Comments on: How to use Excel COUNTIFS and COUNTIF with multiple criteria

The tutorial explains how to use COUNTIFS and COUNTIF formulas with multiple criteria in Excel. You will find a number of examples for different data types – numbers, dates, text, wildcard characters, non-blank cells and more. Continue reading →

Comments page 2. Total comments: 2050

  1. How can are select only IF from among these criteria after selecting the range G1,G2,G3,G4, If

    1. Sorry, I do not fully understand the task.
      As it's currently written, it's hard to tell exactly what you're asking.

  2. Hi Alexander - thank you so much for your great article and explanations!
    I've successfully navigated the use of countifs for 3 criteria.... =COUNTIFS('Objectives'!$Q:$Q,$A$1,'Objectives'!$R:$R,B$1,'Objectives'!$M:$M,"Yes")
    But to collect the next subset of data I'm wanting to add criteria 4 which counts if the value in a cell in one column is the same as the value in a cell in another column on the same row - is that possible? i.e. count if the value in column A = the value in column B

  3. I want to tell excel to sum numbers from one cell if there is data but from another cell if there is no data (pulling actuals when they are known but estimates when actuals are not known). But I also want to pull it per a specific community.

    1. Hi! If you didn't find the answer in the article above, explain the problem in more detail. Provide additional information to understand what you need.

  4. Hi!

    I want to count instances that meet two sets of requirements, and also exclude some results. I work with zoning plans, and we have a database in a separate application where we record all our incoming cases, and register some predefined variables. For example, we give remarks to zoning plans as either a "remark", "advice" or an "objection", and zoning plans follow a predefined route of "start", "hearing" and "resolution". There are different variants within each of these categories.

    The variables for advice is:
    advice
    advice met
    advice partially met
    advice not met
    advice met, case closed
    advice partially met, case closed
    advice not met, case closed

    And for resolution is:
    resoluted plan
    resoluted plan with time limit
    resoluted plan with delayed legal effect

    So as an example, I want to count instances where our advice has been met or partially met in a resoluted zoning plan, but don't want to include instances where our advice has not been met.

    I think I have managed to build a formula that checks a set of requirements in the source material in column A, to a set of OR requirements in column B, and returns the number of instances:
    =SUM(COUNTIFS(Source!A:A;{"advice met";"advice partially met";"advice met, case closed";"advice partially met, case closed"};Source!B:B;{"resoluted plan"\"resoluted plan with time limit"\"resoluted plan with delayed legal effect"}))

    My problem is that this formula is very long, and it needs to be manually updated if we for some reason want to change the variables or add new ones. So I have tried to put the predefined variables in a separate sheet and called it "Code". So in this example, all the advice variables are put into column A in "Code", and all the different resoluted plan variables are put into column B:
    {=SUM(COUNTIFS(Source!A:A;Code!A:A;Source!B:B;Code!B:B))}
    But this returns 0, as I believe it counts exclusive pairs, not OR.

    I have thought about simplifying the first formula by using wildcards, i.e. {"adv*met";"adv*sed"} but this will also include results where advice has not been met. Also, I don't know if it's the correct use of asterisk.

    Sorry for the long text. Any advice is appreciated!

    1. Hi! For the COUNTIFS function, you must write all possible combinations of values in Code!A:B. Then your formula will work correctly. Or you need to use a VBA macro to get all possible combinations of values and calculate them.

  5. Hi, i have data related to my job which i cannot provide. So , lets take a example with same scenario.
    In the below data, i want the output as Yes, whenever the serial number is same for Mobile and Torch.

    Items Serial number
    Mobile 1234
    Earphone 4567
    Torch 4567
    Charger 6789
    Bottle 1234
    Torch 6789
    Charger 7894
    Earphone 6789
    Mobile 4567
    Charger 1597
    Bottle 7894
    Torch 1234
    Charger 7564

    1. Hi! If I understand your task correctly, the following IF formula should work for you:

      =IF(((A1="Mobile")+(A1="Torch")) * (COUNTIFS($A$1:$A$13,"Mobile",$B$1:$B$13,B1) + COUNTIFS($A$1:$A$13,"Torch",$B$1:$B$13,B1))>1,"Yes","")

      1. Wow, that works. Thank you very much Alex

  6. Hello- I am trying to use the COUNTIFS function to see if there is a multiple cell match in a separate data set. This data set is referenced as "1" in the below formula.

    This is the formula I'm using: =IF(COUNTIFS([1.xls]Sheet1!$C$4:$C$39923, "=C4", [1.xls]Sheet1!$F$4:$F$39923, "=F4"), "TRUE", "FALSE")

    It returns me with a "FALSE" tag on every single row even when I know it should be "TRUE". How can I fix this?

    Thank you!

    1. Hi! Please read the above article carefully. If you want to find matching values in cells, don't write references to those cells as text. Instead of "=C4", use C4.

  7. How can use the same formula for sum
    =COUNTIFS($A$2:$A$11, "Apples", $B$2:$B$11, ">200")

    1. Have you tried the methods described in this blog post? If you are not satisfied, please let me know and I will try to help you.

  8. Excel A B C D
    1 Team Day 1 Day 2 Day 3
    2 A Present Present Present
    3 A Present Present Present
    4 B Present Absent Present
    5 B Present Present Present
    6 C Present Present Present
    7 C Present Present Absent

    Question :

    If want to calculate the number of days Team A present from Day 1 to Day 3

    =COUNTIFS ( A2:A7,"A", B2:D7,"Present" ) Excel is not reading B2:D7 it only reads B2:B7 - I do not want to add multiple formulas because the number of days I have in the report is 50+

    1. Hi! In the COUNTIFS formula, all ranges must be the same size. Therefore, to calculate the number of values by condition in a range of multiple rows and columns, try SUMPRODUCT formula. For example:

      =SUMPRODUCT((B2:D7="Present")*(A2:A7="A"))

      1. Thank you so much for this! This is helpful!

  9. Hi,

    I am trying to count the number of times a conditions is met in column B, for a date range specified in column A.
    E.g.
    Column A Column B
    1/1/24 Yes
    1/1/24 No
    2/2/24 No
    3/2/24 Yes
    2/3/24 No
    3/3/24 Yes
    I want to count the number of times yes is recorded for a particular date range (per month).
    Everything in column A is formatted as a date, Column B is as text.

    1. Hi! Please re-check the article above since it covers your case. For an example of how the COUNTIF and COUNTIFS function counts values in a date range, see here. For example:

      =COUNTIFS(A1:A10,">=1/1/2024",A1:A10,"<1/2/2024",B1:B10,"Yes")

      1. Is this formula effected if the data being used is formatted in a table? I tried to simplify for the question, but will try to explain further below;

        Monday, 1 July 2024 Yes
        Tuesday, 2 July 2024 Yes
        Tuesday, 2 July 2024 Yes
        Saturday, 6 July 2024 Yes
        Saturday, 6 July 2024 Yes
        Saturday, 6 July 2024 Yes
        Saturday, 6 July 2024 No
        Sunday, 7 July 2024 Yes
        Sunday, 7 July 2024 No
        Sunday, 7 July 2024 Yes
        Saturday, 13 July 2024 Yes
        Saturday, 13 July 2024 No
        Monday, 15 July 2024 Yes
        Sunday, 14 July 2024 No
        Saturday, 20 July 2024 No
        Sunday, 21 July 2024 No
        Sunday, 21 July 2024 Yes
        Saturday, 27 July 2024 Yes
        Friday, 2 August 2024 No
        Saturday, 3 August 2024 No
        Saturday, 3 August 2024 No
        Sunday, 4 August 2024 Yes
        Sunday, 4 August 2024 Yes
        Saturday, 24 August 2024 No
        Wednesday, 7 August 2024 No
        Saturday, 17 August 2024 Yes
        Saturday, 17 August 2024 Yes
        Saturday, 17 August 2024 Yes
        Sunday, 18 August 2024 Yes
        Sunday, 18 August 2024 No
        Sunday, 18 August 2024 Yes
        Friday, 23 August 2024 No
        Saturday, 31 August 2024 Yes

        The data above is formatted as a table. dates column is "Bump in Date" & second Column is "Repeat Event"

        Here is the exact formula I am using.

        =COUNTIFS(Table134[Bump in Date],">=1/7/2024",Table134[Bump in Date],"<1/7/2024",Table134[Repeat Event],"Yes")

        I keep getting a result of zero. A manual count of this data shows I should be getting a result of 6.

        1. Hi! Your formula can only return zero because you have specified the same date as the start and end of the time interval. Both conditions cannot be TRUE at the same time.

        2. Ignore me, I got it to work. There was an error in the formula I had posted in my previous reply anyway.

  10. I have a table with three columns: Date, Color and Name. I am trying to calculate the number of people (i.e., distinct number of Names) for given Date and Color combinations. I thought I could do it using 'sum' and '1/countifs', and I tried the method in this article (and many other methods), but I seem to be missing something. The formulas I used are below. The correct values are:

    2 distinct names for Red - 11/1/2006 (Bob and Dave)
    3 distinct names for Red - 12/1/2006 (Chuck, Dave and Jim)
    1 distinct name for Green - 11/1/2006 (Chuck)
    1 distinct name for Green - 12/1/2006 (Jim)

    Here are the correct results in table format:

    Restated, here are the correct distinct number of Names by Date and Color
    Red Green
    11/1/2006 2 1
    12/1/2006 3 1

    But the formula I used provides clearly erroneous values (3, 6.5, 3 and 1.5).

    Here are the table, the correct results, my formula's incorrect results, and the formulas.

    Date Color Name Distinct Names by Date and Color
    11/01/06 Green Chuck Correct Values: Red Green
    11/01/06 Red Bob 11/1/2006 2 1
    11/01/06 Red Bob 12/1/2006 3 1
    11/01/06 Red Dave
    12/01/06 Red Chuck Incorrect Results:
    12/01/06 Red Chuck 11/1/2006 3 3
    12/01/06 Green Jim 12/1/2006 6.5 1.5
    12/01/06 Red Dave
    12/01/06 Red Jim
    12/01/06 Green Jim

    Formulas in Cell:
    11/06 Red (3): {=SUM(IFERROR(1/COUNTIFS($C$2:$C$11,$C$2:$C$11,$B$2:$B$11,F$2,$A$2:$A$11,$E3),0))}
    12/06 Red (6.5) {=SUM(IFERROR(1/COUNTIFS($C$2:$C$11,$C$2:$C$11,$B$2:$B$11,F$2,$A$2:$A$11,$E4),0))}

    11/06 Green (3): {=SUM(IFERROR(1/COUNTIFS($C$2:$C$11,$C$2:$C$11,$B$2:$B$11,G$2,$A$2:$A$11,$E3),0))}
    12/06 Green (1.5): {=SUM(IFERROR(1/COUNTIFS($C$2:$C$11,$C$2:$C$11,$B$2:$B$11,G$2,$A$2:$A$11,$E4),0))}

    Please let me know where I want astray.

    Thanks much!

    1. Hello! You want to calculate values for dates that are part of a string of text that appears in the Name column. The formula uses dates from the Date column. These dates do not always match the dates in the text in the Name column. To make sure that the count is correct, you want to extract the dates from the Name column into a separate column. Instead of using the data in column A, use this column in your formula.
      To extract the second word from the text "Bob 11/1/2006" and get "11/1/2006", you can use these guidelines: Get last word from string.
      I hope it’ll be helpful.

  11. (CF2=3 or 4) OR (CF3=3 or 4) this is the condition i have to count 1 which formula will be appropriate

  12. I am trying to count rows were either column E -OR- F meet a criteria. Example.. Column A is a Truck, Column B is Trailer, I want to have a count of "1" if either the truck or trailer is red, same if both the truck and trailer are red. I only want to count if either column A -OR- Column B, but don't want to count a RED truck and RED trailer as 2. The full goal of this would be to count how many instances of each state had either a Red Truck or Trailer. Using the small subset below. I would be looking for the answer of the formula to show that CA=2 (not 3), AZ=1, etc. using the subset below:

    STATE TRUCK TRAILER
    ---------- ---------- -----------
    CA Red Blue
    CA Red Red
    AZ Blue Red
    AZ Blue Green

    I currently have a formula similar to this, but it is counting the RED Truck and the RED Trailer as 2.
    =COUNTIFS(B4:B14,B2,E4:E14,"RED")+COUNTIFS(B4:B14,B2,F4:F14,"RED") get count of 1 which is correct
    =COUNTIFS(B4:B14,B3,E4:E14,"RED")+COUNTIFS(B4:B14,B3,F4:F14,"RED") get count of 3 which is incorrect

    I have also tried
    =SUM(COUNTIFS(B4:B14,B2,E4:E14,"RED")+COUNTIFS(B4:B14,B2,F4:F14,"RED")) get count of 1 which is correct
    =SUM(COUNTIFS(B4:B14,B3,E4:E14,"RED")+COUNTIFS(B4:B14,B3,F4:F14,"RED")) get count of 3 which is incorrect

    B1:B14 would be the row of states, B2 is AZ, B3 is CA in the formula above.

    Thanks,
    WK

    1. Hello! To avoid duplicate counts, you can use three different conditions and find the sum of the three COUNTIFS formulas:

      =COUNTIFS(B4:B14,B2,E4:E14,"RED",F4:F14,"<>RED") + COUNTIFS(B4:B14,B2,E4:E14,"<>RED",F4:F14,"RED") + COUNTIFS(B4:B14,B2,E4:E14,"RED",F4:F14,"RED")

      You can also use the SUMPRODUCT formula:

      =SUMPRODUCT((B4:B14=B2) * (((E4:E14="red")+(F4:F14="red"))>0))

      I hope it’ll be helpful.

  13. I have in name manager a list_of_cells =$H6;$Q6;$U6;$V6.
    The result of =COUNTIF(list_of_cells ;">=3") is #VALUE!

    Haw can i count haw many of values in that discontinue range are greater than or equal to 3?

    1. Hi! The COUNTIF function can only count values in a continuous range. Just count them:

      =(H6>=3)+(Q6>=3)+(U6>=3)+(V6>=3)

      1. Ty for replay,

        Yes, meanwhile I used the formula =SUM($H6>=3;$Q6>=3;$U6>=3;$V6>=3).

        Problem solved!

  14. I have the following table

    Platform Ticket Number Ticket Details Weight Agent
    Platform1 093uf session issues 5 Agent1
    Platform2 35654 session issues 5 Agent2
    Platform2 768566 session issues 3 Agent1

    I need the following table to be filled from the 1st table
    Agent Weight Platform1 Platform2
    Agent1 sum all weight of Agent1 sum all weight of platform1 for Agent1 sum all weight of platform2 for Agent1
    Agent2 sum all weight of Agent2 sum all weight of platform1 for Agent2 sum all weight of platform2 for Agent2

    1. Hi! Have you tried the methods described in this blog post? If you are not satisfied, please let me know and I will try to help you.
      Here is an example formula:

      =SUMIFS(E2:E10,F2:F10,"Agent1",A2:A10,"Platform1")

  15. Hi,
    can you do a countif if I have 2 columns where the result and be positive in either column?
    So for example, I have a list of 100 blood donors and 2 columns of interest. One column is blood group collected on the day of donation and one where blood group was already available. The answer in either column is yes or no. I want to know the number of people who either had blood group collected on the day or it was already available. So if either column answers yes I want them to be counted but the total should not be the number of the first column plus the second it should be if the positive factor is present in either column.

    I hope that makes sense, thank you for your help!

  16. Hello, we use a 'sign in' app to track when employees are working in the office, as a pose to working from home. I am trying to see how many dates have been signed in within a weekly date range for a specific person. I have used this formula =COUNTIFS(G2:G9, ">=18/03/2024", G2:G9, "=K2", G2:G9, "<=L2") it does not work. Is there a way that I can make the formula use dates in a cell instead of having to write them in. Many thanks.

    1. Hi! Study the guidelines in the article above carefully to write the conditions in the formula correctly. Also use these instructions: COUNTIF formulas for dates. You can write the start and end date in separate cells and use references to those cells in the formula. For example:

      =COUNTIFS(G2:G9, ">="&A1, G2:G9, "<="&A2, H2:H9, K2)

  17. Further to my earlier post, I should have said that I enter the names of Goalscorers into a single cell.

      1. COUNTIFS counts every name in a text string within a cell, and does this over every row within the column, but if a name is entered twice within the same cell, it only recognises the name once in the count.

        1. That's why I recommended separating names by cell.
          You can try counting how many times a word written in D1 occurs in the text in the range A1:A10. The TEXTJOIN function combines all text into a single string. The TEXTSPLIT function creates an array of words. These words can be compared to D1 and counted as matches. I can't see your data, but maybe it will work if your Excel has these functions.

          =SUM(--(TEXTSPLIT(TEXTJOIN(" ",,A1:A10),," ")=D1))

  18. Hi, I have a football league table, and in one column, over 38 rows, I enter the names of each Goalscorer. I want to produce a list detailing how many goals each player has scored.

    The COUNTIFS function works… except if a player has scored more than one goal in a game, it does not count the true total each player has scored.

    Can you help?

  19. is there a way to add multiple words in countif function for same range row ?

    1. Hi! To count by multiple criteria, follow the instructions above: How to use COUNTIFS and COUNTIF with multiple criteria. Or describe the problem in more detail.

  20. Hi! I have a large amount of data with various titles, and I am trying to count the number of titles that contain certain words, while the status also being open. The original equation I had used, using OR logic: =SUM(COUNTIFS(($B:$B", {"*pile*","*extraction*","*refusal*"}, $C:$C, "Open"), seemed to work at first, but if two of the words were used in the same title, it would count it as 2. I then proceeded to just subtract all of the possible combinations using AND logic and got the following equation:
    =SUM(COUNTIFS($B:$B, {"*pile*","*extraction*","*refusal*"},$C:$C, "Open")) - SUM(COUNTIFS($B:$B, "*pile*", $B:$B, "*extraction*", $C:$C, "Open")) - SUM(COUNTIFS($B:$B, "*pile*", $B:$B, "*refusal*", $C:$C, "Open")) - SUM(COUNTIFS($B:$B, "*extraction*", $B:$B, "*refusal*", $C:$C, "Open")) - SUM(COUNTIFS($B:$B, "*pile*", $B:$B, "*extraction*", $B:$B, "*refusal*", $C:$C, "Open"))

    This equation works, but if I wish to add more "key words" to look for, the formula just gets very large and confusing.

    So my first question is: is there a way to count with a bunch of key words, while preventing them from double counting the ones that remain in the same cell. - Within the data each line contains a unique ID number, I thought perhaps this could be used to prevent double counting, but I wasn't sure how to implement it.

    Secondly, I was wondering how I would format the equation if I wanted each of the words (pile, refusal, extraction), to be referenced from a cell. I have tried using ampersands and many quotation marks to format it, but I can't seem to get it to work.

    Please let me know!

    1. Hi! If I understand your task correctly, the following formula should work for you:

      =SUMPRODUCT(--((ISNUMBER(SEARCH("pile",B1:B10)) + ISNUMBER(SEARCH("extraction",B1:B10)) + ISNUMBER(SEARCH("refusal",B1:B10)))>0))

      For more information, please read: How to find substring in Excel

  21. Can I put the results of 2 Countifs in the same Cell? I'll try to show what I'm lookin for. I've tried 2 Countif equations in the cell, each by itself works. But both together, but together do not. I'm sure I'm messing up the separator between the 2. This is my Countifs =COUNTIF($H3:$H50,"Blue")& " Blue". Then another for Red.

    2 Blue, 1 Red (This line in 1 Cell as a result of 2 Countifs)
    Blue
    Yellow
    Blue
    Green
    Red

    Hope this is enough info. Thank you.

      1. Brilliant, thank you. Worked like a charm. I feel dumb because I think I used every symbol except the most obvious one.

  22. Hello! I have a range of dates I am looking at, and for those dates, one of two options will occur. I am trying to sum option A and option B by month. I have tried a COUNTIF similar to index match, but Excel is multiplying the data,

    I am looking to count up the number of instances that option A and option B occur in February, then March, then so on; and show a comparison between the two by month.

    Thanks for any help you can give!

    1. Hi! Unfortunately, this information is not enough to understand what you need. Do you want to calculate OR logic or AND logic? Have you tried any of the methods described in this blog post? If they don't work for you, give an example of the source data and the expected result.

  23. CL 8 JH 6 YYY 7 BM 4 AA 3
    CL 8 JH 6 YYY 7 BM 4 YYY 3
    LC 6 GB 8 AA 7 BM 4 YYY 3
    LC 6 GB 8 AA 7 BM 4 GW 3
    LC 6 GB 8 AA 7 BM 4 GW 3
    LC 6 GB 8 YYY 7 BM 4 GW 3

    how do i calculate sum of"CL" periods

  24. Can someone help I dont know how to implement the Countifs formula is the sheet e.g. Column A2 has date B2 has Reference number Column C2:C5 has multiple items for that reference number. The next Reference number start from B6 and so on. I want count all reference based on date column. I want to make summary on weekly basis. The Column A2:A5 has same date uses it for SUMIFS so I can not leave it empty.

    1. Hi! From your description, it is difficult to have a full understanding of your task. I’ll try to guess and offer you the following guide: Count unique values with criteria. If this is not what you intended to calculate, it would be helpful if you could provide an example of the source data and the desired result.

      1. A B C D E F G H
        Date Reference Items Value
        05/02/2024 AA12 A £60 FEBRUARY
        05/02/2024 C £40
        05/02/2024 D £40 Weekly Breakdown Value Count
        05/02/2024 F £20 01/02/2024 SUMIFS ?
        05/02/2024 F £6.95 05/02/2024 SUMIFS ?
        12/02/2024 SUMIFS ?
        08/02/2024 BB13 da £129.00 19/02/2024 SUMIFS ?
        08/02/2024 ss £18.00 26/02/2024 SUMIFS ?
        08/02/2024 sa £14.00 Total XXXX 0

        16/02/2024 CC14 aa £40.00
        16/02/2024 ss £40.00
        16/02/2024 sss £40.00
        16/02/2024 asa £50.00
        16/02/2024 assd £14.00
        16/02/2024 afsaf £6.00
        My sheet is like this I want to make weekly report (Column F to H) based on data on left side from Column A to D. For Values sum I used SUMIFS with Date as criteria in Column G. I want to Count The Column B reference based on date as criteria. So the count of each week comes ups in summary report based on data in Column A and B.

        1. A....................B..............................C................D
          Date..............Reference.............Items..........Value
          05/02/2024..............AA12..............A...........£60.00
          05/02/2024.....................................C........... £40.00
          05/02/2024.....................................D...........£40.00
          05/02/2024.....................................F........... £20.00
          05/02/2024.....................................F........... £6.95
          12/02/2024..............BB13..............A...........£60.00
          12/02/2024.....................................C........... £40.00
          12/02/2024.....................................D...........£40.00
          19/02/2024..............CC14..............A...........£60.00
          19/02/2024.....................................C........... £40.00
          19/02/2024.....................................D...........£40.00

          Summary Table
          F........................................G......................H
          Weekly Breakdown.........Value.............Count
          01/02/2024.....................SUMIFS ...........?
          05/02/2024.....................SUMIFS ............?
          12/02/2024.....................SUMIFS ............?
          19/02/2024....................SUMIFS ............?
          26/02/2024....................SUMIFS..............?

          My sheet is like this I want to make a weekly report (Columns F to H) based on data in Columns A to D. For Values sum I used SUMIFS with Date as criteria in Column G. I want to Count The Column B reference based on date as criteria. So the count of each week comes ups in a summary report based on data in Columns A and B.

          1. Hi! If I understood the question correctly, all the information you need is in the article above. Also pay attention to the instructions: Using Excel COUNTIF function with dates. For example:

            =COUNTIFS(B2:B10,""&"",A2:A10,">="&DATE(2024,2,1),A2:A10,"<="&DATE(2024,2,5))

            Your summary table does not have an example of the desired result and does not match the description of the question. So if I don't guess, ask precisely.

            1. When I apply this formula it gives me the count of both A and B columns, but I only want to count column B. In the above case, it should be 1 in the first week.

              1. The COUNTIFS formula counts the values in one column B that match the conditions in column A. Read the article above carefully. And explain what you want to do.

  25. I am working with a sheet where I have drop down menu with three options, poficient, accomplished, developing, needs assistance and want to count only profient and accomplished and divide them by the number of row

    so i have 4 rows and but what to count only proficient and accomplish ratings and then /4 rows to get an average out of 100 point

    1. Hi! You can count the number of values for each variant using the COUNTIF function. You can count the total number of values using the COUNTA function. You can count the number of rows in the range of values using the ROWS function. I cannot give you a more precise answer because your explanations are not very clear.

  26. I am trying to use a formula to count the number of cells in a table from a drop down field which fall into two dates in a table. Does that make sense?

    So quarterly or monthly data range measuring the number of referrals from a specific Area:

    Referral area:
    WARD x
    WARD y
    WARD Z

    ( Table data collated will have date of referral )

    1. Hi! Have you tried the ways described in this blog post? If they don’t work for you, then please describe your task in detail. As it's currently written, it's hard to tell exactly what you're asking.

      1. I have tried but unable to make it work for me. Forgive my basic excel knowledge but if i had a source table where there was a date of entry for every row added basic example
        Apple 01.04.2024
        Apple 01.02.2024
        Pear 03.02.2024
        Bannana04.02.2024
        Pear 01.03.2024
        Apple 05.02.2024

        I need a formula to count the entries for apple and pears between monthly and Q1 dates

        Is that any clearer i can count the number of entries and the amount between two dates but not both

        1. Hi! Pay attention to the following paragraph of the article above: Count cells with multiple criteria (OR logic). Here is a guide to the counting of dates that are within a certain interval: COUNTIF formulas for dates.
          The formula might look like this:

          =COUNTIFS(A1:A6,"apple",B1:B6,">="&"2024-01-01",B1:B6,"<"&"2024-04-01") + COUNTIFS(A1:A6,"pear",B1:B6,">="&"2024-01-01",B1:B6,"<"&"2024-04-01")

  27. Thank you for the detailed tutorial. It was very helpful in understanding how these formulas function.

    Regarding this example:
    Formula 2. COUNTIFS formula with two criteria
    When you want to count items with identical criteria, you still need to supply each criteria_range / criteria pair individually.

    For example, here's the right formula to count items that have 0 both in column B and column C:

    =COUNTIFS($B$2:$B$7,"=0", $C$2:$C$7,"=0")

    This COUNTIFS formula returns 1 because only "Grapes" have "0" value in both columns.

    How would I be able to apply this if I need to count blanks?
    I tried using the following formula, but it did not work and appears to have given me ALL the blanks instead of the blanks that meet the first countifs criteria.

    =COUNTIFS ($D:$D,$B5,$U:$U,$F$2) + COUNTBLANK ($S:$S) <-- this version gave me a ridiculous number, assuming it went to infinity.
    So then I went to go see what my current row count was and changed it to $S1:$S855, but it still returned the incorrect count.

    Is there a way to get it to countifs, then based off of those matches, if column S has blanks, to spit out a total?
    Is there a way to do it without having to input row count each time?

    Thank you for your help!

    1. Hi! If I understand your task correctly, try the following formula:

      =COUNTIFS($D:$D,$B5,$U:$U,$F$2,$S:$S,"")

  28. Hi
    I want to select my source from a different worksheet for my countifs formula, it is not working. It works well when I do it in the same worksheet.
    How do I go about it?

  29. is there a way to count multiple ranges (a variety from three different columns) for two criteria's?

  30. Hi Dear, I am having a hard time to find out the formula, I have 3 range references, 1st range I want to count the not equal to values, and the other 2 ranges I want to count with equal criteria but I could’nt get the actual counts after I validate from my table source

    1. Hi! Unfortunately, this information is not enough to understand what you need. To understand what you want to do, give an example of the source data and the expected result.

  31. Kindly help with formula to count only visible cells with values greater than zero

    1. Hi! The COUNTIF function counts all cells. It does not matter if they are hidden or visible. You can use the Excel filter to hide cells less than zero. Then count the visible cells in the column using the AGGREGATE function. For example:

      =AGGREGATE(2,5,C:C)

  32. Is there anyway to use wildcard along with Cell references?
    for eg.
    Column A has the base words like A1 = 'Rice", A2 ="Noodle" etc and I want to find the number of cells in Column B which has data like fried rice, brown rice, flat noodles, noodle soup etc.

    something like COUNTIF(B:B,*A1*)

  33. =COUNTIFS('Document Master'!$H$11:$H$378,"Philippe MURPHY",'Document Master'!$P$11:$P$378,">="&H72,'Document Master'!$P$11:$P$378,"<="&EOMONTH(H72,0),'Document Master'!$Q$11:$Q$378,"Approved")

    This formula is working, however, I want to count also not only "Approved" documents but also "For information only" documents.

    How do i do that?

    1. Hi! Please re-check the article above since it covers your task. Read following paragraph: Count cells with multiple criteria (OR logic). I can't recommend you a formula that contains unique references to your data that I don't have.

  34. Hello,

    I have cells A1,A3,A5,A7 - I need to find out if they add up to 40 - if they dont for it to be a 0 and if they do to be the difference.

    How would I put that into a formula please.

    So if they added up to 28 the answer woudl be 0. But if they added up to 48 the difference woudl be 8. Thank you so much.

    1. Hi! You can find the difference and select the maximum value using the MAX formula. You can also use the IF function as shown in the examples below.

      =MAX(0,SUM(A1,A3,A5,A7)-40)
      =IF(SUM(A1,A3,A5,A7)-40>0,SUM(A1,A3,A5,A7)-40,0)

      1. Thank you so much.

        best wishes,

        Nina

  35. What about if I whant to count a cell that contains this data "Proj 34d Late", but in the other cells i can have "Late", "On Time", "Proj 0d On Time", and "Proj 5d Earlier"

    1. Hi! Pay attention to the following paragraph of the article above: Count cells with multiple criteria (OR logic). You can also count all cells that have a certain word in them. For example:

      =SUMPRODUCT(--(ISNUMBER(SEARCH("late",A1:A10))))

      For more information, please read: How to find substring in Excel

      1. Happy New Year to all!

        Hi Alex! This formula works, but running with the issue is also counting when in the cell I have "Proj. 268 LATE" with the "48d LATE". How I can exclude counting when there is a projection in the future "Proj. #d LATE" in the A1:A#10, and only count the present milestones that are Late - "#d LATE"? Appreciate the help once again. I'm learning here. Thanks.

        1. I gave you a link to the instructions for you to read. To look for a different text string, just change it in the formula. Instead of "late" it's "d late".

  36. hi
    i have problem with countifs :
    when i type this formul
    =countifs(Database!D2:D100;A5;Database!D2:D100;"="&A2)
    It gives me the correct answer
    But when type this formul
    =countifs(Database!D2:D100;A5;Database!D2:D100;"<="&A2)
    it give me 0
    That is the wrong answer.
    How should I modify the formula?

    1. How can I send you an example of my data?
      thank you

  37. Thank you, I think I explained it wrong. I want to find the estimate of numbers smaller than a certain number for me, for example ?=> 1400
    ،I write this number (1400) in the cell A2
    ،The answer should be obtained from table2 in the sheet i called DataBase

  38. Hi,
    I have COUNTIF working in my spreadsheet to count how many projects a person is on (example: John Smith can be on 4 different projects at 25%) however, if John Smith has "AL" (annual leave) instead of a percentage of work on that project for the week how would I display "AL" instead of the sum of 4 projects to give a high level overview that the person is on annual leave?

    I will need this to also reflect for Parental Leave (PL)

    1. Hi! If I understand your task correctly, the following formula should work for you:

      =IF(COUNTIFS(A1:A10,"John Smith",B1:B10,"AL"),"AL",COUNTIF(A1:A10,"John Smith"))

  39. Hi, How to flashfill or autofill the COUNTIFS

  40. Hello, how can i count data with COUNTIF that have an operator like "<IDR 1000" as text, not as command/formula? is it included in wildcard type?

    1. hi.
      i have problem
      i want, Count the number of uneven numbers, using the countifs function in two different sheets

      this formula i use
      =countifs(table2[name];A5;table2[number];"<="&A2)

      table2 in another sheet i called MyDataBase

      cell A2 is also the place where I write my number

      thanks for help me

      1. Hi! You cannot use the COUNTIFS function to count odd numbers because COUNTIFS cannot use other functions as a range or criteria argument. This SUMPRODUCT formula counts the number of odd numbers in a range using the ODD function.

        =SUMPRODUCT(--(A1:A10=ODD(A1:A10)))

  41. Hi, I have a spreadsheet that records answers to a series of questions that are submitted by employees. We have 3 shifts per day and each shift might enter 30 to 40 submissions. I have sorted the sheet in to date and time order so that each employee's name appears in "blocks" of entries. For example there might be 35 entries submitted by Fred, followed by 31 entries submitted by John, followed by 39 entries submitted by Sarah etc etc. Currently there are over 27,000 rows of data and growing. There are over 900 shifts (3 per day). What I am trying to achieve is to count the number of shifts carried out by each individual. Unfortunately I don't have access to the time sheets so I need to rely on the spreadsheet I'm working on. Is there a way to count the number of times a name appears as the first entry where there are multiple instances of that name? For example, lets assume that Sarah has done 23 shifts, here name would appear in 23 "blocks" of data, with each "block" containing multiple instances of her name (all in the same column). I can easily count how many submissions Sarah has entered, but what I want to know is how many "blocks" of her name there are. I hope that makes sense :)

    1. Hi! This information is not enough to recommend a formula to you. If you have an additional column in your data where the date or shift number is written, you can count the number of unique values in that column for the employee's name. For example:

      =IFERROR(ROWS(UNIQUE(FILTER(B2:B100,A2:A10="John Doe"))), 0)

      You can find the examples and detailed instructions here: How to count unique values in Excel an easy way. I hope it’ll be helpful. If something is still unclear, please feel free to ask.

  42. Is it possible to use COUNTIF in these?
    Total count of Column A for which the criteria are met without adding extra column C
    [Criteria: IF (DAYS (Column A1, Column B1) > 3, 1, 0)]

    A B
    16/11/2022 20/11/2022
    10/11/2022 14/11/2022
    29/11/2022 01/11/2022
    18/10/2022 10/10/2022
    12/10/2022 04/10/2022

    1. Hi! The COUNTIF function can only use cell references as arguments. You cannot use calculations within it. So if I understand the question correctly, try this formula to find the number of time intervals greater than 3 days.

      =SUMPRODUCT(--(DAYS(B1:B4,A1:A4)>3))

      I hope it’ll be helpful. If this is not what you wanted, please describe the problem in more detail.

      1. Hello. Is it possible to use in this criteria: IF (NETWORKDAYS.INT(Column A1, Column B1,16) > 4, 1, 0)?

      2. Hello! is it possible to use SUMPRODUCT with this [Criteria: IF (NETWORKDAYS.INTL(WORKDAY.INTL(Column A1,1,16), Column B1,16) > 3,1,0]

          1. [Criteria: IF (NETWORKDAYS.INTL(WORKDAY.INTL(A1:A4,1,16), Column B1:B4,16) > 3,1,0]

  43. I need a formula to find only cells in Column B(Amount) that adds up to Zero for each criterion in Column A(Reference)

    Reference Amount
    A97024 -57.73
    A97024 1924.28
    A97024 -1924.28
    A97047 -893.16
    A97213 229.65
    A97213 -5569.68
    A97213 5340.03
    A97227 251.49
    A97227 -3025.38
    A97227 2773.89
    A97232 -7.49
    A97232 249.79
    A97232 -249.79
    A97244 229.65
    A97244 -5569.68
    A97244 5340.03
    A97290 -1314.56
    A97358 -9.39
    A97358 156.43
    A97358 -156.43
    A97439 4208.14
    A97439 -8474.05
    A97439 4265.91
    A97459 -3.41
    A97459 -56.79
    A97459 3.41
    A97459 56.79

      1. Thanks @Alexander for the prompt response. It was really helpful

  44. Hi,
    I have a (very large) table with the following entries for each row:
    name_of_applicant date_birthday date_application

    I am trying to count all applications, where both of the following criteria are true:

    1. all that have applied after a certain date, e.g. the 2022/01/01
    2. the person was at least 16 years old at the day of the application

    I cannot change the table itself or add auxiliary entries.

    The first part (application after...) is no problem, but I can't figure out how to combine it with the second criteria.

    Thanks for your help!

  45. I have a sheet I am working on with dropdowns. I have fir example column E3:E63 has a dropdown box of new, used, pending or purchase. I need a formula to count say the "new" as 1, but in column F3:F63 I have a dropdown with employee names, so if a persons name is selected I need it subtract .5, if no name is selected or "no" then it can stay as 1. Not to add in addition to, but to just remain 1. If that makes sense?
    To give you the scenario, I sell cars for a living. So, when I track my sold units I have a dropdown that tells me if it was a new car, used car, pending or a purchase. In the next column, (F) if I had to split the sale with an employee and I select their name I need it to subtract .5 from the new car or used car etc. I can count it as a whole number using the =Countif(E3:E63, "new") and it tallies a 1 in the "new units sold" section, but if it happens to be a split with another employee in column F3:F63 I need it to subtract .5. Is this possible, and if so, what is the formula? I have been trying to figure this out for 2 months and cannot get it!

    1. Hi! The COUNTIFS function can be used to find the sum of multiple conditions. For example,

      =SUMIF(F2:F10,"",E2:E10)+SUMIF(F2:F10,"no",E2:E10)+SUMIFS(E2:E10,F2:F10,"<>",F2:F10,"<>no")*0.5

      You can also use the SUMPRODUCT function to find the sum of multiple criteria.

      =SUMPRODUCT(E2:E10,0.5+0.5*(ISBLANK(F2:F10)+(F2:F10="no")))

      I hope it’ll be helpful.

    2. I'm sure others will provide a better answer but what I would do is create a formula in column G that that basically says that if F is not blank (meaning it includes a sales person's name with whom you'll split the sale with) then return .5, otherwise 1. =IF(F3="",1,0.5) copy this down to F63. then you can just sum those numbers together to get you the total units sold including split sales.

  46. In the tutorial above, there is an example that counts orders with the status "Cancelled" or "Pending" or "In transit". The provided formula is:

    =SUM(COUNTIFS($C$2:$C$11, {"cancelled", "pending", "in transit"}))

    However, I’m interested in having the "cancelled", "pending", "in transit" portion of this formula contain a cell reference to this text. Something like:

    =SUM(COUNTIFS($C$2:$C$11, {$D$2})) where cell D2 contains "cancelled", "pending", "in transit".

    Any suggestions on how to get it to work?

    1. Hi! You can write the conditions in three separate cells and use a COUNTIFS formula like this:

      =SUM(COUNTIFS($C$2:$C$11, D1:D3))

      If you write all the conditions in one cell and separate them with spaces, use the TEXTSPLIT function to split the criteria:

      =SUM(COUNTIFS($C$2:$C$11, TEXTSPLIT(D1,," ")))

      I hope my advice will help you solve your task.

      1. Alexander, thank you so much. The TEXTSPLIT function was exactly what I needed. Definitely keeping that one in my back pocket for future use. Have a great weekend!

        1. One last question. In the example above the TEXTSPLIT worked great. How could I alter your suggestion to count excluding those three text items? I was thinking this might work but apparently I was wrong.

          =SUM(COUNTIFS($C$2:$C$11, ""&TEXTSPLIT(D1,",")))

            1. Thank you. I was offline for the last 10 days but will have a look at this later today. Appreciate your help :-)

  47. Hello, I am trying to count how many colours are in a row of data cells e.g. Red, Green, Green, Yellow would be 3 colours. When I use SUM(COUNTIFS variables it says 4 because it is adding all colours. Is there a way to count only how many types of colours there are?

      1. Thank you. I have tried a few of those formulas and can't figure it out.

        Artem A Set1A Set1A Set1B Set1B Set1C Ditties Set1C

        I need it to count how many times it says Set1A, Set1B, Set1C and Ditties in this example above. Because each row needs to be calculated differently as they are different start points, I am struggling to do it per row and not across the whole page of data like the examples show.

        1. Hi! As far as I can see from your second comment, your task is now different from the original one. You are asking a very different question from earlier. To count "how many times it says Set1A", use COUNTIF formula. For example:

          =COUNTIF($A$2:$L$2,C2)

          If this is again not what you need, give an example of source data and write the desired result.

  48. Hi,

    I am wanting to find the sum of all cells which have a specific value in the same row.

    I am currently logging teaching hours in a sheet and using a drop down in column D to select which class I am teaching (class A, class B, class C), then the amount of hours (1.5, 3, 4.5) in column G. Is there a way to add only the cells next to a specific class? So I can see a total number of hours for each specific class?

    Thanks

  49. I'm trying to do a countifs with multiple text criteria, to breakdown how many sales were done by an individual from a particular lead source

    As an example
    John doe
    how many were organic
    how many were self generated

    Jane doe
    how many were organic
    how many were self generated

    Can you please help?

  50. I'm trying to have a formula that counts a student when two conditions "English" and "Graduated" are true, but I keep getting an error. I am trying to pull information from another sheet. Below is the formula I've been trying to use:

    =countifs(‘Sheet2’!A2:A,”English”,B2:B,”Graduated”)

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