by The tutorial explains how to use COUNTIFS and COUNTIF formulas with multiple criteria in Excel based on AND as well as OR logic. You will find a number of examples for different data types - numbers, dates, text, wildcard characters, non-blank cells and more.
Of all Excel functions, COUNTIFS and COUNTIF are probably most often mixed up because they look very much alike and both are purposed for counting cells based on the specified criteria.
The difference is that COUNTIF is designed for counting cells with a single condition in one range, whereas COUNTIFS can evaluate different criteria in the same or in different ranges. The aim of this tutorial is to demonstrate different approaches and help you choose the most efficient formula for each particular task.
Excel COUNTIFS function - syntax and usage
The Excel COUNTIFS function counts cells across multiple ranges based on one or several conditions. The function is available in Excel 365, 2021, 2019, 2016, 2013, Excel 2010, and Excel 2007, so you can use the below examples in any Excel version.
COUNTIFS syntax
The syntax of the COUNTIFS function is as follows:
- criteria_range1 (required) - defines the first range to which the first condition (criteria1) shall be applied.
- criteria1 (required) - sets the condition in the form of a number, cell reference, text string, expression or another Excel function. The criteria defines which cells shall be counted and can be expressed as 10, "<=32", A6, "sweets".
- [criteria_range2, criteria2]… (optional) - these are additional ranges and their associated criteria. You can specify up to 127 range/criteria pairs in your formulas.
In fact, you don't have to remember the syntax of the COUNTIF function by heart. Microsoft Excel will display the function's arguments as soon as you start typing; the argument you are entering at the moment is highlighted in bold.
Excel COUNTIFS - things to remember!
- You can use the COUNTIFS function in Excel to count cells in a single range with a single condition as well as in multiple ranges with multiple conditions. If the latter, only those cells that meet all of the specified conditions are counted.
- Each additional range must have the same number of rows and columns as the first range (criteria_range1 argument).
- Both contiguous and non-contiguous ranges are allowed.
- If the criteria is a reference to an empty cell, the COUNTIFS function treats it as a zero value (0).
- You can use the wildcard characters in criteria - asterisk (*) and question mark (?). See this example for full details.
How to use COUNTIFS and COUNTIF with multiple criteria in Excel
Below you will find a number of formula examples that demonstrate how to use the COUNTIFS and COUNTIF functions in Excel to evaluate multiple conditions.
How to count cells with multiple criteria (AND logic)
This scenario is the easiest one, since the COUNTIFS function in Excel is designed to count only those cells for which all of the specified conditions are TRUE. We call it the AND logic, because Excel's AND function works this way.
Formula 1. COUNTIFS formula with multiple criteria
Suppose you have a product list like shown in the screenshot below. You want to get a count of items that are in stock (value in column B is greater than 0) but have not been sold yet (value is column C is equal to 0).
The task can be accomplished by using this formula:
=COUNTIFS(B2:B7,">0", C2:C7,"=0")
And the count is 2 ("Cherries" and "Lemons"):
Formula 2. COUNTIFS formula with two criteria
When you want to count items with identical criteria, you still need to supply each criteria_range / criteria pair individually.
For example, here's the right formula to count items that have 0 both in column B and column C:
=COUNTIFS($B$2:$B$7,"=0", $C$2:$C$7,"=0")
This COUNTIFS formula returns 1 because only "Grapes" have "0" value in both columns.
Using a simpler formula with a single criteria_range like COUNTIFS(B2:C7,"=0") would yield a different result - the total count of cells in the range B2:C7 containing a zero (which is 4 in this example).
How to count cells with multiple criteria (OR logic)
As you have seen in the above examples, counting cells that meet all of the specified criteria is easy because the COUNTIFS function is designed to work this way.
But what if you want to count cells for which at least one of the specified conditions is TRUE, i.e. based on the OR logic? Overall, there are two ways to do this - by adding up several COUNTIF formulas or using a SUM COUNTIFS formula with an array constant.
Formula 1. Add up two or more COUNTIF or COUNITFS formulas
In the table below, supposing you want to count orders with the "Cancelled" and "Pending" status. To have it doen, you can simply write 2 regular Countif formulas and add up the results:
=COUNTIF($C$2:$C$11,"Cancelled") + COUNTIF($C$2:$C$11,"Pending")
In case each of the functions is supposed to evaluate more than one condition, use COUNTIFS instead of COUNTIF. For example, to get the count of "Cancelled" and "Pending" orders for "Apples" use this formula:
=COUNTIFS($A$2:$A$11, "Apples", $C$2:$C$11,"Cancelled") + COUNTIFS($A$2:$A$11, "Apples", $C$2:$C$11,"Pending")
Formula 2. SUM COUNTIFS with an array constant
In situations when you have to evaluate a lot of criteria, the above approach is not the best way to go because your formula would grow too big in size. To perform the same calculations in a more compact formula, list all of your criteria in an array constant, and supply that array to the criteria argument of the COUNTIFS function. To get the total count, embed COUNTIFS inside the SUM function, like this:
In our sample table, to count orders with the status "Cancelled" or "Pending" or "In transit", the formula would go as follows:
=SUM(COUNTIFS($C$2:$C$11, {"cancelled", "pending", "in transit"}))
In a similar manner, you can count cells based on two or more criteria_range / criteria pairs. For instance, to get the number of "Apples" orders that are "Cancelled" or "Pending" or "In transit", use this formula:
=SUM(COUNTIFS($A$2:$A$11,"apples",$C$2:$C$11,{"cancelled","pending","in transit"}))
You can find a few more ways to count cells with OR logic in this tutorial: Excel COUNTIF and COUNTIFS with OR conditions.
How to count numbers between 2 specified numbers
By and large, COUNTIFS formulas for numbers fall into 2 categories - based on several conditions (explained in the above examples) and between the two values you specify. The latter can be accomplished in two ways - by using the COUNTIFS function or by subtracting one COUNTIF from another.
Formula 1. COUNTIFS to count cells between two numbers
To find out how many numbers between 5 and 10 (not including 5 and 10) are contained in cells C2 through C10, use this formula:
=COUNTIFS(C2:C10,">5", C2:C10,"<10")
To include 5 and 10 in the count, use the "greater than or equal to" and "less than or equal to" operators:
=COUNTIFS(B2:B10,">=5", B2:B10,"<=10")
Formula 2. COUNTIF formulas to count numbers between X and Y
The same result can be achieved by subtracting one Countif formula from another. The first one counts how many numbers are greater than the lower bound value (5 in this example). The second formula returns the count of numbers that are greater than the upper bound value (10 in this case). The difference between the first and second number is the result you are looking for.
- =COUNTIF(C2:C10,">5")-COUNTIF(C2:C10,">=10") - counts how many numbers greater than 5 and less than 10 are in the range C2:C10. This formula will return the same count as shown in the screenshot above.
- =COUNTIF(C2:C10, ">=5")-COUNTIF(C2:C10, ">10") - the formula counts how many numbers between 5 and 10 are in the range C2:C10, including 5 and 10.
How to use cell references in COUNTIFS formulas
When using logical operators such as ">", "<", "<=" or ">=" together with cell references in your Excel COUNTIFS formulas, remember to enclose the operator in "double quotes" and
add an ampersand (&) before a cell reference to construct a text string.
In a sample dataset below, let's count "Apples" orders with amount greater than $200. With criteria_range1 in cells A2:A11 and criteria_range2 in B2:B11, you can use this formula:
=COUNTIFS($A$2:$A$11, "Apples", $B$2:$B$11, ">200")
Or, you can input your criteria values in certain cells, say F1 and F2, and reference those cells in your formula:
=COUNTIFS($A$2:$A$11, $F$1, $B$2:$B$11, ">"&$F$2)
Please notice the use of absolute cell references both in the criteria and criteria_range arguments, which prevents the formula from being broken when copied to other cells.
For more information about the use of an ampersand in COUNTIF and COUNTIFS formulas, please see Excel COUNTIF - frequently asked questions.
How to use COUNTIFS with wildcard characters
In Excel COUNTIFS formulas, you can use the following wildcard characters:
- Question mark (?) - matches any single character, use it to count cells starting and/or ending with certain characters.
- Asterisk (*) - matches any sequence of characters, you use it to count cells containing a specified word or a character(s) as part of the cell's contents.
Tip. If you want to count cells with an actual question mark or asterisk, type a tilde (~) before an asterisk or question mark.
Now let's see how you can use a wildcard char in real-life COUNTIFS formulas in Excel. Suppose, you have a list of projects in column A. You wish to know how many projects are already assigned to someone, i.e. have any name in column B. And because we are learning how to use the COUNTIFS function with multiple criteria, let's add a second condition - the End Date in column D should also be set.
Here is the formula that works a treat:
=COUNTIFS(B2:B10,"*",D2:D10,"<>"&""))
Please note, you cannot use a wildcard character in the 2nd criteria because you have dates rather that text values in column D. That is why, you use the criteria that finds non-blank cells: "<>"&""
COUNTIFS and COUNTIF with multiple criteria for dates
The COUNTIFS and COUNTIF formulas you use for dates are very much similar to the above formulas for numbers.
Example 1. Count dates in a specific date range
To count the dates that fall in a certain date range, you can also use either a COUNTIFS formula with two criteria or a combination of two COUNTIF functions.
For example, the following formulas count the number of dates in cells C2 through C10 that fall between 1-Jun-2014 and 7-Jun-2014, inclusive:
=COUNTIFS(C2:C9, ">=6/1/2014", C2:C9, "<=6/7/2014")
=COUNTIF(C2:C9, ">=6/1/2014") - COUNTIF(C2:C9, ">6/7/2014")
Example 2. Count dates with multiple conditions
In the same manner, you can use a COUNTIFS formula to count the number of dates in different columns that meet 2 or more conditions. For instance, the below formula will find out how many products were purchased after the 20th of May and delivered after the 1st of June:
=COUNTIFS(C2:C9, ">5/1/2014", D2:D9, ">6/7/2014")
Example 3. Count dates with multiple conditions based on the current date
You can use Excel's TODAY() function in combination with COUNTIF to count dates based on the current date.
For example, the following COUNTIF formula with two ranges and two criteria will tell you how many products have already been purchased but not delivered yet.
=COUNTIFS(C2:C9, "<"&TODAY(), D2:D9, ">"&TODAY())
This formula allows for many possible variations. For instance, you can tweak it to count how many products were purchased more than a week ago and are not delivered yet:
=COUNTIFS(C2:C9, "<="&TODAY()-7, D2:D9, ">"&TODAY())
This is how you count cells with multiple criteria in Excel. I hope you will find these examples helpful. Anyway, I thank you for reading and hope to see you on our blog next week!
2039 comments
hi, i need your help:
can i incloCan I include function within the COUNTIFS function like the following example:
=COUNTIFS(D4:AH4,"COUNTA(D4:AH4)")
It does not give me correct answer. Please help me.
thank you.
Hi Ghazi,
If you are looking for a way to count non-blank cells in D4:AH4, you can use the following formula instead:
=COUNTIF(D4:AH4,"<>"&"")
Hello again Svetlana,
Apologies. I neglected to type the words "Inside" and "Outside" in full within the formula in my last post. Sorry!
Regards,
Leela.
Hello Svetlana,
I'm not sure if I can use COUNTIF/COUNTIFS for my following query. Perhaps the solution may be SUMPRODUCT as I have tried. I'll wait for your advice.
I have a column (A) going down 1000 rows. Each cell has either "Inside" or "Outside" typed in them. The next column (B) has dates in each cell (also going down 1000 rows). I need to search Column A and if the cells contain the word "Inside" or the word "Outside", total the number of dates in Column B that are less than or equal to(<=) Today(). There will occaisionally be blank cells in Column B. I have come up with this formula but it still counts the blank cells in Column B :-
=IF(ISBLANK(A:B),"",SUMPRODUCT((B:B<=TODAY())*(A:A="In")+(B:B<=TODAY())*(A:A="Out")))
Greatly appreciate any help.
Regards,
Leela.
Long story short, thank you, Svetlana, for this post! Your explanation and examples using COUNTIFS were just what the doctor ordered!!
Hello!
I have two columns I have to match. I thouught I can use COUNTIF function to calculate the frequencies from column B matching it to a value in column C (as there are more then one values in column C, so I have to choose to calculate the frequencies of each of them separately). How do I do that? I tried all the combinations but I don't think I understood the above explaination correctly.
Hi,
I have 3 columns containing the following info regarding subscription period to a website: User, Service Start Date, and Service End Date, with the dates ranging from 2013 to 2016. I'm having some trouble using both COUNTIF and COUNTIFS to get how many Users (A2:A617) are active on a particular period (e.g. Jan-2013 has 21 active subscribers, Feb-2013 has 24, etc.).
I would really appreciate your help.
Thank you.
Hello,
I have two sheets. One is called "Rollup" and the other is called "Data". On the "Rollup" sheet, I am using column "E" for my formula and what I'm trying to do is count anytime whenever the name in column "B" of the "Rollup" sheet appears in D2:D39228 of the "Data" sheet. So, on the "Rollup" sheet for example, cell E2 will have a COUNTIF formula that asks how many times the name in B2 of "Rollup" sheet appears in D2:D39228 of the "Data" sheet. Does that make sense?
Hi there. I need help with Countif. So I have two columns, both are dates.
1. Target Award Date
2. Actual Award Date
I need to count how many actual award dates were before the target.
For example.
Target Award Date is 2/10/2015
Actual Award Date is 2/8/2015
This should be counted
If the Target Award Date is 2/11/15 and actual award Date is 2/15/2015, then it wouldnt be counted.
Part code Qty
1 12 Part number '1' total-
2 85 Part number '2' total-
1 47 Part number '3' total-
4 69 Part number '4' total-
3 32
1 12
4 45
2 12
3 36
1 58
4 51
2 78
Please help in summing the total of each part number...
i have a range of data from A2:A308 i want to place a criteria that if the data in the range falls less than 8 it should display primary if greater than equal to 8 and less than 13 it should display secondary and if greater than equal to 13 it should display tertiary
Hi Zeta,
I think this will help...
=IF($A1=13,"Tertiary","Secondry"))
=IF($A1=13,"Tertiary","Secondry"))
i have a problem
that is i have a range of data from A2:A308 i want to place a criteria that if the data in the range falls =8 and =13 it should display tertiary
Greetings from South Africa!
I am creating a database to count four different types of clinical personnel receiving training on medical male circumcision. Information will produce two basic spreadsheets. One counts the number of trainees per training type (8) and segregating each clinical personnel type per month (1,350 cells). The other segregates each clinical personnel type and training received per province (state) (9,350 cells) Thanks to information from your website I created formulas that are working, but my question is how can I copy and paste the formulas that automatically change the month I want to capture. An example is below where 01 represents January. How can I copy and paste the formula setting the month to change automatically to 02, 03, etc?
=COUNTIFS($A$25:$A$5000;"01";$G$25:$G$5000;"D";$I$25:$I$5000;"S";$L$25:$L$5000;"EC"&"")
Thousands of Thank yous if you can help.
Hi,
A B E F
1 Santosh 10 Raj
2 Raj 5 Sajan
3 Sajan 8 Ankit
4 Ranjan 9 Tara
5 Sameer 10
6 Priyanka 4
7 Ankit 8
8 Tara 6
in the above spread sheet there is some names from A1 to A8 consequent the figures on B1 to B8,
My question is Cell E1,2,3,4 i mentioned few names in jumbling way ok, if those names are in the list of A1 to A8 then i want the consequent figure (which mentioned at B1 to B8) to be visible @ F, ok
guide me with the formula...............
Here you go...
if you want name with consequent figure..
=IF(ISERROR(VLOOKUP($C2,$A$2:$A$9,1,0)),"",$C2&VLOOKUP($C2,$A$2:$B$9,2,0))
If you only want the figure then...
=IF(ISERROR(VLOOKUP($C2,$A$2:$A$9,1,0)),"",VLOOKUP($C2,$A$2:$B$9,2,0))
Hi. I have an excel spreadsheet with first names in column A and last names in column B and other information in columns C and on. I access and change this file daily. I need to know when a specific person shows up 6 or more times and then I have to move the data to another sheet. I already have it sorted by last name, column B, but I still have to go through and count each individual name to make sure there are 5 or less or I have to move them. Is there a way to use COUNTIF(S) to let me know if there are names that appear more than 5 times and maybe even what the names are? I have to go through this process every day and it would save me a lot of time looking through the 800 rows.
Hello Svetlana, I really hope there is an answer to this I've tried several ways but it doesn't seem to work. Assuming I have data in A1:A3 and the data totals are in A4 & A5. The data that needs to be added across for example are 2/2, 3/2, 4/1; the left number is the attendance for adults and right side are the children. The data total for A4 would = 9 and A5 = 5. Does it matter if the data in one cell is seperated by either symbol? Ex. 2/2 or 2:2 or 2+2? I need HELP how to add the data across but keeping left side total from right side. Is there a simple solution?
Recipt Credit
Cash Book Bank
564 914308
30,000 30000
30000 4654
43660 30000
1245247 19344
30000 465654
I want to know matching values in col a & b
e.g there are 2 values (30000) in col b
it should show corresponding 2 values in col A & not 3
values as appeared in col a
Recipt Credit
Cash Book Bank
564 914308
30,000 30000
30000 4654
43660 30000
1245247 19344
30000 465654
ok i am trying to make spread sheet that tracks the units average score for said events, but I don't wont to enclude the certain personal that are on a profile preventing them to take a certain event.
So I guess the question is there a way to put an AVERAGE Formula and a COUNTIF Formula in the smae cell, in order track all this type of information or am I too far out in Left Field this function is impossible?
Thanks for your time and answer/assisstance with this issue I have.
If
Names Sales Profit
Kim 100 10
John 250 25
Tim 300 30
Tom 325 33
Sheetal 350 35
Nidhi 375 38
Shyam 400 40
Rahim 425 43
Ali 375 38
Sheetal 325 33
Tom 275 28
Seema 225 23
Tom 175 18
Kim 150 15
Sheetal 200 20
John 250 25
Tim 300 30
How use 'countif'formula for
Q : Excluding Kim there are how many people in the list?
Hi!
How can I use countifs and vlookup together?
Thank you.
Hi Lea,
We have a tutorial on using VLOOKUP with SUMIF and SUMIFS:
https://www.ablebits.com/office-addins-blog/excel-vlookup-sum-sumif/
COUNTIFS and VLOOKUP work in a similar way.