by The tutorial shows how to create multiple IF statements in Excel with AND as well as OR logic. Also, you will learn how to use IF together with other Excel functions.
In the first part of our Excel IF tutorial, we looked at how to construct a simple IF statement with one condition for text, numbers, dates, blanks and non-blanks. For powerful data analysis, however, you may often need to evaluate multiple conditions at a time. The below formula examples will show you the most effective ways to do this.
How to use IF function with multiple conditions
In essence, there are two types of the IF formula with multiple criteria based on the AND / OR logic. Consequently, in the logical test of your IF formula, you should use one of these functions:
- AND function - returns TRUE if all the conditions are met; FALSE otherwise.
- OR function - returns TRUE if any single condition is met; FALSE otherwise.
To better illustrate the point, let's investigate some real-life formulas examples.
Excel IF statement with multiple conditions (AND logic)
The generic formula of Excel IF with two or more conditions is this:
Translated into a human language, the formula says: If condition 1 is true AND condition 2 is true, return value_if_true; else return value_if_false.
Suppose you have a table listing the scores of two tests in columns B and C. To pass the final exam, a student must have both scores greater than 50.
For the logical test, you use the following AND statement: AND(B2>50, C2>50)
If both conditions are true, the formula will return "Pass"; if any condition is false - "Fail".
=IF(AND(B2>50, B2>50), "Pass", "Fail")
Easy, isn't it? The screenshot below proves that our Excel IF /AND formula works right:
In a similar manner, you can use the Excel IF function with multiple text conditions.
For instance, to output "Good" if both B2 and C2 are greater than 50, "Bad" otherwise, the formula is:
=IF(AND(B2="pass", C2="pass"), "Good!", "Bad")
Important note! The AND function checks all the conditions, even if the already tested one(s) evaluated to FALSE. Such behavior is a bit unusual since in most of programming languages, subsequent conditions are not tested if any of the previous tests has returned FALSE.
In practice, a seemingly correct IF statement may result in an error because of this specificity. For example, the below formula would return #DIV/0! ("divide by zero" error) if cell A2 is equal to 0:
=IF(AND(A2<>0, (1/A2)>0.5),"Good", "Bad")
The avoid this, you should use a nested IF function:
=IF(A2<>0, IF((1/A2)>0.5, "Good", "Bad"), "Bad")
For more information, please see IF AND formula in Excel.
Excel IF function with multiple conditions (OR logic)
To do one thing if any condition is met, otherwise do something else, use this combination of the IF and OR functions:
The difference from the IF / AND formula discussed above is that Excel returns TRUE if any of the specified conditions is true.
So, if in the previous formula, we use OR instead of AND:
=IF(OR(B2>50, B2>50), "Pass", "Fail")
Then anyone who has more than 50 points in either exam will get "Pass" in column D. With such conditions, our students have a better chance to pass the final exam (Yvette being particularly unlucky failing by just 1 point :)
Tip. In case you are creating a multiple IF statement with text and testing a value in one cell with the OR logic (i.e. a cell can be "this" or "that"), then you can build a more compact formula using an array constant.
For example, to mark a sale as "closed" if cell B2 is either "delivered" or "paid", the formula is:
=IF(OR(B2={"delivered", "paid"}), "Closed", "")
More formula examples can be found in Excel IF OR function.
IF with multiple AND & OR statements
If your task requires evaluating several sets of multiple conditions, you will have to utilize both AND & OR functions at a time.
In our sample table, suppose you have the following criteria for checking the exam results:
- Condition 1: exam1>50 and exam2>50
- Condition 2: exam1>40 and exam2>60
If either of the conditions is met, the final exam is deemed passed.
At first sight, the formula seems a little tricky, but in fact it is not! You just express each of the above conditions as an AND statement and nest them in the OR function (since it's not necessary to meet both conditions, either will suffice):
OR(AND(B2>50, C2>50), AND(B2>40, C2>60)
Then, use the OR function for the logical test of IF and supply the desired value_if_true and value_if_false values. As the result, you get the following IF formula with multiple AND / OR conditions:
=IF(OR(AND(B2>50, C2>50), AND(B2>40, C2>60), "Pass", "Fail")
The screenshot below indicates that we've done the formula right:
Naturally, you are not limited to using only two AND/OR functions in your IF formulas. You can use as many of them as your business logic requires, provided that:
- In Excel 2007 and higher, you have no more than 255 arguments, and the total length of the IF formula does not exceed 8,192 characters.
- In Excel 2003 and lower, there are no more than 30 arguments, and the total length of your IF formula does not exceed 1,024 characters.
Nested IF statement to check multiple logical tests
If you want to evaluate multiple logical tests within a single formula, then you can nest several functions one into another. Such functions are called nested IF functions. They prove particularly useful when you wish to return different values depending on the logical tests' results.
Here's a typical example: suppose you want to qualify the students' achievements as "Good", "Satisfactory" and "Poor" based on the following scores:
- Good: 60 or more (>=60)
- Satisfactory: between 40 and 60 (>40 and <60)
- Poor: 40 or less (<=40)
Before writing a formula, consider the order of functions you are going to nest. Excel will evaluate the logical tests in the order they appear in the formula. Once a condition evaluates to TRUE, the subsequent conditions are not tested, meaning the formula stops after the first TRUE result.
In our case, the functions are arranged from largest to smallest:
=IF(B2>=60, "Good", IF(B2>40, "Satisfactory", "Poor"))
Naturally, you can nest more functions if needed (up to 64 in modern versions).
For more information, please see How to use multiple nested IF statements in Excel.
Excel IF array formula with multiple conditions
Another way to get an Excel IF to test multiple conditions is by using an array formula.
To evaluate conditions with the AND logic, use the asterisk:
To test conditions with the OR logic, use the plus sign:
To complete an array formula correctly, press the Ctrl + Shift + Enter keys together. In Excel 365 and Excel 2021, this also works as a regular formula due to support for dynamic arrays.
For example, to get "Pass" if both B2 and C2 are greater than 50, the formula is:
=IF((B2>50) * (C2>50), "Pass", "Fail")
In my Excel 365, a normal formula works just fine (as you can see in the screenshots above). In Excel 2019 and lower, remember to make it an array formula by using the Ctrl + Shift + Enter shortcut.
To evaluate multiple conditions with the OR logic, the formula is:
=IF((B2>50) + (C2>50), "Pass", "Fail")
Using IF together with other functions
This section explains how to use IF in combination with other Excel functions and what benefits this gives to you.
Example 1. If #N/A error in VLOOKUP
When VLOOKUP or other lookup function cannot find something, it returns a #N/A error. To make your tables look nicer, you can return zero, blank, or specific text if #N/A. For this, use this generic formula:
For example:
If #N/A return 0:
If the lookup value in E1 is not found, the formula returns zero.
=IF(ISNA(VLOOKUP(E1, A2:B10, 2,FALSE )), 0, VLOOKUP(E1, A2:B10, 2, FALSE))
If #N/A return blank:
If the lookup value is not found, the formula returns nothing (an empty string).
=IF(ISNA(VLOOKUP(E1, A2:B10, 2,FALSE )), "", VLOOKUP(E1, A2:B10, 2, FALSE))
If #N/A return certain text:
If the lookup value is not found, the formula returns specific text.
=IF(ISNA(VLOOKUP(E1, A2:B10, 2,FALSE )), "Not found", VLOOKUP(E1, A2:B10, 2, FALSE))
For more formula examples, please see VLOOKUP with IF statement in Excel.
Example 2. IF with SUM, AVERAGE, MIN and MAX functions
To sum cell values based on certain criteria, Excel provides the SUMIF and SUMIFS functions.
In some situations, your business logic may require including the SUM function in the logical test of IF. For example, to return different text labels depending on the sum of the values in B2 and C2, the formula is:
=IF(SUM(B2:C2)>130, "Good", IF(SUM(B2:C2)>110, "Satisfactory", "Poor"))
If the sum is greater than 130, the result is "good"; if greater than 110 – "satisfactory', if 110 or lower – "poor".
In a similar fashion, you can embed the AVERAGE function in the logical test of IF and return different labels based on the average score:
=IF(AVERAGE(B2:C2)>65, "Good", IF(AVERAGE(B2:C2)>55, "Satisfactory", "Poor"))
Assuming the total score is in column D, you can identify the highest and lowest values with the help of the MAX and MIN functions:
=IF(D2=MAX($D$2:$D$10), "Best result", "")
=IF(D2=MAX($D$2:$D$10), "Best result", "")
To have both labels in one column, nest the above functions one into another:
=IF(D2=MAX($D$2:$D$10), "Best result", IF(D2=MIN($D$2:$D$10), "Worst result", ""))
Likewise, you can use IF together with your custom functions. For example, you can combine it with GetCellColor or GetCellFontColor to return different results based on a cell color.
In addition, Excel provides a number of functions to calculate data based on conditions. For detailed formula examples, please check out the following tutorials:
Example 3. IF with ISNUMBER, ISTEXT and ISBLANK
To identify text, numbers and blank cells, Microsoft Excel provides special functions such as ISTEXT, ISNUMBER and ISBLANK. By placing them in the logical tests of three nested IF statements, you can identify all different data types in one go:
=IF(ISTEXT(A2), "Text", IF(ISNUMBER(A2), "Number", IF(ISBLANK(A2), "Blank", "")))
Example 4. IF and CONCATENATE
To output the result of IF and some text into one cell, use the CONCATENATE or CONCAT (in Excel 2016 - 365) and IF functions together. For example:
=CONCATENATE("You performed ", IF(B1>100,"fantastic!", IF(B1>50, "well", "poor")))
=CONCAT("You performed ", IF(B1>100,"fantastic!", IF(B1>50, "well", "poor")))
Looking at the screenshot below, you'll hardly need any explanation of what the formula does:
IF ISERROR / ISNA formula in Excel
The modern versions of Excel have special functions to trap errors and replace them with another calculation or predefined value - IFERROR (in Excel 2007 and later) and IFNA (in Excel 2013 and later). In earlier Excel versions, you can use the IF ISERROR and IF ISNA combinations instead.
The difference is that IFERROR and ISERROR handle all possible Excel errors, including #VALUE!, #N/A, #NAME?, #REF!, #NUM!, #DIV/0!, and #NULL!. While IFNA and ISNA specialize solely in #N/A errors.
For example, to replace the "divide by zero" error (#DIV/0!) with your custom text, you can use the following formula:
=IF(ISERROR(A2/B2), "N/A", A2/B2)
And that's all I have to say about using the IF function in Excel. I thank you for reading and hope to see you on our blog next week!
Practice workbook for download
Excel IF multiple criteria - examples (.xlsx file)
4538 comments
I have a 3 data entry fields. I want a warning to print if anyone enters in more than 1 of the data fields. When I had 2 fields, it worked. This is the formula I have written for the 3 fields. However, it only prints the warning if there are entries in the first 2 fields. If there is an entry in either of the first 2 fields and the third field, the warning isn't printing.
=if(and(a2>0, a3>0, a4>0),"Choose one", "")
Help! Thanks!
Enter this formula in cell B2 =A2>0
Enter this formula in cell B3 =A3>0
Enter this formula in cell B4 =A4>0
Then use this formula
=IF(COUNTIF(B2:B4,"TRUE")>1,"Choose one","")
Hi
I need help For this Formula.
Total Point.
How to used (I used it before long time more than seven years)
Total point Score
=if(H16="A",4*G$14,(if(H16="AB",3.5G$14,(if(H16="B",3*G$14,(if(H16="BC",2.5*G$14,(if(H16="C",2*G$14,(if(H16="CD",1.5*G$14,(if(H16="D",1*G14,(if(H16="E",0.5*G$14,0)))))))))))))))
=IF(H16="A",4*G$14,(IF(H16="AB",3.5*G$14,(IF(H16="B",3*G$14,(IF(H16="BC",2.5*G$14,(IF(H16="C",2*G$14,(IF(H16="CD",1.5*G$14,(IF(H16="D",1*G14,(IF(H16="E",0.5*G$14,0)))
hi...i badly need a help for the following criteria
what formula to write for the following...
to display pass
1.(if a student get 1 credit (50-100 marks) AND 5 passes (40-49) INCLUDING ENGLISH which can be either in the credit or the pass
2.if a student get 2 credits and 3 passes including english which can be either in credit or pass
how to get the output of a certain input when the output of that planning sheet depends upon several inputs in excel
Hi!
I have a file that has a complicated formula that I cannot solve. How can I send it to you to check and correct please?
Hi,
Could you help with a formula like below?
• If Andi 1-20, multiple number by 4
• If Andi 21-40, multiple number by 8
• If Andi 41-60, multiple number by 10
• If Andi 61-80, multiple number by 12
Thank you!
=C6*IFERROR(VLOOKUP($C$6,$A$6:$B$85,2,),"")
I Need a formula to calculate, 3 late marks a 1 half day & 6 late marks as 2 half days & 9 as 3 half days
I am interested in using the IF/AND function with multiple arguments on text, but can't seem to get this to work.
Column H Column I Column J
Classification Level Approved
EX 1 Yes
PM 5 Yes
AS 2 No
EC 6 Yes
MD-MOF 3 Yes
IF column H = EX and Column I = 1,2 or 3 then Column J = Yes
If column H = PM and Column I = 5 or 6 then Column J = Yes
If column H = EC and Column I = 6 or 7 then column J = Yes
If column H = MD-MOF and Column I = 3 then column J = Yes
Anything else in column H or I then column J = No
I'm stumped... any help is appreciated.
First make a table array that have EX, PM, EC, 1, 2, 3, etc...
A1 B1
EX1 Yes
EX2 Yes
=IFERROR(VLOOKUP(G19,$E$18:$F$25,2,FALSE),"No")
First make a table array that have EX, PM, EC, 1, 2, 3, etc...
A B C D E F
1 EX1 Yes =D1&E1 Input Input =IFERROR(VLOOKUP(C1,$A$1:$B$8,2,FALSE),"No")
2 EX2 Yes (EX,PM etc,)(1,2,6 etc.)
3 PM5 Yes
Etc....
Good Afternoon;
I'm having issues creating a formula to calculate & differentiate between columns.
My first column consists of Regular hours worked, Overtime @ 1.5 & Overtime @ 2.0.
All 3 types of hours worked are combined in the same column.
The column to the right of it has all the total values. Ex: Regular Hours Worked - 8Hrs, Overtime @ 1.5 - 4, Overtime @ 2.0 - 1.
How can I create a formula that will differentiate between the type of hours worked & then calculate the hours accordingly?
I need to split up the total hours for each of my employees by Regular Hours Worked, Overtime @ 1.5 & Overtime @ 2.0.
Any help with this would be greatly appreciated.
Thanks in advance
how to use if function with 2 conditions and blank cells also.
How to write a formula for the following
Please help
IF SHEET2 COLUMN B VALUE = SHEET1 COLUMN B VALUE AND (ITS) SHEET1 COLUMN D VALUE= POSTED OR HOLD THEN COLUMN C VALUE ADDED TO COLUMN H of Sheet2
IF SHEET2 COLUMN B VALUE = SHEET1 COLUMN B VALUE AND (ITS) SHEET1 COLUMN D VALUE= DELIVERED OR TRANSIT THEN COLUMN C VALUE ADDED TO I of Sheet2
H7 When a 1st document is Submitted under the Document column, the Status column will show Latest
H8 New revision of a same document is Submitted and the previous Status should shows Supersede
H9 When a document is being registered but not yet submitted is shows Not Submitted and the Status column should be just blank
Please show me how to have multiple conditions formula under 1 cell (The Status Cell)
Kindly help me how to find if Funtion for using more than 15 conndition
I need to match data on first three column with the data on the column on the right and if all three data matches it should print Y or N. I used a formula using if condition [=IF((A:A=J:J)*(B:B=K:K)*(C:C=L:L),"Y","N")] but however the formula only works if the data in both column are in same row.
i need help if i have three column A B c and i want if C have exact value such "yes" copy value of the row to the second sheet in the same row
Hi, is there any formula that I can use with this data?
Ana Rose Jen Least Value
20 10 40
I want to get the least value among the three but the return value in column 4 should be the name.
Thanks
Hi Rose,
Assuming the names are in A1:C1 and the numbers in A2:C2, the following formula will work a treat:
=INDEX($A$1:$C$1,MATCH(MIN(A2:C2),A2:C2,0))
Hi Please help. I need a formula that says. If the A1 is less than 100 then populate 100 but if A1 is higher than 100, take A1 and times it by 1.5 and populate the answer. I have the first part as it is true or false, but how do I get the formula to calculate the answer to the last condition?
I have a formula that is nested and gives me a result based on a number from another sheet. Essentially, I have a fill down to row 300 because of the varying imported figures. Ideally, a fill down to end would be best. My problem is that a default is carrying down and looks horrible. My column 'C' has end to complete it, so a fill down to "END" in "C" would help otherwise can you tweak this formula to be blank when "c" and "d" are empty?
=IF(AND(ISNUMBER(C8),ISNUMBER(D8)),IFS(Timecard!U7=1,12,Timecard!U7=2,14,Timecard!U7=3,11,Timecard!U7=4,11.5,Timecard!U7=5,11,Timecard!U7=6,19,Timecard!U7=7,12.5,Timecard!U7=8,15),11)
Much thanks in advance.
Dave
Hi
I need a formula to return the number in Max Count A4 if the value is >=5 and D4 in my Data sheet is 1, if its less that 5 or the value in Data sheet is 0 i need my formula to return 0, but if the value is >1440 regardless of the value in Data sheet D4 then i need it to return NA.
I've tried using the below formula but it just returns everything as NA.
=IFS(AND('Max Count'!A4>=5,Data!D4>= 1,'Max Count'!A4<=1440),'Max Count'!A4, 0,"NA")
Thanks
Hi There,
I have a drop down list of expense types and if a user selects the 'mileage' option and types in the number of miles into the cell next to it, I would like the following cell to multiply the number of miles by a second drop down list selection (0.58 or 0.32 - federal mileage rates if you're wondering). I have both drop downs built out but cannot figure out how to only have that formula apply when mileage is selected. Thank you in advance for your help!
Best,
Kasey