Comments on: How to use Excel COUNTIFS and COUNTIF with multiple criteria

The tutorial explains how to use COUNTIFS and COUNTIF formulas with multiple criteria in Excel. You will find a number of examples for different data types – numbers, dates, text, wildcard characters, non-blank cells and more. Continue reading →

Comments page 33. Total comments: 2074

  1. =((COUNTIFS(April!B4,"yes", April!G4,"yes", April!J4:S4, "*")))

    How come this isn't working?

    This works
    =((COUNTIFS(April!B4,"yes", April!G4,"yes", April!J4, "*")))

    The astrick just means at least one of the cells is not blank.

    I need the cells that are considered to be j4 through s4 not just one of them...

    Please help!

    1. I am sorry I spelled asterisk wrong... My head hurts haha

      1. Hi Brittany,

        The point is that the COUNTIFS syntax requires each additional range be the same size as the first range, i.e. have the same number of rows and columns. Therefore, you cannot supply one cell to the criteria_range1 argument and a range of cells to a subsequent criteria range. So, I am afraid you will have to list every cell j4 through s4 individually in your formula.

        1. That would mean every cell in that range would have to be filled in order for it to be counted as one. I just need at least one of the cells filled. Is there a way to do that?

          1. Brittany,

            You can use one of the following formulas as a working alternative to your first formula:

            =IF(AND(G4="yes",B4="yes",COUNTIF(J4:S4,"*")>0),1,0)

            =--(B4="yes")*(G4="yes")*(COUNTIF(J4:S4,"*")>0)

            The formulas return 1 if B4 is "yes", G4 is "yes" and at least one cell in the range J4:S4 contains any text (please note, "*" counts only text values, but does not count numbers); 0 otherwise.

            However, I am not sure I understand your ultimate goal correctly. If you want to achieve something different, please clarify.

  2. I need to find the MAX number in a range with conditions. As in cell value
    equals =MAX(COUNTIFS(Sheet1!$I$2:$I$999,"Yes",Sheet1!$U$2:$U$999,"NNN")L2:L999)

    Where L2:L999 is the range that I need the maximum returned.

    I have tried a few combinations, but unable to work it out.

    1. Your formula won't work (by the way, it misses comma after the first parameter).

      You need to use MAXIFS function (but it works in Excel 2016 only):
      =MAXIFS(L2:L999, Sheet1!$I$2:$I$999,"Yes",Sheet1!$U$2:$U$999,"NNN")
      You can read more about MAXIFS here.

      For other Excel versions use array formula (entered by Ctrl+Shift+Enter):
      =MAX((Sheet1!$I$2:$I$999="Yes")*(Sheet1!$U$2:$U$999="NNN")*L2:L999)

      1. Thanks Natalia.

        Unfortunately the array (Ctrl+Shift+Enter) didn't work either. (example below)

        =MAX((Sheet1!I2:I999="Yes")*(Sheet1!U2:U999="NNN")*Sheet1!L2:L999)

        Recap: I need to return the maximum figure (Column L) the meets certain parameters I = Yes and U = NNN. I have tried this certain ways but have not had any success.

        Any help would be greatly appreciated.

        1. I got it to work with this.

          {=MAX(IF((Sheet1!$I$2:$I$999="yes")*(Sheet1!$G$2:$G$999="NAT"),(Sheet1!$L$2:$L$999)))}

          Thank you.

  3. Can you help me pls?

    Example

    Roll No. | I | II |
    -------------------
    1 04 05
    2 11 12
    3 05 04
    4 10 04

    How to count Coloum minimum or maximum total in excel

  4. Hello Team, I'm struggling with the countifs function, I am trying to count data in a range of columns, in one column "A" I have a list of dates ranging from 1996 to 2017, in columns "B","C","D" etc. I have other data mostly Numbers. What I would like to accomplish is as follows
    If its Jan 1 I would like all the years (21 years on Jan 1) Of the specially data I choose in cell H6. Is this task possible? Any help would be much appreciated.

  5. I only want to include Apples and Oranges from Col A that were also sold after 1/1/2015 and before 1/1/2016 (Col C) and are both currently paid for OR on a tab (Col D). Its the currently paid for OR on a tab where I am failing. There are no Apples and Oranges that are both paid for and also on a tab. I want all the oranges and apples that are either paid for or on a tab...So far I've got: =COUNTIFS($A$1:$A$599,"Apples",$A$1:$A$599,"Oranges",$C$1:$C$599,">=1/1/2015",$C$1:$C$599,"<1/1/2016",$D$1:$D$599,"Current",OR,"Tab")

    Getting a $NAME? result. I can run just the dates and it works. I can run just looking for apples and oranges...I can get it to give me separately the paid and on tab correctly.

    1. Hey, Cher,
      your formula should look like this:

      =SUM(COUNTIFS($A$1:$A$599,{"Apples","Oranges"},$A$1:$A$599,$C$1:$C$599,">=1/1/2015",$C$1:$C$599,"<1/1/2016",$D$1:$D$599,"Current")+SUM(COUNTIFS($A$1:$A$599,{"Apples","Oranges"},$A$1:$A$599,$C$1:$C$599,">=1/1/2015",$C$1:$C$599,"<1/1/2016",$D$1:$D$599,"Tab")

      It can be written as an array formula, but it would be too difficult to understand. Read this topic for more details.

  6. Suppose i have a list of marks as follows:
    A B
    1. 11
    2. 4
    3. 1
    4. 12
    5. 4
    6. 7
    7. 9
    8. 12
    9. 3
    10. 20

    Then use th countifs fontion to obtain thé first mark range ex. Countifs(B1:B11,>=O,B1:B11,<5) to obtain thé number of marks ranging from 0-4, what can I do to automatically produce the counts of the other ranges, say 5to<7, 7to<9, 9to<10, 10to<12, 12to<14, 14to<20
    Thanks in advance

  7. Heya! I am having a hard time getting a formula to work that counts a Y in one of 3 columns to the right if a rep's initials are in the column to the left. So I've tried:

    =SUM(COUNTIFS(A3:A1002,{"JM"})+COUNTIFS(G3:G1002,{"Y"},I3:I1002,{"Y"},K3:K1002,{"Y"}))

    =COUNTIFS(A3:A1002,"JH", G3:G1002,"Y", I3:I1002,"Y", K3:K1002,"Y")

    I can get it to work with one, but not all 3 columns (which are for 3 sessions in one day).

    1. Hello, Cher,

      try this one:
      =SUM(IF((--($A$3:$A$1002="JH"))*((G3:G1002="Y")+(I3:I1002="Y")+(K3:K1002="Y"))>0,1,0))

      Note, that this should be an array formula and you need to press Ctrl + Shift + Enter instead of Enter.

      The formula adds 1 whenever there's 'JH' in column A AND any of G,I,K columns contain 'Y'.
      Hope it helps.

  8. Dear Sir/ Madam

    I am having the Two sheet One Sheet Containing the Results & another Sheet Containing Numbers. if I am giving the formula of
    Result Sheet Containing : Number of 4 digits 9923, 0120, 0140, 0150, 0170

    Coupon Number Containing

    From NO: 10009882 To :10010763. i have to take Only Last 4 Digits that should be match in Result Sheet. Formula is given below.

    COUNTIFS(Result!$B$3:$B$102,">="&RIGHT(J67,4),Result!$B$3:$B$102,"<="&RIGHT(K67,4)))*10

    Coupon Amount is coming 0. Please give the Solution

  9. I previously submitted a question on tallying X's in random cells and gave a display of what I had input. I realized that I hadn't continue to put COuNTIF however, even once I did, I was still getting an error. The cells are not contiguous and contain an x. I am trying to find a way of tallying individual cells across a row that are not within a range.

    Any help is appreciated.

  10. Hi...I am a trying use Countifs with multiple criteria for dates, but am having difficulty. Here's the scenario:

    C3=07/01/16 - Format is Date
    D3=07/31/16 - Format is Date

    Formula:

    =COUNTIFS(Assigned,$A6,OpenedAt,">=&C3", OpenedAt, "=&C3" I get a total, but when I add the second criteria, it calculates to zero...and yes there are items that are greater than 07/01/16.

    Thanks for any help you can give.

  11. I have three columns that I need to sort data on but I just cant get it right.

    I need to count the number of occurrence's if it meets criteria in three different columns.
    Thanks so much,

  12. I have different numbers spread across rows and columns. The numbers have different values, of which some are unique and some reoccurring. I need the numbers and the count(occurance) of each numbers.

    Can you help me please.

  13. Good Morning,

    I am trying to create a formula that will count all of the "1"'s in a particular column but some of the cells have more than one number separated by commas. I have attempted to count this data using the formula: =COUNTIF('Part 1 Imput'!A7:A700,"*1*")+('Part 1 Imput'!A7:A700,"1"). I unfortunately am getting an error. Can you please help me find my error or am I thinking about this wrong?

    Thank you

  14. Hi,

    Please could you let me know how I could make the following formula work:

    =COUNTIFS('Raw Data'!C:C,"="&Summary!$D$4,'Raw Data'!E:E,""&Summary!B10,'Raw Data'!H:H,"")

    I think the last criteria is overwriting the third criteria so I just get 0. Is there a way that I can add an OR statement into the formula?

    Many Thanks

  15. I have a list of Call Agents and the times that they logged into their phone and log out of their phone, and I would like to create a listing of how many Call Agents are staffed by the half hour from 08:00 to 20:00

    What I have

    (10 Agents)
    Log in - E2=09:27
    Log out - F2 = 16:00

    Agent 2 E3 and F3
    Agent 3 E4 and F4

    What I want

    08:00 - 08:30 X number agents available
    08:30 - 09:00 X number of agents available
    ""
    ""
    ""
    19:30 - 20:00 X number of agents available

  16. Dear,

    Could you please send me e-mail, i really need your help.

    Thank you.

    Best regards,
    Nermana Čubro

  17. Amazing. COUNTIFS was exactly what I was looking for. Worked perfect and pretty straight forward function to use.

    Thanks a lot!!

  18. I want to first check to see if certain text exists in a cell, if it does exist, then I want to do a calculation on 2 other cells.Right now I'm checking for the ext and assigning that a value of 1 in one cell, then in another cell (example cell a3 now =1), if the 1 exists then calculation a5-a4 (example)

  19. Hi,

    I'm trying to create a formula which predicts a date in the future. If column A has the 'F' in the date will be 30 days in the future, if it has 'D' then 90 days, if 'E' then 180 days. However I want it to be calculated from the last date entered in four cells. example

    A=F B=01/01/17 C=02/02/17 d=02/03/17 E='Blank' F=30 days from D
    or A=E B=01/01/17 C=02/02/17 d='Blank' E='Blank' F=180 days from C

  20. Hi

    Im trying to create a formula to lookup if all cells between a date range all equal "Yes" I have the formula below to count the cells between the date ranges just wondering how to modify this to see if all cells contain "Yes"
    =SUMIFS($B6:$BA6,$B$5:$BA$5,">="&$BE$3,$B$5:$BA$5,"<="&$BE$4)

  21. I am looking for a formula to help with headcounts on days of the week and between certain times.

    I have 2 columns, one for days of the week and one for the time visited. I am looking to gather the information in a chart at the end of each month/qtr to look for the visit trends.

    Example:

    Mon 6pm
    Mon 1145am
    Tue 1pm
    Wed 9am
    Wed 8pm
    Thu 945am
    Thu 1215pm
    Fri 10am
    Sat 236pm
    Sat 1130pm
    Sun 4pm
    Sun 6pm

    And so on for a month. I need a count of all the Mon visits between 10a-1259pm, 1pm-359pm,4p-659pm, 7pm-959pm,10p-1259am and 1am-559am.

    Any help would be appreciated!

  22. hello, admin I've been following your tutorials since a month now could you help me on my problem please?, I want to count the number of minutes late of our employees, our official time is 7:00:00 AM, but i am looking everywhere for this formula but I couldn't find anywhere until I found this article of yours. I Think this is related on my problem.

    Advance,

    J.V.

    1. In C column you MUST format cells CUSTOM... with h:mm:ss OR just mm:ss etc.

    2. You can enter into cell D2 the value 7:00:00 AM.
      In column A you have names
      In column B times arivee :)

      Your "table" have headers in A1, B1, C1...

      In C column insert the formula below:

      =IF(B2>$D$2,B2-$D$2,"")

    3. Send me a sample please.
      remindfwd[at]gmail[dot]com
      replace "[AT]" and "[DOT]" with respective signs.

      Perhaps you can use TIMEVALUE formula, but you haven't share any info in the comment.

      Regards!

  23. need help of the formula below
    LOB NAME STATUS
    AGL Apollo
    AGL Jose Done
    AGL Jane Done
    SPT Anthony Done
    SPT Gayna
    SPT Eugene
    SPT Florencio Done

    =if(a:a=agl,count(c:c,"done"),"")

    1. Assume that your table begin with A2....an so.

      =IF($A$2:A8="AGL",COUNTIF($C$2:C8,"Done"),"").

      A8/C8 is the last cell with value in the table. so you can change as you want.

      OR this: =IF(A:A="AGL",COUNTIF(C:C,"Done"),"")

      Was COUNTIF the formula you has to use.

  24. I need a formula for tracking the amount of time spent working on tasks for a specific group. Its a rather large spreadsheet

    Column K - either contains the letter Y or it's left blank. Y denotes it's for that specific group i now need to track
    Column M - is the total amount of time spent on ALL groups tasks. Some are for future dates so the time value is 0.

    so i need the sum of column M IF column K is Y.

    are countifs my best option?

    THANKS

    1. Depends.
      If you want to count just a row when Y is present, try this:

      =IF(AND(K2="Y",M2>0),M2,"")

      Please let me know if was helpful.

  25. I have a problem that asks to count the number of
    area codes in and state that is not 501,402,203. Lets say the state is NY (New York)

    can I use the countifs?

    this is what I did but I get a no value
    =COUNTIFS(HOTEL_ST,"NY",Area Code,"501","","402,"","203")

    1. Send me a sample please.
      remind[at]gmail[dot]com

      Your formula should work if you make small changes:
      =COUNTIFS("HOTEL_ST","NY","Area Code","501","","402,"","203","")

  26. explained very well, can understand very easily. thanks for the sharing and i appreciate your efforts,all the best .

  27. I have been trying to use a countifs statement with dates and it does keeps giving me an error about it not reconizing it as a formula. I have a flat file of work request that have a requested date and a completion date, or blank for the completion date. I am trying to find at any given time how many were not completed that were requested, so the total open request. I used the following formula, request dates are in column B, and Completed is in C

    =Countifs(B:B,=B1)

    Any help would be greatly appreciated

    1. Send me a sample> remindfwd[at]gmail[dot]com

    2. Please send a link with your excel file (you have to upload it first anywhere you can).

    3. =countifs(B:B,B1) is the real formula I am trying to use

  28. Hi There,

    I have the excel data that has the following information;
    1. Name of the sales representative.
    2. Name of the customer.
    3. Status Code of the outlets i.e.(Active, New & Pending).

    I would want to summarize the information for each sales representative by
    - How many outlets have been assigned to him?
    - How many are active?
    - How many are new?
    - How many are pending?

    Which excel formula do you advice me to use?

    Thanks - Sylvester.

    1. Make n columns (number of customers...if it is possible) after column STATUS. Make another 3 columns with Active, New, Pending labels.
      Every column has a formula:
      =COUNTIF(B2,"NAME1")
      =COUNTIF(B2,"NAME2")
      =COUNTIF(B2,"NAME3")
      ...........

      =COUNTIF(C2,"Active")
      =COUNTIF(C2,"New")
      =COUNTIF(C2,"Pending")

      At base of columns insert SUM function.

  29. Ok I can't seem to get a formula to count what I need. Anyone have any ideas?

    Basically if the value in column E is 1 and the time in Column C is greater than 16:00 and less than 04:00 it would count

    1. Try this.

      =IF(AND(E2=1,OR(F2>=TIMEVALUE("04:00:00 PM"),F2<=TIMEVALUE("04:00:00 AM"))),1,0)

      1. OR this :)

        =COUNTIF(E2:F2,IF(AND(E2=1,OR(F2>=TIMEVALUE("04:00:00 PM"),F2<=TIMEVALUE("04:00:00 AM"))),1,""))

  30. Hi. I have a need to count items in one column and multiply the qty from a different column. Example:

    In column A: (Labeled display)

    Sharp 70" Display
    NEC 60" Display
    Sharp 70" Display
    Sharp 70" Display
    NEC 60" Display
    NEC 60" Display

    In column B: (Labeled qty)

    1
    1
    2
    2
    1
    1

    What I am trying to do is identify each unique item in column A and multiply it by the quantity that is listed next to it in column B

    Not sure what formula to use

    1. REPLACE " sign with ' sign (or other you want)

      Make a column near "qty" column. Label "SHARP"
      Insert formula =IF(A2="Sharp 70' Display",B2,"")

      Make a column near "SHARP" column. Label "NEC"
      Insert formula =IF(A2="NEC 60' Display",B2,"")

      Make SUM at each column SHARP and NEC.

      That is?

  31. How to use Excel COUNTIFS and COUNTIF with multiple criteria on different locations in LAN network

  32. Hi,

    i am not able to count using conditions on Different locations, Two files are located on LAN But CountIFS giving ERROR As # Value!

    Please Suggest.

    1. Please be more specific. This are no sense.

  33. Expedited Status
    Y Approved
    N Approved
    Y Denied
    Y Pended
    N Other
    N Pended
    Y Referred
    Y Approved
    Y Denied

    Count all instances where Expedited is Y and Approved, Denied, or Pended.
    I can't figure out a way to do this with out doing a Countifs 3 times. Can you help?

    1. Hello!
      Try this:
      Make a suplimentary column near column Status.
      Use formula in each row (table is starting in A1 cell :) ):
      =IF(AND(A2="Y",OR(B2="Approved",B2="Pended",B2="Denied")),1,"")

      After that make SUM of column 3 (suplimentary): =SUM(C2:C10)

      That is all you need!
      It is helpful?

  34. Hi,
    Do you know any possibility to format range condidtion in e.g.: countif
    following data are given
    A1: 001
    A2: 002
    I'd linke to search for everything less than 2
    but countif(value(A1:A2),"<=2") does not work
    Any hint would be appreciated highly

    1. Is your data stored as text?
      Change to number format.

  35. I have cell data like
    (A ) (B)
    44201612:33 L
    442016 23:33 T
    442016 17:33 D
    552017 12:33 W
    332016 01:33 E
    And i have to count only 4-4-2016 date (T)data not with time pls any help thanks in advance

  36. I have cell data like
    (A ) (B)
    4-4-201612:33 L
    4-4-2016 23:33 T
    4-4-2016 17:33 D
    5-5-2017 12:33 W
    3-3-2016 01:33 E
    And i have to count only 4-4-2016 date (T)data not with time pls any help thanks in advance

  37. how do I create a formula were age is compared to a range of potential age data which in turn provides a percentage outcome to apply?
    age +range =%
    =30 =40 =50 59 8.50% 14.500%

  38. Hey!

    Can I put multiple criteria for the same range or same criteria on multiple ranges/columns while applying Countifs?

  39. Could you please help me with below problem with multiple criteria:

    designation: supervisor, assistant, technician, helper
    rating : a, b, c

    want to calculate how many (supervisor+ technician) got A & B Rating
    and how many got "C" rating.

    Regards

  40. Hi,
    Could you please tell me how to give multiple conditions

    student_no sub1 sub2 sub3
    1 p p f
    2 p ab f

    for this scenario if i want to get details of the no. of subjects failed( which should include absent if any)of each student,
    ie for student 2 i should get output as no. of subjects failed = 2, how should i give the condition

  41. i have column A of different gender and in the next column i have their grades and i have to find out that how many boys and man from column A has "a" grade

  42. I would like to set up a formula that looks at a table that includes a column with dates and another column with some binning codes (1a, 1b, 1c, etc). The formual needs to look at the table and count the number of items with the specific text (1a, 1b, 1c, etc) and is between specific dates included in the other column. im not sure which function to use.

  43. I have 2 columns, Unit Type and Status.
    In Unit Type its its 1BR and 2BR, In Status its Leased or Blank.
    How can i know by function how many 1BR is leased and how many 2BR is Leased.

    Unit Type Counts
    1BR
    2BR

  44. My Dear Svetlana,
    Really impressed with your solutions.
    I have also one problem. I m having 19.69,19.690,19.691 type series (Text format) in a column of excel and using count if function to calculate the occurrence of 16.69, But it is also including 16.690 in results. whereas i want sepearte figures for 16.690 & 16.69.
    Waiting for a solution from you

  45. Hi!

    I’m trying to figure out the formula to calculate the following: I want to know how many customers that have made X number of purchases between date Y and Z?

    For example: How many customers have made a TWO purchases between 01/04/16 and 01/13/16?

    (List of purchases)
    A B
    1 Date Customer
    2 01/02/16 Jack
    3 01/04/16 Alice
    4 01/05/16 Sam
    5 01/07/16 Alice
    6 01/09/16 Jack
    7 01/13/16 Sam
    8 01/17/16 Laura

    Many thanks in advance!

    /Rickard

  46. Hi!
    I am a teacher trying to create a spreadsheet for our grade level. I am trying to count the number of correct answers on a test. Because I want it to be the easiest way for teachers to enter data, I'd like to keep it within the order of the questions (Ex 1-14), however, not all of the questions need to be counted. We are separating them according to "must know" and "extended thinking" type questions. Therefore, there is not always a contiguous range and sometimes it will be a single column. Example Must knows - 1, 4-9, 11, 13, and the extended thinking would be 2,3,10, and 14. There would be separate totals kept for each. Is this at all possible to do with the Countif formula? Thank you!

  47. Is it possible to do a COUNTIF for different date formats? For my work, we indicate contact attempts with the date format of mm/dd/yy and indicate that way made contact with the date format of mm/dd/yyyy. After the initial contact/attempt we use commas and only the mm/dd of the contact/attempt ( We need to track the number of customers we've attempted to contact and the number of customers in which we have actually made contact with. Any formula recommendations?

  48. how can I do this by using formula?

    1 1 AHMEDABAD
    2 2 AJMER
    4 3 BANGALORE
    5 4 BARWALA
    6 5 BHOPAL
    7 6 CHENNAI
    8 7 DELHI
    11 8 HOSPET
    12 9 HYDERABAD
    13 10 INDORE
    14 11 JABALPUR
    15 12 KOLKATA
    19 13 MUMBAI
    20 14 MYSORE
    22 15 NAMAKKAL
    24 16 PUNE
    25 17 PUNJAB
    26 18 RAIPUR
    27 19 VIJAYWADA
    29 20 WARANGAL
    1 AHMEDABAD
    2 AJMER
    4 BANGALORE
    5 BARWALA
    6 BHOPAL
    7 CHENNAI
    8 DELHI
    11 HOSPET
    12 HYDERABAD
    13 INDORE
    14 JABALPUR
    15 KOLKATA
    19 MUMBAI
    20 MYSORE
    22 NAMAKKAL
    24 PUNE
    25 PUNJAB
    26 RAIPUR
    27 VIJAYWADA
    29 WARANGAL

  49. Can anyone help me with the above for a formula?

  50. If a cell A contains a number greater than “0” return “red” (this needs to be the primary), if cell B contains a number greater than “0” return Amber (my secondary), or, both cells equal “0” return “Green”

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