How to hide and lock formulas in Excel

This tutorial shows how to hide formulas in Excel so they do not show up in the formula bar. Also, you will learn how to quickly lock a selected formula or all formulas in a worksheet to protect them from being deleted or overwritten by other users.

Microsoft Excel does its best to make formulas easy to interpret. When you select a cell containing a formula, the formula displays in the Excel formula bar. If that's not enough, you can evaluate each part of the formula individually by going to the Formulas tab > Formula Auditing group and clicking the Evaluate Formulas button for a step-by-step walkthrough.

But what if you don't want your formulas to be shown in the formula bar, nor anywhere else in the worksheet, for confidentiality, security, or other reasons? Moreover, you may want to protect your Excel formulas to prevent other users from deleting or overwriting them. For example, when sending some reports outside your organization, you may want the recipients to see the final values, but you don't want them to know how those values are calculated, let along making any changes to your formulas.

Luckily, Microsoft Excel makes it fairly simple to hide and lock all or selected formulas in a worksheet, and further on in this tutorial we will show the detailed steps.

How to lock formulas in Excel

If you've put a lot of effort in creating an awesome worksheet that you need to share with other people, you certainly wouldn't want anyone to mess up any smart formulas that you worked so hard on! The most common way of preventing people from tampering with your Excel formulas is to protect the worksheet. However, this does not just lock formulas, but rather locks all cells on the sheet and stops users from editing any of the existing cells and entering any new data. Sometimes you may not want to go that far.

The following steps demonstrate how you can only lock a selected formula(s) or all cells with formulas on a given sheet, and leave other cells unlocked.

1. Unlock all cells in the worksheet.

For starters, unlock all of the cells on your worksheet. I realize that it may sound confusing because you have not locked any cells yet. However, by default, the Locked option is turned on for all cells on any Excel worksheet, whether an existing or a new one. This does not mean that you cannot edit those cells, because locking cells has no effect until you protect the worksheet.

So, if you want to lock only cells with formulas, be sure to perform this step and unlock all cells on the worksheet first.

If you want to lock all cells on the sheet (whether those cells contain formulas, values or are blank), then skip the first three steps, and go right to Step 4.

  • Select the entire worksheet either by pressing Ctrl + A, or clicking the Select All button (the gray triangle in the top left corner of the worksheet, to the left of the letter A).
  • Open the Format Cells dialog by pressing Ctrl + 1. Or, right-click any of the selected cells and choose Format Cells from the context menu.
  • In the Format Cells dialog, go to the Protection tab, uncheck the Locked option, and click OK. This will unlock all cells in your worksheet.

Unlock all cells in the worksheet.

2. Select the formulas you want to lock.

Select the cells with the formulas you want to lock.

To select non-adjacent cells or ranges, select the first cell/range, press and hold Ctrl, and select other cells/ranges.

To select all cells with formulas on the sheet, do the following:

  • Go to the Home tab > Editing group, click Find & Select button, and choose Go To Special.
    Click 'Go to Special' option.
  • In the Go To Special dialog box, check the Formulas radio button (this will select the check boxes with all formula types), and click OK:
    Select all cells with formulas on the sheet.

3. Lock cells with formulas.

Now, go to lock the selected cells with formulas. To do this, press Ctrl + 1 to open the Format Cells dialog again, switch to the Protection tab, and check the Locked checkbox.

The Locked option prevents the user from overwriting, deleting or changing the contents of the cells.
Lock the selected cells with formulas.

4. Protect the worksheet.

To lock formulas in Excel, checking the Locked option is not sufficient because the Locked attribute has no effect unless the worksheet is protected. To protect the sheet, do the following.

  • Go to the Review tab > Changes group, and click Protect Sheet.
    Protecting the worksheet in Excel
  • The Protect Sheet dialog window will appear, and you type a password in the corresponding field.

    This password is needed for unprotecting the worksheet. No one, even yourself, will be able to edit the sheet without entering the password, so be sure to remember it!
    Protecting formulas in Excel

    Also, you need to select the actions that are allowed in your worksheet. As you see in the screenshot above, two checkboxes are selected by default: Select locked cells and Select unlocked cells. If you click the OK button leaving only these two options selected, the users, including yourself, will be able only to select cells (both locked and unlocked) in your worksheet.

    If you want to allow some other actions, e.g. sort, auto-filter, format cells, delete or insert rows and columns, check the corresponding options in the list.

  • Once you've selected any additional actions you want to allow, if any, click the OK button.
  • The Confirm Password dialog box will appear and ask you to retype the password, to prevent an accidental misprint from locking up your Excel worksheet forever. Retype the password and click OK.

Done! Your Excel formulas are now locked and protected, though visible in the formula bar. If you also want to hide formulas in your Excel sheet, read through the following section.

Tip. If you need to edit or update your formulas once in a while and you don't want to waste your time on protecting / unprotecting the worksheet, you can move your formulas to a separate worksheet (or even workbook), hide that sheet, and then, in your main sheet, simply refer to the appropriate cells with formulas on that hidden sheet.

How to hide formulas in Excel

Hiding a formula in Excel means preventing the formula from being shown in the formula bar when you click a cell with the formula's result. To hide Excel formulas, perform the following steps.

  1. Select a cell or range of cells containing the formulas you want to hide.

    You can select non-adjacent cells or ranges by holding the Ctrl key, or the entire sheet by pressing the Ctrl + A shortcut.

    To select all cells with formulas, use the Go To Special > Formulas feature as demonstrated in Selecting cells with formulas.

  2. Open the Format Cells dialog by doing any of the following:
    • Press the Ctrl + 1 shortcut.
    • Right-click the selected cell(s) and choose Format Cells from the context menu.
    • Go to the Home tab > Cells group, and click Format > Format Cells.
  3. In the Format Cells dialog box, switch to the Protection tab, and select the Hidden checkbox. It is this option that prevents an Excel formula from being shown in the formula bar.

    The Locked attribute, which prevents the contents of the cells from editing, is selected by default, and in most cases you'd want to leave it this way.
    Hiding formulas in Excel

  4. Click the OK button.
  5. Protect your Excel worksheet by performing these steps.

Note. Please remember that locking cells and hiding formulas has no effect until you protect the worksheet (a short notice right underneath the Locked and Hidden options on the Format Cells dialog points to the next steps). To make sure of this, select any cell with a formula, and look at the formula bar, the formula will still be there. To really hide formulas in Excel, be sure to protect the worksheet.

How to remove protection and unhide formulas in Excel

To get the previously hidden formulas to show in the formula bar again, do one of the following:

  • On the Home tab, in the Cells group, click the Format button, and select Unprotect Sheet from the drop-down menu. Then type the password you entered when protecting the spreadsheet, and click OK.
  • Or, go to the Review tab > Changes group, and click the Unprotect Sheet button.

Unprotecting the worksheet in Excel

Note. If you've hidden the formulas before protecting the workbook, you may want to uncheck the Hidden checkbox after unprotecting the worksheet. This won't have any immediate effect because the formulas start showing in the formula bar as soon as you've removed the worksheet protection. However, if you ever want to protect the same sheet in the future, but let the users see the formulas, make sure the Hidden attribute is not selected for those cells (select the cells with formulas, press Ctrl + 1 to open the Format Cells dialog, go to the Protection tab and remove a tick from the Hidden box).

This is how you can hide and lock formulas in Excel. In the next tutorial, we will discuss various ways to copy formulas and you will learn how to apply a formula to all cells in a given column in a click. I thank you for reading and hope to see you again soon!

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92 comments

  1. Hi,

    When I protect the sheet, then all the other buttons are not working. they got disabled. So can you please give me solution on this ?

    Thanks and regards,
    Aniket

  2. Hello,

    I want to hide cell which contain some formula, but when i am hiding the formula cell its automatically getting applied on the cells which are present in formula.

    for example - =IF(ISBLANK(D11),"",IF(((D11/30)*100)>89,"A+",IF(((D11/30)*100)>74,"A",IF(((D11/30)*100)>55,"B",IF(((D11/30)*100)>34,"C","D")))))

    if this formula is on column E but this formula contains col D in it, so when i am hiding col E. col D is also getting hide automatically.

    Please help me

    Regards
    Mayank

  3. Hello!
    I would like to enter a formula that uses =if(and( )) to grade my candidates according to their aggregate for instance: =if(d7<=12,"div1") but that condition is only true if the candidate has not scored a 9 in any of the four subjects making the aggregate 12. I tried entering like this =if(d7<=12(and(a7,b7,c7<9,"div1") but showed error that i couldn't correct so i got stuck.

    • Hello Oromokoma,
      if you want to check whether no one scored 9, but it could be 10 or 11, then
      =IF(AND(D7<=12, A7<>9, B7<>9, C7<>9),"div1","")

      But if the score number should be lower than 9, then
      =IF(AND(D7<=12, A7<9, B7<9, C7<9),"div1","")

      The formula will return "div1" ONLY when all 4 conditions are met. If you meant something other than that, explain your task in more details and email us at support@ablebits.com with the workbook with data attached. Also, provide a link to this article and your comment.

  4. Hi, How can i lock a cell after data was is entered automatically?
    I want cells to be open for 7 days every month and after a certain date the cell must locked automatically.

  5. Hi, I was wondering if I was to use 5 different cell with each having a different formula like =SUM(A2*A3) and =B4-B5 and =C6/C7 etc. to see the bigger picture like creating a conversion counter. Are there a way to lock it so that when I change one of the cell with whatever number that all will follow and change? Because when I try to change a number in a cell, the formula goes away.
    Sorry this sounds confusing. It is hard to explain in writing.

  6. How you can insert any text in specific cell of excel, keeping range of number “0 to 100”

  7. I want to hide the formula only keeping other all cells editable.
    Formula's will be hidden but still it will work. Can you pls suggest ?

  8. Hi,

    I want your help i dont know how to protect the cells with the formulas to avoid any edition of them, but to allow users to drop or copy the formula to a new cell in case they need to add information.

    Thanks

  9. I have a perpetual spreadsheet and the date column has a circle formula =IF(D15"",IF(C15="",NOW(),C15),"") and I don't want to have the formula deleted. I have tried the protect sheet but this will prevent the spreadsheet to be perpetual like adding in a new row when the tab is hit.

  10. Dear Sir,
    I want Hide Formulas and display values in formula bar

  11. I need to protect and hide my formula cells...

    I did everything and it's protect and hide perfectly but the problem is after i enter the data s in the unprotected cells i cant able to edit option , if i click f2 then the error msg comes.

  12. dear sir,

    how to hide cell value in formula bar without protect sheet and hid formula bar.

    • Hi Nitin,

      It's not possible to hide a cell value in the formula bar. To hide the formula bar, go to the View tab > Show group, and clear the the Formula Bar check box.

  13. I,am not satisfied with your solution

    i want just to hide formula without protecting the whole sheet

  14. I have used a basic formula =A2+7

    However, I am trying to determine how to prevent any results to display prior to the data being entered. Meaning, I would like the date to only show up once someone has entered it into A2.

    • =IF(A2="","",A2+7)

      In other words, if cell A2 is blank then the cell in which the formula is located should remain blank. Otherwise the basic formula is performed.

  15. I have 3 value
    1 79
    2 76
    3 256.45*7%
    4 blank cell
    Dear,

    I want you from ur side that how we can automate value in 4th blank sale of highest value when we can change value 1 and 2 manually 4th blank cell can be give highest result.it should be used via IF condition ... i find my result by max function but i want this from if condition

  16. i a have a workbook with sheets and its not my own work
    i need to show the cells formula cause i need to change something in the formula to my own need the broblem is that the cells are protected what can i do ???

  17. I have logical statement formulas in cells and a check box that is used to launch the formula and place a value in the cell based on the formula. I would like to protect the worksheet, but when I protect the sheet and click on the check the box, it won't place the value into the cell.
    How can I use the check box and logical formulas within a protected worksheet?

  18. Hi, I wonder if there's a way to retrieve forgotten password for a protected sheet. Your guidance is highly appreciated...

    Long

  19. Is it possible to not only hide and protect certain formulas on an excel spreadsheet, but to also hide a pivot table that is on a separate sheet within the workbook?

  20. i want an if formula, where if one value is equal to another value, than a third value should come in that cell.
    =if(cell1=cell2,.....)

    pls corrct the formula

    • Hi Harji,

      Here you go:

      =IF(A1=A2, A3, "")

      The formula reads as follows: if A1 is equal to A2, copy a value from A3, otherwise return an empty string (blank cell).

      You can find plenty more formula examples in the following tutorial: How to use the IF function in Excel.

    • ok

      Thanks & Regards

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