Comments on: How to use IF function in Excel: examples for text, numbers, dates, blanks

IF is one of the most popular and useful functions in Excel. Generally, you use an IF statement to test a condition and to return one value if the condition is met, and another value if the condition is not met. Continue reading →

Comments page 44. Total comments: 4818

  1. Is there a formula for changing a cells color? Conditional Formatting will not work for what I want...

    I have a block of text, i.e. A2:F100, (the amount of rows changes every week) in which column A holds the different "Tape Numbers" (AA0053) that I'm verifying. I copy in a column of current available scratch tape numbers in the H column.

    What I want is for my formula to look at H2 (AA0008) and search column A. If it finds AA0008 then color fill H2 Green, IF NOT then color fill H2 Red. Then I'll copy that formula down to H3 and so on... I know the =IF statement will do the True/False check, but I'm not sure how to tell it to change the background color.

    A B C D E H
    AA0008 *EXP 11/19/2018 11/27/2018 11/27/2018 AA0008
    AA0058 *EXP 7/21/2013 7/29/2013 3/16/2015 AA0009
    AA0085 *EXP 7/10/2018 7/25/2018 7/28/2018 AA0010
    AA0086 *EXP 9/1/2018 11/30/2018 11/29/2018 AA0011
    AA0105 *EXP 12/14/2018 12/22/2018 12/22/2018 AA0012

    Conditional Formatting only find the "True" statement then formats the cell. I also need the false, so I want an "old school" formula. I'm not well versed with VBA, so I'm hoping to stay away from Macros.

  2. My qustion is that in a cell in my worksheet which contain only date (12/12/12 to ...) and n/a so I need comment of dateee no problem,or n/a it should be a problem...

  3. I am facing a problem in excel sheet I need your help.
    For example if we enter the value like this
    1517001255 (A6)
    To (A7)
    1517001260 (A8)
    Than how we can find the (1517001256,1257,1258,1259) in H6
    Waiting.

  4. Please if you can help me my IF format is

    =IF(C2 ISBLANK,"",+30DAYS

    So basically what I want is if there is a date in cell C, then for cell D to add 30 days but if it is blank then leave cell D blank, i have an error in the +30 days but i can not work out how to do it

    1. Hello, Sam:
      I think what you're looking for is something like this:
      =IF(ISBLANK(C2),"",C2+30)
      Be sure C2 and the target cell are formatted as dates.

      1. Thank you so much Doug :)

  5. MF:
    There are several ways to identify duplicates in Excel. One way is to use Excel's built-in duplicate identification tool. Check out this article in AbleBits for several methods to accomplish your task.
    https://www.ablebits.com/office-addins-blog/how-to-highlight-duplicates-excel/
    When you want to look across several sheets you can use something like this in the formula =COUNTIF(Sheet2!$A$1:$A$7,A1)>0
    Where this is in the Sheet1 conditional formula rule.

  6. I'm having all sorts of problems with this. Please help!

    First tab: Typical Business Marketing List of 1200 businesses
    Column 1: Company Name
    Column 2: Address
    Column 3: City
    etc.
    2nd tab: Narrowed list of 50 of those businesses for a targeted mailer.

    I'd like to add a column to the main tab that indicates which businesses on the 2nd Tab were sent the mailer, with an X or something, perhaps. To do this, I have to somehow match the two columns on the different tabs and then if there's a match, an X will appear.

    I've tried =IF, =MATCH, VLOOKUP with a hundred different options and I can't figure this out.
    Any help would be greatly appreciated!!
    Thank you!

  7. Hii, am having a challenge with using an IF function to filter data of the type: 12/4/2018 5:53:40 PM.
    I have got a date captured just like above together with the time and i would like to filter by the date.
    How can i go about this?

  8. I am trying to increase vacation hours by 3.5 hours each year after 10 years. So far I have it working for 3 yrs, 4 yrs and 5
    =IF(A2>=2016,105,IF(A2>=2015,140,IF(A2>=2012,175))) not sure how to continue to include and increase by 3.5 each year after 2009

  9. >= 95 % = 1
    >= 97 %= 2
    >= 99.6 %=4
    >= 101 %=5
    >=103%= 6

    Kindly suggest for above if formula

    1. Hello, Dayanand,
      Please try the following formula:

      =IF(A1 >= 103%, 6, IF(A1 >= 101%, 5,IF(A1 >= 99.6%, 4, IF(A1 >= 97%, 2, IF(A1 >= 95%, 1, "")))))

      You can learn more about nested IF function in Excel in this article on our blog.
      Hope you’ll find this information helpful.

  10. hi , how can i write the fact that if two countries use the same Currency 'euro' for exemple , 1 otherwise 0 ?
    waiting for your response

    1. Hi Sasou,

      If we understand your task correctly, the formula below should work for you:
      =IF(A1 = B1, 1, 0)

      Where A1 and B1 are the cells that contain currencies.

      Hope this is what you need.

  11. Please share me Excel Formula for following....

    I want difference in two different dates but if this difference is more than 1 day it should reflect other wise not

    1. Hello, Shekhar,

      Assuming that your dates are in the first row, the following formula should work for you:

      =IF(B1 > A1, B1-A1, "")

      Hope this is what you need.

  12. Is this correct

    =IF(LEN(C3=10),RIGHT(C3,8),RIGHT(C3,7))

    1. Hi Samith,

      I believe this is what you are looking for:
      =IF(LEN(C3)=10,RIGHT(C3,8),RIGHT(C3,7))

  13. Seeliya Unit Price Al-Khaira Unit Price Madinah Unit Price
    1472.6 420
    15.5 40
    7.75 2
    450 24
    6.2 2.5
    9.3 3
    10.85 12

    i need the solution for the above work.

    This is the purchasing process. For one material, there are three offers available in quotation. I need the name of the supplier in a column who bidding the price in less.

    Thanks in advance.

  14. Dear Sir/Mam,

    i am following your formula and suggestions, all is best to use in work,
    plzz can you help me????

    if there is 1 box included 144 pcs
    suppoz i have closing stock is 146 pcs it means 1 box n 2 pcs if there is 288 pcs it means 2 box or if there is 143 pcs it means 143 pcs
    which formula i use and how????
    plzz help me asap
    mail me as soon as possible.

    Thanku

  15. If(N2="YES",i should get a drop down list of (a b c d e ), if N2="NO", then i should get NA)
    how do i write this formula in excel

    1. Hello, Hermant,

      Unfortunately, there is no way to solve your task using standard Excel functions. Most likely you need a special macro. I am really sorry we can’t help you with this.

      You may try to find the solution in VBA sections on mrexcel.com or excelforum.com.

      I wish I could assist you better.

  16. Hello all, I hope someone can shed some light on my issue.
    I am trying to calculate fuel consumption based on different MOVEMENTS of the ship from cell A1.
    Cell A1 will either be, LOAD, SEA, MANEUVER, DISCH. Each Movement will correspond to a different CELL with its corresponding fuel consumption rate. SEA corresponds to cell A20 (or 1.02). I tried the IF function, but could only manage to get one IF.
    ex A1 (SEA), B1=30 hours. FORMULA in C1, =IF(A1="SEA",(B1*A20)). This one works, but I cant seem to add multiple IF functions for LOAD, MANEUVER, DISCH, withouth it saying #value.
    Any help would be great! thank you

      1. Mary,
        Thank you so much! That was it! Merry Christmas!
        ~P~

        1. Pricilla,

          Thank you very much for your reply. I'm so glad to hear you found the solution in this article!

          Merry Christmas and Happy New Year! :)

  17. Ross:
    What's the IF formula you're using?

  18. I am creating a time sheet. For each day I have three columns, Time (15 min breakdown of the day), Activity, and Time worked.

    I each created an IF function to fill the third column with a value 0.25 if the Activity cell has content.
    (ie; no content = I have not done any work. 0.25 represents the quarter of an hour i have worked).

    I had hoped to use a Sum function at the bottom of the third row to add up all the 0.25s to total my hours worked that day. However, the SUM function does not recognize the 0.25, generated by the IF function, as a number (cells are in number format but the 0.25 aligns to the left like text).

    Would appreciate some help with this puzzle :)

  19. Requested Mam/Sir,

    Kindly send me the All If functions in a Excel sheet, so that i will practice it at home after the office

    Your's Hopefully,
    A.Ganesh

  20. I have a set reference number in Colum A1 (254511556)

    Column B1 has the product name (metal screw)
    Column B2 has the product delivery date (DOD 15 Nov 2018)

    Is there a way to move value B2 to C1, if so can someone please help with the formula.

    thank you

  21. Khan:
    If the only two options are "PCS" or "CTN" then enter this in an empty cell:
    =IF(A24="PCS",F24*H24,E24*H24)

  22. IF COLUMN A TEXT IS = "PCS" THEN COLUMN H MUTIPLY WITH COLUMN F
    IF COLUMN A TEXT IS = "CTN" THEN COLUMN H MUTIPLY WITH COLUMN E

    KINDLY HELP IF THIS FORMULA IS POSSIBLE THEN MAKE FORMULA PLEASE AND SHARE..

  23. Hello Everyone,

    Trying to figure out how to show the value from a cell when doing IF.OR function.

    Here is my function (not working):
    =IF($P$14="";"";IF(OR($P14="PALLET";"$H14";"$L14"))

    The function should show empty if empty, but show the value of cell "H14" if P14=Pallet, while if different, show the value of cell "L14".

    Thank to all for the help.

  24. I Need if date is less than 15 days then it will be the same month and if date is more than 15 days the it should be next month. Please help in find formula

  25. Hi
    What is the formula to allow an Yes/No response to the induction expiry.

    Induction expiry Permit to work
    16/03/2020 yes
    18/03/2018 no

    THanks

  26. I am stumped, I am trying to tie 3 columns together with column 1 having a drop down menu. I need to be able to use the first column to select a city and the following 2 columns auto-populate with amounts.

    (IF D4=Norfolk, then E4=94 and F4=55) is what I am trying to get to work. Is this even possible?

    1. No Anthony that is not even a correct formula.

  27. Hi

    If you see my data table, variable INNO_PS has value (yes/no) only for 2011H1. I need the same value for 2010H2 in INNO_PS variable if ID is same. This is a large database, it is not possible to do manually. Please help to get Excel syntax for this purpose. Thanks

    ID WAVE INNO_PS
    5 2010H2
    6 2010H2
    6 2011H1 No
    11 2010H2
    13 2010H2
    17 2010H2
    17 2011H1 Yes
    23 2010H2
    23 2011H1 No
    25 2010H2
    25 2011H1 No
    26 2010H2
    27 2010H2
    27 2011H1 Yes
    28 2010H2
    29 2010H2
    32 2010H2
    32 2011H1 Yes
    40 2010H2
    40 2011H1 No

  28. 80% - 83% 1 mark
    84% - 87% 2 mark
    88% - 91% 3 mark
    92% - 95% 4 mark
    96% - 100% 4 mark
    help me to formula for this in excel

    1. =IF(L29<80%,"0",IF(L29=80%,"1",IF(L29<=83%,"1",IF(L29=84%,"1",IF(L29<=87%,"2",IF(L29=88%,"3",IF(L29<=91%,"3",IF(L29=92%,"4",IF(L29<=100%,"4","0")))))))))

      Note: L29 is reference cell

      1. =IF(L29<80%," ",
        IF(L29=80%,"1Mark",IF(L29<=83%,"1Mark",IF(L29=84%,"2Mark",IF(L29<=87%,"2Mark",IF(L29=88%,"3Mark",IF(L29<=91%,"3Mark",IF(L29=92%,"4Mark",IF(L29<=100%,"4Mark","0")))))))))

  29. ...if the 'REORDER LEVEL IS GREATER THAN THE STOCK QUANTITY'. what formula should i use?

    Thank you..

  30. Please help me.. I HAVE 2 CONCERNS
    1. I have a column of "Stock Quantity". i want the "Stock Quantity"automatically decreases when i insert a data in my delivery sheets. then,

    2. From my "Stock Quantity" let say i have 1000 stocks, the "REORDER LEVEL is 2,500. i want the row highlighted into color red if the 'REORDER LEVEL IS GREATER THAN THE STOCK QUANTITY'. what formula should i use?

    Thank you..

    1. i like to share my view here, if its use full i feel hapy

      For 2) conditional formating, then Highlight cell rules, then greater than option not required formle for RED colour

      For 1) In same cell its not possible, need to add one more column for stock quantiry for ( opening or closing )then its possible

      =B5-Sheet2!B6,share your mail id i try to send excel sheet directly

  31. I have a table with 5 columns, which each column has there own percentage of evaluation for example 25%-25%-25%-10%-15%.
    I want to create a formula that to look on each cell for each column the number and if it does't find number to take the percentage of that column and spread it to the other columns.

    25% 25% 25% 10% 15%
    1.00 0.73 0.45

    In this case it has to take the 25% and the 10% and spread it to the other columns and do the calculations again from the start so I will get the correct number.
    If I was going to do it by hand I will do the 35%/3 which 11.67% and add it on each column with data and then take the original data and multiply them with the result of the summary -

    0% 36.67% 36.67% 0% 26.67%

    Who can give a help with this?

  32. Is there a way to automatically move a row to sheet 2 if a specific cell contained text?
    Cell that would contain a date or be blank is G2. If it contained text I'd want to move a2:h2 to sheet2. On sheet2 it would not need to be in any specific place.

  33. I have two worksheet. i.e,Worksheet A and worksheet B. A11 of Worksheet A contains FR189X and B6 of Worksheet B is FR189. Likewise I have multiple rows in Worksheet B. I want to compare A11 of Worksheet A with column B of Worksheet B, if its equal then copy the value present on column F of Worksheet B into Worksheet A.

    I am using below codes and its working when A11 is same with B6.

    =IF(LEFT(A11,5)=[Book1.xlsx]Sheet1!$B$6,VLOOKUP(LEFT(A11,5),[Book1.xlsx]Sheet1!$B:$S,18,0),"")

    But its not working when I want to replace A11 of Worksheet A with B7 of Worksheet B. Can you please help?

  34. Hi,

    I'm trying to write a formula to say that if cell F4 says 'yes', to then remove the fill colour from cell E4. I am having trouble doing this. Can anyone do this? Thanks in advance :)

    1. You don't need a formula - look at Conditional Formatting>Highlight Cell Rules

  35. How would I write the formula for if a range contains a value greater than 2, then true?

    1. Hi... i like share my view ..

      =IF(J18>2,"True", " ")

    2. Hi.. i like share my view..

      =IF(J17>2,"True", "False")

  36. I have a spread sheet that I'm needing to move names and other info from one sheet to another. On one sheet I have a list of players. They're not all there on the same days so I'm wanting to be able to place an "x" in the column by their name and have their names moved over to the score sheet in the name cell. The name cells are not directly below each other so I'm trying to get it to enter the names in the next empty cell as the players names are moved to the score sheet.
    Thanks for any help in this

  37. Pls help me. I was trying to figure out if what formula should i use. If B1 contains specific number and C1 also contains specific number then text will show up on D1 and if not N/A . I'm having a hard time thinking about it because im planning to input alot of rules on it. Hope you can help me.

  38. NICE THANKS FOR THIS ARTICLE

  39. So I have a problem. I have a spreadsheet where I am tracking two dates. I have equipment sitting on the floor. I am tracking actual time on the floor from arrival to today's date. =DATEDIF(B2,M2,"d") . I have two columns marked Sales Order Entered and the other as Shipped. Both have an X in the column when completed. My question is can I freeze the Actual Date when the material is shipped to Customer?

    EXAMPLE: Column E is "SO Entered". (E2) with an "X"
    to show completion. Column F is SHIPPED (F2) with an "X" to show item has shipped. I would like column L to show the actual time on the floor at the time of shipping. Currently showing Time on Floor as a continuous difference between the arrival date "B2" and the current date "M2".

  40. =IF(TODAY()>10/31/2018,(AVERAGE(D15:H15)),"")

    How can I ask excel to average cells only if a date has past?

  41. Can we apply multiple logical test in IF function?

  42. Hi
    Thank you for your valuable time and information.

    I would like to develop a formula in which I get the follow-up date automatically. For example, if I write "Voicemail" then Next column automatically capture the date after 7 days.

    So if I select "Left" the column automatically capture the date of next action
    VM 7th day from Today
    Not Answered 2nd Day from today
    Call Back Manually
    Reschedule Manually
    Email 3rd Day

  43. I'm looking for a way to have the result of an IF be an equation, or rather the value to an equation. Anything I put inside the "" is taken literally and therefore I cannot enter an equation.

    For example, if the value in cell K11 is "yes" then the value in L11 should be the sum of I8+J6-J11.

    This is the actual formula I'm working on:
    =IF((AND(K11="yes", I8>=0)), "sum(J6+K6+K7+K8+J14-J11)", IF((AND(K11="yes", I8<0)), SUM(J14+J6+K6+K7+K8+I8), "0"))

    1. So I figured out my mistake, but now Excel is telling me I have too many arguments for this function. But I need to address all of these possible scenarios.

      Here's the new formula I have:
      =IF((AND(K11="yes", I8>=0)), SUM(J6+K6+K7+K8+J14-J11), IF((AND(K11="yes", I8<0)), SUM(J14+J6+K6+K7+K8+I8-J11)),if((or(k11="NO",L6<=0)), "$0.00"))

      Is there a way to simplify that Excel with accept, or do I need to find another way, like using two cells and separating my outcomes?

      Thanks!

  44. I have drop down list contains week numbers 1-54 and another two cells contain (week start date) and (week end date), how to show the week start and week end dates once I select the week Number in the first cell.
    (Week start dates listed in column A1:A54 as well as Week end dates list in Column B1:B54)

  45. HOW CAN I HAVE A FORMULA FOR THIS1. If cell (E260) is less than 20, times it by 2,
    if it is greater than or equal to 20 but less than 40, then times it by 3
    if it is greater than or equal to 40 and less than 60, then times it by 4
    And if it is greater than or equal to 60, then times it by 6.

    I CANT SEEM TO ENCODE THE BUT AND AND FUNCTION

    1. Hello,
      Please try the formula below:

      =IF(E260<20, E260*2, IF(E260<40, E260*3, IF(E260<60, E260*4, IF(E260>=60, E260*6))))

      You can learn more about Excel Nested IF in Excel in this article on our blog.

      Hope you'll find this information helpful.

  46. Hello Sir,

    I want to use if statement for two different excel sheets, is it possible?
    I want to replicate track list which is sheet no.-2, in sheet -1 only if shows any value. If not then need to disappear from sheet-1.

    Thanks

  47. I need to calculate a formula based on a Y or N in an adjacent cell.

    E2=A2*B2*C2*((IF(D2="Y",$H$3,IF(D2="N",$H$2)))

    D2 is a yes or no dropdown list.
    H2 includes a default factor.
    H3 includes an optional factor.

    E2=A2*B2*C2*$H$2 or E2=A2*B2*C2*$H$3 depending on the selection in D2.

    The value in H2 and H3 will be changing.

  48. If in the cell in column I there is a date, then the cell in column J needs to be one week later.

    ie.

    J10 = 9/18/2018 then K10 needs to = 9/25/2018

    This has to be simpler than I am making it, help appreciated.

    1. Chelsea:
      If cells J10 and K10 are formatted as Date, then the formula in K10 should read:
      =J10+7

  49. I need a IF statement that has a function that lets me hide row if it does not have an "AB or an "A". In the example below, I want to hide group "B" when they are by themselves on the schedule. I can't seem to get it so it hides the whole row... any help is greatly appreciated.

    START END GROUP ORG LP # LP NAME

    09:30 11:30 A FAD 600 Haptics
    B PTD 847 Cobalt
    12:30 14:30 AB BSD 400 Algorithms

  50. IN
    IN
    OJ
    OF
    OR
    WE
    OK
    OT
    TR
    how can find that, If cell value IN OF and OR, then shows for ABC else not

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