by The tutorial explains how to use COUNTIFS and COUNTIF formulas with multiple criteria in Excel based on AND as well as OR logic. You will find a number of examples for different data types - numbers, dates, text, wildcard characters, non-blank cells and more.
Of all Excel functions, COUNTIFS and COUNTIF are probably most often mixed up because they look very much alike and both are purposed for counting cells based on the specified criteria.
The difference is that COUNTIF is designed for counting cells with a single condition in one range, whereas COUNTIFS can evaluate different criteria in the same or in different ranges. The aim of this tutorial is to demonstrate different approaches and help you choose the most efficient formula for each particular task.
Excel COUNTIFS function - syntax and usage
The Excel COUNTIFS function counts cells across multiple ranges based on one or several conditions. The function is available in Excel 365, 2021, 2019, 2016, 2013, Excel 2010, and Excel 2007, so you can use the below examples in any Excel version.
COUNTIFS syntax
The syntax of the COUNTIFS function is as follows:
- criteria_range1 (required) - defines the first range to which the first condition (criteria1) shall be applied.
- criteria1 (required) - sets the condition in the form of a number, cell reference, text string, expression or another Excel function. The criteria defines which cells shall be counted and can be expressed as 10, "<=32", A6, "sweets".
- [criteria_range2, criteria2]… (optional) - these are additional ranges and their associated criteria. You can specify up to 127 range/criteria pairs in your formulas.
In fact, you don't have to remember the syntax of the COUNTIF function by heart. Microsoft Excel will display the function's arguments as soon as you start typing; the argument you are entering at the moment is highlighted in bold.
Excel COUNTIFS - things to remember!
- You can use the COUNTIFS function in Excel to count cells in a single range with a single condition as well as in multiple ranges with multiple conditions. If the latter, only those cells that meet all of the specified conditions are counted.
- Each additional range must have the same number of rows and columns as the first range (criteria_range1 argument).
- Both contiguous and non-contiguous ranges are allowed.
- If the criteria is a reference to an empty cell, the COUNTIFS function treats it as a zero value (0).
- You can use the wildcard characters in criteria - asterisk (*) and question mark (?). See this example for full details.
How to use COUNTIFS and COUNTIF with multiple criteria in Excel
Below you will find a number of formula examples that demonstrate how to use the COUNTIFS and COUNTIF functions in Excel to evaluate multiple conditions.
How to count cells with multiple criteria (AND logic)
This scenario is the easiest one, since the COUNTIFS function in Excel is designed to count only those cells for which all of the specified conditions are TRUE. We call it the AND logic, because Excel's AND function works this way.
Formula 1. COUNTIFS formula with multiple criteria
Suppose you have a product list like shown in the screenshot below. You want to get a count of items that are in stock (value in column B is greater than 0) but have not been sold yet (value is column C is equal to 0).
The task can be accomplished by using this formula:
=COUNTIFS(B2:B7,">0", C2:C7,"=0")
And the count is 2 ("Cherries" and "Lemons"):
Formula 2. COUNTIFS formula with two criteria
When you want to count items with identical criteria, you still need to supply each criteria_range / criteria pair individually.
For example, here's the right formula to count items that have 0 both in column B and column C:
=COUNTIFS($B$2:$B$7,"=0", $C$2:$C$7,"=0")
This COUNTIFS formula returns 1 because only "Grapes" have "0" value in both columns.
Using a simpler formula with a single criteria_range like COUNTIFS(B2:C7,"=0") would yield a different result - the total count of cells in the range B2:C7 containing a zero (which is 4 in this example).
How to count cells with multiple criteria (OR logic)
As you have seen in the above examples, counting cells that meet all of the specified criteria is easy because the COUNTIFS function is designed to work this way.
But what if you want to count cells for which at least one of the specified conditions is TRUE, i.e. based on the OR logic? Overall, there are two ways to do this - by adding up several COUNTIF formulas or using a SUM COUNTIFS formula with an array constant.
Formula 1. Add up two or more COUNTIF or COUNITFS formulas
In the table below, supposing you want to count orders with the "Cancelled" and "Pending" status. To have it doen, you can simply write 2 regular Countif formulas and add up the results:
=COUNTIF($C$2:$C$11,"Cancelled") + COUNTIF($C$2:$C$11,"Pending")
In case each of the functions is supposed to evaluate more than one condition, use COUNTIFS instead of COUNTIF. For example, to get the count of "Cancelled" and "Pending" orders for "Apples" use this formula:
=COUNTIFS($A$2:$A$11, "Apples", $C$2:$C$11,"Cancelled") + COUNTIFS($A$2:$A$11, "Apples", $C$2:$C$11,"Pending")
Formula 2. SUM COUNTIFS with an array constant
In situations when you have to evaluate a lot of criteria, the above approach is not the best way to go because your formula would grow too big in size. To perform the same calculations in a more compact formula, list all of your criteria in an array constant, and supply that array to the criteria argument of the COUNTIFS function. To get the total count, embed COUNTIFS inside the SUM function, like this:
In our sample table, to count orders with the status "Cancelled" or "Pending" or "In transit", the formula would go as follows:
=SUM(COUNTIFS($C$2:$C$11, {"cancelled", "pending", "in transit"}))
In a similar manner, you can count cells based on two or more criteria_range / criteria pairs. For instance, to get the number of "Apples" orders that are "Cancelled" or "Pending" or "In transit", use this formula:
=SUM(COUNTIFS($A$2:$A$11,"apples",$C$2:$C$11,{"cancelled","pending","in transit"}))
You can find a few more ways to count cells with OR logic in this tutorial: Excel COUNTIF and COUNTIFS with OR conditions.
How to count numbers between 2 specified numbers
By and large, COUNTIFS formulas for numbers fall into 2 categories - based on several conditions (explained in the above examples) and between the two values you specify. The latter can be accomplished in two ways - by using the COUNTIFS function or by subtracting one COUNTIF from another.
Formula 1. COUNTIFS to count cells between two numbers
To find out how many numbers between 5 and 10 (not including 5 and 10) are contained in cells C2 through C10, use this formula:
=COUNTIFS(C2:C10,">5", C2:C10,"<10")
To include 5 and 10 in the count, use the "greater than or equal to" and "less than or equal to" operators:
=COUNTIFS(B2:B10,">=5", B2:B10,"<=10")
Formula 2. COUNTIF formulas to count numbers between X and Y
The same result can be achieved by subtracting one Countif formula from another. The first one counts how many numbers are greater than the lower bound value (5 in this example). The second formula returns the count of numbers that are greater than the upper bound value (10 in this case). The difference between the first and second number is the result you are looking for.
- =COUNTIF(C2:C10,">5")-COUNTIF(C2:C10,">=10") - counts how many numbers greater than 5 and less than 10 are in the range C2:C10. This formula will return the same count as shown in the screenshot above.
- =COUNTIF(C2:C10, ">=5")-COUNTIF(C2:C10, ">10") - the formula counts how many numbers between 5 and 10 are in the range C2:C10, including 5 and 10.
How to use cell references in COUNTIFS formulas
When using logical operators such as ">", "<", "<=" or ">=" together with cell references in your Excel COUNTIFS formulas, remember to enclose the operator in "double quotes" and
add an ampersand (&) before a cell reference to construct a text string.
In a sample dataset below, let's count "Apples" orders with amount greater than $200. With criteria_range1 in cells A2:A11 and criteria_range2 in B2:B11, you can use this formula:
=COUNTIFS($A$2:$A$11, "Apples", $B$2:$B$11, ">200")
Or, you can input your criteria values in certain cells, say F1 and F2, and reference those cells in your formula:
=COUNTIFS($A$2:$A$11, $F$1, $B$2:$B$11, ">"&$F$2)
Please notice the use of absolute cell references both in the criteria and criteria_range arguments, which prevents the formula from being broken when copied to other cells.
For more information about the use of an ampersand in COUNTIF and COUNTIFS formulas, please see Excel COUNTIF - frequently asked questions.
How to use COUNTIFS with wildcard characters
In Excel COUNTIFS formulas, you can use the following wildcard characters:
- Question mark (?) - matches any single character, use it to count cells starting and/or ending with certain characters.
- Asterisk (*) - matches any sequence of characters, you use it to count cells containing a specified word or a character(s) as part of the cell's contents.
Tip. If you want to count cells with an actual question mark or asterisk, type a tilde (~) before an asterisk or question mark.
Now let's see how you can use a wildcard char in real-life COUNTIFS formulas in Excel. Suppose, you have a list of projects in column A. You wish to know how many projects are already assigned to someone, i.e. have any name in column B. And because we are learning how to use the COUNTIFS function with multiple criteria, let's add a second condition - the End Date in column D should also be set.
Here is the formula that works a treat:
=COUNTIFS(B2:B10,"*",D2:D10,"<>"&""))
Please note, you cannot use a wildcard character in the 2nd criteria because you have dates rather that text values in column D. That is why, you use the criteria that finds non-blank cells: "<>"&""
COUNTIFS and COUNTIF with multiple criteria for dates
The COUNTIFS and COUNTIF formulas you use for dates are very much similar to the above formulas for numbers.
Example 1. Count dates in a specific date range
To count the dates that fall in a certain date range, you can also use either a COUNTIFS formula with two criteria or a combination of two COUNTIF functions.
For example, the following formulas count the number of dates in cells C2 through C10 that fall between 1-Jun-2014 and 7-Jun-2014, inclusive:
=COUNTIFS(C2:C9, ">=6/1/2014", C2:C9, "<=6/7/2014")
=COUNTIF(C2:C9, ">=6/1/2014") - COUNTIF(C2:C9, ">6/7/2014")
Example 2. Count dates with multiple conditions
In the same manner, you can use a COUNTIFS formula to count the number of dates in different columns that meet 2 or more conditions. For instance, the below formula will find out how many products were purchased after the 20th of May and delivered after the 1st of June:
=COUNTIFS(C2:C9, ">5/1/2014", D2:D9, ">6/7/2014")
Example 3. Count dates with multiple conditions based on the current date
You can use Excel's TODAY() function in combination with COUNTIF to count dates based on the current date.
For example, the following COUNTIF formula with two ranges and two criteria will tell you how many products have already been purchased but not delivered yet.
=COUNTIFS(C2:C9, "<"&TODAY(), D2:D9, ">"&TODAY())
This formula allows for many possible variations. For instance, you can tweak it to count how many products were purchased more than a week ago and are not delivered yet:
=COUNTIFS(C2:C9, "<="&TODAY()-7, D2:D9, ">"&TODAY())
This is how you count cells with multiple criteria in Excel. I hope you will find these examples helpful. Anyway, I thank you for reading and hope to see you on our blog next week!
2039 comments
Base on the data given, how can I get the desired output?
Data:
Box ID Sku Sku Sku Sku Locations
A 123 123 456 123 Shop
b 123 456 789 123 dock
C 789 456 789 456 whse
D 123 123 store1
Needed result/output:
Search sku 123 box ID locations records
a shop 3
b dock 2
d store1 2
Box ID Sku Sku Sku Sku Locations
A 123 123 456 123 Shop
b 123 456 789 123 dock
C 789 456 789 456 whse
D 123 123 store1
Search sku 123 box ID locations records
a shop 3
b dock 2
d store1 2
1st 2nd 3rd 6th 7th 8th
7:59am None
Scheduled Closed 8:02am No Show 8:03am
I need a formula to only count the times which are equal to or greater than 8:00am. i need it to only count the times.
Hi Pam,
=COUNTIF(A1:D100, ">="&TIMEVALUE("8:00 am"))
Where A1:D100 is your range.
I'm trying to use a COUNTIF formula, where the criteria is a cell reference to a formula result.
Is there anyway the COUNTIF formula will pick up the formula result value ?
---------------------
A,B, C
1)7,1,"=IF(A1>0,A1+B1"
Result in "C1" will be "8"
Now I would like to use value "8" as "criteria" in the COUNTIF function.
=COUNTIF($AA$1:AA$100,"=C1")
But it won't pick up the "8" value but returns "0"
Thanks in advance...
Hi Mark,
When you enclose cell references in quotes, Excel interprets them as text strings. Once you remove "", your formula will work fine:
=COUNTIF($AA$1:$AA$100, $C$1)
You can also put it like =COUNTIF($A$1:A$100, "="&C1)
Thanks worked great for me!!
hi! I have a column 3400 reference value (persons id) and want to count how many times listed in an other column (trips in taxi). can you help me? thanks
Hi Paula,
Amusing that your persons id column contains unique values only, you can use a formula similar to this:
=COUNTIF($B$2:$B$1000, $A2)
Where A is the id column (row 2 is the first row with data) and B is the other column (trips in taxi).
Hi, I'm trying to calculate the following.
IF a cell in B2:B19 contains the word "Food" THAN I want the numbers in corresponding cells in E2:E19 to be added up.
For example B2 and B5 contain the word "Food". Their corresponding cells E2 and E5 contain "E2: 8 and E5: 10", the total of the formula would be 18.
The B column contains various Types in text and the E column contains different amounts of that types in numbers. I want to see the totals of every type without having to manually choose E2+E5 etc.
I hope this makes sense.
I found the answer
=SUMIF(B:B,"Food", E:E)
I have a problem with a "countifs" statement and I was wondering if anyone can help.
One of my columns has cells where the content is <=5 as the value and it isn't a calculation. I want my countif to count how many instances of those, but when I put it in my countif calculation it sees the <= as part of the calculation and produces the wrong results. Is there any way to see <=5 as a value instead of a calc in that cell?
Any help is appreciated.
Thanks,
Sharon
Hi Sharon,
I cannot figure out a way with COUNTIFS either. But you can use the following array formula instead:
=SUM(--(A1:A100="<=5"))
Please remember to press Ctrl+Shift+Enter to enter it correctly.
Excellent information dear...!
This information made my day.
Once again, thanks a lot.
Hi,
i want to count if the column contains a date(unconditioned)
found the answer. I need to test criteria on each and sum:
=COUNTIFS(date1,text)+COUNTIFS(date2,text)+...+COUNTIFS(daten,text)
Evening Svetlana,
I have used your posts many a time to gain answers for my questions and until now was always able to find an answer. I have an issue that I cannot figure out. What I am looking for is a way to count the number of records that meet multiple criteria. My issues comes when adding in the multiple fields. I have a project list with Start dates, Team name, Department and Type of project. Above that I have a list of the start and stops for each week of the year.
What I am trying to do is count the records where the start of the project is between the start\stop date for the given weeks but only when the project team is a given name (Blue, or Green) or the Department is a given name (SRT). The fields are exclusive but complimentary so I need to add an "or" statement but cannot get it to work.
Hi Thomas,
To count with the OR logic, you need to add several SUMIF or SUMIFS functions, for example:
=COUNTIFS(A2:A10, ">=start date", A2:A10, "<=end date", B2:B10, "team1",) + =COUNTIFS(A2:A10, ">=start date", A2:A10, "<=end date", B2:B10, "team2",)...
My example was cut off, let me try again...
If Text = "Major"
and Date GE lowerLimitDate
and Date LE upperLimitDate then count it.
Henry
Hi Henry,
You can use a formula similar to this:
=COUNTIFS(Table1[text], "Major", Table1[date], ">4/10/2015", Table1[date], "<4/20/2015")
Where [text] is your Text column, [date] - column with dates, 4/10/2015 is lowerLimitDate and 4/20/2015 is upperLimitDate.
Great article; maybe you can help me. I have a named table with over two dozen date columns and one column of text.
I want to count the number of dates within a date range and that have a specific text value
date1 date2 ... date26 Text
Logically this would be:
If Text = "Major" and Date = upperLimitDate then count it.
I can't get COUNTIFS to do this.
PLZ REPLY FAST
i have a sheet in which a column shows percentage of attendance i have to provide the formula for next column to give the values for the percentage..for example
if the student have percentage in between 75 to 80 i have to give 01 marks and 81 to 85 then 02 marks ,86 to 90 03 marks etc.the how to write formula?
Hello MANSUR,
You can do this using nested IF functions. Please see the following example, which is very similar to your task:
https://www.ablebits.com/office-addins-blog/nested-if-excel-multiple-conditions/
Is there a way to combine a COUNTIF with a MIN function? I have three different amounts for each client, and I need a count for how many times the first value was the least of the 3, how many times the second value was the least of the 3, and how many times the third value was the least of the 3. Any help is greatly appreciated.
Hi There,
I am not able to find the right countif formula to count "AA" in next column with reference to another column!! For example in Column 1 I have different Cable types and in next four columns whether is applicable or not I had mentioned with AA, BB, CC, DD. Here I have to count how many "AA" are available against one type of Cable. Could any one please help me out??
Hi Kardon,
If column 1 (let's say column A) contains unique cable types only, i.e. a single record for a certain type, you can use the following formula:
=COUNTIF(B2:F2, "AA")
Where columns B - F contain AA, BB, CC, DD. The formula counts the number of AA in each row.
If you have multiple instances of the same cable type in column A, then the best solution I can come up with is this lengthy formula:
=COUNTIFS(A2:A8, "cable1",B2:B8, "AA") + COUNTIFS(A2:A8, "cable1",C2:C8, "AA") + COUNTIFS(A2:A8, "cable1",D2:D8, "AA") + COUNTIFS(A2:A8, "cable1",E2:E8, "AA") + COUNTIFS(A2:A8, "cable1",F2:F8, "AA")
Where "cable1" in the cable type, 2 is the first and 8 is the last row with data.
Hi There
I was wondering if it was possible to have 3 COUNTIFS formulas in one cell?
Hi Jake,
It is not possible to have several different formulas in one cell. However, you can put 3 different conditions in 1 COUNTIFS formula.
I'll explain what I have:
I created color function to count cells with certain color and now I want to count celles that has value and certain color at the same time
Ghazi,
I am afraid I cannot help in this case because I do not know how your function works. BTW, we also created a function to sum and count cells by color, you can find it here:
https://www.ablebits.com/office-addins-blog/count-sum-by-color-excel/