How to convert numbers to text using Excel TEXT function and other options

This tutorial shows how to convert number to text in Excel 2016, 2013 and 2010. See how to accomplish the task with the Excel TEXT function and use number to string to specify the formatting. Learn how to change number format to text with the Format Cells… and Text to Columns options.

If you use Excel spreadsheets to store long and not so long numbers, one day you may need to convert them to text. There may be different reasons to change digits stored as numbers to text. Below you'll find why you may need to make Excel see the entered digits as text, not as number.

  • Search by part not by the entire number. For example, you may need to find all numbers that contain 50, like in 501, 1500, 1950, etc.)
  • It may be necessary to match two cells using the VLOOKUP or MATCH function. However, if these cells are formatted differently, Excel will not see identical values as matching. For instance, A1 is formatted as text and B1 is number with format 0. The leading zero in B2 is a custom format. When matching these 2 cells Excel will ignore the leading 0 and will not show the two cells as identical. That's why their format should be unified.
    Matching 2 identical cells with different formats Excel ignores

The same issue can occur if the cells are formatted as ZIP code, SSN, telephone number, currency, etc.

Note. If you want to convert numbers to words like amount to text, it's a different task. Please check the article about spelling numbers named Two best ways to convert numbers to words in Excel.

In this article I'll show you how to convert numbers to text with the help of the Excel TEXT function. If you are not so formula-oriented, have a look at the part where I explain how to change digits to text format with the help of the standard Excel Format Cells window, by adding an apostrophe and employing the Text to Columns wizard.

convert-number-to-text-excel-TEXT-function

Convert number to text using the Excel TEXT function

The most powerful and flexible way to convert numbers to text is using the TEXT function. It turns a numeric value into text and allows to specify the way this value will be displayed. It's helpful when you need to show numbers in a more readable format, or if you want to join digits with text or symbols. The TEXT function converts a numeric value to formatted text, thus the result cannot be calculated.

If you are familiar with using formulas in Excel, it will not be a problem for you to employ the TEXT function.

  1. Add a helper column next to the column with the numbers to format. In my example, it's column D.
  2. Enter the formula =TEXT(C2,"0") to the cell D2. In the formula, C2 is the address of the first cell with the numbers to convert.
  3. Copy the formula across the column using the fill handle.
    Copy the formula across the column using the fill handle
  4. You will see the alignment change to left in the helper column after applying the formula.
    See the alignment change to left in the helper column
  5. Now you need to convert formulas to values in the helper column. Start with selecting the column.
  6. Use Ctrl + C to copy. Then press the Ctrl + Alt + V shortcut to display the Paste Special dialog box.
  7. On the Paste Special dialog, select the Values radio button in the Paste group.
    Select the Values radio button on the Paste Special dialog box

    You will see a tiny triangle appear in the top-left corner of each cell in your helper column, which means the entries are now text versions of the numbers in your main column.
    You will see a tiny triangle added at the top of each cell in your helper column

    Now you can either rename the helper column and delete the original one, or copy the results to your main and remove the temporary column.

    Note. The second parameter in the Excel TEXT function shows how the number will be formatted before being converted. You may need to adjust this based on your numbers:

    The result of =TEXT(123.25,"0") will be 123.

    The result of =TEXT(123.25,"0.0") will be 123.3.

    The result of =TEXT(123.25,"0.00") will be 123.25.

    To keep the decimals only, use =TEXT(A2,"General").

    Tip. Say you need to format a cash amount, but the format isn't available. For instance, you cannot display a number as British Pounds (£) as you use the built-in formatting in the English U.S. version of Excel. The TEXT function will help you convert this number to Pounds if you enter it like this: =TEXT(A12,"£#,###,###.##"). Just type the format to use in quotes -> insert the £ symbol by holding down Alt and pressing 0163 on the numeric keypad -> type #,###.## after the £ symbol to get commas to separate groups, and to use a period for the decimal point. The result is text!

Use the Format Cells option to convert number to text in Excel

If you need to quickly change the number to string, do it with the Format Cells… option.

  1. Select the range with the numeric values you want to format as text.
  2. Right click on them and pick the Format Cells… option from the menu list.
    Pick the Format Cells… option from the menu list

    Tip. You can display the Format Cells… window by pressing the Ctrl + 1 shortcut.

  3. On the Format Cells window select Text under the Number tab and click OK.
    Select the Text option and click OK

You'll see the alignment change to left, so the format will change to text. This option is good if you don't need to adjust the way your numbers will be formatted.

Add an apostrophe to change number to text format

If these are just 2 or 3 cells in Excel where you want to convert numbers to string, benefit from adding an apostrophe before the number. This will instantly change the number format to text.

Just double-click in a cell and enter the apostrophe before the numeric value.
Add an apostrophe to convert number to test

You will see a small triangle added in the corner of this cell. This is not the best way to convert numbers to text in bulk, but it's the fastest one if you need to change just 2 or 3 cells.

Convert numbers to text in Excel with Text to Columns wizard

You may be surprised but the Excel Text to Columns option is quite good at converting numbers to text. Just follow the steps below to see how it works.

  1. Select the column where you want to convert numbers to string in Excel.
  2. Navigate to the Data tab in and click on the Text to Columns icon.
    Navigate to the Data tab in Excel and click on the Text to Columns icon
  3. Just click through steps 1 and 2. On the third step of the wizard, make sure you select the Text radio button.
    Navigate to the Data tab in Excel and click on the Text to Columns icon
  4. Press Finish to see your numbers immediately turn into text.

I hope the tips and tricks from this article will help you in your work with numeric values in Excel. Convert number to string using the Excel TEXT function to adjust the way your numbers will be displayed, or use Format Cells and Text to Columns for quick conversions in bulk. If these are just several cells, add an apostrophe. Feel free to leave your comments if you have anything to add or ask. Be happy and excel in Excel!

Table of contents

169 comments

  1. I have numbers with preceeding zero in a coloumn. For example, 01111,01112,01113....etc.,.Now i want to convert these numbers along with preceeding zero as text. The resultant text should also be 01111,01112,01113....etc.,.with tiny green triangle at the top left corner of the cells. How to do it?

  2. There is any formula to convert the Number to text and number (both)

    Eg: US$ 371.25 should display as (Three Hundred Seventy One US Dollars and fils 25/100 Only)

    Thanks

    • Hey! you need to take the support of VBE tool. To start with VBE Tool. Follow These Steps
      Step 1: Use the keyboard shortcut, Alt + F11 to open the Visual Basic Editor (VBE).
      Step 2: Click the Insert tab, and click Module.
      Step 3: Paste Following Codes (Now Since I am Dealing in Rupee and Paise I have added Rupee and Paise You can change These Flags to US Dollars and Fils in the these code. for example. Replace US Dollar with Rupee and Fils with Paise.
      Here is the code:
      -----------------------------------
      Option Explicit
      'Main Function
      Function SpellNumber(ByVal MyNumber)
      Dim Rupees, Paise, Temp
      Dim DecimalPlace, Count
      ReDim Place(9) As String
      Place(2) = " Thousand "
      Place(3) = " Lakh "
      Place(4) = " Crore "
      Place(5) = " Thousand Crore "

      MyNumber = Trim(Str(MyNumber))
      DecimalPlace = InStr(MyNumber, ".")
      If DecimalPlace > 0 Then
      Paise = GetTens(Left(Mid(MyNumber, DecimalPlace + 1) & _
      "00", 2))
      MyNumber = Trim(Left(MyNumber, DecimalPlace - 1))
      End If
      Count = 1
      Do While MyNumber ""
      Temp = GetHundreds(Right(MyNumber, 3))
      If Temp "" Then Rupees = Temp & Place(Count) & Rupees
      If Len(MyNumber) > 3 Then
      MyNumber = Left(MyNumber, Len(MyNumber) - 3)
      Else
      MyNumber = ""
      End If
      Count = Count + 1
      Loop
      Select Case Rupees
      Case ""
      Rupees = ""
      Case "One"
      Paise = "One Paise"
      Case Else
      Rupees = Rupees & " Rupees"
      End Select
      Select Case Paise
      Case ""
      Paise = ""
      Case "One"
      Paise = ""
      Case Else
      Paise = " and " & Paise & " Paise"
      End Select
      SpellNumber = Rupees & Paise
      End Function

      Function GetHundreds(ByVal MyNumber)
      Dim Result As String
      If Val(MyNumber) = 0 Then Exit Function
      MyNumber = Right("000" & MyNumber, 3)
      ' Convert the hundreds place.
      If Mid(MyNumber, 1, 1) "0" Then
      Result = GetDigit(Mid(MyNumber, 1, 1)) & " Hundred "
      End If
      ' Convert the tens and ones place.
      If Mid(MyNumber, 2, 1) "0" Then
      Result = Result & GetTens(Mid(MyNumber, 2))
      Else
      Result = Result & GetDigit(Mid(MyNumber, 3))
      End If
      GetHundreds = Result
      End Function

      Function GetTens(TensText)
      Dim Result As String
      Result = "" ' Null out the temporary function value.
      If Val(Left(TensText, 1)) = 1 Then ' If value between 10-19…
      Select Case Val(TensText)
      Case 10: Result = "Ten"
      Case 11: Result = "Eleven"
      Case 12: Result = "Twelve"
      Case 13: Result = "Thirteen"
      Case 14: Result = "Fourteen"
      Case 15: Result = "Fifteen"
      Case 16: Result = "Sixteen"
      Case 17: Result = "Seventeen"
      Case 18: Result = "Eighteen"
      Case 19: Result = "Nineteen"
      Case Else
      End Select
      Else ' If value between 20-99…
      Select Case Val(Left(TensText, 1))
      Case 2: Result = "Twenty "
      Case 3: Result = "Thirty "
      Case 4: Result = "Fourty "
      Case 5: Result = "Fifty "
      Case 6: Result = "Sixty "
      Case 7: Result = "Seventy "
      Case 8: Result = "Eighty "
      Case 9: Result = "Ninety "
      Case Else
      End Select
      Result = Result & GetDigit _
      (Right(TensText, 1)) ' Retrieve ones place.
      End If
      GetTens = Result
      End Function

      Function GetDigit(Digit)
      Select Case Val(Digit)
      Case 1: GetDigit = "One"
      Case 2: GetDigit = "Two"
      Case 3: GetDigit = "Three"
      Case 4: GetDigit = "Four"
      Case 5: GetDigit = "Five"
      Case 6: GetDigit = "Six"
      Case 7: GetDigit = "Seven"
      Case 8: GetDigit = "Eight"
      Case 9: GetDigit = "Nine"
      Case Else: GetDigit = ""
      End Select
      End Function

      -------------------------------------------------
      Step 4: Save the worksheet as macro enabled sheet while saving
      Step 5: Go back to your sheet by pressing alt+Q
      Step 6: Now you can use formula of SpellNumber=() here, in the bracket you can use specific number or define cell which you want to translate.
      it will be done.

      Hope this will work for you!

  3. I'm looking to assign an number to a word and then add those numbers?
    so for example:

    High = 1
    Med = .6
    Low = .3

    Any guidance? Would love them numbers to then add up to a total.

  4. My formular is =225+22 in Cell A25, i want to see =225+22 in Cell B25. how is it possible

    • Set format of cell B25 to text and copy and paste formula from cell A25

  5. Hi
    I am currently working with international NGO in Afghanistan, and I wanted to excel to convert number in to text in the other cell, despite I have tried several times and followed different directions in result I would not be able to successfully overcome?

  6. Hello!
    i am currently working on a task in which i want excel to see a particular text as a number.
    Specifically i want a situation where anytime the text N is on any cell in the spreadsheet, excel sees it as -0.5, and whenever there is a Y on the spreadsheet, it sees it as 0.
    How do i do that?

  7. I have a need to create a short name from the last name on file. I can use the left function but when creating the name I need spaces for any remaining positions that is not used of the six characters. How do you fill right with spaces?

  8. Hi,
    I'm to incorporate the number from particular cell in Excel into the sentence using the text function but I want to have different Decimal/thousand separators to be used in a sentance displayed e.g. 6.6% to be presented in a sentance: "Sales was 6,6% higher than...". I don't want to change the options in Excel to be different than system separator though. is it possible within Text function?

    thank you,
    Aga

  9. I am trying to get excel to take a range of numbers and translate to text.

    Said range:
    SM = 0.0-3.9
    MD = 4.0-7.9
    LG = 8.0-100.0

    I want to be able to enter a number (0.0-100.0) into a cell and it auto converts to the text with the corresponding range above. Example:

    If I type 2.7 in the cell, it populates with SM
    If I type 6.4 in the cell, it populates with MD
    If I type 8.3 in the cell, it populates with LG

    Please tell me there is a way to do this, I am at my wits end here...

  10. I have entered a date in cell B1 as 5/30/2022.

    I have copied it to cell D2 using =$B$1 and formatted as yymmdd which displays 220530

    Now I want to convert the displayed value 220530 to a six text characters that I can use in a subsequent concatenated string such as "="."&$B$3&D$2&"P"&$B10"

    My best efforts using =TEXT returns "44711" not "220530"

  11. Very much a novice, I have a cell with text and numbers . I want to convert the text to a + or - value. Using the letters U,D,R,L,F,B to indicate Up, Down, Right, Left, Front, Back.
    Where letters U,B,R are expressed as a +ve value and
    Letters D,L,F expressed as a -ve value.
    Example cell value is B3. I want to convert value B3 to +3.
    Cell value is R4. I want to convert it to +4
    Cell value is L2. I want to convert it to -2 etc

    • Hi!
      You can use the IF formula and then inside IF you can use RIGHT to select the numbers which are on right side. Using the conditions you can replace them.

  12. Dear I want module equation for converting number to text. but not need decimal place conversion.

    eg: USD 2,535.50 ( Two thousand Five hundred Thirty five Dollar and 50 cent only)

  13. hi,
    how to convert date of birth to text format in excel
    11-01-2004 to Eleven January Two thousand four

  14. In a cell it is reading '20.500, but I want it to read as 20.500 but text. I went to "Text to Column" to see if it has an ' to change, but it doesn't. How can I convert '20.500 to text in my cell?

  15. Excellent ! I tried the "Text to column" and the function "text" to convert thousands of lines, both works fast and well. Now my lookups return the correct number. Thanks a lot !

  16. The Text to Columns method works. Thanks!
    The Format Cell to Text is not working any more; The number remains in a number format. Either a bug or a "bug by design".

    • Yup, same experience. Kinda annoying that Format Cell to Text doesn't work

  17. this coding is not correct please end a correct coding to convert this :two thousand four hundred tirty five rupees only

  18. this coding is not correct please end a correct coding to conver this no. 2435=two thousand four hundred tirty five rupees only

  19. Thank you so much for this info... though I was going to have to mainly change 700+ entries, but the 'Text to Columns' option worked a charm for me!

  20. Good day

    Is it possible to convert such a delimited text of 00000304838 to be 3,048.38 in excel.

    Thank you

      • Thank you very much, stay blessed.

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