Comments on: How to use IF function in Excel: examples for text, numbers, dates, blanks

IF is one of the most popular and useful functions in Excel. Generally, you use an IF statement to test a condition and to return one value if the condition is met, and another value if the condition is not met. Continue reading →

Comments page 104. Total comments: 4830

  1. I want 10.3 is written 10 and 10.9 is also written 10.

    Garments 210 159
    in"1"Ctn 15 15
    Ctns 14 10.6

    I will packed 10 cartons with garments but not .6 carton. Plese tell me the formula which automatically write 10.6 to 10.

  2. Hi,

    What if I require A2 to show the value of A1 if less than 999 to be 0 (in A2 cell), greater than 1000 to be 15 (in A2 cell), greater than 2000 to be 50 (in A2 cell), greater than 5000 to be 100 (in A2 cell), greater than 10000 to be 200 (in A2 cell), greater than 20000 to be 400 (in A2 cell)?

    Is this possible?

    1. Hello Lee,

      You can do this by using the following nested If's:

      =IF(A1>20000,400,IF(A1>10000,200,IF(A1>5000,100,IF(A1>2000,50,IF(A1>1000,15,0)))))

  3. Hi Svetlana. Thanks for the guide, it has been very helpful.
    However, I'm in a bit of a tricky situation.

    Let's consider a data set of two columns (A and B) each with a 100 observations. I want to compare the same value from A with B (e.g. A2 vs B2) so that values of B that are more than 1.5 units greater than A is defined as TRUE. Here is an example: A2 = 0.5, B2 = 3.5. Since B is more than 1.5 units greater than A this would be defined as TRUE. The point is to show which observations that are changing significantly (which is defined as 1.5 units and more of A's values)

    I would think the mathematical expression for this would be something like: TURE if B = A + >1.5. Can't come up with a syntax for this expression that actually works. Please help!

    1. Hi Andreas,

      If my understanding of your task is correct, the following formula should work a treat:

      =IF(B1-A1>1.5, TRUE, "")

  4. Hi
    I need to make equation to convert percentage to points in excel Like that

    - From 60% to 70% = 2 points

    If the percentage between 60% & 70% the point will be displayed according to the percentage Like that

    1- IF the percentage less than 60% the point will equal 0 point

    2- IF the percentage = 60% the point will be equal 1.0 point

    3- IF the percentage = 65% the point will be equal 1.5 point, that means the is Variable not fixed

    4-IF the percentage = 68% the point will be equal 1.8 point

    Notes:

    - total range for the percentage is 10%
    - total point range is 2 Points

  5. Hi My question is if there would be alpha numeric value in particular cell then how can i use the if function see the example below :-

    60 DAYS DUE NET - NO

    45 DAYS DUE NET - Yes

    in above i want to use the if function if the days is less than 60 days it would be "Yes" else "No"

    1. Hi Gaurav,

      You can use use the LEFT function to extract the first 2 characters and NUMBERVALUE to convert them to a number:

      =IF(NUMBERVALUE(LEFT(A1,2))<60, "YES", "NO")

      1. sorry but formula given by you is not working

        1. On my test sheet, the formula works correctly for 1-digit and 2-digit numbers. For 3 and more digits it does not work. Is it the case? If so, please let me know the maximum number of digits you have before the "DAYS DUE NET" text.

          1. Thanks Svetlana ....formula after make changes as =IF(LEFT(A5,2)< "60","Yes","No")

  6. Very useful... Thanks a lot

  7. I need formula for slab 1-50 , 50-100 on ammount range

  8. Hello,

    I want to run formula for below please help.

    I want to calculate Over Time for my workmen, whose OT is above 30 minutes, if its = "30" it should represent acutal value of cell.

    How to apply formula for this?

  9. Good morning,

    Could someone help me with a formula? I need to make the following logic.

    If C60>L51, Use L51 value. If C60 <= L51, do C55xC59

    Thank you very much in advance
    Gustavo

    1. Hi Gustavo,

      Here you go:

      =IF(C60>L51, L51, C55*C59)

  10. Need help please.

    Two Columns of unique data, column A & B. New column (C) of data which is a sample of column A. I want a new column (D). Column D looks at data in column c & a. If they match, put value from column B (that's beside column A).

    C is less than A, so there will be no false answer.

    Thanks

    1. Hi Albert,

      Hopefully this is what you are looking for:

      =IF(C1=A1, B1, "")

      The formula returns a value from B1 if C1=A1, an empty string (blank cell) otherwise.

  11. I meant to put the IF statement as:
    =IF(B4="ISP",C3="Server: n/a",C3="Server:",IF(B4="ISP",E3="Server IP: n/a",E3="Server IP:",IF(B4="ISP",G2="Switch #: n/a",G2="Switch #:",IF(B4="ISP",G3="Router #: n/a",G3="Router #:"))))

  12. I'm working on an inventory sheet, where if I enter a specific word (ISP) into a cell it would change the words in multiple other cells. These other cells are pre-populated with default words but would be changed in the event "ISP" is entered into cell B4. Also I want to put the IF statement into a "stand off" cell, meaning a cell other than B4 or any of the other cells that will be changed, is that possible?
    Example:
    (formula is entered into say M2)
    =IF(B4="ISP",C3="Server: n/a",C3="Server:",
    =IF(B4="ISP",E3="Server IP: n/a",E3="Server IP:",
    =IF(B4="ISP",G2="Switch #: n/a",G2="Switch #:",
    =IF(B4="ISP",G3="Router #: n/a",G3="Router #:"))))

  13. hello

    can anyone help me with the follow?
    if A3=C1 then F1/2

    thank you

    1. Hello Petros,

      Here you go:
      =IF(A3=C1, F1/2, "")

  14. Hi - need help to have If statement - i.e if cell a1 has a value of #Value!, I want to add the cell content from Y1

    1. Hi Colin,

      Is my understanding correct that you want to add the content from Y1 to A1 when A1 has the #Value! error? If so, you can encslose the formula you currently have in A1 in the IFERROR function, like this:

      =IFERROR(your formula, Y1)

  15. Day's Sliver Gold
    Mon 34736 1453
    Tue 34736 1453
    Wed 31491 1453
    Thur 41606 1475
    Fri 36990 1473
    Sat 34736 1453

    I have a above data and I need a formula that when I select a day like mon then we get a result of that day silver and gold value in a row. Please advise for the same.

  16. Hi Abraham,

    Try creating a table with the value range you are looking for, for example create a table with the numbers 1 to 100 in the fist column and the second column with the result you are looking for. Then use the vlookup formula to populate the answer on the second table you are working on.
    This approach is a long term solution and my files I have used it for looking up service years in an organisation and based on the output create range band using pivot tables.
    If you send me the template with dummy data I will work it out with instructions to use the excel file.

    Regards,
    Ramki

  17. hi,

    I want to do an if function with something like this
    if(40<x<140,5%*5,).
    I tried it but it does not pick those numbers between 40 and 140 for the calculations. the output i get for those numbers are 0.

    please assist. thanks in advance.

    1. Hi Abraham,

      To pick numbers between 40 and 140, you need to embed an AND statement into your formula, for example:

      =IF(AND(A1>40, A1<140),5%*5,)

  18. Hello,

    I want to do a formula for working hours column E like if day column B is Sun or Ph, E=0 orelse E=column D (time out)-column C (time in).
    Please help.

  19. TABLE 1
    COUNTRIE CAPITAL RESULT
    INDIA LUCKNOW
    USA ITALY
    THAILAND BANGKOK
    THAILAND SPAIN
    INDIA NEW DELHI
    USA AMERICA

    TABLE 2
    COUNTRY CAPITAL
    INDIA NEW DELHI
    THAILAND BANGKOK
    USA AMERICA

    AS GIVEN IN TABLE 2, ARE THE CORRECT CAPITALS OF PROVIDED COUNTRIES AND ACCORDING TO THAT DATA, MATCH THOSE CAPITALS FROM TABLE 1. IF THE CAPITAL IS CORRECT, THEN RESULT SHOULD BE TRUE, OTHERWISE FALSE

    PLEASE HELP ME

    1. Hi Neeraj,

      I have used the data table structure you have mentioned in your post and got the required outcome you are looking for.
      Given below is the formula with the column reference:
      Table 1 with incorrect capitals - column A=Country, Column B=Capital and Column C="True/False".
      Table 1 with correct capitals - Column E=Country, Column F=Capital.
      Formula: =if(iferror(vlookup(A2, E:F,2,false)=A2,"TRUE"<FALSE".
      In the column you can get the True or False depending on whether the right capital has been typed in.
      Let me know is you get this or I can send you a sample template with your data.
      Regards,
      Ramki

      1. Oops, The table with the correct capitals should be Table 2 and not table 1.
        Regards,
        Ramki

  20. Hi Melarie,

    Create a LOOKUP table with the first column being 1, 2 and so forth. For each value give the corresponding text you desire in the adjacent column. Creating a table with any number of rows is a one time task and saves a lot of time and is not like creating long and complex formulas. In the database I assume that you have Column1 showing A1,A2 etc, Column 2 listing 1,2,3 etc [either manually typed or via dropdown list, Column 3 where you enter the formula "Iferror(Vlookup(value=A1,[range]table columnns 1:2,column2,false),0). The text you desire will automatically be picked up. I can send you a sample temple if you need one.
    Let me know is this worked for you.
    Regards, Ramki

  21. Pleas help me what formula should i have to use. If cell
    A1=1 the answer should D1, then
    A1=2 the answer should D2, then
    A1=3 the answer should D3, then
    A1=4 the answer should D4, and so on.

    hoping for you quick answer.

    Many thanks.

  22. Hi Svetlana,,

    Thanks for the solutions you've shared. I found them very helpful, though I am not that 100% sure that I can get them right. I haven't tried yet some of them, and to what my concern is, I didn't find a solution to my problem still despite of all the shared solutions. Could you please direct me to a certain solution to my case?

    My question was, how may I convert a given sample/answer (ex: 3days 10hours 35minutes) in a certain cell into a total minutes only (ex: 382719)?

    In other words I just want to simply convert them into total minutes using 1 formula with the given sample above as: 3days 10hours 35minutes

    Many thanks,

    Adzhar
    Reply

  23. if the cell has a vlue it has to take that value or else it has to take next cell value by multiplying *3.75
    Ex-if A1 has a vlue it has to take A1 or else it has to B1*3.75
    Anybody can help to solve this function

    1. Hello Hashid,

      Here you go:

      =IF(A1<>"", A1, B1*3.75)

      1. Thank you Svetlana ..Thanks alot it is very help to my day today work..once again thank you...

  24. I have one table that has a Zip code and other info about a person and also needs a County column filled in this same table. I have another table that has Zip Code with a County connected to it. How would I approach this?

    1. table 1 that needs the county info attached has the following columns.. Zip is H. Where I need the data is N. The other table where im pulling the county info from is.. Zip is column T and county column V

  25. Hello,

    I have an Excel spreadsheet where multiple people update frequently. I want column L to automatically update with the date when column J (status) was updated with any text information. Can I use If formula, and if so, how do I write it?

  26. Hi there,

    good day. I am trying to make a date to a number (the month to be number 1,2,or 3), but I don't know how to set the formular, could you please help?

    example:

    2/Jan/16 = 1
    3/Mar/16 = 3
    5/Apr/16 = 4

    Thank you very much in advance for your kind help. Looking forward to hear from you. have a great day.

    1. Hi Joyce,

      You can use the MONTH function for this, and the formula is as simple as =MONTH(A1) where A1 is a cell with the date.

      1. Hi Svetlana Cheusheva,

        Thank very much, wish you have a pleasant day :)

  27. Hi,

    I have a customer list in excel, and am trying to mark each customer as either 'new' or 'repeat'. A new customer is one that appears only once in the list, and a repeat customer appears in the list more than once.

    Can you help with this? Thank you so much.

    1. Hi Mick,

      You can use a formula similar to this, where column A is customer names:

      =IF(A1="", "", IF(COUNTIF(A:A, A1)=1, "new", "repeat"))

  28. Why is this not working?

    =if(G1="",E1,G1)

    However, when G1 is blank "", it is not giving me the value of E1, it is just showing a blank cell?

    When G1 contains a value, it gives me the value of G1

    Am I overthinking this?

    1. Hi!

      Your formula is all right, and you can make sure of this by testing it on a new sheet. Most likely there's some issue with your source data, but it's not possible to pin down the root of the problem without seeing it.

  29. hi,
    I have 4 excel sheets and work done in all sheets is of same kind, i work on particular numbers. so i want a formula by which i can know while working in any sheet that on this number you have already worked whether by coloring that number or highlighting or by any way. can anyone here hlp?

  30. Hi Svetlana,

    Good Day, I am working on two different cells, one cell has 4 categories(james,nadine,clark,leah) while the other cell has 3 options (yes, no, NA). Per category has different values, let say for james, the value of (yes, no, na = 20, 0, na), whilst, nadine has (10, 0, na). This is my formula but it doesn't seem to work:( I know there is too many conditions. I do not know how to simplify it. Thanks in advance and more power.

    =IF(C104="james",IF(D102="yes",10,IF(D102="no",0,IF(D102="NA",D102)))):IF(C104="nadine",IF(D102="yes",20,IF(D102="no",0,IF(D102="NA",D102))))

    1. Hello, Mitch,

      Could you clarify what result you need to get? If no is selected for James, what needs to be displayed in the resulting cell? Thank you.

      1. Mitch,

        Please try this formula:

        =IF(D102 = "NA", "na", IF(D102 = "no", 0, IF(C104 = "nadine", 10, IF(C104 = "james", 20, IF(C104 = "clark", 30, IF(C104 = "leah", 40))))))

        Please modify the values for clark and leah according to your data.

  31. % time exceed ranges from +51% and above 1
    % time exceed ranges from 1% to +50% 2
    % time exceed ranges from 0% to -24% 3
    % time exceed ranges from -25% to -50% 4
    % time exceed ranges from -51% and below 5

    1. can you help me write a formula with these. if like for example cell a1 reach value of +51% and above it gets the value of 1, so on.

  32. Hi, how can i formulate the value of YES to 4 and NO to 0? Meaning, all YES are equal to 4 and NO is 0.

    Thanks

    1. Hi Mervin,

      If you want to input 4 or 0 in some column depending on the value in another column (column A in this example) in the same row, you can use the following formula:

      =IF(A1="YES", 4, IF(A1="NO", 0, ""))

      If you want something different, please clarify.

  33. I am trying to formulate an spreadsheet to determine employee vestment. I need a formula that shows if the date in C2 is two or more years from the current date then D2 will show YES but if it's less than two years from the current date D2 will show NO.

    1. Hello Tiffany,

      Does "the date in C2 is two or more years from the current date" mean 2 or more years in the past or in the future?

      If C2 is a past date, you can use the following formulas:

      To calculate the difference in complete calendar years, use the DATEDIF function:

      =IF(DATEDIF(C2, TODAY(),"y")>=2, "YES", "NO")

      To calculate the difference by subtracting the year in C2 from the current year, use this formula:

      =IF(YEAR(TODAY()) - YEAR(C2)>=2, "YES", "NO")

      If C2 is a future day, you just need to swap today() and C2 in both formulas.

  34. Sorry, i pressed enter before i could finish.

    Table 2

    Year Period Date
    2012 1 01/01/2012
    2012 3 03/01/2012

    I would like to put a date in table 1 under the ? column if the two condition of the year and period are meet corresponding to table 2.

    I hope that makes since. I have been trying to use a IF formula, but to no luck. Am I missing something.

    Thank you.

  35. Can i use a IF formula to perform the following.
    Table 1
    Year Period ?
    2012 3

    Table 2
    Year Period Date
    2012 1

  36. I have a spread sheet for some frequency assessments for the testing of equipment. There are several boxes at the beginning of the assessment sheet where I add in a number and a box at the bottom which gives me a overall score, from all the upper boxes being added together.
    I want to put another box next to overall score box, that will be auto-populated with text and that text will be dependant on what the score is.
    E.g - If score is between 1 - 14, then the box should show the text "3 Yearly".
    15 - 29 = "2 Yearly"
    30 - 44 = "Yearly"
    45 - 60 = "6 Monthly" and
    61 - 75 = "3 Monthly"

    Tried several IF formula, but nothing working.

    Many thanks

    1. Hi Dave,

      You can use the following nested If functions:

      =IF(A1>60, "3 Monthly", IF(A1>44, "6 Monthly", IF(A1>29, "Yearly", IF(A1>14, "2 Yearly", IF(A1>0, "3 Yearly", "")))))

  37. Hello Svetlana,

    I need a Formula with possible 4 options:
    If A1="yes" and B1="yes" then use value(€)C4 in field D1
    If A1="no" and B1="yes" then use value(€)C3 in field D1
    If A1="yes" and B1="no" then use value(€)C2 in field D1
    If A1="no" and B1="no" then use value(€)C1 in field D1

    Is it possible to help me out?

    Kind regards,
    Patrick

    1. Hello Patrick,

      Here's the formula for D1:

      =IF(AND(A1="yes",B1="yes"), C4, IF(AND(A1="no",B1="yes"), C3, IF(AND(A1="yes",B1="no"), C2, IF(AND(A1="no",B1="no"), C1,""))))

      1. Hey Svetlana,

        This is the final formula for D1:

        =IF(AND(A1="ja";B1="ja");C4;IF(AND(A1="nee";B1="ja");C3;IF(AND(A1="ja";B1="nee");C2;IF(AND(A1="nee";B1="nee");C1;""))))

        It won't work with "," only with ";" in the formula.
        That's why I couldn't figure out what was wrong earlier...
        Does it got anything to do with the version (2013) of excel?

        Thanks for your help anyway!

        Kind regards

        1. Hi Patrick,

          >Does it got anything to do with the version (2013) of excel?

          Nope, it depends on what character is set as the List Separator in your Regional Settings (Control Panel > Region and Language > Additional Settings).

          Usually comma is the default list separator in North America and some other countries. On my PC it is also the comma and that is why I separated the arguments with ",".

          In European countries, comma is used as the decimal symbol and the list separator is usually set to a semicolon, which seems to be your case.

          1. All clear.

            Thanks again!

  38. Hi Svetlana,

    Good day.
    One more help please.

    Could you help me, convert (ex: "3days 1hour 25minutes") into minutes. Just to "total minutes" only, so that I can have them rate easily.

    Many thanks in advance.

    Adzhar

  39. Hi ,

    i Want to find out rankin 100 above 1 and 50 above but less 100 2 and below 50 shown 3,

    CAE Name TARGET ACHIVEMANT RANKING
    GAD GAD %SSO 55%
    Sanjay 1300 1101 85
    Vikas Tiwari 1200 849 71
    Neeraj Tiwari 250 243 97
    Sambhunath 300 236 79
    Virendra kumar 600 621 104
    Kamlesh 200 244 122
    Shailendra 450 551 122
    Ravi 450 395 88
    Sreesh mishra 200 332 166

  40. I am trying to get the following:
    in Cell AV756 i have the following string:
    =IF(OR(AB756="Bid",Y756>0),Y756,""),IF(OR(AB756="Bid",AA756>0),AA756,"")

    If Cell AB756 has the word Bid and If Cell Y756 has a Value return that value in AV756 otherwise leave blank
    If Cell AB756 has the word Bid and If Cell AA756 has a value return that value in AV756 otherwise leave blank

    I am trying to get thee value from either Y756 or AA756 to populate Cell AV756 if AB756 has the word Bid, only one of the Value cells Y756/AA756 will have a value at any one time.

  41. Hi Svetlana Cheusheva
    i need some help with one formula.
    i need a formula if i have in cell A1 text "UP" or "OA" or a value <80 to result/display 30 and in the same cell A1 if i have text "STD" or a value <100 to result/display 45
    thank in advance
    Mihai

    1. Hello MIHAI,

      Here you go:

      =IF(OR(A1="UP", A1="OA", A1<80), 30, IF(OR(A1="STD", A1<100), 45, ""))

  42. I am unable to paste the exact command here as there seems to be a problem in your website.
    Basically if the value in B24 is 0-20, it should be excellent, if it is 20-50, it should be OK, If it is 50-100, it should be subjective, If it is greater than 100, it should be "Over Subjective".

  43. =IF(AND(B24>=0,B24=21,B24=51,B24100,"Over subjectivity"))))

  44. Hi please tell me what am i doing wrong, as whatever value less than 100 in B24 cell is entered. It always gives "Excellent Rating". Basically i am working on automated rating system on daily performance.
    =IF(AND(B24>=0,B24=21,B24=51,B24100,"Over subjectivity"))))

  45. Hi, can you please help me??
    i want to apply "if formula" in below type of scenario.
    if A2 & B2 = BLANK THEN "..." otherwise "...." then again i want to add formula in same formula like a2=blank & b2=not blank then "..." otherwise "..."

  46. Hi, need a formula that will look for numbers either in cells A2 or B2 and if present add the total of A2 and B2 to the number in N1 and show in N2.

    Thank you for your help.

    1. Hi Legat,

      Here is a formula for N2:

      =IF(OR(A2<>"", B2<>""), A2+B2+N1, "")

  47. Hello,

    I want to give If formula,

    in Perticular Cell if 4 result should be 1, if 8 result 2, like that multiple ive to get. Please assist me on this.

    1. Hello GANESH,

      You can use the following nested IF's:

      =IF(A1=4, 1, IF(A1=8, 2, ""))

  48. Hi Svetlana,
    Is there a shorter way to do this?

    =IF(R4>=30,0,IF(R4=29,1,IF(R4=28,2,IF(R4=27,3,IF(R4=26,4,IF(R4=25,5,IF(R4=24,6,IF(R4=23,7,IF(R4=22,8,IF(R4=21,9,IF(R4=20,10,IF(R4=19,11,IF(R4=18,12,IF(R4=17,12,IF(R4=16,12,IF(R4=16,12,IF(R4=15,12,IF(R4=14,12,IF(R4=13,12,IF(R4=12,12,IF(R4=11,12,IF(R4=10,12,IF(R4=9,12,IF(R4=8,12,IF(R4=7,12,IF(R4=6,12,IF(R4=5,12,IF(R4=4,12,IF(R4=3,12,IF(R4=2,12,IF(R4=1,12,IF(R4=0,12))))))))))))))))))))))))))))))))

  49. Hi Svetlana
    For question 790 is this correct:
    =IF(R4>=30,R4+T4-V4,IF(R4<=29,MIN(R4+T4-V4,30)))

  50. Hi, can you help me with this please?

    =IF('6'!$K$8>0, '6'!$K$4, "")

    So what I want to achieve is: if K8 in tab 6 is greater than 0, it will show the value in K4 in tab 6, if not blank.

    However it is not working, it doesn't take into consideration whether K8>0 or not, it just shows the value in K4 anyway.

    Thank you and I appreciate your help!

    1. nvm I got it thank you

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