Manage teams

How to create a team

To create a new team, follow these steps:

1. On the Manage Account tab in the Shared Email Templates app, right-click Teams and select Add Team.
   
2. Into the form that will appear, enter the name of a new team. You can also describe the team and protect its future templates with end-to-end encryption if you want to. When you're done, select Save.
   

   Note. If you decide to encrypt a team, you'll be responsible for providing users with the team password. It won't be possible to change or remove the team password.

How to add users to a team

1. On the Manage Account tab in the Shared Email Templates app, right-click a team and select Add Users.
   
2. You'll see a list of users who are not members of the team. Select those users whom you want to join the team, decide on their permissions (User or Editor), and then click Add.

How to import users from Azure AD

1. On the Manage Account tab in the Shared Email Templates app, right-click a team and select Import Users.
   
2. With the Microsoft Active Directory option selected in the dialog, click Import.
   
3. A Microsoft dialog will appear. Sign in to your Microsoft work or school account to proceed.
4. Select the users who should join the team, grant them permissions (User or Editor), and, if necessary, change a subscription key that was assigned automatically.
   
5. Click Import.

How to import users from an Azure AD group

1. On the Manage Account tab in the Shared Email Templates app, right-click a team and select Import Users.
   
2. Select the Microsoft Active Directory group option and click Import.
   
3. Sign in to your Microsoft work or school account.
4. Select an Azure AD group, and then click Next.
5. Select those users whom you want to add to the team, grant them permissions (User or Editor), and, if necessary, change a subscription key that was assigned automatically.
   
6. Click Import.

How to remove a user from a team

If you want to remove a user from a team, open the More menu that is next to the user's name in the team's list, and then select the Remove User option.

How to edit a team and team properties

To edit a team, right-click it on the Manage Account tab in the Shared Email Templates app, and then select Edit Team.

To add, edit, or delete custom team properties, right-click a team on the Manage Account tab in the Shared Email Templates app, and then select Team Properties.

How to find a team password

If you're an admin of a company or team account and you have access to an encrypted team, you can find the team password in the Shared Email Templates app. On the Manage Account tab, right-click an encrypted team and select Team Properties.

If you're a member of an encrypted team and you have already got access to it, you can find the team password by scrolling down the team's preview on the Shared Email Templates pane in your Outlook. To see the team password, click the eye icon.

How to close a team

To delete a team that is not needed anymore, right-click it on the Manage Account tab in the Shared Email Templates app, and then select Close Team.