by The tutorial shows how to create multiple IF statements in Excel with AND as well as OR logic. Also, you will learn how to use IF together with other Excel functions.
In the first part of our Excel IF tutorial, we looked at how to construct a simple IF statement with one condition for text, numbers, dates, blanks and non-blanks. For powerful data analysis, however, you may often need to evaluate multiple conditions at a time. The below formula examples will show you the most effective ways to do this.
How to use IF function with multiple conditions
In essence, there are two types of the IF formula with multiple criteria based on the AND / OR logic. Consequently, in the logical test of your IF formula, you should use one of these functions:
- AND function - returns TRUE if all the conditions are met; FALSE otherwise.
- OR function - returns TRUE if any single condition is met; FALSE otherwise.
To better illustrate the point, let's investigate some real-life formulas examples.
Excel IF statement with multiple conditions (AND logic)
The generic formula of Excel IF with two or more conditions is this:
Translated into a human language, the formula says: If condition 1 is true AND condition 2 is true, return value_if_true; else return value_if_false.
Suppose you have a table listing the scores of two tests in columns B and C. To pass the final exam, a student must have both scores greater than 50.
For the logical test, you use the following AND statement: AND(B2>50, C2>50)
If both conditions are true, the formula will return "Pass"; if any condition is false - "Fail".
=IF(AND(B2>50, B2>50), "Pass", "Fail")
Easy, isn't it? The screenshot below proves that our Excel IF /AND formula works right:
In a similar manner, you can use the Excel IF function with multiple text conditions.
For instance, to output "Good" if both B2 and C2 are greater than 50, "Bad" otherwise, the formula is:
=IF(AND(B2="pass", C2="pass"), "Good!", "Bad")
Important note! The AND function checks all the conditions, even if the already tested one(s) evaluated to FALSE. Such behavior is a bit unusual since in most of programming languages, subsequent conditions are not tested if any of the previous tests has returned FALSE.
In practice, a seemingly correct IF statement may result in an error because of this specificity. For example, the below formula would return #DIV/0! ("divide by zero" error) if cell A2 is equal to 0:
=IF(AND(A2<>0, (1/A2)>0.5),"Good", "Bad")
The avoid this, you should use a nested IF function:
=IF(A2<>0, IF((1/A2)>0.5, "Good", "Bad"), "Bad")
For more information, please see IF AND formula in Excel.
Excel IF function with multiple conditions (OR logic)
To do one thing if any condition is met, otherwise do something else, use this combination of the IF and OR functions:
The difference from the IF / AND formula discussed above is that Excel returns TRUE if any of the specified conditions is true.
So, if in the previous formula, we use OR instead of AND:
=IF(OR(B2>50, B2>50), "Pass", "Fail")
Then anyone who has more than 50 points in either exam will get "Pass" in column D. With such conditions, our students have a better chance to pass the final exam (Yvette being particularly unlucky failing by just 1 point :)
Tip. In case you are creating a multiple IF statement with text and testing a value in one cell with the OR logic (i.e. a cell can be "this" or "that"), then you can build a more compact formula using an array constant.
For example, to mark a sale as "closed" if cell B2 is either "delivered" or "paid", the formula is:
=IF(OR(B2={"delivered", "paid"}), "Closed", "")
More formula examples can be found in Excel IF OR function.
IF with multiple AND & OR statements
If your task requires evaluating several sets of multiple conditions, you will have to utilize both AND & OR functions at a time.
In our sample table, suppose you have the following criteria for checking the exam results:
- Condition 1: exam1>50 and exam2>50
- Condition 2: exam1>40 and exam2>60
If either of the conditions is met, the final exam is deemed passed.
At first sight, the formula seems a little tricky, but in fact it is not! You just express each of the above conditions as an AND statement and nest them in the OR function (since it's not necessary to meet both conditions, either will suffice):
OR(AND(B2>50, C2>50), AND(B2>40, C2>60)
Then, use the OR function for the logical test of IF and supply the desired value_if_true and value_if_false values. As the result, you get the following IF formula with multiple AND / OR conditions:
=IF(OR(AND(B2>50, C2>50), AND(B2>40, C2>60), "Pass", "Fail")
The screenshot below indicates that we've done the formula right:
Naturally, you are not limited to using only two AND/OR functions in your IF formulas. You can use as many of them as your business logic requires, provided that:
- In Excel 2007 and higher, you have no more than 255 arguments, and the total length of the IF formula does not exceed 8,192 characters.
- In Excel 2003 and lower, there are no more than 30 arguments, and the total length of your IF formula does not exceed 1,024 characters.
Nested IF statement to check multiple logical tests
If you want to evaluate multiple logical tests within a single formula, then you can nest several functions one into another. Such functions are called nested IF functions. They prove particularly useful when you wish to return different values depending on the logical tests' results.
Here's a typical example: suppose you want to qualify the students' achievements as "Good", "Satisfactory" and "Poor" based on the following scores:
- Good: 60 or more (>=60)
- Satisfactory: between 40 and 60 (>40 and <60)
- Poor: 40 or less (<=40)
Before writing a formula, consider the order of functions you are going to nest. Excel will evaluate the logical tests in the order they appear in the formula. Once a condition evaluates to TRUE, the subsequent conditions are not tested, meaning the formula stops after the first TRUE result.
In our case, the functions are arranged from largest to smallest:
=IF(B2>=60, "Good", IF(B2>40, "Satisfactory", "Poor"))
Naturally, you can nest more functions if needed (up to 64 in modern versions).
For more information, please see How to use multiple nested IF statements in Excel.
Excel IF array formula with multiple conditions
Another way to get an Excel IF to test multiple conditions is by using an array formula.
To evaluate conditions with the AND logic, use the asterisk:
To test conditions with the OR logic, use the plus sign:
To complete an array formula correctly, press the Ctrl + Shift + Enter keys together. In Excel 365 and Excel 2021, this also works as a regular formula due to support for dynamic arrays.
For example, to get "Pass" if both B2 and C2 are greater than 50, the formula is:
=IF((B2>50) * (C2>50), "Pass", "Fail")
In my Excel 365, a normal formula works just fine (as you can see in the screenshots above). In Excel 2019 and lower, remember to make it an array formula by using the Ctrl + Shift + Enter shortcut.
To evaluate multiple conditions with the OR logic, the formula is:
=IF((B2>50) + (C2>50), "Pass", "Fail")
Using IF together with other functions
This section explains how to use IF in combination with other Excel functions and what benefits this gives to you.
Example 1. If #N/A error in VLOOKUP
When VLOOKUP or other lookup function cannot find something, it returns a #N/A error. To make your tables look nicer, you can return zero, blank, or specific text if #N/A. For this, use this generic formula:
For example:
If #N/A return 0:
If the lookup value in E1 is not found, the formula returns zero.
=IF(ISNA(VLOOKUP(E1, A2:B10, 2,FALSE )), 0, VLOOKUP(E1, A2:B10, 2, FALSE))
If #N/A return blank:
If the lookup value is not found, the formula returns nothing (an empty string).
=IF(ISNA(VLOOKUP(E1, A2:B10, 2,FALSE )), "", VLOOKUP(E1, A2:B10, 2, FALSE))
If #N/A return certain text:
If the lookup value is not found, the formula returns specific text.
=IF(ISNA(VLOOKUP(E1, A2:B10, 2,FALSE )), "Not found", VLOOKUP(E1, A2:B10, 2, FALSE))
For more formula examples, please see VLOOKUP with IF statement in Excel.
Example 2. IF with SUM, AVERAGE, MIN and MAX functions
To sum cell values based on certain criteria, Excel provides the SUMIF and SUMIFS functions.
In some situations, your business logic may require including the SUM function in the logical test of IF. For example, to return different text labels depending on the sum of the values in B2 and C2, the formula is:
=IF(SUM(B2:C2)>130, "Good", IF(SUM(B2:C2)>110, "Satisfactory", "Poor"))
If the sum is greater than 130, the result is "good"; if greater than 110 – "satisfactory', if 110 or lower – "poor".
In a similar fashion, you can embed the AVERAGE function in the logical test of IF and return different labels based on the average score:
=IF(AVERAGE(B2:C2)>65, "Good", IF(AVERAGE(B2:C2)>55, "Satisfactory", "Poor"))
Assuming the total score is in column D, you can identify the highest and lowest values with the help of the MAX and MIN functions:
=IF(D2=MAX($D$2:$D$10), "Best result", "")
=IF(D2=MAX($D$2:$D$10), "Best result", "")
To have both labels in one column, nest the above functions one into another:
=IF(D2=MAX($D$2:$D$10), "Best result", IF(D2=MIN($D$2:$D$10), "Worst result", ""))
Likewise, you can use IF together with your custom functions. For example, you can combine it with GetCellColor or GetCellFontColor to return different results based on a cell color.
In addition, Excel provides a number of functions to calculate data based on conditions. For detailed formula examples, please check out the following tutorials:
Example 3. IF with ISNUMBER, ISTEXT and ISBLANK
To identify text, numbers and blank cells, Microsoft Excel provides special functions such as ISTEXT, ISNUMBER and ISBLANK. By placing them in the logical tests of three nested IF statements, you can identify all different data types in one go:
=IF(ISTEXT(A2), "Text", IF(ISNUMBER(A2), "Number", IF(ISBLANK(A2), "Blank", "")))
Example 4. IF and CONCATENATE
To output the result of IF and some text into one cell, use the CONCATENATE or CONCAT (in Excel 2016 - 365) and IF functions together. For example:
=CONCATENATE("You performed ", IF(B1>100,"fantastic!", IF(B1>50, "well", "poor")))
=CONCAT("You performed ", IF(B1>100,"fantastic!", IF(B1>50, "well", "poor")))
Looking at the screenshot below, you'll hardly need any explanation of what the formula does:
IF ISERROR / ISNA formula in Excel
The modern versions of Excel have special functions to trap errors and replace them with another calculation or predefined value - IFERROR (in Excel 2007 and later) and IFNA (in Excel 2013 and later). In earlier Excel versions, you can use the IF ISERROR and IF ISNA combinations instead.
The difference is that IFERROR and ISERROR handle all possible Excel errors, including #VALUE!, #N/A, #NAME?, #REF!, #NUM!, #DIV/0!, and #NULL!. While IFNA and ISNA specialize solely in #N/A errors.
For example, to replace the "divide by zero" error (#DIV/0!) with your custom text, you can use the following formula:
=IF(ISERROR(A2/B2), "N/A", A2/B2)
And that's all I have to say about using the IF function in Excel. I thank you for reading and hope to see you on our blog next week!
Practice workbook for download
Excel IF multiple criteria - examples (.xlsx file)
4538 comments
Looking to show a result (pass/improve/Fail against a range of numbers in the same formula, how can I do this? Appreciate the help. please see below range;
0 to 70 = fail
71 to 89 = improve
90 to 100 pass
Hello!
Please try the following formula:
=IF(A1<70,"fail",IF(A1<90,"improve","pass"))
I hope this will help
I have a data set and I need to use a nested IF formula.
Basically, if the word faculty(begins in cell I2) appears, my output should be Dr.
and if student (begins in cell I2)appears with a sex of M (begins in cell H2), my output should be Mr.
and if student (begins in cell I2)appears with a sex of F (Begins in cell H2), my output should be Ms.
To complete the output, First Name and Last Names must also be included EX: Dr. First Last - Mr. First Last - Ms. First Last (First name starts in cell A2 and Last Name B2
Hello Christina!
If I got you right, the formula below will help you with your task:
=IF(I2="faculty",CONCATENATE("Dr. ",A2," ",B2),IF(I2="student",IF(H2="M",CONCATENATE("Mr. ",A2," ",B2),IF(H2="F",CONCATENATE("Ms. ",A2," ",B2),""))))
I hope my advice will help you solve your task.
Yes, thank you.
For distance calculation Compare two cell and third must automatic enter .
If A & B - 2
If A& C = 3
If A&D = 4
If B&C = 5 et., to compare 20 possibilities
Hello!
I’m sorry but your task is not entirely clear to me. For me to be able to help you better, please describe your task in more detail. Please specify what you were trying to find, what formula you used and what problem or error occurred. Give an example of the source data and the expected result.
It’ll help me understand it better and find a solution for you. Thank you.
Hello, I am trying to figure out a formula by which if a cell contains yes it will add a specific amount to 4 totals in different cells.
If yes add 1 million to running Total in 2 different cells, 750k to another and 500k to the last cell.
What kind of formula would I be looking for?
Thank you for any help!
Hello Josh!
The Ecxel formula can only change the value of the cell in which it is written.
Hi there
I need assistance with the following formula please:
=IF(AND(K11=0),(OR(ISNUMBER(SEARCH("8000000",C11)),ISNUMBER(SEARCH("9000000",C11)),ISNUMBER(SEARCH("9100000",C11)),ISNUMBER(SEARCH("9500000",C11)))),"NO","YES")
I need 2 criteria to be met.
If colomn K's value is = 0
AND the text in column C contains 8000000 or 9000000 or 9100000 or 9500000
Result should be NO
Otherwise YES
Thanks for your help
Hello Elouise!
If I understand your task correctly, the following formula should work for you:
=IF(AND(K11=0,OR(ISNUMBER(SEARCH("8000000",C11)), ISNUMBER(SEARCH("9000000",C11,1)),ISNUMBER(SEARCH("9100000",C11,1)), ISNUMBER(SEARCH("9500000",C11,1)))),"NO","YES")
I hope this will help
I am trying to use excel to add or subtract a value if it falls into a certain ranges otherwise just place the number in the correct box.
the ranges are:
145.1-145.5, 146.6-146.999999,147.6-148.0 subtract .6
146.0-146.4, 147.0-147.4 add.6
All other just move the entered number the cell.
I can get it to do it to one set of ranges, but it fails when I try and use multiple ranges.
Any help would be greatly appreciated.
Thank you
This is the formula that I am currently trying to use, but numbers outside the ranges are subtracted.
=IF(OR(B2>=145.09999,B2=146.599999,B2=147.5999999,B2<=148.00001),B2-0.6,B2)
Example. If I enter 144.100 I still get the answer of 143.500
Hello!
The formula below will do the trick for you:
=IF(OR(AND(A1>145.1,A1<145.5),AND(A1>146.6,A1<146.9999),AND(A1>147.6,A1<148)),A1-0.6,IF(OR(AND(A1>146,A1<146.4),AND(A1>147,A1<147.4)),A1+0.6,A1))
Hope this is what you need.
How do i do an IF formula similar to below that actually works
=IF(A5>1=(B5*120,IF(A5<1=B5*40)))
Please help!
Hello William!
Please use the following formula
=IF(A5>1,B5*120,B5*40)
I hope this will help
I was confused in formula can you please help me out
1840 P
1841 A
1842 P
1843 P
1844 P
1845
I need to mark "P"(present) and "A"(absent) all numbers but i have only list of numbers which are "P" (present)
I need to mark both P and A
will be very thankful if you reply :)
Hello Jamin!
I’m sorry but your task is not entirely clear to me. For me to be able to help you better, please describe your task in more detail. Please specify what you were trying to find, what formula you used and what problem or error occurred. Give an example of the source data and the expected result.
It’ll help me understand it better and find a solution for you. Thank you.
1.) IF B1=C1 AND D1=TRUE => calculate A1*0.1
2.) IF B1=C1 AND D1=FALSE => calculate A1*0.2
3.) IF B1C1 => 0
Hello!
Explain what it means "3.) IF B1C1 => 0"
Anubody can help to solve this?:
I have following conditions
Cell A1 = value $1000
Cell B1 = text A
Cell C1 = text B
Cell D1 = cell condition TRUE or FALSE (always on condition is set)
Now I want to do following in cell E1
1.) IF B1=C1 AND D1=TRUE => calculate A1*0.1
2.) IF B1=C1 AND D1=FALSE => calculate A1*0.2
3.) IF B1C1 => 0
Hi, please I can't make the mega formula for the followings, please help me out:-
Section Chapters
I 1 to 5
II 6 to 14
III 15
IV 16 to 24
V 25 to 27
VI 28 to 38
VII 39 to 40
VIII 41 to 43
IX 44 to 46
X 47 to 49
XI 50 to 63
XII 64 to 67
XIII 68 to 70
XIV 71
XV 72 to 83
XVI 84 to 85
XVII 86 to 89
XVIII 90 to 92
XIX 93
XX 94 to 96
XXI 97
For above infomation, how can a cell returns 'Section' in roman letters if fall in the right chapter number?
Hi, I'm trying to figure out how to create a certain formula and am hoping someone can help. Here's what I want to do:
Ex. If cells F7, F8, and F9 are NOT blank, return a value of "YES" to cell G7.
Basically, the criteria in F7, F8, and F9 has to be checked off before G7 can be marked off as complete. I can do a "normal" If/then function referencing 1 cell, but am having trouble figuring out how to set a "True" value when referencing multiple cells.
Thank you!!
Hello Joanne!
I hope you have studied the recommendations in the above tutorial.
If I understand your task correctly, the following formula should work for you:
=IF(AND(F7<>"",F8<>"",F9<>""),"Complete","")
Hi question is there is Incentive which I have to pay to my employees according to their collection please refer below and I would like to calculate their incentive " % " based on their collection. please send me formula for the same.
Amount Percentage
25000-30000 10%
30001-40000 20%
40001-50000 30%
Name of the employees Amount collected Incentive
John 25000
Paul 32000
Peter 32500
Isaac 48010
Lemuel 32180
Hello!
See the answer to the question above.
9873424761 6700670610
9873424761
9873424761 9873424761
6700670610
If first and second column is different then print both
if first column is blank and second column is number then print number
if first and second column are same then print any one
if first column number and second is bland then print first column
Hello,
Can you please help me how to how to get exact formula of binary computation in excel. if C5 is less than to D5 or D5 is less than C5 and multiply to 20%. Thank you
Hello Johnzin!
Your conditions "if C5 is less than to D5 or D5 is less than C5" contradict each other. One of them will always be executed. Therefore, your formula does not make sense.
What is the formula
If below 1,000, the rate is 2.00
If 1,000 and above, the rate is 2.20
Hello Marvin!
I hope you have studied the recommendations in the above tutorial.
=IF(A1<1000, 2 , 2.2)
Hi I'm trying to figure out a if statement for my "total add-on price" column. I want my formula to be if the customer purchased three or more add-on options,(which prices are listed under the different add on options) they receive a 15% discount on all add on options?
Hello Courtney!
I hope you have studied the recommendations in the above tutorial. Please specify what what formula you used and what problem or error occurred. Include an example of the source data and the result you want to get. It’ll help me understand the problem you faced better and help you.
I'm trying to use the following formula but it's not giving the correct results.
=IF(OR(AND(J137="ASSEMBLY",K137"N"), OR(J137="ASSEMBLY",K137"Y")),G137,C136)
What I'm looking for is if J137 = Assembly and K137 is not N or Y display G137, else display C136. I'm not sure what I'm missing here.
Formula should have read
=IF(OR(AND(J137="ASSEMBLY",K137"N"), OR(J137="ASSEMBLY",K137"Y")),G137,C136)
Hello Bill!
If I understand your task correctly, the following formula should work for you:
=IF(AND(J137="ASSEMBLY",OR(K137<>"N",K137<>"Y")),G137,C136)
I hope it’ll be helpful.
Hi,
I need to apply two condition in my excel column which IFERROR function (since if divided by 0 the value will return to "-") and second one is IF function (when the divided value become -1 and the value will return to "-").
very appreciate if you can help me.
thanks
Hello Saleh!
Unfortunately, without seeing your data it hard to give you advice.
I hope you have studied the recommendations in the above tutorial.
I recommend that you study this article on using the IFERROR function.
Scenario No. 1
Col.1 Col.2 Col.3
100 0 x
Scenario No. 2
Col.1 Col.2 Col.3
0 100 x
Col.3 (x) is to find the percentage diff. between Col.1 and Col.2
Scenario 1. ((Col.2-Col.1)/Col.1)=-1
Scenario 2, ((Col.2-Col.1)/Col.1)=Div/0
so for both scenario i need to return as "-"
Scenario. 1 Scenario 2
+IFS(IFERROR((Col.2-Col.1)/Col.1,"-"),"-",(G84-$D84)/$D84=-1,"-")
Can you advise.
Thanks
Saleh
Hello Saleh!
If I understand your task correctly, the following formula should work for you:
=IFS(ISERROR((B1-A31)/A1),"-", ISERROR((F1-E1)/E1),"-")
I hope this will help, otherwise please do not hesitate to contact me anytime.
Hi, I'm trying to do an "if" or change an "if" statement. Right now it says
=IF(W5=5000,W5-5000))
When figures are put in column Z if there is nothing over 5000 then it puts (5000) in column AG and I want it to read 0. I've tried everything to make it work even reducing the formula to:
=IF(W5>5000,W5-5000,"0") but it still puts (5000).
So not sure how to fix this issue just want column AG to read 0 if there is any figure or a zero in column Z.
Thanks Kathi
the first formula is =IF(W5=5000,W5-5000))
cut and paste is removing some of the formula: =if (W5=5000, W5-5000))
Hope this works
Hello Kathi!
I’m sorry but your task is not entirely clear to me. For me to be able to help you better, please describe your task in more detail.
You put numbers in column Z, and the formula refers to column W. Is that correct? What does the AG column have to do with this?
Give an example of the source data and the expected result.
It’ll help me understand it better and find a solution for you. Thank you.
Hi,
Column W = Taxable Amount
Column Z = Non-Taxable Amount
Column AG = Results
Example: if Column W has taxable amount less than or equal to 5000 then the result in Column AG reads zero which is correct; however, if Column Z (non-taxable) has an amount and Column W (taxable) has no amount or zero then Column AG (results) puts -5000 and the result should be zero. The only time Column AG would have an actual amount would be if Column W (taxable) is more than 5000 and then any amount over 5000 would be what shows in Column AG (results). It's where I track sales tax for revenue and to get what I report to the state. We have a DOS based accounting system that is very antiquated. I hope this helps with the explanation.
Kathi
Hello Kathi!
If I understand your task correctly, the following formula should work for you:
=IF(W1<=5000,0,IF(AND(Z1>0,W1=0),0, W1-5000 ))