different conditions from the dropdown list, the quantity entered must go to respective cell under same condiiton

  3. Please help me, I have a condition that says "For every full 100, 10 has to be added."

    For example if I have $500 in a cell, then I must get/add $10 for every $100 in that $500.

  4. I need a formula that performs the following if cell in column a Sheet A contains word from Sheet1 column a then return sheet1 column B to cell in column B sheet A

  5. I am trying to have the cell (Status) auto change the data list drop down (drop down list: blank, Not Started, In Progress, Complete, Delayed) to "Delayed" (cell C6) if the cell (End Date) is past due (cell F6) is this a formula or conditional formatting or both. If so what should the formula be?

  6. How to do 2 conditions with count output?
    I tried this formula "=IF(AND(">=1000","<=2000"),"=COUNT(I2:I25)","0")" but I only get #VALUE! error.
    is it possible?

  7. I am trying to get the IF function for 2 variables in a cell. I want excel to give 1 if the cell has either of the variables and 0 if it doesn't have either likewise.

    This is the formula i came up with and it doesn't work - =IF(AND(U2="Strongly Confident", U2="Slightly Confident"), 1,0)

  8. Demurrage Conditions Criteria

    Upto 06 hrs. Rs.150
    07 hrs. to 12 hrs. Rs.165/
    13 hrs. to 24 hrs. Rs.187.5/
    25 hrs. to 48 hrs. Rs. 225
    49 hrs. to 72 hrs. RS. 300
    73 hrs. and above Rs. 450

    Data
    Demurrage Hours wagons
    72 58
    47 54
    13 51
    3 60
    8 45
    94 47

    eg 72*58*300=RS. 1252800
    eg 47*54*225=571050
    hours*wagons*rate=net amt
    How to calculate in excel with formula plz suggest i tried many time but failure

  9. Hello, I'm trying to follow the above guidance but I don't believe any of the examples quite match my scenario. Any assistance anyone could please provide would be greatly appreciated. I have two columns of data which I need to apply specific conditions to achieve one of three outcomes "Low", "Medium" or "High". Think of a matrix but my issue is the values in my data are too varied to match specific matrix headings. I've copied the below to help demonstrate what I am trying to achieve, apologies if it appears untidy:

    J2 Data
    H2 Data <70 <50 <40 <30 <20 0-20
    70,H2>0,"LOW"),IF(AND(J2>70,H2=0,"MEDIUM"),IF(AND(J2>50,H2>500,"LOW"),IF(AND(J2>50,H2>0,"MEDIUM"),IF(AND(J2>40,H2>1500,"LOW"),IF(AND(J2>40,H2>1,"MEDIUM"),IF(AND(J2>30,H2>4000,"LOW"),IF(AND(J2>30,H2>499,"MEDIUM"),"HIGH"))))))))

    So it's as if Excel likes the formula (due to no error messages) but it is producing the wrong false logic output ("false" instead of "high"), plus due to the values the cell should actually produce a true result of "medium".

    Can anyone please help?

    Thank you

    • As feared, the table did not post correctly and it appeared to be merged into my formula. hopefully you get the idea of the problem. Below if the formula I currently have:

      =IF(AND(J2>70,H2>0,"LOW"),IF(AND(J2>70,H2=0,"MEDIUM"),IF(AND(J2>50,H2>500,"LOW"),IF(AND(J2>50,H2>0,"MEDIUM"),IF(AND(J2>40,H2>1500,"LOW"),IF(AND(J2>40,H2>1,"MEDIUM"),IF(AND(J2>30,H2>4000,"LOW"),IF(AND(J2>30,H2>499,"MEDIUM"),"HIGH"))))))))

        • Thank you Alexander, that has worked perfectly :)

    • Hi!
      Unfortunately, your explanations are not enough to understand the problem. The formula is not fully written. Explain what result you want to get. Give an example of the source data and the expected result.

  10. Hi,
    I'm trying to create an "IF" formula with multiple conditions, so for example If( AB1=70%,AB1<100%),"(AB1-70%)*3.33,......). The 70%/100%/3.33 i have replace it with link to another tab (That way i can change there the values there instead of the formula, but if I want to add one extra layer how can i do it without modifying the formula?
    This is my current formula.
    =+IF(KC277='New Scales'!$A$17,KC277='New Scales'!$A$18,KC277='New Scales'!$A$19,KC277='New Scales'!$A$20,'New Scales'!$B$20,"check")))))

  11. hy,
    i need some help,
    i whant to set value to cell B1 to be max 250 and in a enter in B1 let say 300 the deference betwin them to by on C1

    thx

    • Thx for help
      But i whant cell B to stay at max 250 and the diference to go to cell C
      Cell B is dinamic number not all the time will be 250. , it will be 250, 255, 300,,,,500 and i whant the diference to go to cell C
      when i change whit =IF(B1>250,B1-250,"") and put 300 cell B stay at 300 and cell C is ramaining 50

      Thx

      • Hi!
        If the formula is written in cell C1, then it cannot change the value in B1. This can be done with a VBA macro. I have written about this on this blog many times.

  12. Hi sir,
    I am applying formula for different columns. For example
    =IF(B2>0,"good",IF(C2>0,"v.good",IF(B2>0,"excellent","check")))
    It is just assumed formula but columns are same... And data in columns are getting from different data sheets by using lookup. The issue which is face if the data is available in B column then i got results but it doesn't forward formula to C or D if value is not available in B.. so please help in this regard...

  13. Hi -- Just want to start with how much your site and tutorials have helped me on my Excel journey. They are so easy to understand and VERY helpful. Thank you for that !!!

    Following is my list:
    92
    Satisfactory
    86
    70

    I would like to score this list but my formula is not scoring the text correctly. Following is my formula:

    =IF(OR(A3>=90,A3="Superior"),5,IF(OR(A3>84.9,A3="Above Average"),4,IF(OR(A3>79.9,A3="Satisfactory"),3,IF(OR(A3>59.9,A3="Below Average"),2,IF(OR(A3<60,A3="Unsatisfactory"),1,3)))))

    The field showing Satisfactory is coming back with a score of 5, but I would expect a 3. Any assistance you can provide is GREATLY appreciated.
    Thank you !!!!

    • Hello!
      Excel can compare text and numbers. Therefore, add to the formula a test of cell A3 for a number. To do this, use the ISNUMBER function.

      =IF(OR(AND(ISNUMBER(A3),A3>=90),A3="Superior"),5, IF(OR(AND(ISNUMBER(A3),A3>84.9),A3="Above Average"),4, IF(OR(AND(ISNUMBER(A3),A3>79.9),A3="Satisfactory"),3, IF(OR(AND(ISNUMBER(A3),A3>59.9),A3="Below Average"),2, IF(OR(AND(ISNUMBER(A3),A3<60),A3="Unsatisfactory"),1,3)))))

      This should solve your task.

      • That worked !!! Thank you so much !!!!!!

  14. Please help, I'm a newby and not very advanced, so I beg your patience.

    If cell c2 = D, I want to return the value in D2 in a positive state
    if cell C2 = C, I want to return the value in D2 in a negative state

    ie. Debit Credit

  15. I was able to successfully code 2 of the 3 things I need my formula to do, however, the 3rd part keeps coming up false when added to the formula. I am looking for some help if possible. Here is what I need the formula to do:

    If the A19 cell has an entry of HOLIDAY OR VACATION, I want $25.00 to show in the C19 cell, OR if the A19 cell has an entry of SICK I want the entry listed in C20 to show in the C19 cell.

    This is the first part that works with HOLIDAY & VACATION, but the second part for SICK does not.

    Successful: =IF(OR(ISNUMBER(SEARCH("HOLIDAY:",A19)),ISNUMBER(SEARCH("VACATION:",A19))),"$25.00")

    Not Successful: =IF(OR(ISNUMBER(SEARCH("HOLIDAY:",A19)),ISNUMBER(SEARCH("VACATION:",A19)),"$25.00",ISNUMBER(SEARCH(“SICK:”,A19))),=C20)

  16. Hi can you Help here. My formula is not testing all condition. The #N/A values are not getting all tested.

    =IF((AND(ISNA(G18147),H18147<30)),"Text A",IF((AND(G1814729,ISNA(G18147))),"TEXT C",IF((AND(G18147>29,ISNA(H18147))),"Text D",IF((AND(G18147>29,H18147>29)),"Text E",IF((AND(G18147>29,H18147<30)),"Text F",IF((AND(G1814729)),"Text G",IF((AND(G18147<30,H18147<30)),"Text H"))))))))

    IN this, text B and Text D condition is returning a #n/A value and not testing for the conditions after it like e,f,g,h.

    Any help ?

    -Nishnt

    • Hi!
      Your formula contains syntax errors in a nested IF statement. The formula might look like this -

      =IF(AND(ISNA(G18147),H18147<30),"Text A",IF(AND(G18147>29,ISNA(G18147)),"TEXT C",IF(AND(G18147>29,ISNA(H18147)),"Text D",IF(AND(G18147>29,H18147>29),"Text E",IF(AND(G18147>29,H18147<30),"Text F",IF(AND(G18147>29),"Text G",IF(AND(G18147<30,H18147<30),"Text H","")))))))

      For more information, please visit: Nested IF in Excel – formula with multiple conditions.

  17. Hi Sir,
    Can we consolidate different excel sheets data into one sheet by using formula??
    (Example: sheet1 has x user production report
    Sheet2 has y user production report
    Sheet 3 has z user production report. I need all x, y and z report in sheet 4 with the same headings.

      • Hi sir,

        Merge and index will not be work on my task as it contains huge data.

        Each user having different reference #, and BU code and other details..

        Example;
        Reference|BU Code| User Name|Initiated Date| Status| Closed Date|Doc #| Vendor ID|Description Details |PIC|Entity|Exception code all these fields has to be appear in sheet 4
        And we will not be having any common factor in sheet 4.
        Basically whatever the data pasted in sheet 1,2,3 should be reflect in sheet 4 without doing manually (copy paste)
        Could you please assist on this.

        • I have got the answer! Thank you.

          Implemented VBA for consolidation.

          As below code:
          Public Sub CONSOLIDATE()

          Dim i As Integer

          For i = 1 To Worksheets.Count - 1

          Worksheets(i).Select
          Range("a2").Select
          Range(Selection, Selection.End(xlDown)).Select
          Range(Selection, Selection.End(xlToRight)).Select
          Selection.Copy

          Worksheets("report").Select
          Range("A1048576").Select
          Selection.End(xlUp).Select
          ActiveCell.Offset(1, 0).Select
          ActiveSheet.Paste

          Next i

          End Sub

  18. Hello,

    Can anyone help me. How do i formulate this:
    if value is >=3250 but not greater than 3749.99, type 157.50?

  19. In cell G3 use a function to determine the position of the employee, which is determined by:
    If the pay type is W and the Annual salary is greater than 20000 then the position should be Upper Senior
    If the pay type is W and the Annual salary is 20000 or less then the position should be Upper Junior
    If the pay type is S and the Annual salary is greater than 20000 then the position should be Lower Senior.
    If the pay type is S and the Annual salary is 20000 or less then the position should be Lower Junior.

  20. Hi Sir, I'm looking for a formula in the following condition:

    if B2 is Samsung then take 5
    if B2 is Nokia then take 10
    if B2 is LG then take 15
    if B2 is Mi then take 20

    please help me

Post a comment



Thank you for your comment!
When posting a question, please be very clear and concise. This will help us provide a quick and relevant solution to
your query. We cannot guarantee that we will answer every question, but we'll do our best :)