How to use

CC and/or BCC on all outgoing email messages

1. When creating a new rule, select Apply the rule for all outgoing email messages in all profiles.
   
2. Enter the necessary email address(es) into the Cc and/or Bcc box.
   

   Tip. You can enter your reserve email address into the Bcc box to always BCC yourself.

   Note. To find a contact in your Outlook Address Book, click the Select recipients button.

   

   The Select Names dialog will appear.
   

   By using the search box, find a contact in your address lists. Then select the Cc or Bcc button.

   If you want to CC or BCC a distribution list, enter the name of the distribution list into the corresponding field.

3. When you're done with the rule, select the OK button.

CC and/or BCC on emails that meet certain conditions

1. When creating a new rule, select Apply the rule only if the message meets certain conditions. It will enable the Conditions and Exceptions tabs.
   
2. Enter the necessary email address(es) into the Cc and/or Bcc box.
   

   You can also click the Select recipients button to find a contact in your Outlook Address Book.
   

3. When creating a rule, you can use the following conditions:
   • "From" address contains certain words
   • "Sent On Behalf Of" address contains certain words
   • Subject contains certain words
   • Attachment name contains certain words
   • "To" address contains certain words
   • "Cc" address contains certain words

   

   Select a condition and click the certain words link to specify a word or phrase that an email field or an attachment name must be checked for. When you're done, select Add and OK.

   Note. When specifying a word or phrase that an email field or an attachment name must contain, you can use an asterisk and a question mark as wildcards. If you want to look for a text string that contains an asterisk or a question mark character, put the whole text string, including the asterisk or the question mark character, between double quotation marks in the search box. For example, "some text*" or "some text?".

   Tip. You can combine conditions.

   If you want to set an exception to a rule, go to the Exceptions tab in the Rule Settings dialog.

   

   Note. If any exception applies to a rule, the specified conditions won't be taken into consideration and a copy won't be sent.

4. When you're done with the rule, select the OK button.

How to change a rule

1. Select a rule and click the Change rule button.
   
2. Make the necessary changes, and then click OK to save them.

How to disable a rule and enable it back

1. Select the rule you want to disable, and then clear the checkbox next to it.
   
2. Click OK to save changes.

To enable the rule back, select its checkbox.

How to change the rule order

Rules are applied in the order you see them on the list. You can change the order by using the Move Up and Move Down buttons.

How to delete a rule

1. Select the rule you don't need anymore, and then click Delete on the toolbar or press Delete on your keyboard.
   
2. Click OK to save the changes.

How to make sure that a copy has been sent

If you want to be notified each time CC or BCC has been sent, follow these steps:

1. Select Options.
   
2. Select Show a notification with the added addresses.
   

As a result, a notification message will show up each time CC or BCC is added.

How to control adding CC or BCC

If you want to see a confirmation dialog so that you can cancel adding CC or BCC, do the following:

1. Select Options.
   
2. Select Show a confirmation dialog to control adding CC/BCC.
   

The confirmation dialog will contain the rule name, CC and/or BCC recipients' email addresses, and buttons that you can use to confirm or cancel sending copies.

How to make sure that logging is enabled

With the logging feature turned on, you can view a log file. To make sure that logging is enabled, select Options.

Then check whether the Enable logging checkbox is selected.

To turn off the logging feature, clear the Enable logging checkbox.