Sync Google Calendar with Outlook 2016, 2013 and 2010

I'm sure by now all of you are aware that the old good Google Calendar Sync is not supported any longer. And you don't need to have the third eye to understand at least one reason why they discontinued it. Microsoft and Google are the biggest competitors fighting for the leadership and market share, and all's fair in love and war… It's not only clear why we, users, should suffer.

Anyway, apart from Google's Calendar Sync, there exist a number of ways and free tools to sync Outlook and Google calendars and hopefully this article will help you choose the best approach.

How to synch Google Calendar with Outlook (read-only)

Using this method you can set up one way syncing from Google Calendar to Outlook. Outlook will periodically check the Google Calendar for updates, and if any new or modified events are found, they will be downloaded and displayed alongside with your Outlook appointments.

Copy Google Calendar's URL

  1. Log into your Google account and click Calendar on the Google bar. Log into your Google account and click Calendar on the Google bar.

    If you are logged into your Gmail account, then you will need two clicks instead of one. As you probably know, about two months ago Google rolled out the new update and all of a sudden the Calendar button disappeared from the G-mail page's task bar. Anyway, click on the Apps launcher icon Apps launcher icon and select Calendar from the list of apps.

  2. Hover over the needed calendar in the calendar list at the left-hand part of the screen, click the drop-down arrow that appears to the right of the calendar name, and then click Calendar settings. Hover over the needed calendar in the calendar list and click Calendar settings.

    This will open the Calendar details page.

  3. If your google calendar is public, then click the green ICAL icon next to Calendar Address. If it is private, click the ICAL button next to the calendar's Private Address. Click the ICAL button and copy the calendar's URL.
  4. Copy the calendar's URL. Now you can paste this URL into any other application that supports the iCal format (.ics) and access your Google calendar from there.

Synchronizing with Outlook 2010, 2013 and 2016

Method 1:

  1. Open your Outlook and switch to Calendar > Manage Calendars ribbon group.
  2. Click Open Calendar button and choose "From Internet…" from the drop down list. Click Open Calendar button and choose
  3. Paste your Google calendar's URL and click OK.

Method 2:

  1. On the File tab, select Account Settings twice. On the File tab, select Account Settings twice.
  2. Switch to the Internet Calendars tab and click the New… button. Click the New… button on the Internet Calendars tab.
  3. Press Ctrl + V to past the Google calendar's URL, and then click the Add button.
  4. Click Close to close the Accounting Settings dialog.
  5. In the Subscriptions Option dialog box, type the folder name for the imported calendar and make sure the Update Limit checkbox is selected. If you want to transfer the attachments within your Google Calendar events, select the corresponding option too and then click OK. Name the imported calendar and make sure the Update Limit checkbox is selected.

That's it! Your Google calendar has been added to Outlook and you can see it under "Other Calendars". Google calendar has been imported to Outlook and you can see it under 'Other Calendars'.

Note! Remember that the Google Calendar imported in this way is read-only, the lock icon lock icon is displayed in the lower right hand corner of all imported Google Calendar's events, meaning they are locked for editing. Changes made in Outlook are not synced with your Google Calendar. If you want to send the changes back to Google Calendar, you need to export your Outlook Calendar.

Calendar Sync / Google Apps Sync for Microsoft Outlook

Updated on 1-Aug-2014.

Google officially announced "Google Sync End of Life", including the Google Calendar Sync, last year. And on 1 August 2014, our good old Google Calendar Sync has finally come to an end, alas.

Initially, this section contained a backup download link for Google Calendar Sync and instructions on how to make it work with new versions of Outlook 2010 and 2013. But since all that stuff is of no use any longer, we have removed it.

I'm explaining this so that you won't be confused if you come across mentioning of that magic link in early comments to this post. Even if you find it somewhere else, it would be of no avail because Google Calendar Sync has stopped functioning altogether.

So, what alternative does Google offer to us now? I guess everyone already knows - Google Apps Sync for Microsoft Outlook plug-in. This new sync app supports all versions of Outlook 2003, 2007, 2010, 2013, and Outlook 2016 and automatically syncs e-mail, contacts and calendars between Outlook and Google apps servers. It can also simultaneously copy data from a company's Exchange servers.

A fly in the ointment is that Google Apps Sync is available only for paid accounts as well as for Google Apps for Business, Education, and Government users. If you are one of those lucky customers, you may find the following resources helpful:

Download Google Apps Sync for Outlook - on this page you can find the latest version of Google Apps Sync and watch an introductory video that will help you quickly get started with this plug-in.

Work with your Google Calendar in Outlook - detailed guidance on how to set up and use Google Apps Sync with Outlook 2016 - 2003.

Free tools and services to sync Google Calendar with Outlook

In this section, we are going to look into some free tools and services and see what benefits they provide.

SynqYa - free web service to synchronize calendars and files

You may consider using this free service as an alternative way to handle your Google and Outlook calendar synchronization. A really nice feature is that it allows two-way syncing, i.e. from Google to Outlook and in the reverse direction. Synchronizing between Google and iPhone is also supported, which adds one more argument in favor of SynqYa.

The sync process is pretty straightforward and requires just two steps:

  • Sign up for a free synqYa account.
  • Authorize access to your Google calendar.
Setting up syncing between Google and Outlook calendars with SynqYa

Wrapping up, this service seems to be a decent alternative if you don't have the admin rights on your computer, or if you are reluctant to install any Outlook add-ins, or if your company has a strict policy with regard to installing third-party software in general and free tools in particular.

SynqYa Pros: no client software, no installation (admin rights are not required), syncs Outlook, Apple iCal and other calendar software with Google Calendar.

SynqYa Cons: more difficult to configure (based on our blog readers feedback); syncs with one calendar only; no option to check for duplicates, meaning if you have the same appointments in Outlook and Google, you will have these entries in double after syncing.

Calendar Sync for Outlook and Google - free 1-way and 2-way syncing

Calendar Sync is free software to sync Outlook appointments with Google events. It supports one-way syncing either from Outlook or Google as well as 2-way syncing by last changed appointments/events. It also lets you delete duplicate items in Outlook and Google calendars. Outlook 2007, 2010, 2013 and 2016 are supported.

The following screenshot demonstrates how to configure the syncing settings: Calendar Sync for Outlook and Google

Calendar Sync Pros: easy-to-configure, allows 1-way and 2-way syncing, a portable (zip) version is available that does not require admin rights and allows using the proxy settings.

Calendar Sync Cons: Free version allow synching appointments / events only within a 30 day range.

Outlook Google Calendar Sync

Outlook Google Calendar Sync is another free tool for syncing Outlook and Google calendars. This small tool doesn't require admin rights, works behind a proxy and supports the following versions:

  • Outlook -> Google syncing (Outlook 2003 - 2016)
  • Google -> Outlook sync (Outlook 2010 and 2016)
Outlook Google Calendar Sync

I have to say that I did not try this tool personally, but the manufacturer warns that this project is currently undergoing a lot of development and therefore bugs are inevitable.

Paid tools to sync Outlook and Google calendars

Updated on 1-Aug-2014.

Initially, I did not plan to include any commercial tools in this article. But now that the former top player (Google Calendar Sync) is out of the game, it probably makes sense to review some paid tools as well, and see how they compare to each other.

Below you will find a quick overview of the syncing tool that I tried personally. I will probably add some more tools in the future if you find this info useful.

CompanionLink for Google

This application can synchronize calendars, contacts and tasks between Outlook and Google and lets you select the categories to be synced. Also, it does support syncing of multiple calendars, which is a big plus. The tool works with all versions of Outlook 2016 - 2000.

The configurations process is very straightforward and you will hardly need any guidance. I will just point out a few key steps and features below.

To start configuring, you can click on the Settings icon in the CompanionLink group on the Add-ins ribbon tab in Outlook, or click the CompanionLink icon on the desktop, or find it in the programs list.

  1. First off, select what devices you want to synchronize (naturally this is Outlook and Google in our case): Select the devices you want to synchronize.
  2. Now you choose what items (calendars, contacts, tasks) you want to sync and whether it shall be one-way or two-way syncing. To do this, click the Settings button under Microsoft Outlook and you will see the following options: Choose the items to sync and one-way or two-way syncing
  3. Clicking the Settings button under Google will display the "Google Settings" dialog where you enter your Gmail credentials and choose what calendars to sync - the default one, selected, or all.
  4. And finally, you can click the Advanced button in the lower-left corner of the Settings window, switch to the Auto Synchronization tab and select the time when you want to have the items get synchronized automatically. Configuring auto synchronization

You are all set now. Of course, you can switch between other tabs and play with other settings if you want to. For example, you can set the Category Filter on the corresponding tab.

The Mac version of CompanionLink is also available that supports 2-way syncing between Mac and Google.

If you are interested to try the CompanionLink syncing tool, here is the product's page - CompanionLink for Google. A trial version is not publically available, though, and you would have to provide your email address to get it. I personally hate this practice, but they probably have some reasoning behind it. Currently CompanionLink offers two pricing models - one-time license for $49.95 or 3-month subscription for $14.95.

CompanionLink Pros: feature-rich, easy-to configure; supports 1-way and 2-way manual or automatic syncing of calendars, contacts and tasks; can sync multiple calendars; the company provides free phone support.

CompanionLink Cons: only paid version is available, complicated procedure to get a trial.

gSyncit - software to sync Outlook calendars, contacts, notes and tasks with Google

gSyncit is an add-in for Microsoft Outlook purposed for syncing calendars (as well as contacts, notes and tasks) between Outlook and Google. It also supports synchronization with Evernote, Dropbox and some other accounts and lets you edit Google calendar events imported into the Outlook calendar.

The gSyncit tool has a free and paid version. Both versions allow 1-way and 2-way syncing of calendars, tasks, contacts and notes. A while ago, this was one of the most popular free tools with just 2 significant limitations - syncing just one calendar and a pop-up appearing on Outlook start with a 15 second delay. However, the changes introduced in version 4 have made an unregistered version almost useless:

  • Synchronizing one Google and Outlook calendar;
  • Synchronizing 50 entries only;
  • Does not sync deletes for contacts / notes /tasks entries;
  • 2 popups on Outlook start, one after the other, which will make you wait for 15 seconds and 10 seconds respectively;
  • Automatical syncing is disabled in the free version.

So, currently an unregistered version of gSyncit can be used for evaluation purposes only, alas. If you want to remove the above limitations, you will have to buy a registered version.

How to configure Outlook and Google calendar syncing with gSyncit

  1. You start by clicking the Settings button on the gSyncit tab on the Outlook ribbon.
  2. In the Settings window, choose what items to sync on the left pane and then click the New button. Configuring Outlook and Google calendar syncing with gSyncit
  3. After that you create a new mapping by specifying 3 essential things:
    • Click the Verify Account button to enter your credentials and verify your Google account.
    • Click Select Calendar… under Google Calendar section to get the calendar URL.
    • And finally, click Select Calendar… under Outlook Calendar section to choose the Outlook calendar you want to sync with. It may be something like "\\personal folder\calendar" or "\\account_name \calendar".
    Creating a new mapping with gSyncit
  4. For additional options, switch to the Sync Options tab and check the options you want. For the 2-way syncing, select both "Sync Outlook to Google" and "Sync Google to Outlook": Set up 2-way syncing between Outlook and Google.

    Of course, there are a handful of additional options on other tabs, but in most cases the settings on the Sync Options tab absolutely suffice.

  5. Now you only need to click OK to save a new mapping that will link your Outlook and Google calendars together.

    Once a new mapping is created, you simply click the appropriate button on the ribbon and your Google calendar will get synced with Outlook straight away. Click the appropriate button on the ribbon to have your Google calendar synced with Outlook.

If you'd rather have automatic syncing, head over to the Applications Setting tab > Sync Options and configure your preferred synchronization intervals. You can also enable automatic syncing when Outlook starts or exists: Configuring automatic synchronization with gSyncit

If you want advanced options, the following ones may come in handy:

  • Synchronize all appointments or within a specified time range only (Sync Range tab).
  • Sync Outlook appointments from certain categories only (Categories tab).
  • Remove duplicate appointments (Sync Options tab).

Summing up, if you are an active user of both calendars, gSyncit is definitely worth your attention as a tool to automate Outlook and Google calendar syncing.

gSyncit Pros: easy-to-configure, allows 2-way syncing of calendars, tasks and contacts; additional options such as pre-configured automatic syncing, removing duplicate items etc.

gSyncit Cons (free version): displays a pop-up window on Outlook start preventing Outlook usage for 15 seconds, supports syncing with one Outlook calendar only, synchronizes 50 entries only, and does not sync deletes.

Import / export calendars between Outlook and Google

Using this method you can transfer a copy of your calendars in the iCalendar format from Outlook to Google and in vice versa. However, the imported calendar snapshots are not updatable and you need to get a new snapshot every time the calendar gets updated. This does not seem to be the best approach if you are actively using both calendars, though it may work if e.g. you plan to get your Outlook calendar into Gmail and then stop using Outlook.

Importing a calendar from Google into Outlook

  1. Copy the Google Calendar's URL as described above (Steps 1 -3).
  2. Click the calendar's URL that shows up. Click the calendar's URL that shows up.
  3. When the basic.ics file is downloaded, click on it to import the calendar into Outlook.

The imported Google calendar will open side-by-side with your Outlook Calendar and will be available under Other Calendars.

Note: The imported calendar is static and it won't update. To get the latest version of your Google Calendar, you should repeat the steps described above. Alternatively, you can subscribe to your Google Calendar and have it updated automatically.

Exporting Outlook calendar to Google

  1. In Outlook Calendar, select the calendar you want to export to Google to make it the active calendar in the view.
  2. Switch to the File tab and click Save Calendar. Switch to the File tab and click Save Calendar.
  3. Type a name for the iCal file in the File Name field. Type a name for the iCal file in the File Name field.
  4. Click the More Options button to specify the date range and detail level. Specify the date range and detail level.

    Tip: Click the Advanced button for two more options: 1) whether to export private items and 2) whether to export attachments within your Outlook calendar items. If you choose the latter, be aware that this might significantly increase the size of the iCalendar file.

  5. Click OK to close the More Options dialog and then click Save.

    That's it! You have performed all needed steps in Outlook and now let's finish the process on Google Calendar's side.

  6. Log on to your Google Calendar account.
  7. Click the little black arrow next to My calendars and choose Settings. Click the little black arrow next to My calendars and choose Settings.
  8. Under Calendar, click the Import Calendar link. Click the Import Calendar link.
  9. Click the "Choose File" button and browse for the .ics file you have created earlier and click Open.
  10. In the drop down box next to Calendar, choose the Google Calendar where you want to import your Outlook appointments.
  11. Click the Import button to finish the process. Click the Import button to finish the process.

    Note. Similar to Importing a calendar from Google into Outlook, the transferred calendar is static and won't update along with the changes you make in Outlook. To get the recent version of your Outlook calendar, you need to repeat this procedure.

Well, in this article we've covered several tools and techniques that will hopefully help you sync your Google calendar with Outlook. Once your calendars are synchronized, you can easily share your Outlook calendar with your colleagues and friends.

Important Note! Please be sure to use only one syncing method described in this tutorial at a time, or else you may end up having duplicate calendar items in Outlook and Google.

Tip. Want to streamline your Outlook email communication? Try out Shared Email Templates - the add-in I use daily and absolutely love!

Table of contents

454 comments

  1. Thanks Svetlana,

    This is very clear.
    I will try SynqYa.

    Best regards,

    Philippe

  2. Hi,

    I found this discussion very interesting ... but somewhat long.
    Could someone synthesize in a few sentences the pro's and contra's (limitations of the free version...) of the two main solutions SynqYa and gSyncit?

    • Hi Philippe,

      I will try...

      gSyncit Pros: easy-to-configure, allows 2-way syncing of calendars, tasks and contacts; additional options such as pre-configured automatic syncing, removing duplicate items etc.

      gSyncit Cons: (free version): displays a pop-up window on Outlook start preventing Outlook usage for 15 seconds, supports syncing with one Outlook calendar only.

      SynqYa Pros: no client software, no installation (admin rights are not required), syncs Outlook, Apple iCal and other calendar software with Google Calendar.

      SynqYa Cons: more difficult to configure (based on our blog readers feedback), syncs with one calendar only.

  3. thanks alot. permission to put this on my blog with source from you sir!

  4. Thanks a lot.
    gSyncit is working well for me.

  5. I am behind a firewall with limited administrator rights and all sorts of limitations. Had a lot of difficulty using any of the suggestions. Thank you for "Calendar Sync for Outlook and Google Calendar is one more free tool that may work a treat (thanks Sam for contributing!)." Works like a charm!

  6. Great post! Thanks for all the clear, helpful information and all the followup. And shame on Google for pushing users away from Google Calendar and Android phones by trying to wean us from Outlook. Not gonna happen.

    • Hi Russlaw,

      Agree to 100%! And thanks for your kind feedback :)

  7. I just want to say thanks! Gsyncit trial version is working perfectly for me now that Google calendar sync is defunct. I am using outlook 2013 and a Gmail account. I have constant consistent insync calendars on both computer and Android now. Exactly what Google calendar sync used to do. Thankyou for this information.

  8. I was a very hesitant gSyncit customer but finally took the dive. I went right for the purchase, buying a license for two PC's at about $30 USD. Installation went fine, but it definitely helps to look at the manual to configure it! The set-up was very straight forward when approached in a step-by-step fashion. I set it up to synchronize everything - calendar, contacts, notes, and tasks. Then I tested everything but notes. In Google, I added a "Google test event" to the calendar, "Google test contact" to contacts, and "Google test task" to the task list. Similarly, in Outlook I added an Outlook test event, contact and task as well. I then ran a manual sync (I selected the option to sync everything, so that first sync took about 10 minutes). I then ran a sync on my Android phone. When I checked, I found that the my dual Outlook and Google test entries had populated all three devices perfectly, and from what I could tell, all previous items I did not want to lose were still there, unchanged and neither missing nor duplicated. Then I deleted the test contacts from my Android & synced it, removed the test tasks directly from Google, and removed the test calendar events from Outlook. I ran a second manual sync from gSyncit, resynced my Android phone, and all test items were removed with surgical precision. That second gSyncit sync took only about twenty seconds.

    The software defaults to asking the user to confirm deletions of events, contacts or tasks in Outlook, which I realized was probably a good idea to prevent catastrophe, so I left that default alone (there, of course, is no corresponding default to confirm additions, which would render the software annoying). When I thought about it, I don't really delete anything in tasks, calendar or contacts that often, anyways.

    I highly recommend gSyncit, and this is from a very reluctant customer. It is well worth the price of admission, especially coming off GCS. It not only syncs calendar but I finally have contact, task and notes sync as well! I am about to explore the other options in the program, including synchronizing files with my DropBox Cloud, which would be a nice capability.

    I had two hesitations from the start - (1) spending money on new software always feels like a bit of a gamble, and - much more importantly - (2) I did not want to take a chance on having gSyncit step into a well-choreographed 3-way dance between my devices and screw it all up.

    I am happy to say that (2) is not an issue, and as far as (1), well, I'll have forgotten about that $30 long after I'm still enjoying the benefits of the software.

  9. I just setup my Outlook calendar to sync with gSycnit and I need help with the sync settings. I want to make sure I never loose in past calendar events from previous years, so I changed the setting to sync all appointments as I had Google Calendar Sync doing. However, it appears this add-in is constantly re-syncing all previous events that have passed where as the Google Sync didn't do each time it was syncing.
    I have over 2,000 entries and this can take longer than I would like if its going to re-sync each item every time. Please advise on what I should change my settings to make sure all 2,000 entries are always on my calendar after syncing is complete. Also, I noticed that I'm getting a pop-up box stating that some of the entries have been modified since its last sync, which is not true. Please advise on both issues if possible. I'm not sure if I have to check back here or if I will receive an email. If I never receive an email...I know to check back here...lol
    Thanks in advance.

    • Hi Lisa,

      I have never had such issues and I believe you'd better contact gSyncit support since they know their own software better than anyone else.

  10. Hi Svetlana

    Fist of all, I apologize for my english
    Thanks a lot for all these detailled solutions

    My project is to publish several meeting room calendar (defined as resources in Exchange) on my intranet, using Google czaledanr iframe

    I decided to use SynqYa to synchronize my Oultlook calendar with Google calendar ... and it works fine :-)

    But my purpose is about regenerating updated data for SynqYa, without having Outlook open !
    For the calendar, I used the dedicated function "Publish online", "Publish to WebDav server", and in "Advanced" options, I choosed "Automatic uploads .." and for update frequency "Update this calendar with the server's recommanded frequency, .."

    But with these settings, the Google Clendar is not updated without having Outlook open.

    1/ Is there any way to generate uopdated data without using an opend Otlook ?

    2/ Do yiu know where I can find this timer in Exchange : "Update this calendar with the server's recommanded frequency" ... Seems to be set to 1 hour, and I would like to chnage it to 10 mn

    thanks

    • Hi Jean-Luc,

      I am afraid there is no syncing tool that could work with Outlook closed. As far as I know, all such tools use the Outlook object model to retrieve information from Outlook calendars. You can try to find some Exchange-based synchronizer, but this would be much more expensive. Sorry, I cannot help with the second question, I have no experience with Exchange.

      BTW, your English is good, and you have nothing to apologize for :)

      • Hi Svetlana
        Thanks for answering quickly
        I think a work aound could be to open a RDP session for the account associated with the ressource calendar, open Oultlok, and let it run 24/7 ... I'll try

        • Hi Svetlana

          the work round seems to be working ...

          but I ot a new problem with deleted meeting :
          when a meeting is deleted form the oulook calendar, the synchronization with Google Calendar (thtough SynqYa) is KO ... the meeting is still there in the Goole agenda, and I didn't found any way to solve this kind of problem
          => this is very annoying :-(

          any idea ?

          • Hi Jean-Luc,

            I am very sorry but I am not able to advise anything regarding this issue. You can probably contact SynqYa's support since they know their own product better than anyone else.

  11. I just hope that gSyncit and SyncYa aren't using same methods and connections as GoogleSync does, 'cause they all could go off in two weeks.

    • Hi Rista,

      I think this is very unlikely to happen because Google has not announced any changes in their API that could impede functioning of third-party synchronization tools. They are just discontinuing their own software.

      • As I said, I hope it's that way.

        But, if we look at the matter this way:
        Google isn't changing API so 3rd party can synchronize, and is changing API so gCalendarSync couldn't sync.
        Or - what is stopping us from using gCalendarSync 0.9.4.1 if API remains unchanged?

        • Rista, thank you for sharing your thoughts and concerns.

          I am not a programmer myself, but we do have a few very experienced Outlook developers here. I've just consulted one of them and here's what he says. To discontinue Google Calendar Sync, Google does not have to make any changes in their API, they can prevent gCalendarSync's code from functioning at the programming level. One of many possible ways is that Google server could simply stop responding to gCalendarSync's calls.

          Moreover, if Google changed or planned to change the API, they should make a public announcement or at least notify their partners. This is considered a good practice and this is what we expect from any trustworthy company. Anyway, we will know with certainty in 2 weeks : )

  12. I wanted to report that I just installed gSycnit, Version 3 and tested it. The program performed perfectly on the first run, syncing both ways. First, I added a test appointment to Outlook 2010 and ran the sync (I run the sync manually) and it added the appointment to my Google calendar. My iPhone pulled the new appointment into my iPhone calendar without any issue. I then edited the appointment on my iPhone and the appointment was updated on my Google calendar. I then ran the sync again, and it updated Outlook. I will test it for a few more days but looks like I found a winner.

    And big thanks to Svetlana for the walk through on setting up the program. It was spot on especially in some areas that might have been a bit confusing.

  13. Just as a warning, Fieldston Software has posted this note on it's web page concerning it's most recent version of gSyncit. Find it at http://www.fieldstonsoftware.com/software/gsyncit4/

    IMPORTANT: Effective 7/10/2014 - RECALL

    DUE TO A NUMBER OF ISSUES REPORTED WITH V4 AFTER THE INITIAL RELEASE ON JULY 7TH, 2014 WE HAVE RECALLED THE SOFTWARE. WE ARE RECOMMENDING USERS TEMPORARILY INSTALL GSYNCIT V3 WHILE WE CORRECT THESE ISSUES. LICENSE KEYS WILL WORK WITH V3 AND V4 WHEN RELEASED).

    WE WILL CONTINUE TO PROVIDE "BETA" UPDATES TO V4 AS WE ADDRESS VARIOUS ISSUES AND EXPECT TO RE-RELEASE GSYNCIT V4 VERY SOON.

  14. Thank you, Svetlana. BTW, your company should develop a product since you make Outlook Add-ins. I would buy it!

    • Hi Mark,

      Thank you very much for your feedback!! In fact, it is more important to us than you probably think :) And here's why...

      Currently we do consider a possibility of creating such add-in. However, our initial research shows that developing a stable and reliable syncing tool would require quite a lot of time and effort. Our developers would have to overcome a number of pitfalls to get it to work consistently with all Outlook versions and localizations, and your next comment regarding gSyncit is a good evidence of this.

      So, I want to ask other readers. If you might be interested in such an add-in too (free or paid, or both versions with different sets of features), please let us know. Your feedback will be of great help to us to make the right decision. Thank you!

      • Hi Svetlana,

        There are enough other apps in this space to mean you'll have to set yourself apart from them very well. My recommendation is based on the fact that I have been unable to find an app that syncs everything properly across Linux, Mac, and Windows.

        Basically you need gSyncit's features and syncYa's platforms.

        Another app to look at (which I wish was multi-platform, as it's all I need) is MyPhoneExplorer, available at http://www.fjsoft.at.

        PS: If you mail me directly, you'll have to go through automated white-list verification via an auto-reply to your first mail.

        8-)
        John

  15. I need to sync more than one calendar between Outlook and Google Calendar. Should I use SynqYa instead of Google Calendar Sync, since this sync is only possible between the defaults calendars both from Outlook and Google?
    Is there any advantage from using SynqYa instead of Google Calendar Sync?

    Thanks for the help and for your helpful article.

    • Hi Filipa,

      The main advantage is that Google Calendar Sync will stop working altogether in about 2 weeks, on August 1, while SynqYa will keep functioning : )

      As for syncing multiple calendars, sorry I do not know, their web-site does not provide this info. But since they recommend using a dedicated publishing calendar in Google Calendar, most likely SynqYa works only for 1 calendar too.

      • I believe that OggSync will handle multiple Google Calendars.

  16. I used the Google Calendar sync until now.
    I have found an opensource application, that enable one way sync between gmail and outlook. It works very well and no admin rights are needed.

    https://outlookgooglesync.codeplex.com/

  17. Thanks for the great article. Very helpful. I am considering the gSyncit solution and have 2 questions, if anyone can answer them.

    1. Will running gSyncit create a bunch of duplicate entries on any of my calendars (Outlook and Google) resulting in multiple entries on my iPhone/iPad?

    2. Will gSyncit require me to uninstall Google Sync? I really don't want to remove Google Sync until I am sure I have found an adequate replacement as Google sync will work for another couple of weeks.

    Thanks for any thoughts.

    • Hello Mark,

      gSyncit does not require uninstalling Google Sync. However, if you had both applications running, you might have duplicate entries because each appointment would be synced twice. So, I would suggest temporary disabling Google Sync while testing gSyncit (not uninstalling, just turning it off in the COM add-ins dialog in Outlook). Also, make sure you selected the option "Remove duplicate appointments" on gSyncit's Sync Options tab.

      • Never thought of disabling GCS through the COM addins! Whenever I found it necessary to disable GCS, I just took out the Google password from the GCS Google Account Settings.

        • For what it is worth, I tried gSyncit, and selected the Category Mapping feature so Outlook Appointments with a Category assignment would be synced to a separate Google Calendar for that Category, which can be displayed or hidden in Google. Regrettably, after a few sync cycles, this created MANY duplicate Appointments on both sides.

          I switched to OggSync, and the Syncs worked very well, with categorized Appointments syncing to/from their respective Google Calendars. This has the added benefit that the Google Calender shows the Category Calendars in the same color as the Outlook Category.

          • UPDATE: The gSyncit Support helped me resolve the issues I mentioned above, and it now seems to be a bit better than OggSync. Certainly, the one-time pricing of gSyncit is a plus. I found the documentation a bit confusing, though, especially the features that are disabled until you buy the product.

          • James - Are you still using gSyncit? I have multiple categories in Outlook, but need to sync to Google to allow the family to see the calendar.

            What were the issues with gSyncit that you needed to resolve?

            Thanks!

  18. @James - I am not aware that gSyncit is $20/year. I think the $20 buys you unrestricted license for 1 PC rather than an annual subscription.

    • Absolutely so. In case of gSyncit you get a time-unlimited license rather than annual subscription.

      • Perhaps, I was hasty -- you are correct, it is a one-time $20 fee for a long term license; and yes, OggSync is $30/year.

        In my testing, though, (see my additional notes below). OggSync seems 'better' in that it more accurately replicates my CATEGORIZED Outlook Calendar to Google, and with out duplicating Appointments.

  19. Has anyone compared OggSync to gSyncit? Both seem to enable mapping of Outlook Categories to a unique Google Calendar that is added to your account. IN Google, you can select all of the additional Calendars, and your Google Calendar display will show the same color-coding for your Outlook Categorized appointments.

    I find this feature worthwhile, and since both of these products employ it, I am curious of any other comparative that would make the decision of which one to purchase easier. (gSyncit = $20/year; OggSync = $30/year)

  20. after installing and updating the free version of gSyncit I find out that not only do you have to wait for 10 second every time you hit the synch button but you are limited to 50 contacts. that is a bit more limitation than the ones mentioned above.

    • I've installed gSyncit, it works well, with the problem indicated by Fred on comment 136. To sync the contacts, I use Outlook4Gmail, free, works perfectly for more or less 500 contacts.

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