by In this guide, I'll walk you through two simple ways to turn on templates in Gmail: using Gmail settings and installing the Shared Email Templates for Gmail (an extension for Chrome).
If you find yourself typing the same email over and over, Gmail templates will be a huge time-saver. Instead of manually copying and pasting text, you can create templates and send them in just a few clicks. But before you can use them, you need to enable templates in Gmail.
Way 1. Enable templates in Gmail settings
Gmail has a built-in feature that lets you create and use email templates, but it's not enabled by default. Here's how you turn on templates in Gmail manually:
- Open Gmail and click Settings (the gear icon) in the upper-right corner:
- On the Quick settings sidebar, click See all settings at the top:
- Under the Advanced tab, find the Templates section and select Enable:
- Scroll down and click Save Changes:
And that's it! That's how you turn on templates in Gmail. You can now create new templates and use them in your emails.
Way 2. Use Shared Email Templates for Gmail
If you need more advanced features, like sharing Gmail templates or using dynamic fields to fill up your email contents, the Shared Email Templates extension for Gmail is a great option. Here's how you turn on these extra templates in Gmail:
- Install Shared Email Templates for Gmail from the Chrome Web Store.
Tip. When in the store, hit the Add to Chrome button and follow the on-screen steps.
- Enable Shared Email Templates for quick access. Go to Extensions in your browser and click the pin icon next to the extension name:
- Run Shared Email Templates from Gmail. Click its icon in your browser toolbar, sign in, and start creating and using templates right away.
Tip. The extensive documentation available for this extension on our website will help you get started.
Whether you're working solo or with a team, Shared Email Templates for Gmail will be extremely useful! It will organize your templates, automatically fill emails with the necessary info, and make sure everyone on the team uses consistent messaging.
Which templates should you choose to enable in Gmail?
- If you just need basic templates for personal use, enabling templates built in Gmail may suffice. However, they can feel limited since they don't offer convenient organization or any extra functionality.
- If you want to save time with a clear structure (manage templates with ease), automation, and maybe even share templates with others, Shared Email Templates for Gmail is by far your best choice.
Whichever method you choose, turning on templates in Gmail will make handling repetitive emails much easier. Try them out and see the difference :) Which one works best for you? Let me know!