Comments on: How to use IF function in Excel: examples for text, numbers, dates, blanks

IF is one of the most popular and useful functions in Excel. Generally, you use an IF statement to test a condition and to return one value if the condition is met, and another value if the condition is not met. Continue reading →

Comments page 82. Total comments: 4830

  1. I need a formula that does the following:

    If(E13:E10<44,"0")...but if E13:E19 is over 44 the value would be E13 minus 8

    1. Hi Kim,

      Use this formula for row 13, and then copy it down to other rows:

      =IF(E13<44, 0, E13-8)

  2. Hi,

    Please help me to find a formula ... I got below items

    In Cell A2=Y, B2=Y, C2=Y and D2=2500

    First check if A2=Y then check any or both of B2 or C2 is Y. if any or both of B2 or C2 is Y then return D2 value i.e. 2500

    Again if A2=Y but none of B2 or C2 is Y then return zero

    Thanks

  3. Hello,

    I want make date range selection in two columns as first date of month in one column and last of the particular month from a cell where a already put a drop down list of months from January to December.
    e.g. Drop down list cell month- July
    should change the two columns automatically as Starting Date and another column Ending Date.

    Please help,

    Thank You.

  4. It's good formula and i satisfied filling my work life

  5. hi can you advice me if value between A1 and B1 then multiple by C1 and if value between A2 and B2 then multiple by C2 And if value between A3 and B3 hen multiple by C3

  6. Hi DANIEL,

    Please put number in 'A1' cell OR 'B1' cell

    Please use below formula..

    =IF(A1>=1,"Number available in Cell A",IF(B1>=1,"Number available in Cell B","Number Not available in A and B Cells"))

    If Number in A1 Cell then output: Number available in Cell A
    If Number in B1 Cell then output: Number available in Cell B
    If Number Not in A1 and B1 cells output: Number Not available in A and B Cells

  7. IF I WANT TO KNOW IF THE NUMBERS IN CELL A ARE IN CELL B, WHAT COMMANDS WILL I USE?

  8. I hope you can see my full posting this keeps removing part of my question

  9. Hi, I have an if formulae that I want to create. I have 3 commission rates applicable at different age groups. I want to have on formulae to represent these variations.
    age is=21 or =41 apply 15%
    see below formulae let me know where I'm going wrong? Thanks
    =IF(F4=41,L4*15%,0),IF((AND(F4>=21,F4<=40)),"L4*12.5%",0)
    Ignore 1st posting

  10. help if the validation check. for example if A1 = USD , B1 >1 , A1 = MYR, B1 < 1 otherwise 1?

    1. Hi Jerome,
      Try this:

      =IF(A1="USD",B1>1,IF(A1="MYR",B<1,1))

      1. Hi thanks for this however the result is FALSE if use the above formula. can this be put into data validation ?

        1. Yes U put in data validation and let me know if u get any problem.

          1. IF(M15="USD",O15>1,IF(M15="MYR",O15<1,1)) Hi venugopla. this is what i put in data validation. the cell i input will be 015 but no validation check. ie any value can be inputted

  11. Madam, I would like to compare a cell in 'a' worksheet with the values in two columns of 'b' worksheet and would like to get the value from the third column of 'b' worksheet to 'a' work sheet
    Example: =IF(AND((B4=1800),(C:C>Sheet1!B:B),(C:C<Sheet1!C:C)),Sheet1!D:D,0)
    though the condition is true, it is still giving 0 only. Kindly explain it by using Array formula please.

  12. if column a=rural and col b is less than 25 type non performing else performing.
    and if column a=semi urban or urban and col b is less than 50 type non performing or else performing

  13. Hello Svetlana,

    I am beginner and don't really have much excel knowledge on complex formulas. here's my question and would be grateful if you can please answer.

    I have worksheet with different tabs (named as Sales, marketing, Finance etc) and each tab has invoices recorded with dates, code and the amounts. I want to get the total value of each month for each invoice to a summary sheet. Ex: - I want to get the total value of Month May for code 7000 in all the departments.

    Thank you so much for your help in advance!

  14. Hi,

    I need to analyse have a preference value for a graph and I tried using an IF formula with a score value below but it doesn't work. Is there a function I missed? Or can someone help me find a better solution? So For example

    IF: (1 = Highest, 2 = Medium, 3 = Low) (P2 = 50, Q2 = 40, R2 = 30)
    Butter = 1
    Light Butter = 2
    100% Organic Butter = 3

    =IF(P4="1",P2,IF(P4="2",Q2,IF(P4="3",R2,"")))

    :(

  15. I want to check Three colums Example (A1 "T",B1"T" ,C1'E") in three Colums two colums "T" Iwant N in D colum, In three colum two colums "E" I want Y in D colum .Please give reply

    Reply

  16. Madam ,
    I want to check Three coloums Example (A1 "T",B1"T" ,C1'E") in three Coloums two coloums "T" Iwant N in D coloum, In three coloum two coloums "E" I want Y in D coloum .Please give reply

  17. is there a possibility if I select a name from a drop down list then the datas of the selected list must be displayed in next column,
    e.g
    in B2 i've a drop down list of continents Asia, Australia, america, Africa and if i select Asia in drop down list B2 then countries of Asia must be showed in 'C' column and same goes to other continents.

    1. its possible but you should have a seperate data with a list with all countries. Best way is each continent on seperate sheet and then use indirect and address functions together some lookup and iserror to remove unwanted results, but this is a bit complicated to explain whitout actual data because the number of results varay depends on your choice which means that if there is some other stuff happening in the result display area you will need to give more info.

      If you know how to use Pivot Tables thats the really easy way just put the continent into the fillter area the problem is that if you want to use that data afterwards you need to copy it.

  18. a value must be selected from a list then return another value in another cell

  19. Hi,
    i wnat to know how i get the value as i want in below

    A B C
    -67 133 ?

    In c lolum value should be only + valuse.
    Means if a is -67 the she should show 133 value.
    and if B is -67 then also c should show 133 value.

  20. if

    A B
    Tom Mia Obc
    Kon Ali gen
    TOM ALI GEN
    KON MIA OBC
    broy ray sc

    what is the formula for column B

    b column fill to Mia =obc, ali = gen,ray =sc

    1. Hi Roky

      Note: Take old text in A1 column, need to add text in B column, see below formula..

      =REPLACE(A1,FIND(" ",A1)+1,4,B1)

  21. I have a value for the row. I want to know if a value (column G) = the min or the max for a range of values, else it is between (mid). the range is also listed in the same row (columns H and I).

    I have the following formula:

    =IF(G2=H2,"Min",(IF(G2=I2,"Max","Mid")))

    All I get is FALSE. and for all possibilities,
    when G2=H2
    when G2=I2
    when G2H2 nor I2

    I am not sure why this isn't working.

    I made sure the columns G, H and I are numbers, but that doesn't impact things. I am not getting a syntax error.

    Thanks

  22. Hi!

    I'm trying to get a formula (either an IF function or Conditional Formatting function) to help me assign the proper Customer Name &/or Customer # to an invoice in the proper row, but it's difficult because there are numerous invoices for some customers and a few for others. Here is what the raw data looks like:

    Customer # Customer Name Invoice #
    123 ABC 123 - ABC <=PLEASE NOTE, not a real inv.#
    312456
    312376
    312789
    312654
    312333
    789 XYQW 789 - XYQW
    312421
    453 ZZZZZZ 453 - ZZZZZZ
    321367
    354754
    378987
    365214
    333999
    365409
    376232
    234265

    Thanks for your help!
    Jim

    1. give an example what is the data and what it should become and i can make you a formula because i dont really get what is happening in your data

  23. Hi I want to make formula for
    if value>=5% and if value>=-5% then yes

  24. Hi
    i want to know how to get a value if

    if e2="rl5" then Return system date - 5 days
    or if e2="rl4" then return system date - 3 days

    thank you!

    1. Hi Timothy,

      You can use the following formula for your Return system date column:

      =IF(E2="rl5", "5 days", IF(E2="rl4", "3 days", ""))

  25. I need help to put formula like this

    If Column L from another sheet has 35 then then the value 4002 should be taken, if it has 56 then 4004, if it has 38 then 4102, if it has 39 then 4104

    Please help

    1. Hi sunny,

      U write formula in Sheet1, please put value (eg:35,56,38,39...)in Sheet2..
      Please try below..

      =IF(Sheet2!L1=35,4002,IF(Sheet2!L1=56,4004,IF(Sheet2!L1=38,4102,IF(Sheet2!L1=39,4104,"Not in Our Range"))))

  26. Thanks......

  27. If there is a value in one of the cells in c5 and i5 then equate it with b4,B10,B16,B22.

    NEED HELP PLEASE

  28. I have 2 columns one has a number of calls (G) and number of seconds in the second (H). I want to have the next column to show which calls were over 18 secs and also to include the total number of calls from (G) in that cell. So if one cell in G shows 2 how would I make the IF command work. I am using right now =IF(H2>18,1*1,1*0) and that just allows me to count how many cells are over 18 secs but not the actual call amount from column G.

    Thanks,
    Pete

  29. Hello,

    I have a problem and I can't find a solution anywhere.

    I have a sheet with dates of invoices that have been approved for different hospitals and things we need to pay them for. It's a very long sheet with main variants being 'Hospital number', 'Procedure' and 'Date of invoice approval'.
    I would like to create a seperate tab with a table generating a formula which could cross check 'Hospital number', 'Procedure' and 'Date of invoice approval' from the other tab - but instead of generating a result in form of 'good' or 'bad' i would like the formula to enter the actual date of invoice approval -into the table. Not sure if this is possible?

    Please help!!!???

  30. Hi,

    I am wondering if there is a way to make a cell a specific color depending on a value it has. The values come from a formula (VLOOKUP). If excel doesn't find any values then it leaves the cell blank, otherwise it writes the value which can be anything from letters to numbers (so I can't be that specific and therefore not be able to use conditional formating...). I want to color all cells which get a value and leave the blank cells white. Would you know how to tackle this issue?

    Thanks!

  31. Hi,
    I am looking for a formula to add 21 days to a date if a certain phrase is in another column. For example - A2 is 01/08/2016, if B2 says 'PA1' I would like C2 to add 21 days to the date in A1. I have so far got =IF(ISNUMBER(SEARCH("PA1",B2)),"A2+21","") which works as far as getting C2 filled with an answer but I can't make the sum "A2+21" work as a formula - can anyone help?

    Thanks

    1. Sorry - Just read back - should read, A2 is 01/08/2016, if B2 says 'PA1' I would like C2 to add 21 days to the date in A2

  32. Hi,
    This is a formula for 2 energy use efficiencies one for gaining weight, one for weight loss. Obviously I have the syntax wrong, but I can't work out what the error is. I would be really grateful if you could help me.

    =IF(L7>0,[(L7*0.92*18)/(0.0043*((0.172*$L$3)-1.707))], [(L7*0.92*18)/0.8])

  33. Hi .
    Can you pls. Help yo formulate a formula inside a single cell. The condition is this for dates.
    1. I both cell is empty result is empty.
    2. If thedifference of two dates is > 0 answer is 0, if not result is 1
    3. If one cell is empty result is 0
    4. If both dates are equal result is 1

    Pls. Help tnx

  34. Hello,

    I have two different dates in two different cells (A1 = 4/12/1993 and B1 = 04/05/1993) and i want to verify if the two dates fall in the same quarters. If two dates are within the same quarter, the data "passed" if outside of 89 days, it fails...

    thanks for your help....

  35. need help.
    on A column we have names like sam, nick, ... on G column we have $ amount, how calculate from xxx row till yyy row all $ for sam ?
    thank you for help

  36. I believe I need to combine an IF function and a SUMIF function...but not 100% sure (all I know is it is not working). I was able to do a SUMIF formula to have it add up invoice dollar amounts if the vendor equaled a certain name. That is great for a total amount owed; however, what I am having issues with is when giving it a criteria, like if the invoice date is =< 12/31/15, then add up only those invoices that are before that date and that are from a certain vendor. I am trying to enter this formula into a summary table...so this would help a lot!

  37. Hi Svetlana,

    Hope you can help me on this tough one and thank you in advance for any help you can give.

    So I have created an Excel spreadsheet which I'm tracking snow removal times that happen during the winter so I can charge my customers. Row 1, I have the times that have been summed up. Row 2 where I a value that been calculated from Row 1 to get number of times 15 mins fits in it (For example, a cell in Row 1 would show 1:20 minutes and I divide that by 15 minutes which should give me a value of 8. Now here's the problem, I been trying to use the "IF" function in Row 2 to perform a function say if the time in Row 1 is less than 15 minutes than the value should be 0 or if it's 15 or more than I divide that by 15.

    Any suggestion what I could do? Thank you in advance for any help you can give!

    Gary

    1. Hi Gary,

      I believe this formula does what you need:
      =IF(A$1*1440>=15, A$1*1440/15, 0)

  38. Very Excel illiterate...please help if you can! I have been using this formula (which I did not create) to calculate data for vacation, sick time, personal days, etc. on our time sheets:
    =SUM(IF(ISNUMBER(SEARCH("v",J9:AN9)),IF(ISNUMBER(J9:AN9),J9:AN9,(LEFT(J9:AN9,IF(ISNUMBER(FIND(".",J9:AN9)),3,1)))*1),0))+SUM(IF(ISNUMBER(SEARCH("v",AC8:AN8)),IF(ISNUMBER(AC8:AN8),AC8:AN8,LEFT(AC8:AN8,IF(ISNUMBER(FIND(".",AC8:AN8)),3,1)))*1),0)-AB6
    Example:
    Cell J9 - 1.50v
    Cell K9 - 1.50v
    Formulated cell returns the correct value of 3.
    The problem is when numbers with 2 decimal places (other than '0') are used:
    1.25v plus 1.25v returns a value of 2.4
    I'm thinking it has something to do with using the letter 'v', in this case...maybe I'm wrong!
    I've tried to format the cell different ways but I've had no success.
    Sure hope you can help! Thanks!

  39. Dear,
    Can you please in using IF command for the below
    <32.7 Lower
    32.8 to 39.4 Moderate
    40 to 46.1 High
    46.6 Very High

  40. I want to use IF function, for a cell contains email address then the resulting cell will return with a numeric value as 1 and if there is written as "NA" then return a numeric 0 (zero), so that at last I can count by using sum function to add and get how many emails are there in my sheet. Please give me the solution.

    1. Hi Kamesh,

      You can use a formula similar to this:
      =IF(A1="NA", 0, IF(ISTEXT(A1), 1, ""))

  41. Nice greet tutorial of if function, very useful and informative

  42. I want to put a formula for assigning a person job from a start date to end date .

    How to put a formula to ensure that person is not reassigned during the given start and end date.

    Regards
    Ravi

  43. I want to write a function that will evaluate if a cell is >1, and if it is, copy the text in any designated cell and copy that text to another cell

    Thanks

    1. Hi Don,

      You can use a formula similar to this:
      =IF(A1>1, B1, "")

      Where A1 is the cell to evaluate, and B1 is the cell to copy the text from.

  44. Hi,
    Excel has always been my downfall. I need your help please.

    I need for D5 to show as either 0% or 25% data is from
    D4:D14 which would either contain Yes, No and blanks , Should any of the cells fro 4-14 contain a no then D5 should show as 0% and if 4-14 cells have a YES including the blanks then D5 should show as 25%.

    Your help is much appreciated.

    1. Hi Michele,

      Try this one:
      =IF(COUNTIF(D4:D14, "no")>0, 0%, 25%)

  45. what formula can i used for this
    Good 4.00-4.59
    Average 3.00-3.59
    Fair 2.00-2.59
    Poor 1.00-1.59

    if the result would be 5 i want to automatically give the corresponding rating equivalent. please help thanks.

  46. I have 3 Worksheet, one is for purchase statement, second is for sales statement and another is for stock statement. Now in purchase & sales statement against all different types of equipments there are serial no. (eg. ASHD-0674) Suppose I have purchased 25 nos. different equipments which has 25 different types of serial nos. and I have sold 19 Nos. equipments out of 25 Nos. purchased. Now in Stock Statement I want to see which serial nos. of equipments I Purchased, sold and which serial nos. in my stock. Please clarify.

  47. Hi,

    Please help to solve my query, I want to pick city name in separate column from excel formula.

    INST_ADDR Output Required
    asasdsdddAzadpur, Azadpur New Delhi, New Delhi, 110033 Azadpur
    asasdsdddGreater Noida New Delhi, New Delhi, 110033 Greater Noida
    asasdsdddNoida New Delhi, New Delhi, 110033 Noida
    dfdfdfdGurgaon,New Delhi, New Delhi, 110033 Gurgaon
    1fdfdf11 GK New Delhi, New Delhi, 110075 GK
    dfdfdfdDwarka,New Delhi, New Delhi, 110033 Dwarka
    dfdfdfdGhaziabad,New Delhi, New Delhi, 110033 Ghaziabad

    Regards,

    neeraj Kaushik

  48. I have a column in Excel. User points to a cell in the column. A drop down menu populated as follows: 1/4 in screws, 1/4 in screws, 1.2 in screws. When the user selects any one of these, the associated part number is entered in the cell. How do I do it in Excel?

  49. Hello,

    I have been attempting to figure out a formula for an issue I have for a while. I'll try my best to explain it, but referring to my below examples may be your be more helpful. I have a 86K plus spreadsheet in which I need to combine multiple cells into a single cell if certain criteria are met.

    Raw Data Example:
    A 1 2 3
    B 23456 Coffee
    C 8975 Tea
    D 99238 Soda
    E 23456 Tea
    F 23456 Soda
    G 8975 Soda

    I need a cell in column 3 to combine what column 2 has every time a number in column 1 matches.

    What needs to happen Example:

    A 1 2 3
    B 23456 Coffee Coffee;Tea;Soda
    C 8975 Tea Tea;Soda
    D 99238 Soda Soda
    E 23456 Tea Coffee;Tea;Soda
    F 23456 Soda Coffee;Tea;Soda
    G 8975 Soda Tea;Soda

    Thank you,
    Ashley

  50. Salary Exemption Salary 0 100000@15%
    @25%
    1,485,079 400,000 1,085,079 4,000 15,000 246,270
    300,000 350,000 524,759 4,000 15,000 106,190

    I need if the Annual Salary is More then 400000 or 350000 multiply 1% on Exemption otherwise multiply 1% on A

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