How to Vlookup multiple values in Excel with criteria

The tutorial shows a few ways to Vlookup multiple matches in Excel based on one or more conditions and return multiple results in a column, row or single cell.

When using Microsoft Excel for data analysis, you may often find yourself in situations when you need to get all matching values for a specific id, name, email address or some other unique identifier. An immediate solution that comes to mind is using the Excel VLOOKUP function, but the problem is that it can only return a single match.

Vlookup for multiple values can be done via a combined use of several functions. If you are far from being an Excel expert, don't hurry to leave this page. I will do my best to explain the underlying logic so that even a novice could understand the formulas and adjust them for solving similar tasks. Even better, I will show you another possible solution that takes just a few mouse clicks and does not require any knowledge of Excel formulas at all!

How to do multiple Vlookup in Excel using a formula

As mentioned in the beginning of this tutorial, there is no way to make Excel VLOOKUP return multiple values. The task can be accomplished by using the following functions in an array formula:

  • IF - evaluates the condition and returns one value if the condition is met, and another value if the condition is not met.
  • SMALL - gets the k-th smallest value in the array.
  • INDEX - returns an array element based on the row and column numbers you specify.
  • ROW - returns the row number.
  • COLUMN - returns the column number.
  • IFERROR - traps errors.

Below you will find a few examples of such formulas.

Formula 1. Vlookup multiple matches and return results in a column

Let's say, you have the seller names in column A and the products they sold in column B, column A containing a few occurrences of each seller. Your goal is to get a list of all products sold by a given person. To have it done, please follow these steps:

  1. Enter a list of unique names in some empty row, in the same or another worksheet. In this example, the names are input in cells D2:G2:
    The source data to Vlookup multiple matches in Excel

    Tip. To quickly get all different names in a list, you can use the UNIQUE function in Excel 365 or a more complex formula to extract distinct values in older versions.

  2. Under the first name, select a number of empty cells that is equal to or greater than the maximum number of possible matches, enter one of the following array formulas in the formula bar, and press Ctrl + Shift + Enter to complete it (in this case, you will be able to edit the formula only in the entire range where it's entered). Or, you can enter the formula in the first cell, hit Ctrl + Shift + Enter, and then drag the formula down to a few more cells (in this case, you will be able to edit the formula in each cell individually).

    =IFERROR(INDEX($B$3:$B$13, SMALL(IF(D$2=$A$3:$A$13, ROW($B$3:$B$13)-2,""), ROW()-2)),"")

    or

    =IFERROR(INDEX($B$3:$B$13,SMALL(IF(D$2=$A$3:$A$13,ROW($A$3:$A$13)- MIN(ROW($A$3:$A$13))+1,""), ROW()-2)),"")

    As you see, the 1st formula is a bit more compact, but the 2nd one is more universal and requires fewer modifications (we will elaborate more on the syntax and logic a bit further).

  3. Copy the formula to other columns. For this, select the range of cells where you've just entered the formula, and drag the fill handle (a small square at the lower right-hand corner of the selected range) to the right.

The result will look something similar to this:
A formula to Vlookup multiple values and return results in a column

How this formula works

This is an example of intermediate to advanced uses of Excel that implies basic knowledge of array formulas and Excel functions. Working from the inside out, here's what you do:

  1. IF function

    At the core of the formula, you use the IF function to get the positions of all occurrences of the lookup value in the lookup range: IF(D$2=$A$3:$A$13, ROW($B$3:$B$13)-2,"")

    IF compares the lookup value (D2) with each value in the lookup range (A3:A13), and if the match if found, returns the relative position of the row; an empty string ("") otherwise.

    The relative positions of the rows are calculated by subtracting 2 from ROW($B$3:$B$13) so that the first row has position 1. If your return range begins in row 2, then subtract 1, and so on. The result of this operation is the array {1;2;3;4;5;6;7;8;9;10;11}, which goes to the value_if_true argument of the IF function.

    Instead of the above calculation, you can use this expression: ROW(lookup_column)- MIN(ROW(lookup_column))+1, which returns the same result but does not require any changes regardless of the return column location. In this example, it'd be ROW($A$3:$A$13)- MIN(ROW($A$3:$A$13))+1.

    So, at this point you have an array consisting of numbers (positions of matches) and empty strings (non-matches). For cell D3 in this example, we have the following array:
    An array with the positions of matches and empty strings for non-matches

    If you check with the source data, you will see that "Adam" (lookup value in D2) appears on the 3rd, 8th and 10th positions in the lookup range (A3:A13).

  2. SMALL function
    Next, the SMALL(array, k) function steps in to determine which of the matches should be returned in a specific cell.

    With array already established, let's work out the k argument, i.e. the k-th smallest value to be returned. For this, you make a sort of an "incremental counter" ROW()-n, where "n" is the row number of the first formula cell minus 1. In this example, we entered the formula in cells D3:D7, so ROW()-2 returns "1" for cell D3 (row 3 minus 2), "2" for cell D4 (row 4 minus 2), etc.

    As the result, the SMALL function pulls the 1st smallest element of the array in cell D3, the 2nd smallest element in cell D4, and so on. And this transforms the initial long and complex formula into a very simple one, like this:
    The position of the matching value to be returned in a given cell

    Tip. To see the calculated value behind a certain part of the formula, select that part in the formula bar and press F9.

  3. INDEX function

    This part is easy. You use the INDEX function to return the value of an array element based on its row number.

  4. IFERROR function

    And finally, you wrap the formula in the IFERROR function to handle possible errors, which are inevitable because you cannot know how many matches will be returned for this or that lookup value, and therefore you copy the formula to a number of cells equal to or greater than the number of possible matches. Not to scare your users with a bundle of errors, simply replace them with an empty string (blank cell).

Note. Please notice the proper use of absolute and relative cell references in the formula. All references are fixed except for the relative column reference in the lookup value (D$2), which should change based on a relative position of a column(s) where the formula is copied to return matches for other lookup values.

Putting all this together, we get the following generic formulas to Vlookup multiple values in Excel:

Formula 1:

IFERROR(INDEX(return_range, SMALL(IF(lookup_value = lookup_range, ROW(return_range )- m ,""), ROW() - n )),"")

Formula 2:

IFERROR(INDEX(return_range, SMALL(IF(lookup_value = lookup_range , ROW(lookup_range) - MIN(ROW(lookup_range ))+1,""), ROW() - n)),"")

Where:

  • m is the row number of the first cell in the return range minus 1.
  • n is the row number of the first formula cell minus 1.

Note. In the above example, both n and m are equal to "2" because our return range and formula range both begin in row 3. In your worksheets, these may be different numbers.

Formula 2. Vlookup multiple matches and return results in a row

In case you want to return multiple values in rows rather than columns, change the above formulas this way:

=IFERROR(INDEX($B$3:$B$13, SMALL(IF($D3=$A$3:$A$13, ROW($B$3:$B$13)-2,""), COLUMN()-4)),"")

Or

=IFERROR(INDEX($B$3:$B$13,SMALL(IF($D3=$A$3:$A$13,ROW($A$3:$A$13)- MIN(ROW($A$3:$A$13))+1,""),COLUMN()-4)), "")

Like in the previous example, both are array formulas, so remember to press the Ctrl + Shift + Enter shortcut to complete them correctly.
Formula to Vlookup multiple matches and return results in rows

The formulas work with the same logic as in the previous example, except that you use the COLUM function instead of ROW to determine which matching value should be returned in a specific cell: COLUMN()-n. Where n is the column number of the first cell where the formula is entered minus 1. In this example, the formula is input in cells E2:H2. With E being the 5th column, n is equal to "4" (5-1=4).

Note. For the formula to get copied correctly to other rows, mind the lookup value references, absolute column and relative row, like $D3.

Wrapping up, here are the generic formulas for Vlookup with multiple results returned in rows:

Formula 1:

IFERROR(INDEX(return_range, SMALL(IF(lookup_value = lookup_range, ROW(return_range) - m, ""), COLUMN() - n)), "")

Formula 2:

IFERROR(INDEX(return_range, SMALL(IF(lookup_value = lookup_range, ROW(lookup_range) - MIN(ROW( lookup_range))+1,""),COLUMN() - n)), "")

Where:

  • m is the row number of the first cell in the return range minus 1.
  • n is the column number of the first formula cell minus 1.

Formula 3. Vlookup multiple matches based on multiple conditions

You already know how to Vlookup for multiple values in Excel based on one condition. But what if you want to return multiple matches based on two or more criteria? Taking the previous examples further, what if you have an additional Month column, and you are looking to get a list of all products sold by a given seller in a specific month?

If you are familiar with arrays formulas, you may remember that they allow using asterisk (*) as the AND operator. So, you can just take the formulas discussed in the two previous examples, and have them check multiple conditions as demonstrated below.

Return multiple matches in a column

IFERROR(INDEX(return_range, SMALL(IF(1=((--(lookup_value1=lookup_range1)) * ( --(lookup_value2=lookup_range2))), ROW(return_range)-m,""), ROW()-n)),"")

Where:

  • m is the row number of the first cell in the return range minus 1.
  • n is the row number of the first formula cell minus 1.

Assuming the Seller list (lookup_range1) is in A3:A30, the Month list (lookup_range2) is in B3:B30, the seller of interest (lookup_value1) is in cell E3, and the month of interest (lookup_value2) is in cell F3, the formula takes the following shape:

=IFERROR(INDEX($C$3:$C$30, SMALL(IF(1=((--($E$3=$A$3:$A$30)) * (--($F$3=$B$3:$B$30))), ROW($C$3:$C$30)-2,""), ROW()-2)),"")

This layout may be useful for creating a dashboard, e.g. your users can enter a name in E3, month in F3 and get a list of products in column G:
Vlookup with multiple criteria returning multiple matches in a column

Return multiple results in a row

If you want to pull multiple values based on multiple criteria sets, you may prefer the horizontal layout where results are returned in rows. In this case, use this following generic formula:

IFERROR(INDEX(return_range, SMALL(IF(1 = ((--(lookup_value1=lookup_range1)) * (--(lookup_value2 = lookup_range2))), ROW(return_range) - m, ""), COLUMN() - n)),"")

Where:

  • m is the row number of the first cell in the return range minus 1.
  • n is the column number of the first formula cell minus 1.

For our sample dataset, the formula goes as follows:

=IFERROR(INDEX($C$3:$C$30, SMALL(IF(1=((--($E3=$A$3:$A$30)) * (--($F3=$B$3:$B$30))), ROW($C$3:$C$30)-2,""), COLUMN()-6)),"")

And the result can resemble this:
Vlookup with multiple criteria returning multiple matches in rows

In a similar manner, you can do multiple Vlookup with three, four or more conditions.

How these formulas work

Basically, the formulas to Vlookup multiple values with multiple conditions work with the already familiar logic, explained in the very first example. The only difference is that the IF function now tests multiple conditions:

1=((--(lookup_value1=lookup_range1))*(--(lookup_value2=lookup_range2))*…)

The result of each lookup_value=lookup_range comparison is an array of logical values TRUE (condition is met) and FALSE (condition is not met). The double unary operator (--) coerces the logical values into 1's and 0's. And because multiplying by zero always gives zero, in the resulting array, you have 1 only for those elements that meet all of the specified conditions. Now, you simply compare the final array with number 1 so that the ROW function returns the numbers of rows that meet all the conditions, an empty string otherwise.

A word of caution. All of the multiple Vlookup formulas discussed in this tutorial are array formulas. As such, each formula iterates through all elements of the arrays every time the source data is changed or the worksheet is recalculated. On large worksheets containing hundreds or thousands of rows, this may significantly slow down your Excel.

If you need to get matches from several sheets, use this guide: How to VLOOKUP across multiple sheets.

How to Vlookup to return multiple values in one cell

I will be upfront - I don't know an easy way to lookup and return multiple matches in a single sell with formulas. However, I do know a formula-free (read "stress-free" :) way to do this by using two add-ins included with our Ultimate Suite for Excel. The detailed steps follow below.

Source data and expected result

As shown in the screenshot, we continue working with the dataset we've used in the previous example. But this time we want to achieve something different - instead of extracting multiple matches in separate cells, we want them to appear in a single sell, separated with a comma, space, or some other delimiter of your choosing.
Source data and expected result

Pull rows with multiple matches to the main table

In your main table, enter a list of unique names in the first column, months in the second column, and arrange them like shown in the screenshot below. After that, carry out the following steps:

  1. Select your main table or click any cell within it, and then click the Merge Two Tables button on the ribbon:
    Merge Two Tables button on the Excel ribbon
  2. The add-in is smart enough to identify and pick the entire table, so you just click Next:
    Select the main table.

    Tip. When using the tool for the first time, it stands to reason to select the Create a backup copy of the worksheet box in case something goes wrong.

  3. Select the lookup table, and click Next.
    Select the lookup table.
  4. Choose one or more matching pairs of columns that should be compared in the main table and lookup table (in this example, it's the Seller and Month columns), and then click Next.
    Choose one or more matching pairs of columns.
  5. Select the column(s) from which you want to pull matching values (Product in this example), and click Next.
    Select the column(s) from which you want to pull matching values.
  6. Tell the add-in how exactly you want multiple matches to be arranged in the main table. For this example, we need the following option: Insert rows with duplicate matching values after the row with the same value. Make sure that no other option is selected and click Finish.
    Specify how to arrange matching values.

At this point, you will have the following result - all matching rows are pulled to the main table and grouped by the values in the lookup columns - first by Seller, and then by Month:
Matching rows are pulled to the main table.

The resulting table already looks nice, but it's not exactly what we wanted, right? As you remember, we are looking to Vlookup multiple matches and have them returned in a single sell, comma or otherwise separated.

Combine duplicates rows into one row

To merge "duplicate rows" in a single row, we are going to use another tool - Combine Rows Wizard.

  1. Select the table produced by the Merge Tables tool (please see the screenshot above) or any cell within the table, and click the Combine Rows button on the ribbon:
    Combine Rows button on the ribbon
  2. Check if the add-in's got the table right, and click Next:
    Select the table.
  3. Select the key column or columns (Seller and Month in this example), and click Next:
    Select the key column(s).
  4. Select the column(s) that contains multiple matches (Product in this example), choose the desired delimiter (semicolon, comma, space or line break), and click Finish.

    Optionally, you can enable one of the additional features, or both:

    • Delete duplicate values - if the column to be merged contains a few identical values, the first occurrence will be kept, duplicate matches will be deleted.

      In this example, we do not check this option, and the add-in returns all found matches. For example, in cell C2, we have this string: Lemons, Bananas, Apples, Lemons, Bananas (please see the result on step 5 below). If you choose to delete duplicates, the result would be: Lemons, Bananas, Apples.

    • Skip empty cells - self-explanatory :)
      Select the column(s) from which you want to pull multiple values and choose the desired delimiter.
  5. Allow the add-in a few seconds for processing, and you are all set!
    Multiple matches are returned in a single sell, comma separated.

This is how you can look up and return multiple values in Excel using our tools. If you are curious to give them a try, a fully-functional evaluation version of the Ultimate Suite is available for download below.

Available downloads

Vlookup Multiple Values - examples (.xlsx file)
Ultimate Suite - trial version (.exe file)

Other ways to Vlookup in Excel

342 comments

  1. Hi, thanks for this helpful post.
    but i have a problem.
    when my data is more than ~~3000, the formula dont work & shows empty cell.

    can you help my please?

  2. I have a list of sales interactions by client, with several interaction dates on separate rows for each client name. I've successfully used Formula 2 to populate the interaction dates in a row from newest to oldest for each client. However, I would like to add rows to my interaction list for new interactions as they occur. This expands the range beyond what is currently in the formula (for instance, if my range is $D$2:$D$100, and I add a date for a new interaction into cell D101, it doesn't get captured). Is there a way to make the range of cells automatically update to include the newly added rows? Thanks!

  3. This information helped automate a process that has been plaguing my brain for the last 4 months. Thank you!

  4. Hi,

    I am using the same formula on the same dataset as you have it's just that the first table is in one file and the second one is in another file and it doesn't pick up. Please help.
    Thank you.

    Result: in file 1
    Seller Month Product
    Adam Jan-21 Lemons
    Apricots
    Oranges
    Oranges

    Actual Data: in file 2
    Seller Month Product
    Robert Mar-21 Bananas
    Adam Jan-21 Oranges
    Adam Jan-21 Lemons
    Sally Jan-21 Apricots
    Adam Jan-21 Apples
    Sally Mar-21 Oranges
    Adam Jan-21 Bananas
    Adam Jan-21 Oranges

  5. I tried this using exactly the data in the example in Excel for Mac 16.51. It does not work correctly. In the test IF(D$2=$A$3:$A$13, ROW($B$3:$B$13)-2,"") the formula ROW($A$3:$A$13) produces the same result regardless of the value of D2.

    Maybe this is another instance of Excel for Mac and Excel for Windows being divergent.

    • Hello

      I have the same issue with a regular PC version, MS Office Professional Plus 2016.

      Any suggestion?

      • Hello!

        I cannot say anything about Excel for Mac - did not have a chance to test the formulas there.

        In my Excel 365, all the formulas work fine, exactly as described in this tutorial.

        Tibor, you can downlaod our sample worsheet to check the behavior in your Excel.

  6. This is almost exactly what I have been looking for. Is there a way to modify these formulas to work with a horizontal array instead of a vertical one?

    Thanks

    • I should add that this is the formula I would like to modify but have not been successful so far. =IFERROR(INDEX($B$3:$B$13, SMALL(IF(D$2=$A$3:$A$13, ROW($B$3:
      $B$13)-2,""), ROW()-2)),"")

      Thanks

      • Thanks, I'll give those a try

  7. Is this applied for Excel 2007?
    I applied the formula, only the first data came out, not multiple data.
    Thank you.

    • Hi Kaede,

      Did you press Ctrl + Shift + Enter to complete the formula? In Excel 2007 - 2019, it only works as an array formula.

  8. Hi, upon using the following formula,

    =INDEX(Sheet2!$B$4:$B$11,SMALL(IF(1=((--(Summary!$A$2=Sheet2!$C$4:$C$11))*(--(Summary!$B$1=Sheet2!$D$4:$DA$11))),ROW(Sheet2!$B$4:$B$11)-3," "),ROW(Summary!$B$2)-1))

    a #VALUE error appears, it seems to be related to the logical_test argument of the IF function. It can't seem to process lookup_value=lookup_range, can someone help with this please.

  9. Hi, I am looking for a formula that can calculate YTD numbers for sumifs. Im trying to use offset and sumifs together but seems to be not functioning. Sumif its apple and clean and YTD to May only

    Jan,Feb,Mar,Apr,May, Jun, Jul
    Apple Clean
    Banana Clean
    Apple Rotten
    Apple Clean

    YTD May for Apple & Clean: ____________

    Please help. looks like there is no formula for the above scenario

    • Hi!
      I am not sure I fully understand what you mean.
      There are no numbers in your example. What do you want to calculate? What formula are you using? What are the problems?

  10. Hi, Thanks for helping and passing on your knowledge. Based on the example given on the page it relates to a problem I am trying to resolve in Excel. Could you explain the calculation that would create a list of all the sellers that had sold Bananas as an example, many thanks for any assistance.

    • Hi Chris,

      The formula is very similar to the one discussed in the first example. You just swap the lookup and return ranges:

      =IFERROR(INDEX($A$3:$A$13,SMALL(IF(D$2=$B$3:$B$13,ROW($B$3:$B$13)- MIN(ROW($B$3:$B$13))+1,""), ROW()-2)),"")

      Where:

      D$2 - lookup value (bananas)
      $A$3:$A$13 - return range (seller names)
      $B$3:$B$13 - lookup range (products)

  11. Hi, how can I get/find the number in column B from the given set of numbers in column A .
    Below is the small example of the numbers. Thank you.
    A B
    223 301
    224 304
    304 307
    310 310
    311 320
    312
    317
    318
    320
    321

      • this formula doesn't work. it show nothing. please help me. below is my data.

        DATA
        Date Time
        01/06/2021 8:01:39
        01/06/2021 12:30:42
        01/06/2021 13:29:47
        01/06/2021 22:00:49
        02/06/2021 8:00:24
        02/06/2021 12:31:21
        02/06/2021 13:29:59
        02/06/2021 19:30:22
        03/06/2021 8:01:40
        03/06/2021 12:30:07
        03/06/2021 13:30:52
        03/06/2021 19:30:24
        04/06/2021 7:56:08
        04/06/2021 12:30:04
        04/06/2021 13:30:13
        04/06/2021 19:30:25
        08/06/2021 7:54:51
        08/06/2021 13:28:26
        08/06/2021 19:30:12
        09/06/2021 7:52:59
        09/06/2021 12:34:43
        09/06/2021 13:26:36
        09/06/2021 17:28:22
        09/06/2021 20:00:38
        11/06/2021 7:58:38
        11/06/2021 13:28:32
        11/06/2021 19:30:41
        12/06/2021 7:55:55
        12/06/2021 12:31:20
        12/06/2021 13:28:27
        12/06/2021 19:30:38

        OUTPUT
        DATE TIME1 TIME2 TIME3 TIME4 TIME5 TIME6
        01/06/2021 8:30:55 12:32:18 13:53:43 21:31:36
        02/06/2021 7:30:53 12:31:48 13:42:48 13:17:01 19:31:50 20:32:07
        03/06/2021 7:31:51 12:30:27 13:40:55 20:32:33
        04/06/2021 7:30:04 12:31:22 13:23:16 20:30:25
        05/06/2021
        06/06/2021
        07/06/2021
        08/06/2021 7:22:48 12:43:30 13:28:04 20:30:55
        09/06/2021 7:43:20 12:30:02 13:40:55 20:31:15
        10/06/2021 7:37:03 12:33:04 14:33:19 20:30:21
        11/06/2021 7:41:30 12:35:39 14:13:33 20:31:19
        12/06/2021 7:30:08 12:31:05 13:15:40 20:01:44

  12. Hi, I am trying to do a formula like this in a spreadsheet where I utilize multiple tabs to look up some info and yield multiple results in consecutive rows that fir the criteria. The primary tab that these lookup formulas would be in is called the Vacation Chart tab. in cell A8 of that tab would be a dropdown menu consisting of departments. Cell B8 would also be a dropdown menu conisting of shift codes. There are 3 columns I would be working with on this tab that I would want to yield multiple info from the lookups to other tabs: A11:A42 would list every employee number that matches the criteria in A8 and B8. B11:B42 would list names.

    The employee numbers can be found in a tab called New bid in A5 and onward, Names can be found in B5 and onward in the same tab. Additionally, The Dept codes assigned to those employees are contained in G5 and onward and the shift codes are in I5 and onward.

    So I want to be able to find for example a list of all the employees who are in a dept code called C61C with a shift code of 3.

    How could I do this?

  13. Hi,

    Thanks for the clear explanation of these formula's!

    I got only a thing I trying to add to the formula, but I'm can't get it how I want it.

    If, for example, Adam sells two times banana's and one time apple, Banana's will stand two times in the data.
    And the result of the formula will be:

    Adam l Banana l Apple l Banana l

    But the result I want is that the duplicates are not showed.
    I know it is possible to remove duplicates with the remove duplicated button, but I was wondering if it's also possible within the formula.

  14. how can i add AND formula inside this
    IFERROR(INDEX(return_range, SMALL(IF(lookup_value = lookup_range , ROW(lookup_range) - MIN(ROW(lookup_range ))+1,""), ROW() - n)),"")
    like example
    C1 | F | D
    A1| B | C
    A2 | D | D
    B1 | E | C
    A3 | B |E
    A4 | B | D

    IFERROR(INDEX(A1:A6, SMALL(IF(AND(B = B1:B6,D= C1:C6), ROW(A1:A6)- MIN(ROW(A1:A6 ))+1,""), ROW() - n)),"")
    the result will show the A1| B | C
    that D = C1:C6 will take the data from the 1st line, not same line with B=B1:B6
    how can i solve it?

    • Hello!
      If I understand your task correctly, the following formula should work for you:

      {=IFERROR(INDEX($A$1:$A$6,SMALL(IF(IF(($B$1:$B$6="B")*($C$1:$C$6="D")=1,TRUE),ROW($A$1:$A$6)- MIN(ROW($A$1:$A$6))+1,""), ROW()-1)),"")}

      This is the formula for cell E2.
      The AND and OR operators do not work with arrays.

  15. I'm getting #NUM error on the first compact formular (I took out the IFERROR statment to find out why it wasn't working):-

    =IFERROR(INDEX($B$3:$B$13, SMALL(IF(D$2=$A$3:$A$13, ROW($B$3:$B$13)-2,""), ROW()-2)),"")

    - any ideas on what the problem could be please?

    • Hello!
      Unfortunately, without seeing your data it is difficult to give you any advice. I think the expression ROW()-2 gives a result less than 1.
      Check out the.

  16. I used the formulas mentioned on a second worksheet (to pull data from the first). The results step down a row with each new column. I didn't see anyone else with the same problem in the comments. Did I miss a step? I would like to send you my spreadsheet or screen share to show you the problem.

    • Also, if i increase n by 1 for each new column it produces the correct result. Trying to understand why this works and find a solution to prevent having to change this value in multiple cells.

    • Hello!
      Send us a small sample workbook with the source data and expected result to support@ablebits.com. Please shorten your tables to 10-20 rows/columns and include the link to your blog comment.

      We'll look into your task and try to help.

      • I'm having the same issue the results step down a row.

        Did you figured out the issue?

        P.S. I like so much your very detailed posts for most issues i ever had

  17. Hi,
    Thanks for the formula, it has been really useful! I have a slightly complicated question related to it:

    I have an class attendance spreadsheet that is linked to another master workbook (of all students in the university). I have used formula 2 from above to get the names based on their class and year. So far the formula works great and does what I need it to.

    I then have an area where I mark down Y/N depending on the students' attendance. This works well too. My issue arises when a new student is added to the master spreadsheet. This addition is alphabetical. The formula therefore places the new student alphabetically in the list in my class attendance sheet. This means that if I have already marked a student present, but a new student joins the class late, the attendance will not necessarily reflect the correct student.

    Is there a way to ensure the students attendance stays linked to the students name?

    If needed I can send through my sheets to make it clearer!

    Thanks!

    • Hello!
      I don't know which of the many formulas above you used. But to solve the problem of adding new students, I recommend converting your original data to an Excel table or using a dynamic named range.
      If you describe in detail the initial data, the desired result and your formula, I will try to give you a more accurate advice.

  18. Thank you so much. I had been trying to figure this out and I think I can do it now.

  19. Once entered the value in a cell in Excel , how to protect that particular row i.e) for ex once entered the value in a cell F4, how to protect that the row No.4 or protect A4 : F4

  20. Hi,
    I am using Formula 2, and it is great!!!
    How would I be able to search multiple worksheets for D3?
    Thank you for the wonderful work that you do!
    George

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