Comments on: How to use IF function in Excel: examples for text, numbers, dates, blanks

IF is one of the most popular and useful functions in Excel. Generally, you use an IF statement to test a condition and to return one value if the condition is met, and another value if the condition is not met. Continue reading →

Comments page 45. Total comments: 4830

  1. Hello all, I hope someone can shed some light on my issue.
    I am trying to calculate fuel consumption based on different MOVEMENTS of the ship from cell A1.
    Cell A1 will either be, LOAD, SEA, MANEUVER, DISCH. Each Movement will correspond to a different CELL with its corresponding fuel consumption rate. SEA corresponds to cell A20 (or 1.02). I tried the IF function, but could only manage to get one IF.
    ex A1 (SEA), B1=30 hours. FORMULA in C1, =IF(A1="SEA",(B1*A20)). This one works, but I cant seem to add multiple IF functions for LOAD, MANEUVER, DISCH, withouth it saying #value.
    Any help would be great! thank you

      1. Mary,
        Thank you so much! That was it! Merry Christmas!
        ~P~

        1. Pricilla,

          Thank you very much for your reply. I'm so glad to hear you found the solution in this article!

          Merry Christmas and Happy New Year! :)

  2. Ross:
    What's the IF formula you're using?

  3. I am creating a time sheet. For each day I have three columns, Time (15 min breakdown of the day), Activity, and Time worked.

    I each created an IF function to fill the third column with a value 0.25 if the Activity cell has content.
    (ie; no content = I have not done any work. 0.25 represents the quarter of an hour i have worked).

    I had hoped to use a Sum function at the bottom of the third row to add up all the 0.25s to total my hours worked that day. However, the SUM function does not recognize the 0.25, generated by the IF function, as a number (cells are in number format but the 0.25 aligns to the left like text).

    Would appreciate some help with this puzzle :)

  4. Requested Mam/Sir,

    Kindly send me the All If functions in a Excel sheet, so that i will practice it at home after the office

    Your's Hopefully,
    A.Ganesh

  5. I have a set reference number in Colum A1 (254511556)

    Column B1 has the product name (metal screw)
    Column B2 has the product delivery date (DOD 15 Nov 2018)

    Is there a way to move value B2 to C1, if so can someone please help with the formula.

    thank you

  6. Khan:
    If the only two options are "PCS" or "CTN" then enter this in an empty cell:
    =IF(A24="PCS",F24*H24,E24*H24)

  7. IF COLUMN A TEXT IS = "PCS" THEN COLUMN H MUTIPLY WITH COLUMN F
    IF COLUMN A TEXT IS = "CTN" THEN COLUMN H MUTIPLY WITH COLUMN E

    KINDLY HELP IF THIS FORMULA IS POSSIBLE THEN MAKE FORMULA PLEASE AND SHARE..

  8. Hello Everyone,

    Trying to figure out how to show the value from a cell when doing IF.OR function.

    Here is my function (not working):
    =IF($P$14="";"";IF(OR($P14="PALLET";"$H14";"$L14"))

    The function should show empty if empty, but show the value of cell "H14" if P14=Pallet, while if different, show the value of cell "L14".

    Thank to all for the help.

  9. I Need if date is less than 15 days then it will be the same month and if date is more than 15 days the it should be next month. Please help in find formula

  10. Hi
    What is the formula to allow an Yes/No response to the induction expiry.

    Induction expiry Permit to work
    16/03/2020 yes
    18/03/2018 no

    THanks

  11. I am stumped, I am trying to tie 3 columns together with column 1 having a drop down menu. I need to be able to use the first column to select a city and the following 2 columns auto-populate with amounts.

    (IF D4=Norfolk, then E4=94 and F4=55) is what I am trying to get to work. Is this even possible?

    1. No Anthony that is not even a correct formula.

  12. Hi

    If you see my data table, variable INNO_PS has value (yes/no) only for 2011H1. I need the same value for 2010H2 in INNO_PS variable if ID is same. This is a large database, it is not possible to do manually. Please help to get Excel syntax for this purpose. Thanks

    ID WAVE INNO_PS
    5 2010H2
    6 2010H2
    6 2011H1 No
    11 2010H2
    13 2010H2
    17 2010H2
    17 2011H1 Yes
    23 2010H2
    23 2011H1 No
    25 2010H2
    25 2011H1 No
    26 2010H2
    27 2010H2
    27 2011H1 Yes
    28 2010H2
    29 2010H2
    32 2010H2
    32 2011H1 Yes
    40 2010H2
    40 2011H1 No

  13. 80% - 83% 1 mark
    84% - 87% 2 mark
    88% - 91% 3 mark
    92% - 95% 4 mark
    96% - 100% 4 mark
    help me to formula for this in excel

    1. =IF(L29<80%,"0",IF(L29=80%,"1",IF(L29<=83%,"1",IF(L29=84%,"1",IF(L29<=87%,"2",IF(L29=88%,"3",IF(L29<=91%,"3",IF(L29=92%,"4",IF(L29<=100%,"4","0")))))))))

      Note: L29 is reference cell

      1. =IF(L29<80%," ",
        IF(L29=80%,"1Mark",IF(L29<=83%,"1Mark",IF(L29=84%,"2Mark",IF(L29<=87%,"2Mark",IF(L29=88%,"3Mark",IF(L29<=91%,"3Mark",IF(L29=92%,"4Mark",IF(L29<=100%,"4Mark","0")))))))))

  14. ...if the 'REORDER LEVEL IS GREATER THAN THE STOCK QUANTITY'. what formula should i use?

    Thank you..

  15. Please help me.. I HAVE 2 CONCERNS
    1. I have a column of "Stock Quantity". i want the "Stock Quantity"automatically decreases when i insert a data in my delivery sheets. then,

    2. From my "Stock Quantity" let say i have 1000 stocks, the "REORDER LEVEL is 2,500. i want the row highlighted into color red if the 'REORDER LEVEL IS GREATER THAN THE STOCK QUANTITY'. what formula should i use?

    Thank you..

    1. i like to share my view here, if its use full i feel hapy

      For 2) conditional formating, then Highlight cell rules, then greater than option not required formle for RED colour

      For 1) In same cell its not possible, need to add one more column for stock quantiry for ( opening or closing )then its possible

      =B5-Sheet2!B6,share your mail id i try to send excel sheet directly

  16. I have a table with 5 columns, which each column has there own percentage of evaluation for example 25%-25%-25%-10%-15%.
    I want to create a formula that to look on each cell for each column the number and if it does't find number to take the percentage of that column and spread it to the other columns.

    25% 25% 25% 10% 15%
    1.00 0.73 0.45

    In this case it has to take the 25% and the 10% and spread it to the other columns and do the calculations again from the start so I will get the correct number.
    If I was going to do it by hand I will do the 35%/3 which 11.67% and add it on each column with data and then take the original data and multiply them with the result of the summary -

    0% 36.67% 36.67% 0% 26.67%

    Who can give a help with this?

  17. Is there a way to automatically move a row to sheet 2 if a specific cell contained text?
    Cell that would contain a date or be blank is G2. If it contained text I'd want to move a2:h2 to sheet2. On sheet2 it would not need to be in any specific place.

  18. I have two worksheet. i.e,Worksheet A and worksheet B. A11 of Worksheet A contains FR189X and B6 of Worksheet B is FR189. Likewise I have multiple rows in Worksheet B. I want to compare A11 of Worksheet A with column B of Worksheet B, if its equal then copy the value present on column F of Worksheet B into Worksheet A.

    I am using below codes and its working when A11 is same with B6.

    =IF(LEFT(A11,5)=[Book1.xlsx]Sheet1!$B$6,VLOOKUP(LEFT(A11,5),[Book1.xlsx]Sheet1!$B:$S,18,0),"")

    But its not working when I want to replace A11 of Worksheet A with B7 of Worksheet B. Can you please help?

  19. Hi,

    I'm trying to write a formula to say that if cell F4 says 'yes', to then remove the fill colour from cell E4. I am having trouble doing this. Can anyone do this? Thanks in advance :)

    1. You don't need a formula - look at Conditional Formatting>Highlight Cell Rules

  20. How would I write the formula for if a range contains a value greater than 2, then true?

    1. Hi... i like share my view ..

      =IF(J18>2,"True", " ")

    2. Hi.. i like share my view..

      =IF(J17>2,"True", "False")

  21. I have a spread sheet that I'm needing to move names and other info from one sheet to another. On one sheet I have a list of players. They're not all there on the same days so I'm wanting to be able to place an "x" in the column by their name and have their names moved over to the score sheet in the name cell. The name cells are not directly below each other so I'm trying to get it to enter the names in the next empty cell as the players names are moved to the score sheet.
    Thanks for any help in this

  22. Pls help me. I was trying to figure out if what formula should i use. If B1 contains specific number and C1 also contains specific number then text will show up on D1 and if not N/A . I'm having a hard time thinking about it because im planning to input alot of rules on it. Hope you can help me.

  23. NICE THANKS FOR THIS ARTICLE

  24. So I have a problem. I have a spreadsheet where I am tracking two dates. I have equipment sitting on the floor. I am tracking actual time on the floor from arrival to today's date. =DATEDIF(B2,M2,"d") . I have two columns marked Sales Order Entered and the other as Shipped. Both have an X in the column when completed. My question is can I freeze the Actual Date when the material is shipped to Customer?

    EXAMPLE: Column E is "SO Entered". (E2) with an "X"
    to show completion. Column F is SHIPPED (F2) with an "X" to show item has shipped. I would like column L to show the actual time on the floor at the time of shipping. Currently showing Time on Floor as a continuous difference between the arrival date "B2" and the current date "M2".

  25. =IF(TODAY()>10/31/2018,(AVERAGE(D15:H15)),"")

    How can I ask excel to average cells only if a date has past?

  26. Can we apply multiple logical test in IF function?

  27. Hi
    Thank you for your valuable time and information.

    I would like to develop a formula in which I get the follow-up date automatically. For example, if I write "Voicemail" then Next column automatically capture the date after 7 days.

    So if I select "Left" the column automatically capture the date of next action
    VM 7th day from Today
    Not Answered 2nd Day from today
    Call Back Manually
    Reschedule Manually
    Email 3rd Day

  28. I'm looking for a way to have the result of an IF be an equation, or rather the value to an equation. Anything I put inside the "" is taken literally and therefore I cannot enter an equation.

    For example, if the value in cell K11 is "yes" then the value in L11 should be the sum of I8+J6-J11.

    This is the actual formula I'm working on:
    =IF((AND(K11="yes", I8>=0)), "sum(J6+K6+K7+K8+J14-J11)", IF((AND(K11="yes", I8<0)), SUM(J14+J6+K6+K7+K8+I8), "0"))

    1. So I figured out my mistake, but now Excel is telling me I have too many arguments for this function. But I need to address all of these possible scenarios.

      Here's the new formula I have:
      =IF((AND(K11="yes", I8>=0)), SUM(J6+K6+K7+K8+J14-J11), IF((AND(K11="yes", I8<0)), SUM(J14+J6+K6+K7+K8+I8-J11)),if((or(k11="NO",L6<=0)), "$0.00"))

      Is there a way to simplify that Excel with accept, or do I need to find another way, like using two cells and separating my outcomes?

      Thanks!

  29. I have drop down list contains week numbers 1-54 and another two cells contain (week start date) and (week end date), how to show the week start and week end dates once I select the week Number in the first cell.
    (Week start dates listed in column A1:A54 as well as Week end dates list in Column B1:B54)

  30. HOW CAN I HAVE A FORMULA FOR THIS1. If cell (E260) is less than 20, times it by 2,
    if it is greater than or equal to 20 but less than 40, then times it by 3
    if it is greater than or equal to 40 and less than 60, then times it by 4
    And if it is greater than or equal to 60, then times it by 6.

    I CANT SEEM TO ENCODE THE BUT AND AND FUNCTION

    1. Hello,
      Please try the formula below:

      =IF(E260<20, E260*2, IF(E260<40, E260*3, IF(E260<60, E260*4, IF(E260>=60, E260*6))))

      You can learn more about Excel Nested IF in Excel in this article on our blog.

      Hope you'll find this information helpful.

  31. Hello Sir,

    I want to use if statement for two different excel sheets, is it possible?
    I want to replicate track list which is sheet no.-2, in sheet -1 only if shows any value. If not then need to disappear from sheet-1.

    Thanks

  32. I need to calculate a formula based on a Y or N in an adjacent cell.

    E2=A2*B2*C2*((IF(D2="Y",$H$3,IF(D2="N",$H$2)))

    D2 is a yes or no dropdown list.
    H2 includes a default factor.
    H3 includes an optional factor.

    E2=A2*B2*C2*$H$2 or E2=A2*B2*C2*$H$3 depending on the selection in D2.

    The value in H2 and H3 will be changing.

  33. If in the cell in column I there is a date, then the cell in column J needs to be one week later.

    ie.

    J10 = 9/18/2018 then K10 needs to = 9/25/2018

    This has to be simpler than I am making it, help appreciated.

    1. Chelsea:
      If cells J10 and K10 are formatted as Date, then the formula in K10 should read:
      =J10+7

  34. I need a IF statement that has a function that lets me hide row if it does not have an "AB or an "A". In the example below, I want to hide group "B" when they are by themselves on the schedule. I can't seem to get it so it hides the whole row... any help is greatly appreciated.

    START END GROUP ORG LP # LP NAME

    09:30 11:30 A FAD 600 Haptics
    B PTD 847 Cobalt
    12:30 14:30 AB BSD 400 Algorithms

  35. IN
    IN
    OJ
    OF
    OR
    WE
    OK
    OT
    TR
    how can find that, If cell value IN OF and OR, then shows for ABC else not

  36. Hai Gyus,

    Kindly help me below example...
    During employee working hours calculation...i got a error message in each cell...i.e. #VALUE!( in that login cell value is String and logout cell value is string = result is #VALUE!). If both value are string and result should be comes zero "0" either any other specific value....So could please help for error value...

    Thank you for timely supporting to us!.....

  37. Does anyone know how I would write a formula for this ? Gas Price Effect—The direction of the price of gas is a value from the Inputs section. If the price is expected to decrease, the effect is minus 5 percent (in other words, unit sales will decline by 5 percent in the year). If the price is expected to increase, the effect is plus 5 percent (unit sales will increase by 5 percent in the year). If prices are expected to be stable, there is no effect. Gasoline inputs are in cell B13 , D- decrease, U-increase, S- Stable. Units sold are in cells B31, and B32.

  38. Hi guys,

    I have a big challenge regarding conditional formatting.

    I want to classify about 400guys on their performance across 4 variables such as sales, costs, assets and profitability.

    1 scenario;
    Person that achieve >100% in 2+ variables and >=80% in the remaining should be classified Platinum.

    2 scenario;
    Person that achieve >80% in 2+ variables should be classified Gold.

    3 scenario;
    Person that achieve <80% in 2+ variables with a loss position should be classified Silver.

  39. Hi guys,

    I have a big challenge regarding conditional formatting.

    I want to classify about 400guys on their performance across 4 variables such as sales, costs, assets and profitability.

    1 scenario;
    Person that achieve >100% in 2+ variables and >=80% in the remaining should be classified Platinum.

    2 scenario;
    Person that achieve >80% in 2+ variables should be classified Gold.

    3 scenario;
    Person that achieve <80% in 2+ variables with a loss position should be classified Silver.

    See sample of the data

    Salesman Sales costs assets profitability
    1 78% 87% 78% 87%
    2 23% 50% 56% 50%
    3 37% 99% 88% 99%
    4 100% 89% 100% 89%
    5 123% 91% 123% 114%
    6 98% 89% 98% -23%
    7 78% 78% 78% 78%
    8 87% 77% 87% 77%
    9 94% 88% 94% 88%
    10 56% 89% 56% 89%
    11 77% 99% 77% 99%
    12 97% 90% 97% 0%
    13 59% 92% 59% 92%
    14 111% 84% 111% 84%
    15 105% 85% 105% 85%

  40. Thnx

  41. I want some formulae for calculating my taxes. The scenario is as below:

    First 3,300 is taxed at 0%
    Next 800 is taxed at 25%
    Next 2.100 is at 30%
    Balance is taxed at 35%.

    The works it works is:

    Gross Pay 6,000.00

    Calculation of PAYE
    First 3,300.00 0% -
    Next 800.00 25% 200.00
    Next 2,100.00 30% 630.00
    Balance (200.00) 37.50% (75.00)
    755.00
    It is not supposed to give a negative and if it is positive, the actual is supposed to reflect.

    Thanks

  42. i am wanting to create a formula for a large set of data where i am want to colour colde each cell that deviates from the figures in the 1st column like this

    negative shift
    lower by 1% - 5%, colour - light orange; lower by 6%-10%, colour - darker orange; lower by 11+%, colour - red.
    Positive shift
    Higher by 1%-5%, colour light green, higher by 6%-10% colour – darker green, higher by 11+% colour – dark green

    Equal with the figure in main column (no variance) no colour

  43. what formula is suit for if condition basing on year, like for example, we have cell A1 and B1, A1 value is 01/02/18 then we have to create formula for cell B1 which is like this, if cell A1=2018 then the value of cell B1 must be 1 otherwise 0,

    i just put a formula like this =if(A1=YEAR(2018),1,0) but it was error because the value of B1 showing after i enter it is 0, can you help on this?

    thank you.

  44. =IF((C4=A4,"P","O")=IF(ISBLANK(C4)=FALSE, "", "",)

    I have totally bungled my function.
    I want column d, which is where the function is, to stay blank until I input into column c.
    At the moment it is giving a false result even though I have inputted any data.
    Hope this make sense.
    Thank you,
    Catherine

  45. I'm trying to create formula where certain items are due at specific times over several days. I need the date to change once it turns over midnight. I'm assuming this is an IF THEN formula, but i can't seem to make it happen. Any ideas?

  46. how create formula for if sr no 01 get 1500 ,2 for 1000 and 3 for 500

    1. Shashikanta:
      You'll need to enter different text if the value in SR isn't 1,2 or 3, but the formula is:
      =IF(SR=1,1500,IF(SR=2,1000,IF(SR=3,500,"Something Else")))
      where 1,2,or 3 is entered into SR.

  47. I have 2 sheet, in first sheet I need to mention "A" or "P" on the basis of 2nd sheet where cell value is in time format HH:MM

    Please help to get t=it donee

  48. Chona:
    Because you have just five ranges to check, I think this will work. Where the value to check is in C29
    =IF(C29<49,0,IF(C29<59,"2%",IF(C29<74,"3%",IF(C29<89,"4%",IF(C29<=100,"5%")))))
    You can enter this formula in D29 and copy it down the column if you need to check values in C30, C31, etc.

    1. Thanks a lot, its working fine.

  49. If the total mark from M60 is 85 then in M61 must appear 5%; or if M60 is 61 then M61 is 3%. I cannot get my formula correct. please help. Thank you.
    Total mark is in M60 cell
    Point % is in M61

    Mark Point %
    0-49 0
    50-59 2%
    60-74 3%
    75-89 4%
    90-100 5%

  50. I need help.

    Lets say I have in column A a have rows with "yes" or "no", in column B values

    A1. yes B1 101
    A2. yes B2 102
    A3. no B3 103
    A4. no B4 104
    A5. yes B5 105
    A6. no B6 106
    A7. yes B7 107

    In column C I need only to see the "yes" positions, but I do not need gaps between rows, which means, that in
    C1 I want to see "101"
    C2 I want to see "102"
    C3 I want to see "105"
    C4 I want to see "107"

    Hope for your help :)

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