Comments on: Google Spreadsheet COUNTIF function with formula examples

We continue exploring the possibilities of Google Spreadsheets with COUNTIF function. Learn why you may need it and how it can be applied to your daily work with the tables. Continue reading →

Comments page 2. Total comments: 391

  1. Hello,

    I have created a sheet that automatically records date and time by typing their name into column B.
    I then need to count how many times each month we add a value.
    I have used this formula in order to do so. =COUNTIFS($F$3:$F$102, $P3, $F$3:$F$102, $Q3)
    Where Column F = the date
    Where P3=>=01/01/2023 and Q3=<=31/01/2023

    This has worked, however when I now type into Column B and a date and time is recorded I have to re write the data in order for it to count. Every consequent input adds to the count within the range. It is only when the first value is input that the data does not record it.

    Can anyone help me to understand why?

    1. Hello Matt,

      Sorry, it's hard to tell without seeing the data.

      For me to be able to help you, please share an editable copy of your spreadsheet with us (support@apps4gs.com) (make sure it contains your formula).
      Note. We keep that Google account for file sharing only and don't monitor its Inbox. Please do not email there. Once you share the file, just confirm by replying to this comment.
      I'll look into it and see if I can help.

    1. Hi JR,

      For October, use the following formula:
      =ARRAYFORMULA(SUM(IF(($B$2:$B$11=B2)*(MONTH($C$2:$C$11)=10), 1/COUNTIFS($B$2:$B$11, B2, $C$2:$C$11, $C$2:$C$11, MONTH($C$2:$C$11), 10), 0)))

      For November, replace 10 for MONTH with 11.

  3. I could really use some help. I am trying to figure out how to use a count function based on several criteria.

    For example, count only if:

    3D = 2 and 3N = 1, but ONLY IF 2D = 1 and 2N = 1.

    Does this make sense? Is something like this even possible?

    Thanks for any help!

    1. Hi! Use the COUNTIFS function to calculate values over multiple conditions. I cannot recommend the formula to you, as I do not understand what 3D=2 means.

  4. Hi there!

    I'm so grateful for you for writing these articles! I'm stuck on 1 thing. I'm trying to create a formula to repeat a fixed value every 3 months for X times.
    I think I have the formula to repeat the fixed value every 3 months, but I'm not sure on how to "end" the calculation with how many times it needs to run. Ie. I receive a payment of $200 every 3 months, which will happen 5 times.

    Here's the formula I'm working with right now; =IF(F18=start,(MOD(DATEDIF(start,F18,"m")+D19,D19)=0)*200,0)

    F18 is the date on the calendar (going by months)
    Start is the day payments started
    D19 is the cell that indicates every 3 months
    And 200 is the value

    But how do I close this string off after so many times?

    Thank you! Have an amazing day!

    1. Hi! If I understand your task correctly, to create a sequence of dates with an interval of 3 months from the start date, try this formula:

      =ARRAYFORMULA( date(YEAR($F$18),MONTH($F$18)+SEQUENCE(5,1,0,3),day($F$18)))

      You can learn more about SEQUENCE function in this article on our blog.

  5. I have a mixed list of middle and high schoolers and I want to be able to provide an at-a-glance number of how many of each are in my table.

    Essentially, I'd like a formula that counts the number of times "9th" "10th" "11th" and "12th" appear in the column while ignoring the "6th" "7th" and "8th" values, and vice versa, so that I can have separate outputs for the number of middle schoolers and the number of high schoolers in my dataset.

    Thanks!

    1. Hello Chris,

      COUNTIF described above is perfect to count pupils from each class.
      If you'd like to count the total from 4 grades, you'll need to sum a few COUNTIF formulas, like in the example here.

  6. Hi, I'm trying to build a formula on google sheet whereby I get a total number of cases solved by an a person during a specific week (06/29/2023 - 07/02/2023). I've used multiple formulas and am either getting 0 or getting incorrect numcers. I'm using two tabs, and I'm using the following formula:

    =COUNTIFS('Copy of Solve Count DATA'!E:E,$A$60,'Copy of Solve Count DATA'!D:D,">=2023/06/26",'Copy of Solve Count DATA'!D:D,"<=2023/07/02")

    Copy of Solved Count DATA! E:E contains the names of all agents.
    $A$60 is the tab I need the formula in, and that cell contains the name of one specific agent.
    Copy of Solve Count DATA'!D:D contains the all the dates from January till now

    Am I using the correct formula or am I way off?

    Thank you!

  7. Hi,
    I have formulas in cells:
    O5
    H7+(H7*25%)

    And P5
    =H7-(H7*25%)

    Trying to determine whether the value in cell D7 falls between the above range. I've tried

    IF(AND($D7>$O5,$D7$O5,$D7<$P5,"Yes","No")- Wrong number of argument
    Thanks

    1. Hi Mahdee,

      You forgot to close the AND argument right before "Yes".
      There's also some comparison operator missing in $D7$O5.

  8. Hi,
    I have a Problem! i want to count Cells, where the Data is "> 50.000 €". But when i'm using criterion > 50.000 € it counts the "bigger" ones, so it is 0! I have tested many options, bit don't get the right Data...

    1. For better explanation:

      I have a Sheet with 5 different Values in B:B: 50.001 €.

      If I use:
      =COUNTIF(B:B;"15.001 € - 30.000 €")

      everything works fine. But if I use:
      =COUNTIF(B:B;" 50.001 €")

      the answer is always "0"!

      i already have tried to use
      =COUNTIF(B:B ; B3)

      because I know, that B3 is the Value i'm looking for. But the answer is still "0"!

      1. Hi Max,

        Please consider sharing an editable copy of your spreadsheet with us (support@apps4gs.com) with the result you expect to get and the formulas you tried.
        Note. We keep that Google account for file sharing only and don't monitor its Inbox. Please do not email there. Once you share the file, just confirm by replying to this comment.

  9. Hi ,
    I am a google sheet user. i want to automate the sum function in my sheet. there are so many data. it is really difficult to calculate manually .

    A B C D
    Chair 69,626 55,892 138,376 106,865
    Table 16,089 13,336 31,400 26,105
    Accessories 4,321 3,369 8,537 6,737
    Total

    Art 200,692 30,667 170,968 2,530
    Mirrors 278,902 -21,260 130,890 2,594/
    Fragrances 102,283 4,304 47,232 2,678
    Lamps 11,735 1,132 25,469 1212
    Floral 23456. 2345. 30000 23125
    Total

  10. Can Countif be used in an array formula to count along rows how many times a cell value occurs in that row so that there is no need to drag the formula down each cell in a column

    Example formula that gives single result countif(B2:G2, "Y")

  11. I am using Google Sheets and using Query to pull one column of data from three tabs. The data is text and is not in any order.

    1. I am trying to look for exact match text duplicates in the columns - same column or any of the three
    - =COUNTIF($B$2:$D$1000,B2)>1 seems to identify partial matches, like certain letter combinations or words

    2. The Query works great and brings in new additions to the columns when they are added in real time but if I enter two cells of the same text, the Countif does not seem to catch the matched text even if I refresh the browser

    Input welcome, thanks!

    Kevin

    1. Hello Kevin,

      Please consider sharing an editable copy of your file with us directly: support@apps4gs.com
      Please include the formulas that you tried to use. If you have confidential information there, you can replace it with some irrelevant data, just keep the format.

      Note. We keep that Google account for file sharing only and don't monitor its Inbox. Please do not email there. Once you share the file, just confirm by replying to this comment.

      I'll look into it and try to help.

  12. Hi there,

    I've asked for help before with developing a formula that counts the number of times "Cat" is input based off of the date selected in the past on a different page and the formula given to me that worked was:

    =SUMPRODUCT(--('2023-2024'!A:A=DATE(2023, 5,10)),--(ISNUMBER(SEARCH("Cat",'2023-2024'!H:H))))

    Other sheet name: 2023-2024
    Other sheet columns to count: H:H "Cat"
    Other sheet columns to add to count: G:G "Black"

    I'm now looking for the same formula but looking to add another criteria to it so I'm looking to count (from a different sheet) that on a certain date, if the criteria in H:H has the text "Cat" and G:G has the text "Black" what the answer would be.

    Date > H:H Column > G:G Column = Count

    Thank you in advance!

    1. Hi Cory,

      I can see your previous question was for Excel. Do you work in Excel or Google Sheets? It's important since functions differ based on the platform.

      1. Hi Natalia,

        I work in Google Sheets.

        Thanks!

        1. Hi Cory,

          Okay :) Here's the updated formula (with an additional ISNUMBER/SEARCH condition at the end):
          =SUMPRODUCT(--('2023-2024'!A:A=DATE(2023, 5,10)),--(ISNUMBER(SEARCH("Cat",'2023-2024'!H:H))),--(ISNUMBER(SEARCH("Black",'2023-2024'!G:G))))

          1. Thank you!!!

  13. Hello!

    I'm trying to use conditional formatting using drop-down list cells in column D beginning with cell D2. I want all cells to turn yellow when more than one of the same item is chosen from the drop down lists in that column. I'm using yellow as a warning sign to users when an item from the column has already been chosen and shouldn't be selected again. This conditional formatting formula gets me most of the way there:

    =COUNTIF($D$2:$D,$D2)>1

    The problem I'm having is that the formula above also turns all the cells with blank selections yellow, presumably because the blank cells match each other, so the formula thinks (correctly) that the blanks have been duplicated at least once! What formula allows me to indicate duplicate selections within a column by turning those cells yellow while excluding duplicate blanks?

      1. Brilliant! That did it!

        Can't thank you enough!

  14. Hi,

    In my sheet I have in columns:

    A - dates (yymmdd)
    B - types of things (lets say apples, oranges, pears)

    Now if I want to count, in a seperate cell, the number of "oranges" registered during the year 2021, how can I do that?
    Seems like it should be easy but I can't make it work.

    Help?

    1. Hi JN,

      To count by several criteria at once, use COUNTIFS described in this part of the article.
      To set up the whole year, you'll need to build 2 criteria like this:
      =COUNTIFS(A:A,">="&DATE(2021,1,1),A:A,"<="&DATE(2021,12,31),B:B,"orange")

      1. Thank you so much!
        It worked. :)

  15. Hi, i am using COUNTIF formula with conditional formatting for Highlight duplicates in data (Number)
    =COUNTIF($A:$A,$A1)>1 ,
    Now i need to highlight duplicate by checking the last 4-5 numbers in a cell of my perspective data and highlight it,

    1. Hi Alex,

      Am I getting it right that your numbers should be marked as duplicates only if their 4-5 last digits match?

      1. Yes, Natalia

  16. Hello!
    I am applying formula of Countifs with iferror and I want to 0 will show as blank cell.
    same condition was successfully applied on Averageifs but countifs shows 0.

    =(IFERROR(COUNTIFS('Dealer wise Scoring'!$L$3:$L,"Yes",'Dealer wise Scoring'!$H$3:$H,$M$2,'Dealer wise Scoring'!$D$3:$D,$G$2,'Dealer wise Scoring'!$B$3:$B,G45),))

    1. Hello Rizwan,

      COUNTIFS and AVERAGEIFS use different logic to calculate the result.
      AVERAGEIFS divides the total by the number of occurrences. If there are no matches, the number of occurrences is 0. Dividing by zero causes error, that's why IFERROR is applicable here.
      As for COUNTIFS, it doesn't divide anything. It literally counts the number of matches and returns 0 if there are none.
      So if you need a blank cell whenever COUNTIFS returns 0, incorporate the IF function instead of IFERROR.

  17. Hi!

    I am using a Google Sheet Workbook to track weekly progress from a large number of people week by week (ex: Week 1 is its own sheet/tab, Week 2 is a separate sheet/tab, etc...) The data is pulled directly from a Google Form that the same participants fill out each week.
    In each tab I have a column of email addresses and a column of scores next to it. I am looking to total the number of times each email address received a specific score from the entire workbook (total for all weeks). I know that I can total the number of times a single email address has received a specific score using the COUNTIF formula, however I am wondering if it is possible to replicate that for each email address without having to type every single one into a separate formula.
    Anyone have any ideas? Hope this makes sense!

    1. Hello Catie,

      If I understand your task correctly and you have one list of all email addresses, you can use cell references instead of entering each email address into the formulas. Please see the screenshots in this part of the article where the use of cell references is demonstrated.

      If it's not what you mean, please describe the task in more detail. I'll try to help.

  18. Hi Natalia =D

    I have a project to count the "Closed" case within a month. However, it turned out to be 0.

    =COUNTIFS('Form Responses 1'!$T$13:$T$500,"Closed",'Form Responses 1'!$A$13:$A$500,">="&DATE(1/1/2023),'Form Responses 1'!$A$13:$A$500,"<="&Date(1/1/2023))

    If only
    =COUNTIFS('Form Responses 1'!$T$13:$T$500,"Closed" being inserted, the value is accurate.

    I wonder how can I count cases within the month without counting on date.

    Thanks. May you be well and peaceful

    With love.

    1. Hi Ling,

      If you need data from within a month, you will have to use dates in your conditions. However, I can see the same date in both conditions. The above formula checks days after 1/1/2023 yet before 1/1/2023 at the same time. If you change the second date to 31/1/2023, it should work.

      1. Hi Natalia!

        I tried the formula =COUNTIFS('Refund report'!$A:$A,A3,'Refund report'!$C:$C,">="&DATE(2023/3/1),'Refund report'!$C:$C,"<="&Date(2023/3/30)) but it shows 0. I need to count the number of refunds for a specific product within the month

        1. Hi Jon,

          Please consider sharing an editable copy of your spreadsheet with me (support@apps4gs.com) including the formula that doesn't work & the result you expect to get. I'll look into it and try to help.
          Note. We keep that Google account for file sharing only and don't monitor its Inbox. Please do not email there. Once you share the file, just confirm by replying to this comment.

  19. What if I need to get the total of the date today but the dates are in a different tab but in the same google sheet.
    I used this formula:
    =arrayformula(SUMPRODUCT(1*(INT(A3:A101)=TODAY())))

    it works great if it's in the same tab there's no problem but the dates I'm counting is on a different tab.

    Thaks, admin!

    1. Hello Tam,

      To reference data from another sheet, just add its name at the beginning of the reference: Sheet7!A3:A101

  20. I have been working on this formula with no luck. One column contains the month assigned to the supervisor; another column contains the date supervisors submit the process documents. I am trying to create a dashboard that calculates the percentage of process documents submitted for each month (e.g., 30 supervisors are assigned to January, 49 process documents have been submitted and have dates in the column, 18 of the 49 were submitted from the January assigned group). How do I calculate the percentage of materials submitted for January against all materials submitted?

  21. Hey Guys,
    I wanted to achieve maybe something that nobody has tried before.

    Our office timings changed the mid-month and I have used this (A1:A733,">09:10") formula to calculate the late comings for all the staff members but now I have to change the condition of the late coming but by keeping the old late comings in the count. What I meant is with this (A1:A733,">09:10") formula the total number of a persons late comings were 10 but now I want to keep the old late comings count & also have the new count added for updated time condition in the same cell. How do I do that?

  22. I am wanting a formula that will do the following:
    In a row I have 8 cells A1:H1
    In those cells I have 0 0 0 21 23 25 24 0
    I want I1 to be the total number =SUM(A1:H1) answer is 97
    I want J1 to give me the answer of 100 - Why? ... I need only the cells that have a number greater than 1 to be read as 25 and then added together - So I need the 0s to be read as 0s and not calculated, but the 21, 23, 25, and 24 to be read as 25 and totaled.

      1. You are amazing!!! THANK YOU!

  23. I am wanting to count the higher of two scores only if it is above 59. Is there a way to enter two criteria such as this? I tried =COUNTIFS(B2>C2,B2>59)+COUNTIFS(B259)+COUNTIFS(D2>E2,D2>59)+COUNTIFS(D259) but it isn’t following all of the conditions. For example, if I have the following

    B2: 100
    C2: 90
    D2: 0
    E2: 89

    It is counting 3, but I only want it to count 2, the 100 because it is higher than 90 and above a 59, and the 89 because it is higher than 0 and above 59. Is there a way to do this?

    Thank you in advance for you help.

    1. Hello Nicole,

      Use formulas like this to count the highest value over 59 in each pair:
      =COUNTIF(B2:C2,IF(MAX(B2:C2)>59,MAX(B2:C2),0))

  24. I am working on a lotto checklist. I have my own numbers in 6 columns, A2:F2. I have typed the winning numbers in H2:M2, 6 columns also, with 1000 rows. Now I want to check if my numbers in A2:F2 have any one or more of the numbers present in the winning numbers in H2:M2. And if there is a match, highlight the matched cell in red background and white text.

    Any help is highly appreciated. Thank you.

  25. what if i wanted to use countif with vlookup if for example on another sheet i had customers in row c and in column 3 i had the different product names
    could i use countif vlookup to say find how many times red and dark chocolate both showed up i na row in the orignal data?
    thanks

    1. Hello Brian,

      Could you please elaborate on your task? You see, COUNTIF does a very similar job to VLOOKUP. It also scans a column/row looking for a certain data. So I'm not sure I understand how you'd like to combine them. If there are a few names you'd like to count, you'd better use COUNTIFS.

  26. I have a countif summing across 3 columns...into a single cell say A1. Now I need it to go down the rows and add the counts into the same single cell say A1.

    sample countif:

    =COUNTIF('AMER Exec Summary'!O3:O30, "*complete*")

    I know I could keep manually expanding the formula to include all the rows (28 and expanding but that will be a very long formula...

    Suspect it may need some soft of array?

    1. Hello Marc,

      If your goal is to change the range in one and the same cell (A1), you're right, you need to do it manually. Or, if that's ok for your task, you could use an extra column, add absolute cell references to your formula so certain parts don't change and copy the formula down the column. Then reference different cells from this column in your A1. Furthermore, you could even use COUNTIFS to test some additional criteria and return a certain count based on that.

  27. Hi!

    I'm trying to highlight rows using conditional formatting for students based on how well they're currently doing in all their classes.
    If they have less than 70% in one class, I want to highlight that row in yellow.
    If they have less than 70% in 2 classes, I want to highlight both rows in orange.
    If they have less than 70% in 3 or more classes, I want to highlight all those classes in red. (don't highlight the classes they're passing)

    Each student has five rows for five classes. Their name and ID are in all the rows.
    Column A is their name
    Column B is their unique student IDs
    Column C is the course name
    Column D is their grade out of 100%

    I setup conditional formatting to highlight red in A2:D26 for this:
    =COUNTIFS($D23)
    but it's invalid. :(

    All I have so far is conditional formatting to highlight yellow in A2:D26 for this:
    =$D2<70
    But this isn't helpful because we have 2000 students at our school.
    We want to reach out to the students highlighted red that are failing 3 or more classes first.

    1. Hi Emma,

      I've just found your spreadsheet :)

      I've created all three conditional formatting rules on the 'source data' sheet, please take a look :) The correct COUNTIFS formulas look like this:
      =AND(COUNTIFS($A$2:$A$26,$A2,$D$2:$D$26,"<70")=1,$D2<70)

      Feel free to read more about COUNTIFS for Google Sheets in this part of the article.

    2. Hi Emma,

      I'm sorry but the COUNTIFS formula you provided here looks incomplete. Please consider sharing an editable copy of your spreadsheet with us (support@apps4gs.com) and let me know where your conditional formatting rules are set up. If you have confidential information there, you can replace it with some irrelevant data, just keep the format.
      Also, please include a second sheet with the result you expect to get. I will look into it and try to help.

      Note. We keep that Google account for file sharing only and don't monitor its Inbox. Please do not email there. Once you share the file, just confirm by replying to this comment.

  28. Hello,

    I'm wanting to make the cells blank using the countif formulas instead of having a page full of "0". I am curranty using the following formula =COUNTIF(JAN!B:B,A3) I have tried putting (,"") at the end of the formula, =COUNTIF(JAN!B:B,A3,"") or =COUNTIFS(JAN!B:B,A3,"") but it is giving me a error. Not sure if I'm using the correct formula for what I am wanting to do.

  29. How can I use COUNTIF with a query? I'm wanting to count the number of things within a certain range of a database.

    1. Hello Kate,

      Sorry, it's hard to suggest anything in particular as your task is not quite clear. Please describe it in more detail, I'll try to help.

      In the meantime, feel free to look through this article devoted to QUERY, you may find it helpful. The select, order by, label & format clauses support the count() function.

  30. Hi,

    I want to make count for multiple factors from different tabs.
    For example this is working formula for one tab: =COUNTIFS('TEST MASTER TRANSFER'!F:F,"=Adriatic",'TEST MASTER TRANSFER'!A:A, "=06/05/23",'TEST MASTER TRANSFER'!B:B, "=08:20") , and I want to add all same criteria from 5 more tabs? I do not know is it possible.

    1. Hi Goran,

      If you need the total of the counts from several sheets, simply add two different COUNTIFS functions in SUM:
      =SUM(COUNTIFS(...),COUNTIFS(...))

  31. Hello everyone,
    How to count Males and Females with unique names?

  32. Hi there,
    My spreadsheet has multiple rows that I would like to count, but they are separated by other text. In that situation, how would I format the =countif command?

    For example, I'd like to count rows B20:C22, B43:C45, and B67:C69, what would I put in?

    I tried this but to no avail =countif(B20:C22, B43:C45,B67:C69, "give and receive meaningful feedback")

    Thank you in advance.
    Bronson

      1. Hi Natalia,
        I tested out the sum function to include multiple ranges but it doesn't seem to count the numbers properly.

        =countif(sum('Grade 7'!B20:S22,'Grade 7'!B43:O45,'Grade 7'!B67:O69),"give and receive meaningful feedback")

        I get "0" when there should be "3"

        If I just do one range: =countif('Grade 7'!B20:S22,"give and receive meaningful feedback")

        I get the correct number of "3"

        Am I writing the formula incorrectly?

        1. Hi Bronson,

          Sorry if my suggestion wasn't clear. I actually meant using COUNTIF inside SUM, like this:
          =SUM(COUNTIF('Grade 7'!B20:S22,"give and receive meaningful feedback"), COUNTIF('Grade 7'!B43:O45,...), COUNTIF(...))

  33. In these above example, If I was to want to find the total quantities for Milk choc and Dark chocolate how would I program that?

  34. Hello- How can I count the number of times a value appears in a range but only the last n rows? I have a range A1:E1000 that data gets added to periodically. I want to find out how many times a number appears in the range, but only in the last 10 rows. Thank you for any info.

    1. Hello Jason,

      Supposing you're trying to count cells with A in the last 10 rows of the column D, here's the formula:
      =COUNTIF(OFFSET(D1:D,COUNTA(D:D)-10,0,10),"A")

  35. What if cells could have text that's identical to something longer (e.g., "Chocolate" by itself) that should be treated separately? For example, let's say I don't want a countif of Chocolate to include cells with anything before or after it, meaning it would show a count of 0 using the data in the example.

    Also, could it be set up (maybe using a countifs with "or" logic) to look for desired text in one of two possible columns per row without counting it twice if it's in both? Let's say there's a second column that could also have Chocolate or maybe something else, and I want to know how many rows it's true for rather than how many total occurrences.

    1. Hello Roger,

      To count cells with the exact text (e.g. only Chocolate) you simply put it to the formula as shown here. "Milk Chocolate" counts milk chocolates. Use "Chocolate" to count cells that have nothing but Chocolate.

      As for 2 possible columns, you can try something like this:
      =COUNTIF(A1:A10,"Chocolate") + COUNTIF(B1:B10,"Chocolate") - COUNTIFS(A1:A10,"Chocolate",B1:B10,"Chocolate")

  36. Hi

    I want to know the total value of column C, but only where the corresponding cell in column B says 'coffee'. Can you help?

  37. this worked for me =COUNTIF(D6:D16,"Milk Chocolate")
    But google changed from , to ;

    1. Hello Jeff,

      This is perfectly fine. Google Sheets uses different delimiters based on your spreadsheet locale.

  38. This is based off a True of False Checkbox Statement.

    I've figured out how to get a number value out of the system.

    =sumif(H13:H1000,True,M13:M1000) which gets me the value.

    I originally have an item, I put the value in the OnHold Column.

    I go back to the same location and discover that the item is now missing.

    I move that value over to the Can't Find Column.

    I've figured out how to count the number of instances I've made these movements.

    COUNTUNIQE replace SUMIF for the number of instances, if I separate everything

    =COUNTUNIQE(H13:H1000,True,M13:M1000) , counts the number of instances it's found in this move.

    Now, What I'm Trying to do is CountUniqe with a third variable.

    =COUNTUNIQUE(H13:H1000,TRUE,O13:O1000,"ITEMA",M13:M1000) : ITEMB, ITEMC

    No matter the Item, it returns the same value.

    What am I doing wrong?

    1. Hello Mamoru,

      Please consider sharing an editable copy of your spreadsheet with us (support@apps4gs.com) highlighting cells with formulas and adding the expected result if any.
      Note. We keep that Google account for file sharing only and don't monitor its Inbox. Please do not email there. Once you share the file, just confirm by replying to this comment.

      I'll look into your task and try to help.

  39. Hi! I am trying to count the # of cells that have data in column F "" for a specific range determined by data in column A. Specifically- how many unique books in a certain category sent to a specific location. Column A is the category of book (picture book, graphic novel, fiction) and column F is a school name. Column F contains data for number of copies sent. I do not care about the value of column F (ie number of copies)- just how many entries there are in column F for range of column A. How many unique fiction titles were sent to Central High. Number of items in the category is constantly changing, so rather than determining range (A2:A45) I would rather specify the range based in content of column A "fiction".

    1. Hi Sunny,

      I'm sorry, I'm a bit confused by the description. For me to be able to help you better, please share a small sample spreadsheet with us (support@apps4gs.com) with 2 sheets: (1) a copy of your source data (2) the result you expect to get. The result sheet is of great importance as it gives a better understanding than any text description. I kindly ask you to shorten the tables to 10-20 rows.

      Note. We keep that Google account for file sharing only and don't monitor its Inbox. Please do not email there. Once you share the file, just confirm by replying to this comment.

      I'll look into it. Thanks!

  40. Hi,
    I am trying to count how many cases per staff member against certain statuses. e.g. how many cases does person A have with the status App Taken, Approved, Submitted etc. what formula will I use? Names are in column C and the statuses in Column J. I tried countifs but it does not seem to work.

    Any help will be much appreciated.

    1. Hi Dhaval,

      If you need to count cases based on multiple criteria, COUNTIFS is exactly the function you need. Please provide the formula you tried that doesn't work for you, I'll try to help.

      1. Hi Natalia,

        The formula is =arrayformula(sum(countifs(C8:C396,">=C436",J8:J396,B436,B437,B438,B439,B440)))

        where column C has the name of the employee and column J has the criteria like approved, submitted etc. I need the formula to give me a count of how many active cases are there in that range for each empolyee.

        Thanks

        1. Hi Dhaval,

          Thank you for the formula.

          If I understand it correctly and those cells in column B contain statuses, here's how the correct formula should look like:
          =ArrayFormula(SUM(COUNTIFS(C8:C396,">=C436",J8:J396,OR(B436,B437,B438,B439,B440))))

          If, however, this doesn't work as well, please consider sharing an editable copy of your spreadsheet with us (support@apps4gs.com) and specify where the formula is. I'll look into it.
          Note. We keep that Google account for file sharing only and don't monitor its Inbox. Please do not email there. Once you share the file, just confirm by replying to this comment.

  41. Hello!

    I am trying to track attendance call offs within a 90-day period prior to today.
    Row 8 lists dates from 12/1/2021 - 12/31-2022.
    Row 9 lists Call Offs ("CO").

    I am playing with the formula: =COUNTIFS($BW8:$RB8, "=TODAY()-90", $BW9:$RB9, "CO")

    However, it is returning "0" even though I have tested "CO" within the 90-day range.

    Am I on the right track? I'm not sure what I'm missing!

      1. Ha! Thank you so much! It's working perfectly! :)

  42. Can you use COUNTIF to rule out options based on data in another column of the text. For example, lets say column a shares the type of chocolate purchased (dark, milk, white, etc) and column b has the state it was purchased in.

    Can COUNTIF tell me how much milk chocolate was purchased in Ohio?

  43. Hi! What COUNT formula should be used to count cells that have different texts or values? For example, there are 15 cells and most common word/value is "Order" but I want to count the other cells that have no value "Order".

    1. Hi Mark,

      Use the following formula to count cells without the word 'order' in them:
      =COUNTIF(A2:A50,"<>*Order*")

  44. Hello,

    I am trying to use a COUNTIF formula concatenated with text and the percentage is formatting as a 15 digit number. How to I adjust the formula to make the percentage show as '0%'?

    My formula: ="Seen "&COUNTIF(B2:B,True)/COUNTA(B2:B)
    The answer: Seen 0.219178082191781

    Thank you!

      1. Thank you for your response Natalia, however, I had already tried adjusting the decimal that way with no success. I'm assuming it's because my percentage formula has text with it?

        Thanks!

  45. Can you COUNTIF by format, like bold and italics? Like count all cells that are bolded/italicized?

  46. Hi!

    Thank you very much for this resource and the amazing job you are doing!

    I need your help. I would like to count a number of words in a cell (or a range of cells) but I need to exclude the counting of certain words that are irrelevant (say "a", "the", "and", "an"). The range is the same (say B2:B16), but the criteria of exclusion are multiple. How can I do it without repeating the range every time (in fact, there are a lot more the criteria of exclusion than the four in the example above).

    Thank you in advance.

    1. Hi Helen,

      Thank you for your lovely words!

      As for your task, please share an editable copy of your spreadsheet with us: support@apps4gs.com

      I'll check the data you have and see where your criteria are and how many of them you may have. This will help me find the best solution.

      1. Dear Natalia,

        Thank you for your reply. I have sent you an example of a neutral text in a Google Spreadsheet and a little comment. Looking forward to reading your comment. Thank you in advance,
        Helen

        1. Dear Helen,

          Thank you for sharing your spreadsheet. Here's a formula to count all those special words you mentioned:
          =COUNT(ArrayFormula(FIND("#", REGEXREPLACE(SPLIT(B3, {" ", ",", ";"}), "^(and|the|a|at|in)$", "#"))))

          Subtract this from your total word count and you're good to go :)

          I entered the resulting formulas to column E in your spreadsheet, have a look.

  47. In the example below, how would I count the number of shirts of each style, size and color?

    Style Size Color
    Women's XL Black
    Women's XL Black
    Men's XL White
    Men's 2XL White
    Women's XL Green
    Men's L Green
    Men's 3XL Black
    Mens XL Green
    Men's XL Black
    Women's M Yellow
    Women's M Black
    Women's XL White
    Women's XL Green
    Men's XL Black
    Women's L Green
    Women's XL Green
    Men's 3XL Green

    1. So trying to add the agent from Column A (9 agents total) to this formula: =ARRAYFORMULA(sum(COUNTIFS(AS2:AS11,{"Yes","VM","No"})))

  48. Hi,

    I have calculated how many completed tasks are done in the current day or current month. See below:

    =COUNTIFS('Completed Cases'!K2:K5000,">"&TODAY()-1,'Completed Cases'!K2:K5000,"="&EOMONTH(TODAY(),-1)+1,'Completed Cases'!K2:K5000,"<"&EOMONTH(TODAY(),0)+1)

    I now need to work out how to break that down and count if the outcome was option A or option B from a different column. What is the best way to do this please?

    1. Hi Ben,

      Am I getting it right that some results from K belong to option A from another column and some results belong to B? If so and you'd like to get two different results based on that another column as well, you just neet to have two COUNTIFS formulas where one of the conditions will be for that another column:
      =COUNTIFS('Completed Cases'K2:K5000, ">"&TODAY()-1, 'Completed Cases'!K2:K5000, "="&EOMONTH(TODAY(),-1)+1, 'Completed Cases'!K2:K5000, "<"&EOMONTH(TODAY(),0)+1, 'Completed Cases'!ANOTHER_COLUMN, "option A")

      If that's not really what you need, please try to describe the desired outcome in more detail.

  50. Hi, I have a sheet with actions on.

    On another sheet, I want the number of actions where, on the actions sheet:
    - value in column C is the value in column C of the count sheet (e.g. where C9 = C9)
    - value in column H of the action sheet is "Strike"
    - value in column J of the action sheet is "Active"

    How would I achieve this?
    Thanks

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