Comments on: How to change the row color based on a cell value in Excel

Learn how to quickly change the color of the entire row based on a single cell's value in your Excel worksheets. Tips and formula examples for number and text values. Continue reading →

Comments page 6. Total comments: 546

  1. I want fill colour in cell by formula, but I have different sheet of issue from and final report sheet separator in another sheet but I one worksheet
    And I have all ready one formula in.final report sheet.
    So help me how I can make formula

  2. 1.Customer 2.Description 3.Status 4.Del Date 5.Billing date 6.Order Val 7.Comments

    Hi

    Points 1-7 are my coloumns. I want to apply a rule whereby the status on each specific row will change the colour of more than one cell in that row (2,3,4,5,6), like for instance, if job complete the row should turn green.
    However my limitation at the moment is that I can only apply this one row at a time whereas I need a rule that can apply to the specified rows...

    I hope that I am making sense.

  3. Hi, I am formatting our worksheet and each values must change color depending on it, so I was wondering how to apply the conditional formatting on over 2000 rows.

  4. Hi,
    I am trying to make a planning with excel.

    I have set up the following conditional formatting:

    =AND($D$3>=$B$4;$D$3=$B$4;$E$3<=$C$4)

    I don't want to set up this rule for every single cell so I will have 200 rules eventually.

    Is there a way to dynamically applie this one rule to all the necessary cells? like doing with the value of some cells if you want to quickly fill those cells. Then you can just fill in 2 values and pull the values across the necessary cells and Excel will automatically fill in the right values.

  5. Thank you Svetlana and everyone. Your Q&A have helped me in learning more about Excel.

  6. Hi, I hope you can assist. I am needing something like this done in a VBA macro.

    I am using both 2007 and 2010 version of MS Office Excel.

    Problem: Store POS does not have Low Inventory Report built in (free/cheap version). We download a CSV file with 3 fields: Item, Category and Balance. We then manually add 3 more fields: Previous Balance, Quantity Received and Quantity Sold. The CSV is then filtered to copy only items we still carry to a new workbook (old items can not deleted from the POS Inventory). A macro is used to separate items based on category name to different worksheets.

    We have over 100 different categories, each category has a different number of items. Item Name (Column A) cell is colored based on Quantity on Hand and Number Sold. If Quantity on hand = 0, cell is Red, If Quantity on hand = 1 or 2, cell is colored yellow; if Sold = 1 - 3 then cell is colored Blue and if Sold is higher than 3 then the cell is Green. If The Quantity is 0-2 AND the Sold is 1 or higher, then the text will be bold and colored the Sold colors (Blue or Green) while the cell is still filled with the On Hand Colors (Red or Yellow).

    Doing the conditional formatting manually for every worksheet takes me a couple hours. Is it possible to use a VBA macro to do all worksheets for all conditioning? If you can show the script to get me started, I would appreciate it. I can do a script for a single worksheet when the range (number of rows) is known and also for a single condition. If possible, 1 macro to do all worksheets (total number of worksheets can change) and more than one condition.

  7. Hi I need to use this example but it wont work for me. Im using it to look at the status of work so i have 4 statuses complete, active, Not Confirmed and Cancelled. I want to change each row colour when i change the status of the job. I have tried your example as per above highlighting all my area so its highlighted from A6:P31 then created a new rule with the formula =SEARCH("Active",$F$6)=0 it works but changes every row on the sheet. I want it to just change that one row? what am i doing wrong? Row F wil always be my status bar and i have about 100 rows of work im looking at?

    Hope you can help.

    Elaine

  8. Hello - I'm trying to use conditional formatting to check row by row within a range (A:G) for any blank cells. If there is a blank cell in the range I want to highlight the cell for that specific row in column A red. I want formula / conditional formatting to be able to do this for each row through the entire spreadsheet.

    Example for Row 2: If cell C2 is blank within range A2:G2, I want to highlight cell A2 red.

    Any help would be greatly appreciated.

  9. Thanks, SEARCH helped solve my problem statement.

  10. Hi, I need help with excel.

    I have database of my daily work tasks which includes dates in one column and in the other columns I have other datas that are mostly in text. Now I need an excel code/function that can provide a "summary of tasks" that I did by each date listed and a respective count of how many tasks were completed on that specific dates. For example if only 10-december, I have 4 entries of work and on 11th-december, I had 14 then the excel should count and prepare a summary of my work like this

    Summary of Work

    Dates Tasks Completed

    10-december 4
    11-december 14

    If somebody can prepare a format or a code and post it, I would really appreciate it. Please note, the excel code should also reflect any changes I make on the dates or counts. For example, if I find that the date was incorrect and I change it to 12-december, the summary should reflect that right away.
    thank you.

  11. I want colored two different values with two different colors which is in one cell. How I can?

  12. I have a rather large worksheet with workorders that need to be completed. For each workorder a specific skillcode is recquired. On a daily basis, I have a set amount of available hours for production. I've added a column that adds the amount of workorders that can be completed on a day until I've hit the maximum for that day. In the following cell it starts to calculate again.

    Example: I have 60 hours available, and in column D I have the amount of hours per workorder. Column E has an if statement that says when the hours in D have hit 60 hours, start the calculation from the start: E19 = 59.2 hours -> E20= 6 (the required time for this new workorder). I want to format the worksheet in such a way that each time it starts the calculation again, a different color is used (E2:E19 = blue, then E20:26 = red and so on). Can you perhaps help me out on this?

  13. Oh my goodness! Do you know how long I was trying to figure this out??? Thank you so much... The help function in Excel did not help me and I'm pretty good with Excel...SMH...Thank you!

  14. Hi!

    Not sure if this will make sense but I NEED HELP!! I have a list of 60 names and their leave. When a cell is populated I need it to turn yellow, when it goes over 15% of the column being populated I want it to turn Red.

    I think this is possible with Conditional Formatting but I can't seem to get it to work. Obviously I might be way out but I have created the formula at the bottom of the column so I have one rule to say the cell is less than 64 turn it yellow then a second rule that says if it is greater than 64 turn the cell red. It just doesn't colour any cell.

    Is there anything you can help with?

  15. Hello Svetlana,

    I would like to format a cell color based on two other cells meeting certain conditional formats. To be specific I have a cell (G16) that will be highlighted in a color based on the value in that cell not being between the values in C117 and D117. I have a second cell (H16) that will be highlighted if the calculated value in that cell is not between C118 and D118.
    If the conditions in both G16 and H16 are met, then I want to highlight cell I16 in a second color. Is there a way to do this?

  16. Hello,

    Is there anyway to highlight a row based on a cell value that's on another sheet in the same workbook?

    for instance, cell B7 in Sheet1 contains a decimal value (in this case, it is 5). And the condition is, highlight the range A2:B6 in Sheet 2. But the cell B7 in Sheet1 is dynamic. Hence if i enter 7, the range A2:B8 in sheet 2 must be highlighted.

    Is this achievable through conditional formatting?

  17. Hello,

    I have created a live-spreadsheet for Orders with 'Date Required' and 'ETA' columns in them.

    I would like the dates in the 'ETA' to be highlighted if they are greater than the dates stated in the 'Date Required' column.

    I can get this to work on individual Rows through Conditional Formatting but cannot repeat the process on a large scale through-out the entire sheet.

    Please let me know if you can help.

  18. Hi,

    Thanks for such a useful page.

    I want to extract only year from the date column feed with different formats, but unable to do so.

    Please help me with this.

    Best Regards,
    Zohaib

  19. Hi
    I wondered if you might be able to help.
    I have a spreadsheet on which I detail all my spending each month with a column for each shop/supermarket.
    In A1 I have today's date with the formula / =TODAY() /
    In Column A I have the date and have done conditional formatting so that this cell is highlighted if it is the same date as A1.
    What I really want to do is highlight (change the colour of) the whole row when the date in column A = today's date.
    Thank you
    Regards
    Chris

  20. Hi Svetlana
    Thank you very much for doing this, very clear and easy to follow, much appreciated.

    Thanks

    Dave

  21. Hi Svetlana,

    Can you help please?

    I have seen above the following

    "I have one column (J) which is "date of sale". This only has a value if a sale has been made. So, I want to highlight all the rows which have a date in column J (essentially highlighting all the rows where I have made a sale, and leaving the ones where the sale has not been closed blank) with your response of Try selecting the whole table and then create the formatting rule with this formula =$J2"" (assuming that your table has headers). It will color all the rows that have any value in column J."

    I have a similar issue but its for 2 columns (E and H) but a date will only be in on or the other - never both. hope this makes sense.

    would really appreciated your help please :-)

    i am trying to make this work with dates in either column e or f

    Sorry to trouble you, but I cannot make this work for a date!
    I have one column (J) which is "date of sale". This only has a value if a sale has been made. So, I want to highlight all the rows which have a date in column J (essentially highlighting all the rows where I have made a sale, and leaving the ones where the sale has not been closed blank)
    Can you help?
    Thanks!

  22. Thank you
    I found the solution.
    =ISNUMBER(Search("p1",S3))
    This could be applied to all payments.

  23. Payment 1 Payment 2 Payment 3 Payment 4 Paid 1, 2, 3, 4

  24. Hi!
    Thank you for this site that produces excellent information.
    I would request your help!
    I have a table and one cell will contain (Paid 1, Paid 2, Paid 3).Each will be written after one month. These refer to other cells of payments. (payment 1) (Payment 2) and Payment 3). So I need each cell of payment to be highlighted if I write (Paid 1, Paid 2, Paid 3) in the last cell.
    Appreciate your help
    Imad

  25. if a column contains "any date" i want to fill a color to the entire row in excel

    1. Hello Naseef,

      Select the rows that you wan to highlight, and create a conditional formatting rule with the below formula, where A2 is the top-most cell with a date:
      =ISNUMBER($A2)

  26. very helpful thank you!

  27. I am sorry. My question was a bit confusion. Here is the revised one: Are we only able to check one column at once? Is it possible to check entire worksheet for a keyword(s) and then highlight all the rows have hit in different columns?

    1. Hi Mike,

      I don't know a way to check the entire worksheet. However, if there are a limited number of columns to check, you can use the following formula to highlight rows that contain a specific text in any of the concatenated columns:
      =SEARCH("text",$A1&$B1&$C1&$D1)>0

      Where 1 is the top row that you want to highlight.

  28. Are we able to check one column as once? Is it possible to check entire worksheet for a keyword(s) and then highlight all the rows have hit in different columns?

  29. Hi,
    I have a table where the text in column N is either "Live" or "Off-hired" and I would like the whole row to be highlighted whenever "live" occurs. I have tried a number of the formulas above but I can't seem to get it to work.
    please can you help?
    Thank you very much :)

  30. Is it possible to insert icon sets from different sheet in the same workbook

  31. Hi,

    I need to change the cell color based on the previous cell value.

    For example
    A B
    1
    2

    If B2 value is greater than A2, then B2 value automatically change into green color. If it is less than A2, then I need to change into red color like wise it will need to happen when C2>B2, D2>C2 etc…

    Is there any way to do this?

    Thank you for your help.

  32. Thank you very much. This is exactly what I was digging in Microsoft help center for 30 min.

  33. hi there,

    its very nice and helpfull,

    Thanks,

  34. Hi there,

    so on my Excel, I have color shaded for the status, green for good, red for bad, etc.

    Now I need to change those colors to a status value in text i.e. good, bad, opportunity for a migration to a CRM?

    is there an easy way to do this for several hunrded entries on Excel?

    thanks

  35. Can you please help me, I'm working on a spreadsheet and I want my J4:AI4 to change it font color to red with the following condition: if column G = 10, column I < 17 and column G = 20, column I <7 and the even rows from J6 to J1154 < 0.

  36. I have a spreadsheet that is currently in red font. In column F an x is placed if that row has been edited. Is there a formula that can be used so that when the x is placed in column F the entire row changes to a black color font?

  37. I have four columns. The first one has a name and the next three have numbers. If the first three columns are all 0 I want the name to turn red. Only if they are all 0 though. If just 1 is above 0 it needs to turn yellow. If they are all above 0 then it needs to turn green. Is there any way I can do this?

  38. I have three columns ("Invoice Inc. VAT", "Credit Inc. VAT" and "Balance Inc. VAT").
    I would like to have the values in the "Balance Inc. VAT" column to be displayed in red when the other two columns ("Invoice Inc. VAT" and "Credit Inc. VAT") are not equal.
    When the values in the "Invoice Inc. VAT" and the "Credit Inc. VAT" columns are equal, I would like the values in the "Balance Inc. VAT" column to be displayed in black.
    I have tried two Conditional Formatting rules (one for "Less Than" and one for "Equal To") but all the values in the "Balance Inc. VAT" column just show red.
    Pleas can you help?

  39. I have three tabs, one (Definition Tab) having definitions like Small, Medium, Large, & X Large and Time to complete work for each size in weeks are 3, 4, 6 and 8 respectively. The second tab (Forecast Tab)has weeks in columns starting week 1 till week 53 of an year and 4 Rows as Small, Medium, Large and X Large. The third tab (Customer Tab) has customer name, Size, resource name, work start week, delay if any, total weeks as columns and each row represent different customers.

    I want to have the rows in second tab (Forecast Tab) highlighted with colors. For eg: if size of a customer is Large (6 Weeks), work start week column is having value 8, & delay if any has value 3, 9 (6+3) columns against a newly added row in forecast tab need to be highlighted with Yellow automatically. Like wise, any input modification done to the customer tab, based on definitions, the forecast tab should get a row added under the weeks accordingly.

    Appreciate your help is getting this using Excel 2010 or above.

    thanks in advance.
    Krish

  40. I want to change the font color of cells if the Status is "NO REPLY". How will I do that?
    CUSTOMER NAME PRODUCTS PIC STATUS
    ABC 123 JOHN NO REPLY
    DEF 456 MIKE PLACED AN ORDER

  41. I Need help from u
    i wants color to colum in 1-10 then after 10-20colum i needed to give another color how can i?

  42. I have two columns with dates. I have shaded the first column with some specific dates. I want to shade same dates in the second columns with the help of some formulas.

  43. Thank you

  44. Hi,

    I use excel to create daily reports for my team. It involves copying data from an internal site and pasting it into excel so i can manipulate it and make it useful for us. The problem is the data comes with links (which I need). This ruins any conditional formatting I may have on the template used to create the reports.

    Is it possible to keep the source formatting and have text in a single cell change the color of a row?

  45. HI, i have data in two column in one excel sheet, now in another sheet i am linking the same data by clicking + sign. But Data is linking but the problem is: when i changed cell color in one sheet its not changing in another excel sheet particularly for that cells only

    pl help

  46. Peoples i need help as i suck with excel.

    I would like a row to be highlighted if there is nothing in the last two cells of that row. However there would be data in each of the other cells in said row.

  47. Hi Svetlana,
    there are two things GOOD & BAD (say 2 ROWS)
    I want a formula that will make "BAD" row Backgroud RED in color and NO COLOR IF GOOD
    So Is it possible that certain formula for colors exist?
    Regards,
    Savinn

  48. Apologies. The formatting formula we are using is "$C2>0", cheers. Z

  49. Dear Sir,

    This is a very valuable post. I learned a lot from it.

    I was wondering if there is a way to change the color of a cell "Only" when the value of the sell change from a certain value to another, without changing other cells that got same value under the same formula.

    I will try to explain better: I have "Stock" column which has only one of two values in its celle: either "0" or "10".

    Items that are out of stock have value of "0" while any other item that is in stock (or comes back to stock) get value updated to "10" because we never re-stock items less than 10 units minimum in quantity.

    My issue is not by having items becoming out of stock because we have a control on this. The issue is that some items come back to stock but we never notice early, therefore we miss the chance to increase the quantity as the quantity will remain zero in the marketplaces we are selling our items on.

    With your code, I was able to use formula "$C2<0", however, it changes to color to all items that we have "10" in quantity, regardless whether they were already having "10" or got updated from zero to ten, making your formatting formula not very beneficial to me.

    Is there a way to highlight only the cells that specifically get values updated from zero to ten without affecting the cells that already got value of "10" in first place?

    I look forward to hearing from you or anyone else who has the knowledge of dealing with this matter.

    Best regards,
    Zed Sefi

  50. I am using the following formula that I pieced together after some research online. It seems to be working in the example I tried it on, but I don't fully understand the entire formula. I want to interpret so I can figure out whether or not it will work for similar checks and balances. The formula and reason are as follows:
    =AND(ISBLANK($D5)=FALSE,NOT(ISNUMBER(MATCH($D5,$E5,0))))

    Looking for a cond format that will fill column D if its respective C cell is not the same value/text (d1="x" and c1=""), but will not fill is column d is blank, d and c are blank, and d and c match.

    Can you help interpret the formula and if it will work for an entire spreadsheet comparing 2 columns (separate conditional formats)?

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