by The tutorial shows how to create multiple IF statements in Excel with AND as well as OR logic. Also, you will learn how to use IF together with other Excel functions.
In the first part of our Excel IF tutorial, we looked at how to construct a simple IF statement with one condition for text, numbers, dates, blanks and non-blanks. For powerful data analysis, however, you may often need to evaluate multiple conditions at a time. The below formula examples will show you the most effective ways to do this.
How to use IF function with multiple conditions
In essence, there are two types of the IF formula with multiple criteria based on the AND / OR logic. Consequently, in the logical test of your IF formula, you should use one of these functions:
- AND function - returns TRUE if all the conditions are met; FALSE otherwise.
- OR function - returns TRUE if any single condition is met; FALSE otherwise.
To better illustrate the point, let's investigate some real-life formulas examples.
Excel IF statement with multiple conditions (AND logic)
The generic formula of Excel IF with two or more conditions is this:
Translated into a human language, the formula says: If condition 1 is true AND condition 2 is true, return value_if_true; else return value_if_false.
Suppose you have a table listing the scores of two tests in columns B and C. To pass the final exam, a student must have both scores greater than 50.
For the logical test, you use the following AND statement: AND(B2>50, C2>50)
If both conditions are true, the formula will return "Pass"; if any condition is false - "Fail".
=IF(AND(B2>50, B2>50), "Pass", "Fail")
Easy, isn't it? The screenshot below proves that our Excel IF /AND formula works right:
In a similar manner, you can use the Excel IF function with multiple text conditions.
For instance, to output "Good" if both B2 and C2 are greater than 50, "Bad" otherwise, the formula is:
=IF(AND(B2="pass", C2="pass"), "Good!", "Bad")
Important note! The AND function checks all the conditions, even if the already tested one(s) evaluated to FALSE. Such behavior is a bit unusual since in most of programming languages, subsequent conditions are not tested if any of the previous tests has returned FALSE.
In practice, a seemingly correct IF statement may result in an error because of this specificity. For example, the below formula would return #DIV/0! ("divide by zero" error) if cell A2 is equal to 0:
=IF(AND(A2<>0, (1/A2)>0.5),"Good", "Bad")
The avoid this, you should use a nested IF function:
=IF(A2<>0, IF((1/A2)>0.5, "Good", "Bad"), "Bad")
For more information, please see IF AND formula in Excel.
Excel IF function with multiple conditions (OR logic)
To do one thing if any condition is met, otherwise do something else, use this combination of the IF and OR functions:
The difference from the IF / AND formula discussed above is that Excel returns TRUE if any of the specified conditions is true.
So, if in the previous formula, we use OR instead of AND:
=IF(OR(B2>50, B2>50), "Pass", "Fail")
Then anyone who has more than 50 points in either exam will get "Pass" in column D. With such conditions, our students have a better chance to pass the final exam (Yvette being particularly unlucky failing by just 1 point :)
Tip. In case you are creating a multiple IF statement with text and testing a value in one cell with the OR logic (i.e. a cell can be "this" or "that"), then you can build a more compact formula using an array constant.
For example, to mark a sale as "closed" if cell B2 is either "delivered" or "paid", the formula is:
=IF(OR(B2={"delivered", "paid"}), "Closed", "")
More formula examples can be found in Excel IF OR function.
IF with multiple AND & OR statements
If your task requires evaluating several sets of multiple conditions, you will have to utilize both AND & OR functions at a time.
In our sample table, suppose you have the following criteria for checking the exam results:
- Condition 1: exam1>50 and exam2>50
- Condition 2: exam1>40 and exam2>60
If either of the conditions is met, the final exam is deemed passed.
At first sight, the formula seems a little tricky, but in fact it is not! You just express each of the above conditions as an AND statement and nest them in the OR function (since it's not necessary to meet both conditions, either will suffice):
OR(AND(B2>50, C2>50), AND(B2>40, C2>60)
Then, use the OR function for the logical test of IF and supply the desired value_if_true and value_if_false values. As the result, you get the following IF formula with multiple AND / OR conditions:
=IF(OR(AND(B2>50, C2>50), AND(B2>40, C2>60), "Pass", "Fail")
The screenshot below indicates that we've done the formula right:
Naturally, you are not limited to using only two AND/OR functions in your IF formulas. You can use as many of them as your business logic requires, provided that:
- In Excel 2007 and higher, you have no more than 255 arguments, and the total length of the IF formula does not exceed 8,192 characters.
- In Excel 2003 and lower, there are no more than 30 arguments, and the total length of your IF formula does not exceed 1,024 characters.
Nested IF statement to check multiple logical tests
If you want to evaluate multiple logical tests within a single formula, then you can nest several functions one into another. Such functions are called nested IF functions. They prove particularly useful when you wish to return different values depending on the logical tests' results.
Here's a typical example: suppose you want to qualify the students' achievements as "Good", "Satisfactory" and "Poor" based on the following scores:
- Good: 60 or more (>=60)
- Satisfactory: between 40 and 60 (>40 and <60)
- Poor: 40 or less (<=40)
Before writing a formula, consider the order of functions you are going to nest. Excel will evaluate the logical tests in the order they appear in the formula. Once a condition evaluates to TRUE, the subsequent conditions are not tested, meaning the formula stops after the first TRUE result.
In our case, the functions are arranged from largest to smallest:
=IF(B2>=60, "Good", IF(B2>40, "Satisfactory", "Poor"))
Naturally, you can nest more functions if needed (up to 64 in modern versions).
For more information, please see How to use multiple nested IF statements in Excel.
Excel IF array formula with multiple conditions
Another way to get an Excel IF to test multiple conditions is by using an array formula.
To evaluate conditions with the AND logic, use the asterisk:
To test conditions with the OR logic, use the plus sign:
To complete an array formula correctly, press the Ctrl + Shift + Enter keys together. In Excel 365 and Excel 2021, this also works as a regular formula due to support for dynamic arrays.
For example, to get "Pass" if both B2 and C2 are greater than 50, the formula is:
=IF((B2>50) * (C2>50), "Pass", "Fail")
In my Excel 365, a normal formula works just fine (as you can see in the screenshots above). In Excel 2019 and lower, remember to make it an array formula by using the Ctrl + Shift + Enter shortcut.
To evaluate multiple conditions with the OR logic, the formula is:
=IF((B2>50) + (C2>50), "Pass", "Fail")
Using IF together with other functions
This section explains how to use IF in combination with other Excel functions and what benefits this gives to you.
Example 1. If #N/A error in VLOOKUP
When VLOOKUP or other lookup function cannot find something, it returns a #N/A error. To make your tables look nicer, you can return zero, blank, or specific text if #N/A. For this, use this generic formula:
For example:
If #N/A return 0:
If the lookup value in E1 is not found, the formula returns zero.
=IF(ISNA(VLOOKUP(E1, A2:B10, 2,FALSE )), 0, VLOOKUP(E1, A2:B10, 2, FALSE))
If #N/A return blank:
If the lookup value is not found, the formula returns nothing (an empty string).
=IF(ISNA(VLOOKUP(E1, A2:B10, 2,FALSE )), "", VLOOKUP(E1, A2:B10, 2, FALSE))
If #N/A return certain text:
If the lookup value is not found, the formula returns specific text.
=IF(ISNA(VLOOKUP(E1, A2:B10, 2,FALSE )), "Not found", VLOOKUP(E1, A2:B10, 2, FALSE))
For more formula examples, please see VLOOKUP with IF statement in Excel.
Example 2. IF with SUM, AVERAGE, MIN and MAX functions
To sum cell values based on certain criteria, Excel provides the SUMIF and SUMIFS functions.
In some situations, your business logic may require including the SUM function in the logical test of IF. For example, to return different text labels depending on the sum of the values in B2 and C2, the formula is:
=IF(SUM(B2:C2)>130, "Good", IF(SUM(B2:C2)>110, "Satisfactory", "Poor"))
If the sum is greater than 130, the result is "good"; if greater than 110 – "satisfactory', if 110 or lower – "poor".
In a similar fashion, you can embed the AVERAGE function in the logical test of IF and return different labels based on the average score:
=IF(AVERAGE(B2:C2)>65, "Good", IF(AVERAGE(B2:C2)>55, "Satisfactory", "Poor"))
Assuming the total score is in column D, you can identify the highest and lowest values with the help of the MAX and MIN functions:
=IF(D2=MAX($D$2:$D$10), "Best result", "")
=IF(D2=MAX($D$2:$D$10), "Best result", "")
To have both labels in one column, nest the above functions one into another:
=IF(D2=MAX($D$2:$D$10), "Best result", IF(D2=MIN($D$2:$D$10), "Worst result", ""))
Likewise, you can use IF together with your custom functions. For example, you can combine it with GetCellColor or GetCellFontColor to return different results based on a cell color.
In addition, Excel provides a number of functions to calculate data based on conditions. For detailed formula examples, please check out the following tutorials:
Example 3. IF with ISNUMBER, ISTEXT and ISBLANK
To identify text, numbers and blank cells, Microsoft Excel provides special functions such as ISTEXT, ISNUMBER and ISBLANK. By placing them in the logical tests of three nested IF statements, you can identify all different data types in one go:
=IF(ISTEXT(A2), "Text", IF(ISNUMBER(A2), "Number", IF(ISBLANK(A2), "Blank", "")))
Example 4. IF and CONCATENATE
To output the result of IF and some text into one cell, use the CONCATENATE or CONCAT (in Excel 2016 - 365) and IF functions together. For example:
=CONCATENATE("You performed ", IF(B1>100,"fantastic!", IF(B1>50, "well", "poor")))
=CONCAT("You performed ", IF(B1>100,"fantastic!", IF(B1>50, "well", "poor")))
Looking at the screenshot below, you'll hardly need any explanation of what the formula does:
IF ISERROR / ISNA formula in Excel
The modern versions of Excel have special functions to trap errors and replace them with another calculation or predefined value - IFERROR (in Excel 2007 and later) and IFNA (in Excel 2013 and later). In earlier Excel versions, you can use the IF ISERROR and IF ISNA combinations instead.
The difference is that IFERROR and ISERROR handle all possible Excel errors, including #VALUE!, #N/A, #NAME?, #REF!, #NUM!, #DIV/0!, and #NULL!. While IFNA and ISNA specialize solely in #N/A errors.
For example, to replace the "divide by zero" error (#DIV/0!) with your custom text, you can use the following formula:
=IF(ISERROR(A2/B2), "N/A", A2/B2)
And that's all I have to say about using the IF function in Excel. I thank you for reading and hope to see you on our blog next week!
Practice workbook for download
Excel IF multiple criteria - examples (.xlsx file)
4538 comments
Good day, I am trying to write a formula that calculates the accumulation of days for every certain amount of days worked, for example. for every 16 days worked, 1.25 accumulates in the next column.
please coach me on the Nested functions on between and reduction % of the following:
Between 5,001 and 7,500 - reduction 2.5%
Between 7,501 and 10,000 - reduction 5%
Between 10,001 and 20,000 - reduction 10%
Between 20,001 and 30,000 - reduction 20%
More than 30,000 - reduction 30%
I Want to put condition like if value of E1 is less than 100 multiply E1 with X1 and if value of E1 is between 101 to 300 multiply E1 with X2. Please help.
+if(E1<100,100<E1<301),"E1*X1","E1*X2")
Hello Safal!
If I understand your task correctly, the following formula should work for you:
=IF(E1<100,E1*X1,IF(E1<301,E1*X2,""))
I hope it’ll be helpful.
How can I use this condition in an if statement. For example. If CA is between 20 and 25
Hi,
I am trying to put in a formula that will have 6 awnsers depending on a drop down which has 3 choices and another drop down which is a yes/No drop down. But i cant get it to work im using the IF And fuctions. I you can help it would be much appreciated.
=IF(AND($P$4="YES",H4="STANDARD"),'Support Item Name'!C2:C8,IF(AND($P$4="YES",H4="INTENSITY 2"),'Support Item Name'!C9:C15,IF(AND($P$4="YES",H4="INTENSITY 3"),'Support Item Name'!C16:C22,IF(AND($P$4="NO",H4="STANDARD"),'Support Item Name'!C23:C29,IF(AND($P$4="NO",H4="INTENSITY 2"),'Support Item Name'!C30:C36,IF(AND($P$4="NO",H4="INTENSITY 3"),'Support Item Name'!C37:C43))))))
Hello Donald!
I’m sorry but your task is not entirely clear to me. For me to be able to help you better, please describe your task in more detail. Describe in detail all the conditions that you use. What result corresponds to each of the conditions? It’ll help me understand it better and find a solution for you. Thank you.
I want to calculate a Reorder Level for Inventory.
The Formula in text is:
[Opening Inventory + Material Received - Material Sold = Closing Inventory]
Closing Inventory cannot be negative and a particular material should be ordered only if
the Closing Inventory falls below a particular level, say below 5kg.
Hello!
If I understand your task correctly, the following formula should work for you:
=IF(Closing Inventory<5,"Reorder",Closing Inventory)
=IF(AND([@[PO Number]]"",[@[Fob Date.]]"",[@[Invoice No.]]"",[@[Onboard Date]]="",[@[BL NO.]]="",[@[Doc''s Sub HSBC]]=""),"NEED GSP SUBMIT",IF(AND([@[PO Number]]"",[@[Fob Date.]]"",[@[Invoice No.]]"",[@[Onboard Date]]"",[@[BL NO.]]"",[@[Doc''s Sub HSBC]]=""),"BANK DOCS PENDING",IF(AND([@[PO Number]]"",[@[Fob Date.]]"",[@[Invoice No.]]"",[@[Onboard Date]]"",[@[BL NO.]]"",[@[Doc''s Sub HSBC]]""),"PROCESS OK","WARNING")))
Please clarify above formula logic I do not understand
Hello!
Unfortunately, without seeing your data it hard to give you advice.
The formula uses named ranges and references to an Excel spreadsheet.
In many cases, it’s easier to write your own formula than to try to understand someone else’s formula.
Hello, thank you and Please help:
=IF(R3219="Shopify Payments",(N3219*0.965-0.3), OR(R3219="Stripe Connects",(N3219*0.971-0.3)))
If shopify payment on Cell R3219, multiple N3219 by 0.965 minus 0.3 cents, but if R3219 is stripe connects, multiple N3219 by 0.971 and minus 0.3 instead.
Thank you
Hello Philip!
If I understand your task correctly, the following formula should work for you:
=IF(R3219="Shopify Payments",N3219*0.965-0.3, IF(R3219="Stripe Connects",N3219*0.971-0.3,0))
I hope this will help
Hello, I am trying to combine some if statements with index match (Exact Formula Below) and have a mostly working formula except I would like to return a value if there is no value in the returning cell. Basically I am getting "1/0/1900" or "0" when the formula finds an empty cell. I am not sure if the if(len( can be added to the below? If so I am not sure where to place it :)
=IFERROR(IF($A2="","ADD SERIAL",INDEX('RACS 06-15-2020'!CS:CS,MATCH($A2,'RACS 06-15-2020'!$M:$M,0))),"NOT IN RACS")
Hello Josh!
Unfortunately, without seeing your data it hard to give you advice.
Perhaps this IF formula will replace 0 with another value.
=IF(IFERROR(IF($A2=””,”ADD SERIAL”,INDEX(‘RACS 06-15-2020′!CS:CS, MATCH($A2,’RACS 06-15-2020’!$M:$M,0))),”NOT IN RACS”)<> 0,IFERROR(IF($A2=””,”ADD SERIAL”,INDEX(‘RACS 06-15-2020′!CS:CS, MATCH($A2,’RACS 06-15-2020’!$M:$M,0))),”NOT IN RACS”),"Value")
I hope it’ll be helpful.
5. Brittany wants to identify employees who are eligible to take a CPR course at the clubs' expense. Employees who can work as camp counselors are eligible for the course. In cell M3, enter a formula using a nested IF function as follows to determine first if an employee has already been trained in CPR, and if not, whether that employee meets the qualifications to take the course:
a. If the value in the CPR Trained column is equal to the text "Yes", the formula should display Trained as the text.
b. Otherwise, the formula should determine if the value in the Camp Counselor column is equal to the text "Yes" and return the text Yes if true and No if false.
Hello!
Read the article above carefully. It has all the necessary information on using the IF function. You will be able to complete your task.
I need to create a formula that will determine the % Error based on a low and high range for the % of error. In my spreadsheet, I have a table (shown below) that has the % of Error and ranges assigned as follows. If I want to determine the % of error on a cell value that is 29, I need to create a formula that will check all of the potential ranges in the table to find that the right answer is 20%. I have tried to create a formula using IF and AND, but can't quite get it to work. Any help is appreciated!
% Error Low High
10% 36 45
20% 27 35
40% 18 26
60% 9 17
80% 5 8
If cell A value >50000,1% rebate is obtained. If cell A value >100,000,2% rebate , >200,000,2.5% Rebate , >300,000 3% rebate is obtained
Hello!
See here the solution to the same problem
I have two columns. If there are duplicates in column A of a certain namex, column B MUST be the same for each duplicate with a true/false as the output. Example
A1 B1
123 t2
123 t2
I have over 6000 rows and have tried to use two if statements but this entails searching for the duplicates of each name which is tedious as there could be human errors and I could miss one. There is not an equal amount of duplicates for each input in column A either. I also don't know what column B should be. All i know is that they should be equal for the each duplicate of that type in column A. Let me know if you have questions
Hello Blanca!
Your explanation is not very clear. Manually working with so much data is very difficult. Therefore, I recommend using the ready-made solution Ablebits Data - Duplicate Remover.
This tool is available as a part of our Ultimate Suite for Excel that you can install in a trial mode and use for free: https://www.ablebits.com/files/get.php?addin=xl-suite&f=free-trial
I want a function that work like this
I have this options (Invoice, Payment, Credit note, Expense) as a drop-down-list in Cell A1
entering an Amount on Cell B1 and expect the change in Cell C1 where the balance will change when an option is selected at cell A1
1. Invoice, the amount in cell B1 will add up to the balance Amount in cell C1
2. if other options are selected the Amount in B1 will reduce the value in Cell C1
Hello Gabriel!
If I understand your task correctly, the following formula should work for you:
=IF(A1="Invoice",B1+C1,C1-B1)
The formula can be written in D1
D71521151 22/05/2020 0.02
D71519430 20/05/2020 0.27
D71520950 22/05/2020 0.15
D71520985 22/05/2020 0.40
D71522327 28/05/2020 0.32
Third coloumn value is weight and if i want to get result in 4th coloumn with conditions that if weight is <.1 then 50, If it is between .1 to .25 then 100 and if it is .25 to .5 then 150.
How we can do this???
Please suggest.
Hello!
To select the third value from a cell, use the formula
=--TRIM(RIGHT(SUBSTITUTE(A1," ",REPT(" ",20)),20))
Then use the recommendations from this article to create the IF formula
for every full R100 due(amount after discount),the manager gives R12 to a charity fund .
form an if statement ..
I need help
Hello!
If I understand your task correctly, to calculate the amount of contributions to a charity fund, use the formula
=INT(Q100/R100)*R12
Q100 - Sales Amount
Hope this is what you need.
Greetings,
i seeking you kindly support and assistance on below table range, how can i use the IF Function on below.
if a transaction value 40000, the first 2999 to be rewarded @ 0.50@ and 3,000 -9,999 @ 1% and so on as on below table.
Spend Range Domestic Cashback % International Cashback %
0-2,999 0.50% 1.00%
3,000 -9,999 1.00% 1.50%
10,000-19,999 1.25% 2.00%
20,000-39,999 1.50% 2.50%
>=40,000 3.00% 5.00%
See here the solution to the same problem
I have multiple products in column b. What I want to do is in Column A - I need to be able to have only 3 product labels namely Alpha, beta and charlie.So for example all products in column b having the word alpha in their product name will be labeled as alpha. Then for all products with beta labeled as beta and for the rest which does not meet the criterias will be labeled as charlie..checking for your asssistance and thanks in advance.
Hello!
I’m sorry but your task is not entirely clear to me.
Please describe your problem in more detail. Include an example of the source data and the result you want to get. It’ll help me understand your request better and find a solution for you. Thank you.
I have a nominal concentration with +- 15% acceptance criteria.
Some data generated (at least 500), in which some are within acceptance criteria and some are out of acceptance criteria.
I need to calculate, mean, SD, CV and nominal after including and excluding out of acceptance criteria values.
1 2 3 = =IF(A2,NUMBERVALUE(A2),B2) = Pass
2 3 = =IF(A3,NUMBERVALUE(A3),B3) = Pass
3 = =IF(A4,NUMBERVALUE(A4),B4)*(IF(B4,NUMBERVALUE(B4),C4)) - Fail
Can you please let me know why 3rd formula is not working.
Hello!
I’m sorry but your task is not entirely clear to me. Could you please describe it in more detail? In your data, B4 = 0? C4 = 0? Formula 3 returns 0. What value should formula 3 return? What result would you like to get with these formulas?