How to use IF function in Excel: examples for text, numbers, dates, blanks

In this article, you will learn how to build an Excel IF statement for different types of values as well as how to create multiple IF statements.

IF is one of the most popular and useful functions in Excel. Generally, you use an IF statement to test a condition and to return one value if the condition is met, and another value if the condition is not met.

In this tutorial, we are going to learn the syntax and common usages of the Excel IF function, and then take a closer look at formula examples that will hopefully prove helpful to both beginners and experienced users.

IF function in Excel

IF is one of logical functions that evaluates a certain condition and returns one value if the condition is TRUE, and another value if the condition is FALSE.

The syntax of the IF function is as follows:

IF(logical_test, [value_if_true], [value_if_false])

As you see, IF takes a total of 3 arguments, but only the first one is obligatory, the other two are optional.

Logical_test (required) - the condition to test. Can be evaluated as either TRUE or FALSE.

Value_if_true (optional) - the value to return when the logical test evaluates to TRUE, i.e. the condition is met. If omitted, the value_if_false argument must be defined.

Value_if_false (optional) - the value to return when the logical test evaluates to FALSE, i.e. the condition is not met. If omitted, the value_if_true argument must be set.

Basic IF formula in Excel

To create a simple If then statement in Excel, this is what you need to do:

  • For logical_test, write an expression that returns either TRUE or FALSE. For this, you'd normally use one of the logical operators.
  • For value_if_true, specify what to return when the logical test evaluates to TRUE.
  • For value_if_false, specify what to return when the logical test evaluates to FALSE. Though this argument is optional, we recommend always configuring it to avoid unexpected results. For the detailed explanation, please see Excel IF: things to know.

As an example, let's write a very simple IF formula that checks a value in cell A2 and returns "Good" if the value is greater than 80, "Bad" otherwise:

=IF(B2>80, "Good", "Bad")

This formula goes to C2, and then is copied down through C7: Basic IF formula in Excel.

In case you wish to return a value only when the condition is met (or not met), otherwise - nothing, then use an empty string ("") for the "undefined" argument. For example:

=IF(B2>80, "Good", "")

This formula will return "Good" if the value in A2 is greater than 80, a blank cell otherwise: IF formula to return nothing when the condition is not met.

Excel If then formula: things to know

Though the last two parameters of the IF function are optional, your formula may produce unexpected results if you don't know the underlying logic.

If value_if_true is omitted

If the 2nd argument of your Excel IF formula is omitted (i.e. there are two consecutive commas after the logical test), you'll get zero (0) when the condition is met, which makes no sense in most cases. Here is an example of such a formula:

=IF(B2>80, , "Bad")

To return a blank cell instead, supply an empty string ("") for the second parameter, like this:

=IF(B2>80, "", "Bad")

The screenshot below demonstrates the difference: The behavior of the value_if_true argument.

If value_if_false is omitted

Omitting the 3rd parameter of IF will produce the following results when the logical test evaluates to FALSE.

If there is just a closing bracket after value_if_true, the IF function will return the logical value FALSE. Quite unexpected, isn't it? Here is an example of such a formula:

=IF(B2>80, "Good")

Typing a comma after the value_if_true argument will force Excel to return 0, which doesn't make much sense either:

=IF(B2>80, "Good",)

The most reasonable approach is using a zero-length string ("") to get a blank cell when the condition is not met:

=IF(B2>80, "Good", "") The behavior of the value_if_false argument.

Tip. To return a logical value when the specified condition is met or not met, supply TRUE for value_if_true and FALSE for value_if_false. For the results to be Boolean values that other Excel functions can recognize, don't enclose TRUE and FALSE in double quotes as this will turn them into normal text values.

Using IF function in Excel - formula examples

Now that you are familiar with the IF function's syntax, let's look at some formula examples and learn how to use If then statements in real-life scenarios.

Excel IF function with numbers

To build an IF statement for numbers, use logical operators such as:

  • Equal to (=)
  • Not equal to (<>)
  • Greater than (>)
  • Greater than or equal to (>=)
  • Less than (<)
  • Less than or equal to (<=)

Above, you have already seen an example of such a formula that checks if a number is greater than a given number.

And here's a formula that checks if a cell contains a negative number:

=IF(B2<0, "Invalid", "")

For negative numbers (which are less than 0), the formula returns "Invalid"; for zeros and positive numbers - a blank cell. A formula to check if a cell contains a negative number.

Excel IF function with text

Commonly, you write an IF statement for text values using either "equal to" or "not equal to" operator.

For example, the following formula checks the Delivery Status in B2 to determine whether an action is required or not:

=IF(B2="delivered", "No", "Yes")

Translated into plain English, the formula says: return "No" if B2 is equal to "delivered", "Yes" otherwise. Using the IF function with text.

Another way to achieve the same result is to use the "not equal to" operator and swap the value_if_true and value_if_false values:

=IF(C2<>"delivered", "Yes", "No")

Notes:

  • When using text values for IF's parameters, remember to always enclose them in double quotes.
  • Like most other Excel functions, IF is case-insensitive by default. In the above example, it does not differentiate between "delivered", "Delivered", and "DELIVERED".

Case-sensitive IF statement for text values

To treat uppercase and lowercase letters as different characters, use IF in combination with the case-sensitive EXACT function.

For example, to return "No" only when B2 contains "DELIVERED" (the uppercase), you'd use this formula:

=IF(EXACT(B2,"DELIVERED"), "No", "Yes") Case-sensitive IF statement for text values.

If cell contains partial text

In situation when you want to base the condition on partial match rather than exact match, an immediate solution that comes to mind is using wildcards in the logical test. However, this simple and obvious approach won't work. Many functions accept wildcards, but regrettably IF is not one of them.

A working solution is to use IF in combination with ISNUMBER and SEARCH (case-insensitive) or FIND (case-sensitive).

For example, in case "No" action is required both for "Delivered" and "Out for delivery" items, the following formula will work a treat:

=IF(ISNUMBER(SEARCH("deliv", B2)), "No", "Yes") IF cell contains partial text.

For more information, please see:

Excel IF statement with dates

At first sight, it may seem that IF formulas for dates are akin to IF statements for numeric and text values. Regrettably, it is not so. Unlike many other functions, IF does recognize dates in logical tests and interprets them as mere text strings. In other words, you cannot supply a date in the form of "1/1/2020" or ">1/1/2020". To make the IF function recognize a date, you need to wrap it in the DATEVALUE function.

For example, here's how you can check if a given date is greater than another date:

=IF(B2>DATEVALUE("7/18/2022"), "Coming soon", "Completed")

This formula evaluates the dates in column B and returns "Coming soon" if a game is scheduled for 18-Jul-2022 or later, "Completed" for a prior date. Excel IF statement with dates.

Of course, there is nothing that would prevent you from entering the target date in a predefined cell (say E2) and referring to that cell. Just remember to lock the cell address with the $ sign to make it an absolute reference. For instance:

=IF(B2>$E$2, "Coming soon", "Completed")

To compare a date with the current date, use the TODAY() function. For example:

=IF(B2>TODAY(), "Coming soon", "Completed")

Excel IF statement for blanks and non-blanks

If you are looking to somehow mark your data based on a certain cell(s) being empty or not empty, you can either:

  • Use the IF function together with ISBLANK, or
  • Use the logical expressions ="" (equal to blank) or <>"" (not equal to blank).

The table below explains the difference between these two approaches with formula examples.

  Logical test Description Formula Example
Blank cells =""

Evaluates to TRUE if a cell is visually empty, even if it contains a zero-length string.

Otherwise, evaluates to FALSE.

 =IF(A1="", 0, 1)

Returns 0 if A1 is visually blank. Otherwise returns 1.

If A1 contains an empty string (""), the formula returns 0.
ISBLANK()

Evaluates to TRUE is a cell contains absolutely nothing - no formula, no spaces, no empty strings.

Otherwise, evaluates to FALSE.

 =IF(ISBLANK(A1), 0, 1)

Returns 0 if A1 is absolutely empty, 1 otherwise.

If A1 contains an empty string (""), the formula returns 1.
Non-blank cells <>"" Evaluates to TRUE if a cell contains some data. Otherwise, evaluates to FALSE.

Cells with zero-length strings are considered blank.

 =IF(A1<>"", 1, 0)

Returns 1 if A1 is non-blank; 0 otherwise.

If A1 contains an empty string, the formula returns 0.
ISBLANK()=FALSE Evaluates to TRUE if a cell is not empty. Otherwise, evaluates to FALSE.

Cells with zero-length strings are considered non-blank.

 =IF(ISBLANK(A1)=FALSE, 0, 1)

Works the same as the above formula, but returns 1 if A1 contains an empty string.

And now, let's see blank and non-blank IF statements in action. Suppose you have a date in column B only if a game has already been played. To label the completed games, use one of these formulas:

=IF(B2="", "", "Completed")

=IF(ISBLANK(B2), "", "Completed")

=IF($B2<>"", "Completed", "")

=IF(ISBLANK($B2)=FALSE, "Completed", "")

In case the tested cells have no zero-length strings, all the formulas will return exactly the same results: IF statement for blank and non-blank cells.

Check if two cells are the same

To create a formula that checks if two cells match, compare the cells by using the equals sign (=) in the logical test of IF. For example:

=IF(B2=C2, "Same score", "") Check if two cells contain the same values.

To check if the two cells contain same text including the letter case, make your IF formula case-sensitive with the help of the EXACT function.

For instance, to compare the passwords in A2 and B2, and returns "Match" if the two strings are exactly the same, "Do not match" otherwise, the formula is:

=IF(EXACT(A2, B2), "Match", "Don't match") Case-sensitive IF formula to check if two cells match.

IF then formula to run another formula

In all of the previous examples, an Excel IF statement returned values. But it can also perform a certain calculation or execute another formula when a specific condition is met or not met. For this, embed another function or arithmetic expression in the value_if_true and/or value_if_false arguments.

For example, if B2 is greater than 80, we'll have it multiplied by 7%, otherwise by 3%:

=IF(B2>80, B2*7%, B2*3%) IF formula that runs another formula.

Multiple IF statements in Excel

In essence, there are two ways to write multiple IF statements in Excel:

  • Nesting several IF functions one into another
  • Using the AND or OR function in the logical test

Nested IF statement

Nested IF functions let you place multiple IF statements in the same cell, i.e. test multiple conditions within one formula and return different values depending on the results of those tests.

Assume your goal is to assign different bonuses based on the score:

  • Over 90 - 10%
  • 90 to 81 - 7%
  • 80 to 70 - 5%
  • Less than 70 - 3%

To accomplish the task, you write 3 separate IF functions and nest them one into another like this:

=IF(B2>90, 10%, IF(B2>=81, 7%, IF(B2>=70, 5%, 3%))) Nested IF statement.

For more formula examples, please see:

Excel IF statement with multiple conditions

To evaluate several conditions with the AND or OR logic, embed the corresponding function in the logical test:

For example, to return "Pass" if both scores in B2 and C2 are higher than 80, the formula is:

=IF(AND(B2>80, C2>80), "Pass", "Fail")

To get "Pass" if either score is higher than 80, the formula is:

=IF(OR(B2>80, C2>80), "Pass", "Fail") Excel IF statement with multiple conditions.

For full details, please visit:

If error in Excel

Starting from Excel 2007, we have a special function, named IFERROR, to check formulas for errors. In Excel 2013 and higher, there is also the IFNA function to handle #N/A errors.

And still, there may be some circumstances when using the IF function together with ISERROR or ISNA is a better solution. Basically, IF ISERROR is the formula to use when you want to return something if error and something else if no error. The IFERROR function is unable to do that as it always returns the result of the main formula if it isn't an error.

For example, to compare each score in column B against the top 3 scores in E2:E4, and return "Yes" if a match is found, "No" otherwise, you enter this formula in C2, and then copy it down through C7:

=IF(ISERROR(MATCH(B2, $E$2:$E$4, 0)), "No", "Yes" ) If error formula in Excel.

For more information, please see IF ISERROR formula in Excel.

Hopefully, our examples have helped you get a grasp of the Excel IF basics. I thank you for reading and hope to see you on our blog next week!

Practice workbook

Excel IF statement - formula examples (.xlsx file)

Table of contents

4804 comments

  1. I am trying to use an IF formula.
    - I have Sheet 2 col DL concatenated text that matches col o2 on sheet 1
    - Sheet 2 col M matches Sheet 1 col D
    - I need to match these then if in col CV = 'Open' on sheet 2 I then need to find the latest date in sheet 2 col CX and bring that back if equals 1. critical or 2. Severe if not critical.
    How do I combine match and If please help
    This worked below but for another query but if I chance AM to CV if fails.
    =IFERROR(INDEX('sheet 2'!$AM$1:$AM$7000,MATCH($O2&$D2,'Sheet 2'!$DL$1:$DL$7000&'sheet 2'!$M$1:$M$7000,0)),"")

    • Hello!
      Unfortunately, your question is not clear enough. Your description is very confusing. For me to be able to help you better, please describe your task in more detail. It’ll help me understand it better and find a solution for you. Thank you.

    • Hello Vladimir!
      I’m sorry but your task is not entirely clear to me.
      "If Column A has a “NO” and Column I is blank Column J should have a “NO” '" - formula
      =IF(AND(A6="No",I6=""),"No","")
      But you have a completely different more complicated formula written in the table.
      For me to be able to help you better, please describe your task in more detail. It’ll help me understand it better and find a solution for you. Thank you.

  3. Say for eg: IF(A3>A2, "Increase", "Decrease") and i want to fill the background for increase with green and Decrease with red.....Can it be done using IF statement other than conditional formatting option

    • Hello Shirish!
      If I understand your task right, you want to change the cell background using a formula, not applying Conditional Formatting.
      Unfortunately, an Excel formula cannot format the cell - it can only return a value. Your task can be solved either with Conditional Formatting or VBA.

  4. Can u please help me for following date formula
    =if(A2:A30 01-01-2018 to 31-01-2018,sum(B2:B30)
    how i write please?

    • Hello Nayon!
      Please try the following formula:

      =SUMPRODUCT(--(A1:A10>=DATE(2018,1,1)), --(A1:A10<=DATE(2018,1,31)), B1:B10)

      Hope you’ll find this information helpful.

      • Hi Alex,
        Really appreciate your explanations and I wasn't aware of the "--" notations and it is quite handy.

        Thanks for the great work the Ablebits Team does!

  5. Hello I help to create an IF statement...
    =IF(D14>0 then D14*D15 place value in D16 otherwise leave blank.
    I know I'm missing something just can't figure out what it is

  6. Hello,
    Can you please help me with the following formula?

    469,581,409.75 CR
    271,160,113.76 DR

    assume numbers are A column and CR/DR in the B column.how can we get the - values in 'DR' to the C column.

    • Hello Sumedha!
      Unfortunately, your question is not clear enough.
      Is 469,581,409.75 in Cell A1?
      What result would you like to get in Cell C1?
      Please describe the problem in more detail.

  7. hi, everyone, can anybody hope you are doing well.
    I have a question of how we can use the IF function for the following argument.
    if student mark is 15 and over 15 will be reward 2
    If student mark 10 or above 10 will be Rewarded 1
    if student mark is 9and 0.5 will be rewarded 0.5
    I did the following but it doesn't work.):
    =IF(G15>=15,2,IF(AND(G15>=10),1,IF(G15>=9,0.5,0)))

    • Hello Sadaf!
      It is better to write your formula in the following way:

      =IF(G15>=15,2,IF(G15>=10,1, IF(G15>=9,0.5,0)))

      However, it is not quite clear to me what exactly is not working in it. Please explain what this sentence means: "if student mark is 9and 0.5 will be rewarded 0.5". Please specify what the mistake is, in your opinion, and I will try to help you.

  8. Hi pls I need an urgent help hear pls. You are to write a program that will accept the student name and score then automatic "call d name of the student with congratulation if he/she score above 10. A1= John, B1= 12 C1= if(B1>10, A1, Congrate

  9. why won't this work?
    =IF(A1="Departmental Manager",20000,IF(A1="Departmental Supervisor",18000,IF(A1="General Employee",15000,IF(A1="Cleaner",8000))))

    • Hello André!
      Please describe your problem in more detail. The formula is bringing back the results of calculations. Thus, it is working. Perhaps, you would like it to work differently. What results would you like to get? How do they differ from the results which your formula is bringing back?

  10. Hi there. I am trying to create a formula based around this information. Let me know if it is possible.
    If D1 is less than 3 than or equal than the value should be 7. If D1 is greater than 3 but less than 7 than the value is 10. If D1 is greater than 7 than the value is 16.

    Thanks

    • Hello Sarena!
      Please use the following formula

      =IF(D1>3,IF(D1<=7,10,16),7)

      If there is anything else I can help you with, please let me know.

      • Thank you! I am just starting to work outside of basic formulas.

  11. I am coming with my problem directly. In a particular cell I enter something like this- 20AAACT2520C1ZT. Now the first two digits of this number i.e. '20' represents state code. I want the adjacent cell to automatically recognize the state code and display the name of the state. Is it possible to do so???

  12. HI.
    I trying to insert icon to replace formula return ex:IF(B2>=A2,"?",IF,"?" like this?
    If can, please draft the formula.

    • Hello Ahmad!
      You can see symbols that can be inserted in an Excel cell via Insert –> Symbol. There you can also see a code of a symbol. This code can be used with the CHAR function. For example, =IF(A2>B2,CHAR(74),CHAR(76))
      Please remember that you should apply the Wingdings font to the cell where you insert the formula so the symbols display correctly.
      I hope it’ll be helpful.

  13. HI.
    I want to know is it can insert icon to replace formula return ex:IF(B2>=A2,"?",IF,"?" like this?
    If can, please draft the formula.

  14. Hi Svetlana,

    could you advise any "If" combination to read a range of text and return a specific value?
    Example: there are 10 test results and there is one overall result. If 9 test result are "passed" and 1 is failed then the overall result to be marked "failed". If all 10 test results are "Passed", then the overall result to be marked "Passed".

    Thanks
    Shobert

    • Hello Shobert!
      If I understand your task correctly, the following formula should work for you:

      =IF(COUNTIF(A1:A1,"Failed")>0, "Failed","Passed")

      I hope it’ll be helpful.

  15. =iferror(if(c6="",1,match(c6,holidays,0)),0)
    Using the above code I can't find the answer. I used this program for the holidays on the helper shit, but the holidays are not being shown in attendance sheet. What do I need to do?

    • Hello Nitin!
      For me to be able to help you better, please specify what the "holidays" named range should contain and what should be in cell C6.
      Thank you.

  16. =IF(B2-C2,"OK" “Wrong amount”) has a syntax error/is incorrect
    What is the correct formula.

  17. =IFS(A1 = 5, "Excellent", A1 = 4, “Very Good”, “Good”) has a syntax error/is incorrect
    What is the correct formula.

  18. Hi,
    Please help me with a formula for the following:
    I have 2 columns: HR100 101001
    HR102 101001
    HR103 101001
    Based on the value in the 1st column I want to return the value from the second column. But see, some has the same number. So if I am using Vlookup, if you have the same value will return N/A. Please help me. Thanks

    • Hello Georgiana!
      If there are some repetitive values in the column you're working with, you should sort it accending beforehand and set the Range_Lookup parameter as 1 or TRUE. Besides, it would be a good idea to place an unary operator (--) so that Excel considers it to be a number, not a text string. Having said that, the formula should look like the one below:
      =VLOOKUP(--F3, $B$1:$D$5, 2, 1)

      Alternatively, there is a combination of INDEX + MATCH functions that may be helpful as well. You may find more information on this topic here.

  19. Hi! I need this formula: =if((C1>0 and <30);A1;0). How to use formula in brackets to compare numbers. I need to be if C1 is between 0 and 30? Thank you!

    • Hi Nadia,
      Try the formula below
      =IF(AND(C1>0,C1<30),A1,0)

      • Great. Thank you! :D

  20. Hi I am trying to create a formula in excel for a loan officer. I want it so that commissions are automatically populated based on the type of "lead" it is.

    I have column 'a' filled with the lead type, including either "self-gen", "branch", or "corporate"
    I have column 'b' filled with the loan amount
    I want column 'c' to auto-populate with the commission.
    If a "self-gen" lead, then it would = cell 'b' * .015
    If a "branch" lead, then it would = cell 'b' * .006
    If a "corporate" lead, then is would = cell 'b' * .0035

    Thank you!

    • Hi Lesley,
      Try the formula below.
      =IF(A1="SELF-GEN",B1*0.015,IF(A1="BRANCH",B1*0.006,IF(A1="CORPORATE",B1*0.0035,"")

Post a comment



Thank you for your comment!
When posting a question, please be very clear and concise. This will help us provide a quick and relevant solution to
your query. We cannot guarantee that we will answer every question, but we'll do our best :)