Merge two worksheets in Excel

Combine tables by matching columns

Got stuck with tricky Vlookup formulas? Match and merge Excel worksheets an easy way. The Merge Tables Wizard can combine data from two sheets based on any number of common columns that you select. You can choose to update data in the main table, add new columns from the lookup table, pull non-matching rows and additional matches.

Free download

For Microsoft Excel 365, 2024 – 2016

Merge two spreadsheets without copy-pasting

Match and combine data from two tables in seconds, even if they are in different Excel files.

Update data in the main table

Update the selected columns in your main worksheet with information from the lookup table.

Insert non-matching rows

Add non-matching rows to the end of the main table after all other data.

Ignore empty cells in the lookup table

Update values in the main table only if the corresponding cells in the lookup table contain data.

Perform case-sensitive matching

When text case matters, do a case-sensitive lookup to distinguish uppercase and lowercase characters.

Match one or multiple columns

Auto-detect all matching columns and use any number of such columns as the unique identifier.

Add new columns from the lookup table

If needed, pull some columns from the lookup table to the main table.

Retrieve additional matches

Paste additional matching rows at the end of your main worksheet or after the row with the same key value.

Update only empty cells in the main table

This option comes in handy when you don't want to overwrite any existing values in your main table.

Identify updated cells and added rows

Add a status column to mark the changes or highlight the updates cells and added rows with color.

How to merge two Excel worksheets together

Select the table to update.
Select the table you are going to update
Select the lookup table.
Pick your Excel lookup table
Choose the key columns.
Choose the key columns
Select the columns to update in the main table.
Select the columns you want to update
Choose the columns to add to the main table from the lookup table.
Choose the columns you need to add to your main table
Choose additional options for merging two tables.
Choose additional options: add rows, identify updates in a status column, etc.
Two Excel tables are merged into one.
Two Excel files are merged together

Merge your Excel tables

Exactly the way you want

Update the existing column and add non-matching rows to the end of the main table
Update main table and add non-matching rows to the end.
Add a new column from the lookup table and put non-matching rows to the end
Add a new column from the lookup table.
Paste additional matching rows at the end of the main table
Insert additional matching rows at the end of the main table.
Insert multiple matches after the row with the same key value
Insert multiple matches after the row with the same key value.
Update only empty cells in the main table
Update only empty cells in the main table.

Frequently asked questions

What is Merge Two Tables and what do I need it for?

Merge Two Tables is designed to quickly combine Excel worksheets by matching columns. The tables of interest can be located in the same workbook or in two separate Excel files and have different numbers of rows and columns.

With Merge Tables Wizard for Excel you can:

  • Use one or several key columns as the lookup criteria.
  • Add new columns to the main table or update the existing ones.
  • Add non-matching rows to the end of the table after all other data.
  • Pull additional matches from your lookup table.
  • Color updated rows or mark the changes in the status column.
  • Update only empty cells in your main table if you don't want to overwrite the existing values.
  • Update only if cells from lookup table contain data.

Is there any free way to match and merge two Excel files?

You can use Vlookup or Index/Match formulas to merge two worksheets by a column. If your knowledge of Excel formulas is above average, you can combine a few different functions in an array formula to return multiple matches. Probably, you could even figure out a way to vlookup with multiple criteria by concatenating several lookup values in a helper column.

Or, you can use our Merge Tables Wizard to combine two Excel worksheets by any number of key columns in six easy steps.

How to combine two Excel files with Merge Tables Wizard?

Click the Merge Two Tables button on the Ablebits Data tab, and do the following:

  1. Select your main table.
  2. Select your lookup table.
  3. Choose the key column(s) to match.
  4. Specify the columns to update in your main table.
  5. Optionally, choose the columns to add to your main table.
  6. Select additional merging options if needed, and click Finish.

See a more detailed description here.

How can I do a case-sensitive lookup?

Just tick off the Case-sensitive matching option on step 3. The wizard will treat lowercase or uppercase characters in the key columns as different values.

Is it possible just to add missing columns from the lookup table without any updates?

Of course. On step 4, don't select any columns to update, simply click Next. On steps 5, choose the columns to add to your main table.

What if my lookup table has rows that do not match any key columns in the main table?

If you want to copy such rows to your main table, select the Add non-matching rows to the end of the main table checkbox on step 6. Obviously, if you don't want to transfer any non-matching rows, then don't select this option :)

My lookup table has several rows with the same values in the key columns. Those rows have different information. Which ones will be taken to my master table?

By default, the Merge Tables Wizard takes the first matching row it finds. If you wish to pull all matches to your main table, on step 6, select the Insert additional matching rows box, and then choose either to add them all to the end of your table or to insert right after the row with the same key value.

What if some cells in my tables are empty?

No worries, we've got you covered. On step 6, select one of the below options, or both:

  • To ignore empty cells in the lookup table, tick off Update only if cells from the lookup table contain data.
  • Not to overwrite any existing values in your main table, select Update only empty and new cells in the main table.

My tables have loads of data. How could I see what's been updated?

There are two ways to identify the changes: text and color. If you prefer textual marks, add the Status column to your main table, and then you can filter updated rows, non-updated rows, or new rows. If you like coloring better, shade the updated cells and/or added rows with any color of your choosing. Of course, nothing prevents you from using both options at a time :)

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Emily Brown,

Ablebits has been a huge time saver

Ablebits has been a huge time saver for cleaning up client-provided lists. With just a simple click we can quickly and efficiently trim spaces, split names, standardize case, and combine related sheets. Plus it's great to know there are so many other powerful tools in the software that are available whenever we need it.

Martin Weinberg, Founder, MarketGenesis,

That one program has given me years of convenience

It's been years since I was desperate to be able to do additional functions in MS Excel and could not figure out how. I did an internet search - found Ablebits and that one program has given me years of convenience. I own my own business which always has been remote and using our CRM and our client's databases all depend on MS Excel to add data. I don't know what I would have done without this program. Customer Support even now is the best I have experienced. Thank you all for being there for me when other companies don't care.

Liz Kaminski,

Ablebits is a dream come true for any Excel user

Ablebits is a dream come true for any Excel user working with data. I have used Ablebits for many years and thanks to regular updates the product has become a fantastic, time saving tool that no Excel user dealing with large data can do without. Your support deserve a special mention as it is prompt and always available.

Ilse Assmann,

This add-in is really valuable for a very reasonable cost

Ablebits Ultimate Suite for Microsoft Excel has been a time-saver and an Excellent addition for my large data requirements. Rarely do I find a product that warrants spending on Excel, but this add-in is really valuable for a very reasonable cost. It installed like a charm, is intuitive, and I found customer service to be very responsive and helpful.

James Kennedy,

We couldn't imagine being without this tool!

Managing and working with data has never been easier once we began utilizing Ablebits! The tool eliminates the need to learn complex Excel formulas and provides straightforward tools to significantly increase our efficiency. What used to take a day now takes one hour. It's easy to use and the support the Ablebits team provides is high quality. We couldn't imagine being without this tool!

Pat Rorabeck,

Just want to say that I LOVE your Ultimate Suite Excel add-on

Just want to say that I LOVE your Ultimate Suite Excel add-on and would have quit my job had a colleague not recommended it to me. It has exceeded every expectation. I also want to give a shout out to someone named Ekaterina Pechyonkina, who was a tremendous help to me when I needed to migrate (same root word as migraine) from a desktop PC to a laptop. Please know that both your product and your people are making life better for those of us working with information. Thank you!!

Steve Cameron ,

Ablebits for Excel!! All the add-ons you will ever need!

I use Ablebits at least twice a day in my work, and use it all the time for personal finances. At the point when I change occupations, one of the main things I do is get my new boss to hack up the truly sensible expense of this important programming, and I've paid for it myself more than once. It spares time and disappointment over and over… My colleagues believe I'm a wizard. All things considered, I'm only a strict client of Ablebits.

Noah Henderson,

In the first 30 minutes of using Ablebits, I have already found at least ten different tools that will save me hours each month

I consider myself a high-level Excel user and often find myself reaching the outer limits of what Excel is capable of without some convoluted workaround, VBA, or writing a Python program. In the first 30 minutes of using Ablebits, I have already found at least ten different tools that will save me hours each month. I work with a lot of complex and very messy datasets, and Merge Two Tables, Combine Sheets, Merge Duplicates, Split Table, Trim Spaces, Change Case, etc. will make my life SO much easier. I am a very satisfied customer.

Bryant Phillips,

Your Ablebits are truly amazing

Your Ablebits are truly amazing, and better than Unix sed or awk, that is if my 73-year old memory is accurate, which is debatable! HA! It took fantasy football to get me to really explore the capabilities of Ablebits. I've won my league three of the last six years! I warned those whippersnappers that a retired IT guy with spreadsheet skills was going to be a problem!

Greg,

Ablebits has allowed us to reduce timescale from hour to around 5-10 minutes

PRS use third party applications to share internal spreadsheets with a digital app based system to our staff & clients. The system primarily uses CSV format. We use Ablebits for ease of combining these type documents. Previously this task was undertaken manually (taking up to 1 hour per task). Ablebits has allowed us to reduce this timescale to around 5-10 minutes. In addition, the Ablebits team are extremely helpful & very quick to respond to queries.

Thomas Savine,

This software is by far the best I have ever purchased

In my line of work, this software is by far the best of any software/addon I have ever purchased/used. There is no close competition. My personality is such I don't recommend any product/store, etc. Your product is the exception. I have recommended this product to a few and they have come back and thanked me.
Keep up the good work.

Gary Loar,

This product changed my working and investing experience

As a macro strategist and investor I deal in a large volume of data which I translate to a significant number of charts which I use then to interpret macro-economic trends, markets and investment opportunities. My challenge was how could I handle the large volume of charts in way that allowed me to update, modify and review them in an efficient way. I then found Ablebits suite for Microsoft Excel. This product changed my working and investing experience. The suite I started with and now the Ultimate Suite (2020 edition) provide a flawless experience. This is a terrific product at a great price. I recommend it unreservedly.

Tony Brinker,

Ablebits offers amazing services!

Their Ultimate Site is perfect for novice and advanced Excel users. Thanks to their Ultimate Suite, I can perform a number of data tasks at a click of the button! It's perfect for data cleaning. And, their staff is very prompt and responsive. Trust me, this is an add on and company that won't disappoint.

Lanita Warner,

Fantastic program

The Ablebits Data Merge Tables add- on is a fantastic program. It facilitates my projects for sure saving numerous hours of drudgery not to mention reducing the chance of error in manually importing data. I would definitely recommend it to anyone who needs to pull data from one Excel file to another. It's worth every penny! I love it.

Dr. Douglas Boyd Ph.D.,

KUDOS to you guys for solving a problem that our IT department doesn't understand

After our IT department thought they know how the sales department should function and destroyed some data files. With the help of Able Bits I was able to regenerate my database in just a few short clicks. This was AWESOME. KUDOS to you guys for solving a problem that even our IT department doesn't understand. As a leader in the sales department I need my data to grow sales.

Erik Peterson,

Ablebits suite has really helped me when I was in a crunch!

Having Ablebits suite has really helped me when I was in a crunch! It was intuitive and really saved me time on my job! Now that the crunch is over, I'm finding there are other capabilities in the suite that I was not really aware of initially, (I originally only needed the easy merge capability). And those other features will / are valuable time savers as well. Thanks for the product!

Nelda Fink,

I love the program, and I can't imagine using Excel without it!

Thank you for your commitment to Ultimate Suite. I love the program, and I can't imagine using Excel without it! Ultimate Suite saves me many hours of effort with the projects I manage within Excel. The program paid for itself the first day I used it. You and your team have created a really great set of tools for use within Microsoft Excel. Thank you, thank you, thank you!!!

Robert Madsen,

It is like having an expert at my shoulder helping me…

I really feel that Ablebits has people like me in mind with your software development. It is like having an expert at my shoulder helping me work more effectively and efficiently. Now I have more time to goof off at work - none the wiser. Uh, that last statement is not really true - I will just have a lot less stress because things will go so much smoother.

Linda Shakespeare
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System requirements

Microsoft Excel IconMicrosoft Excel
  • Excel included in Microsoft 365 (formerly Office 365)
  • Excel 2024
  • Excel 2021
  • Excel 2019
  • Excel 2016
  • Note! Office Insider is not supported
Windows IconWindows
  • Windows 11 on PCs and Copilot+ PCs
  • Windows 10
  • Note! Windows Insider is not supported