Comments on: How to use IF function in Excel: examples for text, numbers, dates, blanks

IF is one of the most popular and useful functions in Excel. Generally, you use an IF statement to test a condition and to return one value if the condition is met, and another value if the condition is not met. Continue reading →

Comments page 86. Total comments: 4830

  1. hello,ma'am I have Excel sheet of Indian population and I have to classified accordingly by Tier -1 to Tier -4 so how can I put condition in this sheet.
    Tier-1 =10000000 population
    so on till tier -4
    Thank you.

  2. Give me a formula for making a result sheet in which i want the result
    there is four NOS(Subject)
    if student's marks in all NOS is 0 Then Absent.
    if student's marks >=70 in all NOS Then Pass.
    if student Passs a NOS and fail in rest of the three NOS Then NOS PASS.
    if student's marks in all NOS is <70 Then Fail

  3. Hi, i cannot seem to get this formula down.

    Use an IF function in cell J18 to calculate the commission earned for beverages for order 1. The beverage commission is 10% of the total sale if the customer buys a beverage. If the beverage sale amount (cell D18) is greater than 0 the beverage commission equals the sales total (cell G18) multiplied by the beverage commission rate (cell G12). Otherwise the beverage commission is 0. Use appropriate relative and absolute cell references.

  4. I am trying to create a formula that if text = (specific text) then add 1, and the total number of (specific text) fields there are in that column.

    I have a specific ticket type for an event in column F in this spreadsheet, and I am trying to create a formula at the bottom that will tell how many of each ticket type there is.

    1. Hello Jeanette!
      To count the number of cells with a "specific text" you can use the COUNTIF function. For example:
      =COUNTIF(B1:B8,"specific text")

  5. Hi Guys,

    Please help on the following:-
    Gross profit margin>=20% = 0.7%
    Gross profit margin>=25% = 1%
    Gross profit margin>=30% = 1.5%
    Gross profit margin>=35% = 2.0%
    Gross profit margin>=40% = 2.5%

    1. Hello Theng!
      You can enter the following formula: =IF(F1>=40,2.5,IF(F1>=35, 2, IF(F1>=30, 1.5, IF(F1>=25, 1, IF(F1>= 20, 0.7, 0)))))

      F1 contains Gross profit margin.

  6. I have a spread sheet that as A as the Roster, B as the Go or No Go, C as a number value between 1-40, and D as 4 classifications.

    1-23=Unqual (NOGO)
    24-29=Mark(GO)
    30-35=SS (GO)
    36-37=Ex(GO)

    I want to make a formula that when i type in the number value in C, it will automatically fill in B and D with the info i need based on the table above all the way down the rows.

  7. Hello, thanks for your time.

    I'm building a spreadsheet in which I have a list of names, and need these names to represent a value. For instance, if cell AL5 states "COL", "TOR", or "BAL", it should be assigned a value of two, but if cell AL5 states "TEX", "BOS", "NYY", or "ARI", it should be assigned a value of 1. Please help put together a formula to do this; I've got the first part at =(IF((OR(AL5="TOR", AL5="BAL", AL5="COL")), "2"))

  8. I have a spreadsheet in which I the if has 2 requirements to be correct, and if so then it will be this number, but if its below it needs to equal zero, and if it is above it equals a fixed number. How do I get it to have 2 options if false?

    =IF(AND(F1>29999,F1<70001),(F1-30000)*0.02,40000*0.02)

    the 40000*0.02 is if its greater than 70001 but if it is less than 29999 then it needs to be 0

    any help?

    1. Hello Chase!
      You can use two nested IFs:
      =IF(F1>29999,IF(F1<70001,(F1-30000)*0.02,40000*0.02),0)

  9. Hey All

    I would appreciate any guidance on the following formula please:
    If column A =1 and column B = 2 return X otherwise return Y.

    Many thanks
    Alice

    1. =If(A1=1,If(B1=2,"X","y"),"y")

  10. Hello everybody!
    That seems so simple but I can't do it :(

    I would like to know the formula for this:

    If any text is found in cells T23 U23 V23 or Z23 this same text should be copied to this cell where the formula goes (C23).

    This text could be any of these four: Apple/Pears/Peaches/Grapes

    Thank you so much

    1. Hi Augusta,

      What if 2 or more cells (T23, U23, V23, Z23) contain different texts? Which one should be copied to cell C23?

  11. Hi Guys
    I have this project wherein I want to check the ROWS and look for Installed or Blank and will input C or Complete on Column A, If it sees 1 just do nothing

    A B C D
    1 Installed Installed
    2 1 1 1
    3 Installed

  12. Hi sanjay...
    In this way, using the formula...
    =VLOOKUP(C55,Sheet1!A:E,5,FALSE)

  13. =IF(O14>"80""A",O14>"60""B",O14>"40""C")

  14. I want to know how to check whether a value is repeated in a column.
    e.g:
    123
    231
    132
    123.
    for a column that is as large as A3:A500.

    Thanks

  15. I want to find out that if someone given a date and time, I should get a response block or empty. For the same I applied If and Datevalue formula but it is working only when I mentioned the excel column address, not on the range. Can you please: IF(AND(W4:W300=DATEVALUE("07/16/2016"),X4:X300=1),"BOOK","EMPTY")

    Please suggest...

  16. in if condition calculate the "n" number of times

  17. For a Hotel Maintenance Log. I have a column for recording room numbers and want to apply a condition to a certain room number, so that front desk staff know what to do differently for this one apartment. I tried:

    =IF(A2=1307, "call owner")

    but no luck. Grateful for any ideas - thanks

    1. No worries - I have solved it:

      =IF(A2=1307,"CALL OWNER","")

      This leaves the cell blank if it's not for 1307, so works perfectly.

  18. Hi

    I have a nested IF AND formula that looks at times [HH]:MM It works fine until I have time over 24hours. I have this section in my formula:

    IF(AND(N2>=TIME(24,0,1),N2<=TIME(48,00,00)),"Between 24-48hrs")

    It doesn't work though...any ideas??

    1. Not to worry..I have solved it by converting time to decimals and working the > or < off those figures rather than time!

  19. Criteria Cell1 and Cell2 having numbers which may be higher,lower or same.
    What will be the formula to get in Cell3 as reply "Higher", "Lower" or "Same" any 1 will be answer.

    1. =IF(AND(A1=A2),"SAME", IF(A1<A2,"LOWER","HIGHER"))

  20. I have a score range to grade students A,(85-100) B, (75-84) C, (65-74) D, (50-64) & E (0-49).

    How would I enter the values using the IF function so that when I drag down using the handle it automatically give grading. Please help.
    Thanks.

  21. I have two sheets,
    1st sheet "A" column contains order no. in sequence and and "E" column contains Name of customer

    in 2nd sheet if I put any order No. in "C" column "D" column should show respective customer name of particular order No. from sheet 1.

    For eg.
    in sheet 1
    A22=2200 E22=Dettol Incorporation

    if I put 2200 in sheet 2 in c55 than D55 should show as E22 in sheet 1 ie. Dettol Incorporation
    Thanks

    1. Dear Svetlana
      i will put order no.in sheet 2 in sheet 2 in c column
      than in d column should show company name of respective order No. from sheet 1
      please help

      thanks

      1. got it, i found solution,

        =VLOOKUP(C55,Sheet1!A1:E500,5,"FALSE")

        thanks

  22. In cell E8 I have write =IF(G8="W",0,1)+IF(G8="WF",0,1)+IF(G8="I",0,1) to got 0 in E8 when I write in G8 W WF or I otherwise 1. But I get 2 in cell E8 When I write W WF or I. Tell me the mistake why it comes 2 instead of 1?

  23. Champs need ur help i am rookie with excel and cant fig out the following formulae to apply

    Cell A2 = if Cell A1 is less than Cell B1 then Value should be cell A1 Minus cell B1 else if cell A1 is greater than cell B2 then value should be A1 Minus B2 ,,, and if the value of A1 is between B1 and B2 then should just say "ok"

    Example A2 = where the answer will be
    A1 = 3.3 B1 =2 B2 =3 this case A2 should give an answer as 0.3 and the cell should go red or any other colour,, please somebody help out

    1. Dear Svetlana Cheusheva please reply waiting for the same, If you are busy it's okay take your time.

      and if cant be done please drop a message it cant be done so that i can drop this file of mine

      Have a good day

      1. Hello Manish,

        Assuming that the value in B2 is always greater than in B1, you can use this formula:

        =IF(AND(A1>=B1,A1<=B2),"OK", IF(A1<B1,A1-B1, IF(A1>B2,A1-B2,"")))

        To highlight A2 with color, select it and create a conditional formatting rule with this formula =ISNUMBER(A2)

        Here are the detailed steps to create formula-based conditional formatting rules.

        1. Dear Svetlana ,

          Thank you it works awesome ,,but i dont get a negative answer as in the answer is right but without a negative sign
          Example A2 = where the answer will be
          A1 = -3.3 B1 =2 B2 =3 this case A2 should give an answer as ( -0.3)

          Rest all is fine thank you for the help your ( Excel-lency)

          1. Dear Manish,

            In your original post, the first condition to check was as follows:

            "if Cell A1 is less than Cell B1 then Value should be cell A1 Minus cell B1".

            And it is exactly what the formula does: A1 (-3.3) is less than B1 (2), so the formula returns -5.3 (-3.3-2)

            If you expect a different result, then please list all of the conditions in the order they should be checked in the formula. (Nested IF's check conditions in the order they appear in a formula; if the first condition is met, other conditions are not checked).

  24. Please i have numbers from 1 to 10 representing several texts in a collumn. i need a logic that can help me sort the out once without writing the logic one cell to another.

  25. Hello,

    I am currently updating my company's Excel files. I wanted to add the day's date in a cell if a project is marked completed. ive' used the following formula: =IF(ISTEXT(U:U), NOW(), ("")). it worked but I am facing a problem. the projects that were marked completed had the date in the cells next to them but the dates keep changing everyday. can you please help me with telling me the right formula to add an unchanging date using IF function?

    Thank you,
    Maan

    Reply

  26. Hi, Kindly help me how to settle this ;

    cell A1 is 55, and eveyday change its value
    cell B1 is the Day
    cell C1 is to copy the A1 at that day.

    now the next day B2, A1 is 70 , so how can I automatically change the C1 value to 70 ??

    Thanks in Advanced

  27. Hello,

    Can you tell me, how cell can refer to a range with equal sign, in such a formula (which is working):
    "If(B1=C1:C300;E1:E300;0)

    Thank you in advance!

  28. Hi, I need a formula for one cell:
    IF A2 has a value between 101-122, then text "below average"
    IF A2 has a value between 123-144, then text "average"
    IF A2 has a value between 145-200, then text "above average"
    IF A2 has a value between 201-250, then text "not acceptable"

    Thank you.

    1. Hi Maria,

      You can use this formula:

      =IF(A2>200,"not acceptable", IF(A2>144,"above average", IF(A2>122,"average", IF(A2>100,"below average",""))))

  29. ok I am trying to create a score chart. Where the same cell returns a different value based on what is in that cell. if someone keys a 0 it returns a 5, if a 1 or 2 it returns a 4, if a 3 or 4 it returns a 3. something along the lines of

    =if(Q5=0,5),if(Q5=1,4),if(Q5=2,4)...

    thank you

    1. oh I got it...

      =IF(Q38=0,5,IF(Q38=1,4,IF(Q38=2,4,IF(Q38=3,3,IF(Q38=4,3,IF(Q38=5,2,IF(Q38=6,2,IF(Q38>=7,1,""))))))))

  30. Hi,

    I wanted use the formula with more than one logical test. what should I do. how to do so.

    Let's say. If,a1="Thursday","OFF","Working:)

    Apart from Thursday I also wanted to use Friday. What can I use to do so.

    1. Hi Tanveer,

      If you want to display "OFF" for Thursday and Friday, you can use the following formula:

      =IF(OR(A1="Thursday",A1="Friday"), "OFF", "Working")

      If you are looking for something different, please clarify.

      1. How to pay you thanks,

        you were awesome.

        Yes that is what I meant and it is working.

        Thank you very much for your help.

        Have a good one.

  31. Hi,

    Can you help me on below query.

    I have have Holiday calendar till 2060 and i want to change weekend holiday to Monday (if holiday falls on either Saturday or sunday)

    Question Answer should be
    01-May-16 Sunday 02-May-16 Monday
    23-Oct-16 Sunday 24-Oct-16 Monday
    10-Dec-16 Saturday 12-Dec-16 Monday

  32. Please solve the below problem:
    Column A1 to A4 contains: 3 or 2a or 2b or 1.

    Formula: Column B1 to B4 require: IF(A1=3,100, IF(A1=2a,50, IF(A1=2b,25, IF(A1=1,0)))

    1. Hello Nandu,

      Your formula is correct except that text strings like "2a" should be enclosed in double quotes:

      =IF(A1=3, 100, IF(A1="2a", 50, IF(A1="2b", 25, IF(A1=1, 0, ""))))

  33. how can change 1 is (1st Page),3 is (3rd Page),5 is (5th Page),8,12,16,20,24 is (Last Page),2,4,6 is (others Page)

  34. Hi,

    Please for eg, A2 = A3 result should = to True, but it should automatically be colour coded as well, if possible how so?

  35. please,

    =IF(and($M$2,$N$2="All",SUMIFS(Data!AF:AF,Data!E:E,KPI!C5)
    ,if(and($N$2="All",KPI!$M$2"All",SUMIFS(Data!AF:AF,Data!E:E,KPI!C5,Data!AH:AH,$M$2)
    ,if(and($N$2"All",KPI!$M$2="All",SUMIFS(Data!AF:AF,Data!E:E,KPI!C5,Data!Ai:Ai,$n$2)
    ,IF(and($M$2,$N$2"All",SUMIFS(Data!AF:AF,Data!E:E,KPI!C5,Data!AH:AH,$M$2,Data!Ai:Ai,$n$2)

  36. join both of them

    IF($N$2="All",SUMIFS(Data!AF:AF,Data!E:E,KPI!C5),(SUMIFS(Data!AF:AF,Data!E:E,KPI!C5,Data!AI:AI,$N$2)))

  37. Hi,

    please I have 2 drop list one for the for Year in cell (M2)(all, 2013-2016),

    =IF($M$2="All",SUMIFS(Data!AF:AF,Data!E:E,KPI!C5),(SUMIFS(Data!AF:AF,Data!E:E,KPI!C5,Data!AH:AH,$M$2)))

    I need to apply other one for Activity in Cell (N2) it
    please reply to me to send you my file

  38. Hi guys... can some one please help me out ... I m new to excel...
    i have set of Time and i wanted to categorise them into each one hour...
    for Example -

    Time
    X = 1:13 AM
    X = 2:15 AM
    X = 6:19 AM
    X = 7:15 AM

    if my X = 1:13 AM time is falling between range of 1:00 AM to 1:59 AM then the value should return the category as "1 AM to 1:59 AM" , if my X = 2:15 AM time is falling between range of 2:00 AM to 2:59 AM then the value should return the category as "2 AM to 2:59 AM" .........

    Categories are below -

    1 AM to 1:59 AM
    2 AM to 2:59 AM
    3 AM to 3:59 AM
    4 AM to 4:59 AM
    5 AM to 5:59 AM
    6 AM to 6:59 AM
    7 AM to 7:59 AM
    8 AM to 8:59 AM
    9 AM to 9:59 AM
    10 AM to 10:59 AM
    11 AM to 11:59 AM
    12 AM to 12:59 AM

    please help me to formulate the function

  39. I want to know about one formula, the details are as below;

    col A - Location
    Col b - Salary
    col c - ratings
    col d - ?

    in column d, I want a formula that some selected location will fall under A group and the percentage of increment given will be 7 and the rest will fall under B group and the percentage of increment given will be 5. Can you think of a formula for the above.

  40. Hello I am trying to create a worksheet with employees names in column B (which I choose daily from a validation list) when I click on the names I want their internal rate to populate in column J and external rate to populate in column J automatically-I have these names & rates on a separate sheet and right now am using the drop down list to do it manually-there must be a better way... Can this be done?

    1. Sorry I meant internal rate in column G and externalrate in column J

  41. Hi, can someone help me with an IF formula as follows:

    If Cell C17 contains "PASS", and Cell C30 contains "PASS", then PASS should be returned, if not, FAIL should be returned.

    1. Hi May,

      What you need is an If formula with nested AND like this:
      =IF(AND(C17="PASS", C30="PASS"), "PASS", "FAIL")

  42. How can get a formula to calculate the mark up on an item based on the category code. We have 3000 items and 40 categories. We have a master list on a separate worksheet for the categories with their markup. I want to markup the cost based on the category. For example:
    Worksheet #1 Worksheet #2
    Category Cost Sell Price Category Markup
    SNA 10.00 BOT 1.5
    CAP 15.00 SNA 1.8
    CAP 1.6

    I can use an IF formula, but I'm hoping there is something quicker as opposed to typing a 40 item nested IF formula. Thanks.

  43. hi , I am trying to write a nested formula. the formula I am using is
    =if(c4="jose","good",or(c4="jesus","better",""))
    The problem that I am running into is, that it reads the first nested formula but it will not read the second. can you help me with this formula. or recommend another

    1. Hi Jesse,

      You don't need OR in nested IF's:

      =IF(C4="jose", "good", IF(C4="jesus","better",""))

      1. thanks

  44. Hi,

    I am using an IF statement to check if 2 cells match.

    However where 1 cell is blank (not yet populated) it will reflect as "same"

    Can I use isblank in combination to bring back a blank cell if both referenced cells aren't populated.

    =IF(AC118"",(AC118=P118,"SAME","CHANGE"), "")

    1. Hi!

      Try this formula:

      =IF(AND(AC118="", P118=""), "", IF(AC118=P118,"SAME","CHANGE"))

  45. Hi,

    Could somebody help me with this issue:

    I'd would like a formula where this condition is met.

    A1 B1 C1 D1
    A2 B2 C2 D2
    A3 B3 C3 D3
    A4 B4 C4 D4

    The formula for all cells in column A: if the cell below is empty return to the first cell in column D. So for example if cell A5 is empty I want the value of D1. But also A6 is empty so i want the value of D2. Can sb help me with this?

    Thanks you in advance

    Nicolas

  46. i'M SORRY I meant using the today statement...

  47. I need to create a if formula to populate an statement for this:

    5/29/16 10:25 PM

    I need to collect any data that if before today at 3:00 pm

    any help is welcome,

    Thanks !

  48. =IF(N8:N19="Completed","Yes","No")

    i have tried this to test list of cells which are updated thru a data validation list its not working please anyone can help.

    1. The list of Data validation referes like this

      Completed , in progress , on hold , new

      these are the four validation can be selected now i want this above formula to work to tell me once are completed.

      =IF(N8:N19="Completed","Yes","No")

      i have tried this to test list of cells which are updated thru a data validation list its not working please anyone can help.

  49. Formula below wont halve the figure as it should
    result when c33 is 2 is 100%. When c33 is 0 the result is only changing to 95%
    =IF(C33="0", R16/2, R16)

  50. hi i need a follow for below.

    = 90% 1%
    >= 100% 1.30%
    >= 110% 1.50%
    >= 115% 1.75%

    thank you

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