Comments on: How to use IF function in Excel: examples for text, numbers, dates, blanks

IF is one of the most popular and useful functions in Excel. Generally, you use an IF statement to test a condition and to return one value if the condition is met, and another value if the condition is not met. Continue reading →

Comments page 13. Total comments: 4813

  1. I want to write an if formula that if the cell has a number >0 to return a certain value, if the cell has text to return it as zero.

    Example I have a time card Monday = 8 , Tuesday= FO, Wednesday = 8, Thursday =8, Friday = 8. I am trying to say everyday the person works they get an extra 2 minutes of pay. currently I have multiple if functions stating =if cell >0, 2,0 but the cell with the FO text is getting the true statement.

  2. Hello,

    i need a formula, that says: IF =H3-J3>0, and iF =H3-J3<0,121 (then it is ok),
    but: IF =H3-J30,121 (then rise or lower the G3 cell so it can be in the parameters from 0 to 0,121).

    If this is possible.

    1. Something is wrong. So i will send the question in 2 parts.

      1. part

      i need a formula, that says: IF =H3-J3>0, and iF =H3-J3<0,121 (then it is ok).

      1. 2. part

        but: IF =H3-J30,121 (then rise or lower the G3 cell so it can be in the parameters from 0 to 0,121).

        1. again it is not good...grrr

  3. i need a formula that if cell B3 is "A" then put the 5% in cell D3????????

  4. Hello,

    While creating a time sheet that will auto calculate an invoice amount I have tried the above, referencing the "IF formula to perform a math operation and return a result".

    My data comes from a drop down list. I want the particular cell to say "ok, if this cell says "client A", then do this math formula in this other cell". The problem is, each of the names in my drop down list corresponds to a different percentage rate to multiply the payrate by in order to get the bill rate..make sense? So if the worker had x hours working for client A I want to be able to choose client A from the drop down list, manually enter the pay rate for that employee, and then have the sheet calculate the OT pay rate, regular bill rate, OT bill rate and total it all at the bottom to show what the invoice should be. I have all of the other work done, I just cannot seem to get past this part, and I wonder if I am trying to get Excel to do too much with too little. Please help.

    Here is how I have entered the formula.

    Client A Client B Client C pay rate
    =IF(AND(OR('Dropdown Lists'!A30,'Dropdown Lists'!A34,'Dropdown Lists'!A50)), N17 + N17*45%)

    1. Hello!
      You can automatically find and insert the interest rate for the selected customer into a cell using the VLOOKUP function, as described in this article.
      I hope this will help, otherwise please do not hesitate to contact me anytime.

  5. Hello,

    Is it possible to make a formula so that IF cell A is Province ( Ontario, Alberta, Yukon, Manitobia ....) then multiply cell B Number with cell C (2%,3%,9%.... ?

    basically trying to calculate taxes depending on province.

    1. Hello!
      You can read recommendations on how to use a nested IF function in this article.

      =IF(A1="Ontario",B1*2%,IF(A1="Alberta",B1*3%,""))

      You can use the IFS function for multiple conditions:

      =IFS(A1="Ontario",B1*2%,A1="Alberta",B1*3%)

      If the province's list and percentages are in columns D and E, you can find the percentage you want using the VLOOKUP function:

      =B1*VLOOKUP(A1,D1:E10,2,0)

      I hope it’ll be helpful.

  6. Hello,

    Is it possible to use a formula that says if CO or CM then 8?
    I'm keeping a score at work with my coworkers and how many days they've worked and how many days they've had pto (CO) or medical (CM). i need the formula to work for 30-31 entries per persona (the days of the month) and i need something when i put cm or co in the table to return 8 back as in hours not worked. is it possible? am i making any sense?

    1. Oh. Forgot to mention. As i have 31 columns in a row, if there are more than 1 CO to sum them up. for example if i have 3 CO then the answer given should be 24. is it possible?

        1. Thank you so much! I managed to make it work. You're awesome!

  7. Forecasting spreadsheet: There are start and end dates for each project. I want the corresponding dated cells to color fill based on if they fall between the start and end dates. If I change the date, I want it to automatically change the fill. No fill if outside of dates. Ex: Start 2/25/2021 End 8/30/2021. Cells dated 2/25/2021 to 8/30/2021 will be filled. If I change date, it will change fill.

    =IF($K39="TBD",2,IF(AND($L39=AH$1),IF($G39="OH",1,5),0))

  8. I'm trying to write a formula where if b4 is $14000 and is greater than c4 which is $10000 then the amount in c4 ($10000) needs to be displayed in d4. Could you please offer some assistance.

    Thank you

    1. Hi!
      The formula for your conditions may look like this:

      =IF(B4>14000,C4,"")

      If B4> 14000, then B4 will always be greater than C4, where 10000 is written. Therefore, the second condition does not make sense.
      You can learn more about IF function with multiple conditions in this article.

  9. I want the formula such that value_if_false wouldn't affect other cells when I drag the formula dowwards

  10. Hi,

    I need help in Excel cell. I want a result from 2 conditions. if the cell i type 5 the answer is 100 and if i type 10 the anwer is 300 on the same cell. how to do using IF or other formula?

    1. Hello!
      If I understand correctly, you want to write both the value and the formula in one cell. It's impossible. You need to use a VBA macro. If the formula and the value 5 or 10 are in different cells, use a nested IF function.

  11. Is it possible to get substracted value with suffix/test.
    to be precise,
    i want to get the following,

    10:00 PM-04:00 PM=06:00 hrs
    after subtraction i get 06:00, but not with hrs. I want to get with hrs "suffix".
    thanks

  12. I want to do the following work with IF function,
    If(A2=A-620,"Bose",""); can i do it.
    here A-620 is Mr. Bose's ID number.

  13. please help

    if a2 is >1 check if the date on b2 is > date on a1 and return yes if all statements are true no if false

  14. How do I do something like an IF with a random test and one of the outputs is the same random like this:

    =IF(random_number>0.5,same_random_number,0)

    I hope you know what I'm saying cause I don't.

    2. Oh, wait I figured it out myself. Never mind.

      Thanks anyway!

  15. HI,

    I want to make a formula in which the value of A1 is less than or equal to 10, A2 will show "1" but if A1 is greater than 10 say 12 for example the excess 2 will multiplied to 0.5 then A2 will be 10+(X*0.5)/A1

    =IF(A1>=10,"10+0.5X"&FIXED(A1-10,0),1)

  16. Hi,
    i need a formula to do the following calculations:
    IF A2 and A3 are blank then to return blank but if there are values greater than zero to multiply A2*A3

  17. (auto result req)
    Packing sr no no of box
    D1 to D2 2
    D3 to d5 3
    D5 to D9 4
    as per above example i want auto sum in excel for packing sr no

  18. I need help with the below given formula. It has two sells to chose from. Cell AE5 is a date. The output required is taht if the date in AE% is lower than today then output cell should read "Note Due", However if the other cell that is AF5 is blank then output required is "Not Received" and if it is not blance the the output required is "Received"

    If the date criteia is satisfied then i do not want further output of "Not Received" or "Received"

    =IF(AND(AE5<TODAY(),"Not Due"),IF(AND(ISBLANK(AF5)),"Not Received","Received"))

    Requesting to please help.

    1. Hello!
      If my understanding is correct, you can use this formula:

      =IF(AE5<TODAY(),"Not Due",IF(ISBLANK(AF5),"Not Received","Received"))

      1. Dear Mr. Trifuntov,
        Thank you for your revert. You have made it amazingly simple. Sincerely appreciate. It fits well and resolves my query with exception to scenerio under option 4. The final formula i am using is:
        =IF(AE5>TODAY(),"Not Due",IF(ISBLANK(AF5),"Not Received","Received"))

        In the outputs below Amount is AD5 , Date due on is AE5, Received on is AF5 and output cell is the column marked Status that is AG5. Under option 4 we receive the amount before the due date. We wanted to give a preference that if the amount is received before due date then output should show "Received" instead of showing "Not Due". Would it be possible to incorporate such preference in the formula.

        Output 1
        Amount Date Status
        Due On Received On
        200,000 27-10-21 Not Received

        Output 2
        Amount Date Status
        Due On Received On
        200,000 27-10-21 28-10-21 Received

        Output 3
        Amount Date Status
        Due On Received On
        200,000 30-11-21 Not Due

        Output 4
        Amount Date Status
        Due On Received On
        200,000 30-11-21 29-10-21 Not Due

  19. Hi, i am trying to create an IF function that when you have typed "DONE", the exact date when the word was typed will be reflected on another cell. Whilst when "ONGOING" is typed, the date shown will be the date today, and will still continue only until the word DONE is typed. Thanks for the help.

  20. Hi,

    URGENT

    I am in urgent need to a formula to help me update a current file with new COGS and RRP pricing.

    But not all articles under a certain category need to be updated. So if I filtered original file to a specific category and did a VLOOKUP, will any data on not filtered rows change also if row numbers are not in running order and skips rows?

    Basically, I only want to update some articles with new data and retain existing data for those articles not on new data file.

    Thanking you.

    Chris

  21. what if I want to use VLOOKUP but the value is a specific word in the cell
    I mean the formula have to find text first and then make it value

  22. Hi, I am tracking 'aging overdue invoices', and I am creating an IF statement formula where it finds the total per days outstanding. My database output provides the days outstanding and many ROWS I get the text "NULL". All overdue days list correctly on second column with current formula. How can I insert the TEXT "NULL" on "column B" Aging Bucket when "Column A" reads NULL?

    Here is my current formula inserted on "Column "Aging Bucket" ROW "B2":

    =IF(A2>90,"91-120 Days Past Due ",IF(A2>60,"61-90 Days Past Due",IF(A2>15,"16-30 Days Past due",IF(A2>-0.1,"0-15 Days Past Due","0 Current"))))

    My current data output:

    Column A

    Days_Overdue
    NULL
    NULL
    280
    19

    Column B

    Aging Bucket
    181-365+ Days Past Due
    181-365+ Days Past Due
    181-365+ Days Past Due
    0-30 Current

  23. Hi

    Please could someone help me I am trying to create the following

    EX:
    If M2 is less or equal to 0.01-0.99 return the text in cell N2 "0"

    EX:

    iF M2 is less 12 return the N2 "12" and above 12, 13 14 is return N2 12,13,14.

  24. hi, i'd like to ask more about this

    How should I type if the value is between 1-200, it types 40%;
    201-300 type 15%;
    301-600 type 10%;
    601-900 type 5%

    Thank you

  25. Hi,
    I'm trying to find the right function to give me the following.
    For any price that is a full number, give me back 'reg price', ex. 5.00
    for any price ending with .98, give me back 'mkdn price', ex. 4.98.

    Can anyone help?
    Thanks,
    Alison

  26. Hello,

    I'm using an IF function so that if the ranking in table A is either 9, 10 or 11, we shall output the performance from another corresponding, yet separate table of data and leave blank if otherwise.

    The formula looks like:
    =IF(P166=9,AP166,"")&IF(P166=10,AP166,"")&IF(P166=11,AP166,"")

    This has worked to the point where the correct corresponding performance data has been outputted, however, these are in decimal format and it will not allow me to change these to a percentage format (despite allowing me to select the 'percentage option', nothing changes). Furthermore, I cannot alter the number of decimal points that the newly outputted data is displayed to.

    As the data is essentially the same, I thought this might not be too big of an issue. However, when I go to find the average of the 3 outputted performances, I get the error message:
    #DIV/0!
    Upon further digging, I found that when I go to simply sum up the three outputs, It gives me zero (when this shouldn't be the case).

    It's almost as if the IF function output isn't being recognised by excel despite being visible (and correct) on my screen.

    Any help is greatly appreciated, thanks!

  27. Hi, I'm trying to use an IF function with an email address.

    Example: =If(J3=123,name@domain.com,IF(j3=4567,anothername@domain.com,0))

    I've tried using " " around the email addresses, but nothing works.

    Thanks,

    1. Hello!
      Always use quotation marks for text expressions. I don’t know what kind of result you wanted to get. If you wanted to get the email address as a hyperlink, then use the HYPERLINK function.

  28. Hello,

    I am unsure if this is possible though any assistance is appreciated.

    I have cell B2 with the value 4 (YVL)

    I am trying to write a formula that says IF(B2<10&" (YVL)","over","shift").

    Is this possible?

    Thank you in advance

    2. Hello gain,

      Please ignore the above question. I tried a IF(COUNT(FIND formula and it seems to have worked.

      cheers,

  29. Hi, thank you for share all of functions above. This helped me a lot, ^^.

  30. Hi guys, i need help with something. I checked this text and cant find out if something like i need can be done in excel or not...

    For example, i have 12 values in dropdown menu in a cell (data validation) and i would like if i can set up something that when i change value from dropdown menu, excel can input predefined text (2 options only) in predetermined field.

    For example, if i select P-3340 from dropdown menu, i would like for excel to change cell below into From well.

    Can something like that be done? I actually dont need eny calculations, just that when i select something from dropdown menu, it changes next cell or two. I do a lot of repetitive reports and this would save a ton of time.

    1. Hi!
      The drop-down list writes the selected value from this list to the cell.
      You cannot solve your problem using standard Excel tools.

  31. I'm trying to writ and IF statement that compares 2 cells with dates in them.

    IF( F4= A$1,B$1,M3)
    A1=a date pulled in via a VLOOKUP formula and is dynamic
    F4=09/15/2021
    F5=F4+1
    F6=F5+1
    ect.

    I tried the following:

    =IF(DATEVALUE(F4)=DATEVALUE(A$1),B$1,M3)

    But I got an Error, any suggestions?

    1. Hello!
      The DATEVALUE function only works with dates that are written as text. You do have not a text in the F4 cell, but the date.
      Try formula

      =IF(F4=A$1,B$1,M3)

    2. Also tried =IF(DATEVALUE(9/15/2021)=DATEVALUE(E$4),K$4,L6)

  32. Hi How about if example
    if 150.00 if the zero cents it will choose the cell d2
    if 150.50 then will choose the d4.

    How will i do that?

    Thank you

  33. Hi, how do you program a cell to fill itself with "1" based on the given date range? I have all dates in one row and in the column I have employee names.

    1. Hi!
      I am not sure I fully understand what you mean. Give an example of your data and an example of the result you want to get.

  34. hi,

    the values in my cell are "<90", the if formal hasn't been picking up on this and is returning the second condition for all cases
    Is there anyway to fix this?

  35. Thank you very much
    I've learnt a lot more here than in class
    I was able to find what was needed then and there
    Thank you once again
    Good job, you all

  36. Hi! I could use some help if anyone is available.

    I have 2 sheets that contain the same column called "Content Title".

    Sheet 2 has an additional column with data in it called "Total Unique Users". I want to bring over the data from Sheet 2 column "Total Unique Users" to Sheet 1 if I can find the same Content Title in Sheet 1.

    For example, If Content Title in Sheet 1 is equal in Sheet 2, pull the data from the "Total Unique Users" column in Sheet 2 into Sheet 1.

    Any help is appreciated. Thank you!

  37. I have 2 columns of numbers , cOL C&D . I need Col A to represent a letter based on these criteria.
    If C is greater than D then show text H else show A

    I have =IF($C$3>$D$3,"H","A") this works OK but if the numbers match I need to show text D. How can I do this please..

      1. Thanks so much for your FAST solution - it works great.. in fact you are 'Alexander the great'.

  38. Hi,
    I'm trying to use formula in a budget where
    C3 D3 ($eg) E3(monthly)
    yearly $95000 = D3/12
    monthly $500 = D3*1
    weekly $50 = D3*4

    Please assist with e3 cell formulas

    Regards
    Annette

    1. Hello!
      If I understand your task correctly, the following formula should work for you:

      =IF(C3="yearly",D3/12,IF(C3="monthly",D3,IF(C3="weekly",D3*4,"")))

  39. I want to write a statement in sheet named Master, that reads a cell in sheet named 2021 and if it says N, come back with NO. If it is blank, I want it to come back with a blank. If it is anything else, I want it to give me the value in another cell in sheet 2021. How do I do this? I have tried a bunch of different IF functions and everything comes back with an error.

  40. To everyone, I need help.
    Column A1: John Doe
    Column A2: Jim Doe
    Column A3: James Doe
    ...

    So, columns B should be:
    Column B1: 12345
    Column B2: 23456
    Column B3: 34567

    John is 12345, Jim is 23456, James is 34567.
    How to make formula that puts their numbers when I put their names?

  41. Working on setting up a asset inventory sheet using existing bar codes,

    I can get the Barcode to scan insert Barcode number and insert scan date. But I also need it to search the spreadsheet for a matching barcode, and update the scanned date with the current date.

    Present code:
    Private Sub Worksheet_SelectionChange(ByVal Target As Range)
    Dim x As Integer
    For x = 2 To 1000
    If Cells(x, 1).Value "" And Cells(x, 2).Value = "" Then
    Cells(x, 2).Value = Date & " " & Time

    Cells(x, 2).NumberFormat = "m/d/yyyy h:mm AM/PM"

    End If

    Next

    Range("B:B").EntireColumn.AutoFit
    End Sub

    Would like to have it to where I scan in one Cell and have it search for exsisting data match or append @ the end of the rows.

  42. =(IF(N191.4,N191.7,N192.4,"NORA"))))
    Hello!
    I would like to write a formula saying:

    if N191.4 and N191.7 and N192.4 write NORA

  43. =IF(N191.4,N19<1.7, "PA"))
    Hello, This formula enters False or True instead of PA when the value is between 1.4 and 1.7.
    Thank you for your help

  44. I have spent hours and cannot figure this out. I have a spreadsheet with contract numbers and material numbers, a second tab has the same information contract numbers and material numbers but it includes a line for each shipment. I am trying to come up with a formula that counts the number of shipments, So anything greater than 0 that matches the contract number and the material number count as 1. I cannot figure it out: =COUNifs('Aug 2021'!E:E,">0",'Aug 2021'!J:J,D2,'Aug 2021'!I:I,E2) This is the closest I have gotten and it comes up with the #name?

  45. I don't understand why my if statement does not work. I am searching for age based on year in 2 digit format. 98, 02, 13 ect. The year for the exercise is 2014. The formula I wrote follows:

    =IF(F6<14, 14-F6, 114-F6)

    The results all come back 14-F6 no matter if the value is above or below 14. but if it is above 14 shouldn't the function follow the false result function of 114-F6?

    Does a have to be equated to zero specifically or something. I finally got the function to work with =IF(F6-14>0, 100-F6+14, 14-F6) but that seems like a lot of extra steps compared to my first equation.

    1. Hello!
      I’m sorry but your task is not entirely clear to me.
      What are the values recorded in F6? Are these values written as number, date, or text? The value 02 is text and cannot be compared to a number. Specify your question.

  46. Hello, I'm wondering if you can help me? Looking to create a formula to simply identify currency 'EUR' or 'USD' in source column, to then compute exchange rate for that currency in next column. I have been trying to use the 'IF' function, but it doesn't work. For example:

    Column A: 'EUR' or 'USD'
    Column B: =IF(A1=EUR,"4.50","3.67")

    However this is giving me #NAME? error.

    Was wondering if you had any suggestions?
    Thanks!

  47. I have one column where hours will be put. If one day has zero hours, I want another column on same day to put DYO, and in a third column for it to put day off, and all other columns to remain blank. This will all remain on one date or line. I would like it all done based on that one column having zero. Any ideas on formula?

  48. Hello, I have this formula that works individually but will like to have it as a single formula.
    =IF(L6="SUPPRESSED", (EDATE(N6,11).
    =IF(L6="UNSUPPRESSED", (EDATE(N6,3).
    In my table, the L column returned "Suppressed" if the value connected to its formula is 1000. So I want a single formula the will return (EDATE(N6,11) and (EDATE(N6,3) if the L column returned "Suppressed" or "Unsuppressed".

  49. Hi everyone,

    Please could someone help me I am trying to create the following

    If M2 is less or equal to 0-0.99 return the text in cell N2 "0"
    If M2 is less or equal to 1.00-1.99 return the text in cell N2 "1"
    If M2 is less or equal to 2.00-2.99 return the text in cell N2 "2"
    If M2 is less or equal to 3.00-3.99 return the text in cell N2 "3"
    If M2 is less or equal to 4.00-4.99 return the text in cell N2 "4"
    If M2 is less or equal to 5.00-5.99 return the text in cell N2 "5"
    If M2 is less or equal to 6.00-6.99 return the text in cell N2 "6"
    If M2 is less or equal to 7.00-7.99 return the text in cell N2 "7"
    If M2 is less or equal to 8.00-8.99 return the text in cell N2 "8"
    If M2 is less or equal to 9.00-9.49 return the text in cell N2 "9"
    If M2 is less or equal to 9.50-9.99 return the text in cell N2 "10B"
    If M2 is equal to 10.00 return the text in cell N2 "10A"

    Any help would be hugely appreciated.

    1. Hello!
      The formula below will do the trick for you:

      =IF(INT(M2)<9,INT(M2),IF(ROUND(M2,2)<9.5,9,IF(ROUND(M2,2)<10,"10B","10A")))

      You can learn more about rounding in Excel in this article on our blog.

      1. Thank you Alex!

  50. Trans. Date Type of Customers Due Date

    06/10/21 Regular 06/25/21
    06/10/21 Consignment 06/17/21

    Note:

    1) What is the formula to add 15 days from the date of transaction

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