How to use IF function in Excel: examples for text, numbers, dates, blanks

In this article, you will learn how to build an Excel IF statement for different types of values as well as how to create multiple IF statements.

IF is one of the most popular and useful functions in Excel. Generally, you use an IF statement to test a condition and to return one value if the condition is met, and another value if the condition is not met.

In this tutorial, we are going to learn the syntax and common usages of the Excel IF function, and then take a closer look at formula examples that will hopefully prove helpful to both beginners and experienced users.

IF function in Excel

IF is one of logical functions that evaluates a certain condition and returns one value if the condition is TRUE, and another value if the condition is FALSE.

The syntax of the IF function is as follows:

IF(logical_test, [value_if_true], [value_if_false])

As you see, IF takes a total of 3 arguments, but only the first one is obligatory, the other two are optional.

Logical_test (required) - the condition to test. Can be evaluated as either TRUE or FALSE.

Value_if_true (optional) - the value to return when the logical test evaluates to TRUE, i.e. the condition is met. If omitted, the value_if_false argument must be defined.

Value_if_false (optional) - the value to return when the logical test evaluates to FALSE, i.e. the condition is not met. If omitted, the value_if_true argument must be set.

Basic IF formula in Excel

To create a simple If then statement in Excel, this is what you need to do:

  • For logical_test, write an expression that returns either TRUE or FALSE. For this, you'd normally use one of the logical operators.
  • For value_if_true, specify what to return when the logical test evaluates to TRUE.
  • For value_if_false, specify what to return when the logical test evaluates to FALSE. Though this argument is optional, we recommend always configuring it to avoid unexpected results. For the detailed explanation, please see Excel IF: things to know.

As an example, let's write a very simple IF formula that checks a value in cell A2 and returns "Good" if the value is greater than 80, "Bad" otherwise:

=IF(B2>80, "Good", "Bad")

This formula goes to C2, and then is copied down through C7: Basic IF formula in Excel.

In case you wish to return a value only when the condition is met (or not met), otherwise - nothing, then use an empty string ("") for the "undefined" argument. For example:

=IF(B2>80, "Good", "")

This formula will return "Good" if the value in A2 is greater than 80, a blank cell otherwise: IF formula to return nothing when the condition is not met.

Excel If then formula: things to know

Though the last two parameters of the IF function are optional, your formula may produce unexpected results if you don't know the underlying logic.

If value_if_true is omitted

If the 2nd argument of your Excel IF formula is omitted (i.e. there are two consecutive commas after the logical test), you'll get zero (0) when the condition is met, which makes no sense in most cases. Here is an example of such a formula:

=IF(B2>80, , "Bad")

To return a blank cell instead, supply an empty string ("") for the second parameter, like this:

=IF(B2>80, "", "Bad")

The screenshot below demonstrates the difference: The behavior of the value_if_true argument.

If value_if_false is omitted

Omitting the 3rd parameter of IF will produce the following results when the logical test evaluates to FALSE.

If there is just a closing bracket after value_if_true, the IF function will return the logical value FALSE. Quite unexpected, isn't it? Here is an example of such a formula:

=IF(B2>80, "Good")

Typing a comma after the value_if_true argument will force Excel to return 0, which doesn't make much sense either:

=IF(B2>80, "Good",)

The most reasonable approach is using a zero-length string ("") to get a blank cell when the condition is not met:

=IF(B2>80, "Good", "") The behavior of the value_if_false argument.

Tip. To return a logical value when the specified condition is met or not met, supply TRUE for value_if_true and FALSE for value_if_false. For the results to be Boolean values that other Excel functions can recognize, don't enclose TRUE and FALSE in double quotes as this will turn them into normal text values.

Using IF function in Excel - formula examples

Now that you are familiar with the IF function's syntax, let's look at some formula examples and learn how to use If then statements in real-life scenarios.

Excel IF function with numbers

To build an IF statement for numbers, use logical operators such as:

  • Equal to (=)
  • Not equal to (<>)
  • Greater than (>)
  • Greater than or equal to (>=)
  • Less than (<)
  • Less than or equal to (<=)

Above, you have already seen an example of such a formula that checks if a number is greater than a given number.

And here's a formula that checks if a cell contains a negative number:

=IF(B2<0, "Invalid", "")

For negative numbers (which are less than 0), the formula returns "Invalid"; for zeros and positive numbers - a blank cell. A formula to check if a cell contains a negative number.

Excel IF function with text

Commonly, you write an IF statement for text values using either "equal to" or "not equal to" operator.

For example, the following formula checks the Delivery Status in B2 to determine whether an action is required or not:

=IF(B2="delivered", "No", "Yes")

Translated into plain English, the formula says: return "No" if B2 is equal to "delivered", "Yes" otherwise. Using the IF function with text.

Another way to achieve the same result is to use the "not equal to" operator and swap the value_if_true and value_if_false values:

=IF(C2<>"delivered", "Yes", "No")

Notes:

  • When using text values for IF's parameters, remember to always enclose them in double quotes.
  • Like most other Excel functions, IF is case-insensitive by default. In the above example, it does not differentiate between "delivered", "Delivered", and "DELIVERED".

Case-sensitive IF statement for text values

To treat uppercase and lowercase letters as different characters, use IF in combination with the case-sensitive EXACT function.

For example, to return "No" only when B2 contains "DELIVERED" (the uppercase), you'd use this formula:

=IF(EXACT(B2,"DELIVERED"), "No", "Yes") Case-sensitive IF statement for text values.

If cell contains partial text

In situation when you want to base the condition on partial match rather than exact match, an immediate solution that comes to mind is using wildcards in the logical test. However, this simple and obvious approach won't work. Many functions accept wildcards, but regrettably IF is not one of them.

A working solution is to use IF in combination with ISNUMBER and SEARCH (case-insensitive) or FIND (case-sensitive).

For example, in case "No" action is required both for "Delivered" and "Out for delivery" items, the following formula will work a treat:

=IF(ISNUMBER(SEARCH("deliv", B2)), "No", "Yes") IF cell contains partial text.

For more information, please see:

Excel IF statement with dates

At first sight, it may seem that IF formulas for dates are akin to IF statements for numeric and text values. Regrettably, it is not so. Unlike many other functions, IF does recognize dates in logical tests and interprets them as mere text strings. In other words, you cannot supply a date in the form of "1/1/2020" or ">1/1/2020". To make the IF function recognize a date, you need to wrap it in the DATEVALUE function.

For example, here's how you can check if a given date is greater than another date:

=IF(B2>DATEVALUE("7/18/2022"), "Coming soon", "Completed")

This formula evaluates the dates in column B and returns "Coming soon" if a game is scheduled for 18-Jul-2022 or later, "Completed" for a prior date. Excel IF statement with dates.

Of course, there is nothing that would prevent you from entering the target date in a predefined cell (say E2) and referring to that cell. Just remember to lock the cell address with the $ sign to make it an absolute reference. For instance:

=IF(B2>$E$2, "Coming soon", "Completed")

To compare a date with the current date, use the TODAY() function. For example:

=IF(B2>TODAY(), "Coming soon", "Completed")

Excel IF statement for blanks and non-blanks

If you are looking to somehow mark your data based on a certain cell(s) being empty or not empty, you can either:

  • Use the IF function together with ISBLANK, or
  • Use the logical expressions ="" (equal to blank) or <>"" (not equal to blank).

The table below explains the difference between these two approaches with formula examples.

  Logical test Description Formula Example
Blank cells =""

Evaluates to TRUE if a cell is visually empty, even if it contains a zero-length string.

Otherwise, evaluates to FALSE.

 =IF(A1="", 0, 1)

Returns 0 if A1 is visually blank. Otherwise returns 1.

If A1 contains an empty string (""), the formula returns 0.
ISBLANK()

Evaluates to TRUE is a cell contains absolutely nothing - no formula, no spaces, no empty strings.

Otherwise, evaluates to FALSE.

 =IF(ISBLANK(A1), 0, 1)

Returns 0 if A1 is absolutely empty, 1 otherwise.

If A1 contains an empty string (""), the formula returns 1.
Non-blank cells <>"" Evaluates to TRUE if a cell contains some data. Otherwise, evaluates to FALSE.

Cells with zero-length strings are considered blank.

 =IF(A1<>"", 1, 0)

Returns 1 if A1 is non-blank; 0 otherwise.

If A1 contains an empty string, the formula returns 0.
ISBLANK()=FALSE Evaluates to TRUE if a cell is not empty. Otherwise, evaluates to FALSE.

Cells with zero-length strings are considered non-blank.

 =IF(ISBLANK(A1)=FALSE, 0, 1)

Works the same as the above formula, but returns 1 if A1 contains an empty string.

And now, let's see blank and non-blank IF statements in action. Suppose you have a date in column B only if a game has already been played. To label the completed games, use one of these formulas:

=IF(B2="", "", "Completed")

=IF(ISBLANK(B2), "", "Completed")

=IF($B2<>"", "Completed", "")

=IF(ISBLANK($B2)=FALSE, "Completed", "")

In case the tested cells have no zero-length strings, all the formulas will return exactly the same results: IF statement for blank and non-blank cells.

Check if two cells are the same

To create a formula that checks if two cells match, compare the cells by using the equals sign (=) in the logical test of IF. For example:

=IF(B2=C2, "Same score", "") Check if two cells contain the same values.

To check if the two cells contain same text including the letter case, make your IF formula case-sensitive with the help of the EXACT function.

For instance, to compare the passwords in A2 and B2, and returns "Match" if the two strings are exactly the same, "Do not match" otherwise, the formula is:

=IF(EXACT(A2, B2), "Match", "Don't match") Case-sensitive IF formula to check if two cells match.

IF then formula to run another formula

In all of the previous examples, an Excel IF statement returned values. But it can also perform a certain calculation or execute another formula when a specific condition is met or not met. For this, embed another function or arithmetic expression in the value_if_true and/or value_if_false arguments.

For example, if B2 is greater than 80, we'll have it multiplied by 7%, otherwise by 3%:

=IF(B2>80, B2*7%, B2*3%) IF formula that runs another formula.

Multiple IF statements in Excel

In essence, there are two ways to write multiple IF statements in Excel:

  • Nesting several IF functions one into another
  • Using the AND or OR function in the logical test

Nested IF statement

Nested IF functions let you place multiple IF statements in the same cell, i.e. test multiple conditions within one formula and return different values depending on the results of those tests.

Assume your goal is to assign different bonuses based on the score:

  • Over 90 - 10%
  • 90 to 81 - 7%
  • 80 to 70 - 5%
  • Less than 70 - 3%

To accomplish the task, you write 3 separate IF functions and nest them one into another like this:

=IF(B2>90, 10%, IF(B2>=81, 7%, IF(B2>=70, 5%, 3%))) Nested IF statement.

For more formula examples, please see:

Excel IF statement with multiple conditions

To evaluate several conditions with the AND or OR logic, embed the corresponding function in the logical test:

For example, to return "Pass" if both scores in B2 and C2 are higher than 80, the formula is:

=IF(AND(B2>80, C2>80), "Pass", "Fail")

To get "Pass" if either score is higher than 80, the formula is:

=IF(OR(B2>80, C2>80), "Pass", "Fail") Excel IF statement with multiple conditions.

For full details, please visit:

If error in Excel

Starting from Excel 2007, we have a special function, named IFERROR, to check formulas for errors. In Excel 2013 and higher, there is also the IFNA function to handle #N/A errors.

And still, there may be some circumstances when using the IF function together with ISERROR or ISNA is a better solution. Basically, IF ISERROR is the formula to use when you want to return something if error and something else if no error. The IFERROR function is unable to do that as it always returns the result of the main formula if it isn't an error.

For example, to compare each score in column B against the top 3 scores in E2:E4, and return "Yes" if a match is found, "No" otherwise, you enter this formula in C2, and then copy it down through C7:

=IF(ISERROR(MATCH(B2, $E$2:$E$4, 0)), "No", "Yes" ) If error formula in Excel.

For more information, please see IF ISERROR formula in Excel.

Hopefully, our examples have helped you get a grasp of the Excel IF basics. I thank you for reading and hope to see you on our blog next week!

Practice workbook

Excel IF statement - formula examples (.xlsx file)

Table of contents

4804 comments

  1. I have the following formula put in and it works: =IF(G2="PAPR", "X")
    All cells in the column (Column F) contain dates, except where no date is needed, then and X is required, based on if the cell to the right in Column G contains "PAPR" or not. My issue is when I go to drag the formula down in Column F, the dates in the cells disappear and turn to FALSE. How can I apply the formula to all cells in Column F containing dates without the dates disappearing? Thanks!

  2. Reference No Letter of Credit Bank - Cash 375,000
    Due Date Amount_AED Due Date Amount_AED Over Draft Bank (25,000)
    26,000 15-Oct-20 26,000 15-Oct-20 10,000 Bank Balance 350,000
    28,000 16-Oct-20 28,000 16-Oct-20 14,000
    30,000 17-Oct-20 30,000 17-Oct-20 16,000
    32,000 18-Oct-20 32,000 18-Oct-20 18,000 Salary 90,000
    34,000 19-Oct-20 34,000 19-Oct-20 20,000 Supplier Payments 85,000
    36,000 20-Oct-20 36,000 20-Oct-20 22,000 Dewa 25,000
    38,000 21-Oct-20 38,000 21-Oct-20 24,000 TR 186,000
    40,000 22-Oct-20 40,000 22-Oct-20 26,000 LC 100,000
    42,000 23-Oct-20 42,000 23-Oct-20 28,000 Totl Expences/Liabilites 486,000
    44,000 24-Oct-20 44,000 24-Oct-20 30,000 Reserve (136,000)
    46,000 25-Oct-20 46,000 25-Oct-20 32,000
    48,000 26-Oct-20 48,000 26-Oct-20 34,000
    50,000 27-Oct-20 50,000 27-Oct-20 36,000
    52,000 28-Oct-20 52,000 28-Oct-20 38,000
    54,000 29-Oct-20 54,000 29-Oct-20 40,000
    186,000 100,000 20-Oct-20 286,000

    Need to know the date when my reserve becomes 0 so that we can maintain cash flow based on above example

  3. Hi,
    I'm trying to write a statement that expresses the following:
    C2=A
    D2=G
    E2=Absent
    If cell E2=Absent, then C2/C2 or A/A in this instance but it could be various letters in C2 or D2. If E2=heterozygous, then C2/D2 or A/G in this instance.

    • Hello!
      Sorry, I do not fully understand the task. For me to be able to help you better, please describe your task in more detail. Please specify what you were trying to find, what formula you used and what problem or error occurred. Give an example of the source data and the expected result.
      It’ll help me understand it better and find a solution for you.

  4. Good day,
    Trying to trim multiple lists of commercial names to common names. Something like xxxxxx™ yyyyyy® zzzzzzzz where xxxxxx would be the common name. Most often ™ comes after the xxxxxx and I can use =TRIM(LEFT(D3,(FIND("™",D3)-1))) but sometimes the ® will be after the xxxxxx. Trying to use an IF formula to find if there is a TM after xxxxxx gives a #VALUE! error. Is there a way to use the #VALUE! as a condition in an IF formula?

    • Switched to using IFERROR function and got it to work

    • Hello!
      I recommend using the SUBSTITUTE function to remove characters

      =TRIM(SUBSTITUTE(SUBSTITUTE(D3,"™",""),"®",""))

      I hope my advice will help you solve your task.

  5. i have an issue i want to make an if statement says return 0 tax if the category is ''food'' and return 20% of the amount if the category is not ''food''. Heres how i have written my formular: =IF(C2=''Food'',0,0.2*D2)
    But it has failed to work. its saying invalid on my logical statement (C2=''Food'') but the rest are okay.

    • Hello!
      Your task is not completely clear to me. The formula is written correctly. Unfortunately, without seeing your data it is difficult to give you any advice. Please provide me with an example of the source data and the expected result.

  6. Hi,

    I am looking for a formula which count unique id numbers in multiple rows (for example 5 rows of same id number) however want it to represent 1 for the first record and then 0 for each other (so the unique id is counted as one in the data set).

  7. Im trying to set up a responsibility sheet, cells in Colum A are names chosen from a drop list based from separate contact list. the cells in colum B will be phone numbers. But I want the phone numbers to auto populate based off the name I type in colum A. ie. if A1= Smith B1= 555-0213 . My contact list is a separate sheet in the same workbook.

  8. Hi Experts,
    I am looking for the Customised display with runtime calculated value.
    E.g =IF(I3>0,"Ahead By I3%",IF(I3<0,"Behind By I3%","On Track"))
    Here i want Actual value of I3, instead of String value. Please let me know how to resolve it.

    • Hello!
      I’m not sure I got you right since the description you provided is not entirely clear. However, it seems to me that the formula below will work for you:

      =IF(I3>0,”Ahead By "& I3 &"%",IF(I3<0,"Behind By "& I3 &"%","On Track"))

      About "&" read this asticle

  9. Hi,

    Thanks for the awesome work!

    I am looking to proiduce a report which only displays a row if there is a value in a range of three (3) cells, so as to eliminate having to scroll through pages of blank data and to minimise my report length.

    Any suggestions?

    Any and all help you offer will be greatly appreciated!

    Kind Regards,
    David

    • Hello!
      You cannot hide a row using an Excel formula. You need to use VBA macro. If you hide such a line with VBA, you can never write data to it.

  10. Hi,
    Can anyone guide me to correct this formula:

    =IF A2 is >=-107 and A2 is also =-104 and =-100 type High

    Thank You

  11. Hi,
    Can anyone guide me to correct this formula:

    =IF(G2>=-107&G2=-104&G2=-100,"High")))

    Thank You

  12. I would to get a formula that gives 1 if given data in a given cell is more than a specified number. E.g If B1>1600, then show 1

  13. Hi i am trying to write a formula =IF(I2-G2>=3,"HO", IF(I2-G2<4, "CO")) and i want a third option if the cells are blank it will display "-"

    • Hello!
      Please use the following formula:

      =IF(I2-G2>=3,"HO", IF(I2-G2<4, "CO", IF(AND(I2="",G2=""),"-")))

      Hope this is what you need.

  14. Hello ,applied vlookup to the cells got N/A in multiple cells i use it as values but instead of N/A previous value to fetch and when my cell found new value formula starts from next cells (Which fetch new value as previous value)
    =IF(AND(H:H="#N/A",H3-1),"",IF(H:H=" ",H3))

    • Resolve this by using IFNA(H3,I2)

  15. Hi, I was trying to ask you a question about adding numbers of certain Rows of a Column if the those Row has a certain keyword. For example column B has the income and Column C has the method(cash or online). and so if i were to sort the income to cash payment and online payment where it would add the column B's Certain Row if that Row's Column C has "Cash" in it.

    • Hello!
      For me to understand your request better and find a solution, please describe your problem in more detail. Include an example of the source data and the result you want to get. Thank you.

  16. Hi all,

    I've spent hours trying but keep getting error.

    I need a formula for the target grade a child will get depending on a test result. However (and this is the bit I'm stuck on) the result depends on when they sit the test.

    These are my options of times: Y7 baseline, End of Y7, Y8 baseline, End of Y8, Y9 baseline, End of Y9, Y10 baseline, End of Y10, Y11 baseline.

    If they get a 1 in Y7 baseline their result is MTG 3. Whereas if they get a 2 it's MTG 4. However, if they got 2 in year 8 it's MTG U.

    Hope that makes sense.

    Assessment point Result
    Y7 baseline 1 2 3 4 5 6 7
    End Y7/baseline Y8 2 3 4 5 6 7 8
    End Y8/baseline Y9 3 4 5 6 7 8 9
    End Y9/baseline Y10 4 5 6 7 8 9 10
    End Y10/baseline Y11 5 6 7 8 9 10 11

    MTG 3 4 5 6 7 8 9

    I hope there is someone out there who can help me.

    Thanks so much Emma

  17. Hello,
    I'm using the following formula, where I want 30, 20, 10 to appear in the cell as money:
    =IF(C7>=90,"30",IF(C7>=80,"20",IF(C7>=70,"10")))

    After entering the formula I used the $ / currency "button" to change the cell to a dollar amount but it doesn't work. Do I need to add it into the formula? If so, how?

    Thank you!!

    • And one more question, the above formula =IF(C7>=90,"30",IF(C7>=80,"20",IF(C7>=70,"10"))) shows FALSE in the cell until data is entered in C7. How can i show the cell as blank until data is entered?
      Thank you!!

      • Hello!
        To use the monetary number format, your formula must return numbers, not text as it is now.
        Change the formula

        =IF(C7>=90,30,IF(C7>=80,20,IF(C7>=70,10,"")))

        I hope my advice will help you solve your task.

        • It worked perfectly, thank you for your help!!

  18. For the example on Excel IF formula examples for dates:
    - If the date is left blank, what would be the formula?

    I really hope someone can help me. Thanks! :)

    • Hello!
      Sorry, it's not quite clear what you are trying to achieve. Could you please describe it in more detail? Give an example of the source data. What result do you want to get? Thank you!

  19. Hi i am trying to create a formula which will distinguish high, critical orders as well as express air delivery methods, Now i only want TRUE in next column if both the columns have any one of the text in them.

    Order Priority Ship Mode Customers who are urgent
    High Regular Air
    High Express Air
    Critical Express Air
    High Delivery Truck
    Critical Regular Air
    Medium Express Air
    Low Regular Air

    I have been trying the simple if function to show only high or critical. but if order priority is medium or low and ship mode is express air. it shows false. kindly solve my problem.

    • Hello!
      To check if both columns have text, use the formula

      =IF(AND(A1<>"",B1<>""),TRUE,FALSE)

      or

      =IF(AND(ISBLANK(A1),ISBLANK(B1)),FALSE,TRUE)

  20. HELP!

    I'm trying to create a formula that will recognize a negative figure in an answer and if it is negative then add to it, if the answer is not a negative figure to leave the original answer

    =IF((AND(U24>N4,U24<0)),(U24+N4),(U24-N4))

    • Hello!
      Sorry, but I don't understand how your formula and question are related. For me to be able to help you better, please describe your task in more detail. Give an example of the source data and the expected result.
      It’ll help me understand it better and find a solution for you.

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