Comments on: How to use IF function in Excel: examples for text, numbers, dates, blanks

IF is one of the most popular and useful functions in Excel. Generally, you use an IF statement to test a condition and to return one value if the condition is met, and another value if the condition is not met. Continue reading →

Comments page 97. Total comments: 4830

  1. I have a row consists of 10 cells, each one is the mark for a test
    Test1, Test2, Test3, etc.

    Please I need your help as I am looking for a formula which subtract Last cell from the previous one. And then if the result is greater than 1 , add 1 to The total grade if equal to 0 then don't add anything, smaller than 0 then -1.
    Later the same cells should sum the total for example:
    1+1-1+0

    Thanks in advance for your help

  2. I have a raw consists of 10 cells, each one is the mark for a test, then I need the following please:
    Test1, Test2, Test3, etc.

    Please I need your help as I am looking for a formula which subtract Last cell from the previous one. And then if the result is greater than 1 , add 1 to The total grade if equal to 0 then don't add anything, smaller than 0 then -1.

    Appreciate any help

  3. I have data of pan card no & if pan card 4th letter is P,F,C then i want in the front of 4th character of pan like that
    P-non company dedcutee
    F-non company dedcutee
    C-Company Deductee

    pl suggest formuls

  4. Hi
    I am trying to create an table where one can only enter one value in a row of 4 cells i.e. if a value is entered in any cell the other 3 cells are zero or blank.
    Thanks for your help

  5. hi,
    i just want that if number is even then column become green else red,

    please help me

    1. Hi Vibhash,

      =IF(ISNUMBER(A1),"Green","Red")

  6. Hi,

    I need help......
    How to command the balance at 2/16/2016

    date in out bal
    2/15/2016 10
    2/16/2016 2 2

    Thanks in advance.

    1. date in out balance
      2/15 10
      2/16 2 2

  7. I use the following formula to determine representation in a fictional parliament:

    =IF(E31>999999999, E31/2000000, IF(E31>99999999, E31/1500000, IF(E31<100000000, E31/1000000)))

    However, if the value is less than 500,000 it will equal 0, but I want anything under 500,000 to equal 1. How do I do this and keep the above equation intact?

    1. Hello,

      You can add the following condition:
      =IF(E31>999999999, E31/2000000, IF(E31>99999999, E31/1500000, IF(E31>=1000000, E31/1000000,1)))

  8. =IF(A3="RED","STOP",(A3="YELLOW","READY",("RED","STOP" ENTER COLOR)))

    WHAT IS WRONG WITH THIS

    1. Hello Rah,

      It looks like your formula should look like this:
      =IF(A3="RED","STOP", IF(A3="YELLOW","READY", "ENTER COLOR"))

      Please note that when you want to include another condition, you need to start it with another IF statement. You also need to enter any text you want to see in a cell in quotes.

  9. Hi,
    I'm wanting my cell to look at the cell next to it and if there is a date in there to work out a calculation. If it's blank then it is blank as well. Is this possible?

    1. Hi Maggie,

      You can use the following formula for your task:
      =IF(AND(LEFT(CELL("format",C1),1)="D",CELL("type",C1)="v"),A2+A4, "")

      You need to replace C1 with the cell address you want to check and "A2+A4" with the necessary calculation.

  10. what formula use if have more than 5 input and need one output

    1. Hello Prabhu,

      Please describe your task in more detail. It would be great if you could give an example of what you have and what you want to get.

  11. Hi i need Help

    A B C D E Results
    2 5 1 3 4 B
    2 1 0 0 0 A
    0 0 0 0 0 -
    0 5 1 0 6 E
    1 2 4 0 1 C

    How Can i use IF Function on Results

  12. Hi could you please assist me: I have text in cell A1 and in cell A3. In cells B1 and B3 I have numeric values. all these data I enter myself. Now I have a formula: =IF(B1>B3;A1;A3) which works perfectly, but I want this to say that when B1 is higher then B3 it must result B1 into the cell provided (D1) and it does, now my problem is that when B1 and B3 has 0, then it results cell B3 automatically to D1 and it should rather say TIE or DRAW or even just make 0 (zero)

    1. Hello,

      It looks like you need to add a condition to your formula:
      =IF(AND(B1=0,B3=0),"TIE", IF(B1>B3,A1,A3))

      Please note that you may need to replace commas with semicolons as these are the delimiters you use.

  13. I tried a lot to apply the formula
    =word()
    but I am never able to get the result to convert a number into words.
    where I find it used in some excel sheet working properly.
    thanks for helping me on this issue

  14. Hi, Phoenix

    this correct formula =IF(SUM(G27:P27)<=800,AI8,"")

    if its total (G27:P27) less then =800,it will taking Data cell "AI8"and greater then =800 it will showing cell empty

  15. Hello,

    Just want to ask how to work on this:
    IF (SUM(G27:P27)<=800, AI8, "")))

    I just want to know if this is correct. Thank you

  16. Hello,
    I have very strange question, I hope you will understand and answer.
    I want to apply Formula IF(C5>0,TRUE,FALSE) It's worked, Great. I understand.
    But in my data I have 0 values in Coloured Row. I want to get results also "True" or anything else, for Coloured 0 Cells. But as per above formula it is giving results "False".
    Please do you have any other formula or Logic to solve this case?
    My Focus on Coloured Cell.

    Looking forward to your reply.

    1. Hi,
      use this formula

      =IF(C5>=0,TRUE,FALSE)

  17. How I can Use IF formula for colour Cells?
    If I want results as per colour of cells.

    Thank You.

  18. Hello,
    I have very strange question, I hope you will understand and answer.
    I want to apply Formula IF(C5>0,TRUE,FALSE) It's worked, Great. I understand.
    But in my data I have 0 values in Coloured Row. I want to get results also "True" or anything else, for Coloured 0 Cells. But as per above formula it is giving results "False".
    Please do you have any other formula or Logic to solve this case?
    My Focus on Coloured Cell.

    Looking forward to your reply.

  19. Old Lotus 123 had a function @dateinfo That would return a day for the date referenced with a switch to determine the day. How to in excel?

    (K10) (L10)
    Thursday 03-Mar-16
    @DATEINFO(L10,2)

  20. Need help please,
    I would like to automate my simple payroll to calculate PAYE for different Gross payments.
    here are the tax brackets
    From To Tax Rate
    1 10,164 10%
    10,165 19,740 15%
    19,741 29,316 20%
    29,317 38,892 25%
    38,893 and above 30%

    thank you.

    1. Hi,
      you can use this formula

      =IF(A1>=38893,A1*30%,IF(A1>=29317,A1*25%,IF(A1>=19741,A1*20%,IF(A1>=10165,A1*15%,IF(A1>=1,A1*10%," ")))))

  21. I want to know how can i use the calculation :

    i have a 2 dates one is Expected and one is actual if me actual is grater then expected then the total value will calculate

    1. Hello Jeevan,

      Could you please clarify what you would like to get if the actual date is greater than the expected date?

  22. Hi,
    Please help,I want to try formula =IF(E7="value","E7*25.4","NA"), I want that if There is value then it will multiply by 25.4, & also if there is not value like some text then it will come NA, but it will not come so please help me

    1. Hi ANKUR BANSAL,

      Use this formula

      =IF(ISNUMBER(E7),E7*25.4,"NA")

  23. My formula: = IF(C:C = "SAAS-WFC-CONV", "Yes", "No).

    Column C HAS SAAS-WFC-CONV listed in the column but my formula is returning No.

    How do I correct this? Are the hyphens throwing it off?

    1. Hi,

      correct formula

      =IF(C:C="SAAS-WFC-CONV","Yes","No")

      1. STILL NOT WORKING

  24. hi

    Please help, I have downloaded raw data from different months, I need to check and separate the data according to the months it was processed in. If a specific job was processed in Jan I need to return the job reference number from that month regardless of cell its currently located in.

    1. Hi Evans,

      It is difficult to provide a solution without seeing the way your data are organized. Could you please send an example of what you have and of what you would like to get as a result? You can send a sample table to support@ablebits.com, please include a link to this blog post and your comment number.

  25. Hi S.Cheusheva
    I need your help, I just want to one cell contain text in other cell list i think formula =ISNUMBER(FIND(E47,B3:B991)) in this E47 is my targeted cell

  26. I wrote this formula =IF(OR(F2>=3,F2<=17),H34*E34,0) I am trying to get H34*E34 to calculate if F2 is between 3 and 17 and if not to put 0 in the cell. What did I do wrong?

    1. Hi,

      use this formula
      =IF(AND(F2>=3,F2<=17),H34*E34,"0")

  27. hello,

    i want make a formula in excel with the below data:

    if the value of cell A1 is bigger than the value of cell A2 then the cell will be red otherwise the cell will be blue.

    thank you

    1. Hello Dimitra,

      You need to create two conditional formatting rules for cell A1:
      1) Select the option "use a formula to determine which cells to format", enter the following formula:
      =A1>A2
      Choose to format the cell red.
      2) Create another rule with a different formula:
      =A1<A2
      Choose to format the cell blue.

      Please see the following blog post on conditional formatting in Excel:
      https://www.ablebits.com/office-addins-blog/excel-conditional-formatting/

  28. I Need some assistance with a formula please. If cell A1>=1 and Cell B1=ok then Cell C1 needs to return yes, if either of values are not met then Cell C1 must return No

    1. Hi,

      u can use this formula in cell C1

      =IF(AND(A1>=1,B1="OK"),"YES","NO")

  29. hi, i want a formula to use for tax !
    i want to say if B43(value) >= W10(value) then use the value in R10
    and if B43(value) =< W10(value) then use the value in R9

    can someone assist ?

    regards
    Jakes

    1. Hi Jakes,

      You can also use the following formula:
      =IF(B43>=W10,$R$10,$R$9)

      If you want to change references to R9 and R10 as you copy the formula down the column, then convert them to relative:
      =IF(B43>=W10,R10,R9)

    2. Hi,
      u can use this formula
      =IF(B43>=W10,R10,IF(B43<=W10,R9,""))

  30. Hello again,

    I used your wonderful suggestion for a formula and it works, except for one part. Here's the formula I used: =IF(F14="Baby",3,IF(F14="Child",16,IF(F14="Teen",29,IF(F14="Young Adult",49,IF(F14="Adult",69,IF(F14="Elder",89))))+IF(F17="Child",13,IF(F17="Teen",13,IF(F17="Young Adult",20,IF(F17="Adult",20,IF(F17="Elder",20))))-F15)))

    It works for teen through elder, but not child or baby. Not sure why. And by not working anymore, it won't subtract the number from F15 and I can't figure out why.

    1. Hello Wolfy,

      Your formula should look the following way:
      =IF(F14="Baby",3,IF(F14="Child",16,IF(F14="Teen",29,IF(F14="Young Adult",49,IF(F14="Adult",69,IF(F14="Elder",89))))))+IF(F17="Child",13,IF(F17="Teen",13,IF(F17="Young Adult",20,IF(F17="Adult",20,IF(F17="Elder",20)))))-F15

      However, please note that the condition "Baby" is missing from cell F17.

  31. Hi Debbie,

    Use the Text to column function under the Data tab.
    1.Select the column you want to split from the hyphen.
    2.Click on Text to columns and ensure that the "Delimited" option is enabled.
    3.Click on Next and enable "Other" and enter the hyphen sign in the box provided.
    4.Click on Next and you will see limited rows displaying the split on the numbers - before and after the hyphen.
    5.Click on Finish and you will be observe the column you had highlighted is split into two columns - first column: with numbers before the hyphen and the second column: with numbers after the hyphen.
    Regards,
    Ramki

  32. Hi
    I want to do a look up table but the code I want to use to look up exists as part of a large code separated by a hyphen.
    Is there any way to return the code e.g. digit numbers 6 to 12 or all numbers after the hyphen
    eg code is
    657321-807893
    I want 807893 only
    thanks!

    1. Hi Debbie,

      You can use Text to columns, as Ramki suggested, or if you need to leave the original large values, you can use the RIGHT function to get the last 6 characters from the cell if the size of the values is always the same:
      =RIGHT(F3,6)
      Here F3 is the cell with the large code and "6" is the number of characters at the end of the string that you want to get.

  33. Hi, I need to write an excel calculation that when entering in a value in one cell (Eg. A2) it will provide a cost based on the following: 100% of the first $5,000, and 50% of the next $10,000 – to a maximum of $10,000.
    Your help with this is much appreciated!

  34. i need to write if function for attendacce calliculation of days caliculation As like a=0,P=1 if i enters a in cell now to caliculate total sum with if function.
    S.no Name 16 17 18 19 20 21 22 23 24 25 26 27 28 29 "Total
    Hours"
    Main Field
    1 KUMAR A p a p 0
    2 0
    3 0

    1. Hello Chaitanaya,

      If your task is to count the number of cells with value "p" in a row, you can use the following formula in the "Total hours" column:
      =COUNTIF(B3:Q3,"p")

      Copy the formula down the column to get the result for each row.

  35. Dear Madam,

    i have done my attendance sheet - month wise - i need to calculate no. of leaves - I have marked as L for leave and Present as P, Kindly suggest - I am trying if formula.

    Thanks & Regards,

    Shantha

    1. Hello Shantha,

      If you want to count the number of cells with the value "L" in a column, you can use the following formula:
      =COUNTIF(B2:B38,"L")
      It will count the occurrences of value "L" in column B.

  36. omg

    +1 2074
    1963
    -1 0852

    1. Hello Zamzuri,

      Could you please describe your task and the calculation condition in more detail?

  37. Hi Svetlana Cheusheva,

    i would like to know is there possible for me to do this calculation in excel for example:
    +1 2074
    1963
    -1 0852

    1) can i do this calculation formula in excel
    2) if 9+1 = 10 but, i need it to count as 0

    thank you

  38. Hi,
    I have one excel sheet where we have 28 field in which if "nok" capture by some one than 28 fields name come in one cell if have any body such formula so pls share as soon earliest

    Regards
    Bhajan

    1. Hello Bhajan,

      Could you please describe your task in more detail? If possible, please send a sample table with the original data and the expected results to support@ablebits.com and include the link to this blog post and your comment number.

  39. Hello! I have a cell with numbers concatenated from another sheet, some of the cells from the sheet have 0 and they have to be there. when I go back to the cell where cells are concatenated shows me ex: 15-35-259-0-0-0-52-98-0-0
    what I am looking for is for those 0 not to show at all.

    I how you can help me

    1. Hello Hernan,

      Could you please specify if you have a formula or a value in the cell with the concatenated numbers? What is the way you want to see the resulting value, is it this way: 15-35-259-52-98?

  40. I want to use if formula with the condition of day in the date.

    A1 - 3/1/2016 - format as "Mar 2016"
    I want B1 shows "1st half" if the date is 1st regardless of the month and year. and "2nd half" if the date is 16 again regardless of the month and year.

    1. Hello Sonny,

      If we understand your task correctly, you can enter the following formula into B1:
      =IF(DAY(A1)<15,"1st half","2st half")

  41. Hi,

    I am needing a little assistance. I am looking for a formula that will do the following:

    If cell A39 is less than zero it will give me the exact amount it shows but if cell A39 is greater than zero it will "-"

    Can someone please assist?

    Thanks!

    1. Hi Pam,

      If my understanding of the task is correct, you can use the following formula:

      =IF(A39<0, A39, "-")

  42. Hi
    I need a formula that enters the time on a cell if data or text is entered in another cell
    so lets say I enter data/text on a1- I would like for the entering of the text to trigger the current time to show on b1
    please help!

    1. Hi Leslie,

      One of our developers created a macro that will help you, please follow these steps:
      - Open your Excel file and press Alt+F11 on your keyboard,
      - Double-click the necessary sheet in the list, select "Worksheet" at the top and choose "Change" in the drop-down list in the top-right corner.
      - Paste the following code and click Run:

      Private Sub Worksheet_Change(ByVal Target As Range)

      If Target.Address = [a1].Address Then
      Range("B1").Select
      ActiveCell.Value = Time()
      End If

      End Sub

  43. Hi,

    This is probably pretty simple, but I don't work with excel enough to figure it out.
    I just want to double check that the numbers that I am inputting in certain cells add up to the total in another cell.
    For example:
    A2=$7434.54 A4=$5432.78 A6=$2001.76
    If this is true I want to leave my test cell (A1) blank.
    If this is false I want to populate my test cell (A1) with an x.
    The problem I am unable to solve is when A4=$ - , which it sometimes does and is fine. I just keep getting a x, when it should be blank.
    Please help if you can. Thanks in advance.

    1. Hi Jason,

      If we understand your task correctly and you have a dash in some cells instead of a number like zero, you can use the following formula to calculate the cells without a dash, or show an "X" if there is a dash:
      =IF(AND(A6<>" - ",A4<>" - "),A4+A6,"X")

      If the task is different, please describe it in more detail.

  44. Hello,

    Wondering if you could help me please?

    I'm trying to set up a cell so that if all of the cells this one relates to contains a number of 1 or more then it will say yes, if not no.

    Its a spreadsheet to help me keep track of things, this cell is whether I have collected quotes from all suppliers. So if I have entered numbers in ALL of the cells, Id like it to say yes, if not no and I have chasing to do.

    I've given it a go from what I've read but it wont work. (Although from what I have read I'm thinking it's probably easier to put if all the cells contain something then yes, if blank no)

    =IF(AND(Orders!M4=Orders!M4>=1,Orders!T4=Orders!T4>=1,Orders!AA4=Orders!AA4>=1,Orders!AG4=Orders!AG4>=1,Orders!AN4=,Orders!AN4>=1,Orders!AU4=Orders!AU4>=1,Orders!BA4=Orders!BA4>=1,Orders!BG4=Orders!BG4>=1, Orders!BM4= Orders!BM4<=1))"YES","NO"

    Many thanks

    1. Hello Vicky,

      The last condition in the formula is "less than or equal to 1", it seems like it should look the following way:
      =IF(AND(Orders!M4>=1,Orders!T4>=1,Orders!AA4>=1,Orders!AG4>=1,Orders!AN4>=1,Orders!AU4>=1,Orders!BA4>=1,Orders!BG4>=1,Orders!BM4>=1),"YES","NO")

      I hope this helps.

  45. if values in cell M2 are between 2 and 5 (2,3,4 and 5)display OK if not NO

    1. Hi Toni,

      Here you go:

      =IF(AND(M2>=2, M2<=5), "OK", "NO)

  46. Hi Svetlana,

    How are you?

    I did a pivot table to compare sales growth % between 2015 vs 2014. So for Sales -100% = customer did not buy
    Sales -1 to -99 = sales is in deficit
    Sales 0 = sales is maintain
    Sales above 0 = sales growth

    I created the following formula but i am not able to capture the formula for "New" for new customers who did not buy in 2014 (base) but bought in 2015 as the formula came out empty.

    =IF(D7>0,"Growth",IF(D7=0,"Maintain",IF(D7>-99,"Deficit",IF(D7=-100,"Did Not Buy","New"))))

    Appreciate if you could advise me. Many thanks

  47. Hi there
    I am trying to work out how I can use the IF Formula to do the follow:
    The idea is that when a date range for organisation staff training is selected in a training information sheet that it will populate the Calendar which is on another sheet with the title of the training.

    I am using a date picker/vba form to select the dates in the information sheet.
    Each training type has its own sheet with the relevant information on it and the number of these sheets will grow as additional training is added.

    1. Hi Robin,
      It is difficult to understand this task without seeing your data. If possible, please send a sample spreadsheet to support@ablebits.com and include a link to this post with your comment number.

      We'll do our best to assist you.

  48. If i2=0 f2+h2=value in - sign And
    If i2=1 ((f2*g2)+f2)-h2

  49. HI,

    I'm doing a vlookup but want to put in a condition, if column E has data, but column F is blank I want it to return a 0 after vlookup, but if column E has 12am-9pm and Column F has 12:54, I want it to return a number 3. This is for login time of person, vs if they are absent. I'm ok with the vlookup but i need a formula that will be 0 if Column F is blank and there is data on E, and if there is data on both column E & F, the return would be 3 or any number I choose. Thanks for your help in advance.

    Column E - 12am-9pm
    Column F - Blank (no Data)

  50. I am trying to enter a formual.

    Max Payable Rate Income Max
    EI Max 955.04 1.88 50800
    CPP Max 2544.3 4.95 51400
    WCB 229.24 0.27 52200

    Family Pride

    Old Rate Old Gross New Gross New Rate ei
    3230.77 $84,000.02 Marilyn $85,680.02 $3,295.39 955.04
    1873.75 $48,717.50 Debbie $49,691.85 $1,911.23 FALSE
    1821.74 $47,365.24 Stacey $48,312.54 $1,858.18 955.04
    1821.74 $47,365.24 Brent $48,312.54 $1,858.18 955.04
    1688.38 $43,897.88 Tyler $44,775.84 $1,722.15 955.04
    2188.13 $56,891.38 Jodi $58,029.21 $2,231.90 955.04
    2583.00 $67,158.00 Sarah $68,501.16 $2,634.66 955.04
    Totals $395,395.26 $403,303.17 $15,511.69 $5,730.24

    What I am trying to do is a formula for if the new gross pay * the EI Rate / 100 is greater that the max allowable of 955.04, it will enter 955.04, otherwise enter the lower value. I have up to the max but not entering the lower value. Please help.
    Thank you.

    1. Hello MaryAnne,

      It sounds like you need a formula of this type:
      =IF(D11*F11/100>$B$2,955.04,F11)

      Here D11 is contains the new gross pay, F11 contains the EI Rate, $B$2 is the cell with the max allowable, and F11 is the cell with the lower value. Please replace the references with the corresponding addresses in your spreadsheet.

Post a comment



Thank you for your comment!
When posting a question, please be very clear and concise. This will help us provide a quick and relevant solution to
your query. We cannot guarantee that we will answer every question, but we'll do our best :)