Comments on: How to use VLOOKUP with SUM or SUMIF functions in Excel

In this tutorial, you will find a handful of advanced formula examples that demonstrate how to use Excel's VLOOKUP and SUM or SUMIF functions to look up and sum values based on one or several criteria. Continue reading →

Comments page 13. Total comments: 441

  1. Hi Guys,
    You People are doing a great job, I like the way you are helping people and sorting out their problems individually, this forced me to share my problem with you people.

    I made a workbook consisting of 30 sheets for gas station, i want to keep daily record of that, so i need to know how can i make a final sheet and link those 30 sheets together so they could give me total sales and total expenses of 30 days in the Final sheet ?

    Thanks in advance, Looking forward for your help.

  2. I have two files of data. One file contains outstanding loans, only one loan for each customer. The other file contains all the customer loans paid ( a customer could have numerous loans paid). The customer can only have one loan outstanding. I am trying to make sure that the customer didn't have two loans outstanding at the time. To make sure they didn't have an outstanding from one of the paid loans when it was outstanding. Can anyone please Help?

  3. Hi I have a question. i have 2 excel 2010 sheets. the one sheet collects all the data. the second sheet i want the data from the second sheet to be carried over, but this is where i have a problem the data sheet 1, when the data has transfered to the second sheet i want it to close the sheet 1 off so that i can process a new months work on it. the data from the first sheet will have to look for a employee no and his specific salary amount and carry that to a 12 month report and place it in that month. when this is done i want to close of the sheet so that the data in sheet 2 does not change when i clear the sheet 1 (like a roll over clearing the one sheet but keeps the record of it on sheet 2. what do you suggest i use and do i need a vbs and macros for this.

  4. I have an inventory table that I would like to create a summary page for. Consisting of:

    Column A Column B Column C
    Qty Rec'd Part Number Total Rec'd

    There are several rows of the same part number containing different qty's rec'd in each. I would like to be able to have a formula that would search the whole (same) worksheet for that part number and total the qty's in Column C.

    Thank you in advance for your help ☺

  5. hello!
    i want to use add the values for the particular item appearing several times in a table. how is ti possible. see table below. for example A was produced two times. i want to use count function to know how many times A was porduced and then add the quantity for A is one location.

    element Prdouced
    A 5
    B 3
    X 5
    X 15
    B 11
    A 20

  6. HI SVETLANA
    I have budgeted data in one sheet having Budgeted amount of all account cods and actual data having a lot number of same codes in other sheet, I want to link other sheet with budgeted data and Want to sum up all the amounts of same codes in second sheet actual data and show parallel in next column of budget sheet. Can you please advise how can I do?

    For Example
    Sheet One Budget Data
    Account # Budget Amount Actual Amount

    1 50000 sum of account#1 from second sheet (actual data )
    2 15000 sum of account#2 from second sheet (actual data )
    3 30000 sum of account#3 from second sheet (actual data )

    Second sheet actual data
    Account # Budget Amount
    1 5000
    2 2000
    1 6000
    1 3000
    3 4000
    2 5000
    1 2000
    3 3000
    2 7000

    regards

    Khan Afzal

  7. Hi Svetlana Cheusheva and thanks for the extremely helpful tutorial. Referring to the first table above, I'd like to know whether we can have a formula that tells us the average sales for a particular product within a particular time period. For e.g.,what was the average sales of Oranges during the period March to June?
    Similarly, on changing the words "Oranges","March", and "June" in 3 adjacent cells, to, say, "Lemons","April","August", I get the result of "Average sales of Lemons for the Period April to August".

  8. Sheet 1
    Collected by Designation Ref CR/DR Credit

    S&L Head Of Unit 8089 C 250,000
    Hannington Manager 8090 C 400,000
    refund Team Leader 8091 C 471,805
    PSU Officer 8092 C 488,583
    Alex Head Of Unit 8093 C 500,000
    Hannington Manager 8094 C -
    refund Team Leader 8095 D 157,261
    CL Officer 8096 D -
    Joseph Head Of Unit 8097 C 300,000

    Summary sheet

    Name Grade Total

    Hannington Head Of Unit ......
    Alex Manager ......
    Joseph Team Leader ......
    Jimmy Officer ......

    I would like to get cummulative collection per collector in the summary sheet.

  9. Thanks for this insight. I request to be assisted I have two excell sheets both having a name and designation, I would like to summarise the amounts collected per name because we run a credit collections firm and we would like to award incetives.

    Joshua

  10. plz help me how to In this sheet A1 to F1 value are below 18 its is BOLD and G1 = total of A1:F1 and H1=percentage of G1
    i1= below 18 value of total numbers
    I want if i1=0 then show the value of H1 or average of G1 and If i1 is not euqal to zero(0) show value of i1 or below number of values

  11. I am trying to use a combination of SUMIFS and VLOOKUP but I can't seems to get it to work. Usually, this or other forums can always give you an example of someone who has had the exact same issue, but in this case I can't find a solution among previous examples. So, need some expert help on this :)

    I have two seperate data files, these are extractions from our order program, and they are two different 'reports' from this order system.
    The problem is that each file contains different type of information about the orders, and I need to merge them by the help of formulas.

    A simplified example (the original file contians alot of data, and this calculation needs to be done once a week, so therefore I would rellay like to able to 'automize' it):

    In the first file, columns of interest are: Order number, Order value, Seller-ID.

    In the second file, columns of interest are: Order number, Order method

    I want to in a seperate sheet (or workbook) be able to summarize the total order value for each Seller-ID, depending on if the order has been created by phone or by mail.

    I have been trying with SUMIF and including a VLOOKUP inside, since I need to make a cross-reference between the first and the second file, using order number as the common factor.

    Any thoughts or ideas?

  12. My query is after using this functions is there a way to view which all values are getting added to a cell after using the "SUMIF" function. Eg: my cell displays 800 which is derived using SUMIF function & 800 displayed by adding 3 enries 400,300,100
    how can i view these values?is there a way to it.
    kindly guide for the above query.

  13. Hello! I have two spreadsheets now
    Sheet1 contains countries and other datas

    sheet2 contains a full list countries and their respective regions
    e.g.
    Afghanistan Asia
    Albania Europe and Central Asia
    Angola Africa
    Antigua and Barbuda Americas
    Argentina Americas

    *my question is how can I define countries by region in SHEET1 by using the list in sheet2

  14. sheet 1

    Invoice number-------Invoice Date------- Invoice Amount------ Total Payments
    123121---------------02/10/2014----------50,000---------------?????
    524514---------------05/11/2014----------80,000---------------?????
    659874---------------08/11/2014----------60,000---------------?????

    sheet 2

    Invoice Number-------Payment Amount
    123121---------------5,000
    659874---------------6,000
    659874---------------7,000
    123121---------------3,000
    524514---------------2,000
    524514---------------6,000

  15. dear

    can you help me applying this formula plz

    i have two sheets
    1. invoice sheet
    2. payment sheet

    Invoice sheet has below

    Invoice number Invoice Date Invoice Amount Total Payments
    123121 02/10/2014 50,000 ?????
    524514 05/11/2014 80,000 ?????
    659874 08/11/2014 60,000 ?????

    Now the Since the payments are in installments which are present in another sheet

    Invoice Number Payment Amount
    123121 5,000
    659874 6,000
    659874 7,000
    123121 3,000
    524514 2,000
    524514 6,000

    Now i Want to apply vlookup in sheet 1 taking totals of payments against each invoice

    Kindly help me with this thank you

  16. Hello,
    How do I figure out my average sale for a November but for selective days? example: if i want Mondays for all of November?

    Date Sale
    Monday Nov 01, 2014 $150
    Tuesday Nov 01 , 2014 $450
    ect...............

    1. Hello Peter,

      The SUMIFS / SUMIF functions won't do in this case. Try the following array formula (remember to press Ctrl + Shift + Enter to complete it):
      =SUM((--MONTH($A$2:$A$100)=11)*(--WEEKDAY($A$2:$A$100)=2)*($B$2:$B$100))

      Where $A$2:$A$100 is the column with dates, $B$2:$B$100 is the sum column. BTW, November, 1 is Wednesday : )

  17. Oct-14 Nov-14 Dec-14 Jan-15 Feb-15 Mar-15 Apr-15 Total
    1 2 3 4 5 6 7 ????
    1 2 3 4 5 6 7 ????
    1 2 3 4 5 6 7 ????
    1 2 3 4 5 6 7 ????
    1 2 3 4 5 6 7 ????
    1 2 3 4 5 6 7 ????
    1 2 3 4 5 6 7 ????

    Hello,
    I need to make a function which will calculate the data till month and will display in Month column. how could i make the function on this?
    for eg, let say, Current month is November, now i want whenever i open the excel document, Excel should auto calculate and sum the data oct and nov month data and display in total column)

    Could anyone help me on this?

    1. Hello Nitij,

      Please specify if you need to sum data for the last 2 months, for the current month or anything else? If the row contains only numbers, you can use the SUM function, e.g. =SUM(A2:G2).

  18. Please give the four arguments when using the VLookUp Function.

  19. Svetlana,

    That is exactly what I was looking for! Thank you for your help.

    Thank you,

    Anya

  20. Hi,
    I read your post and didn't understand it fully. Although that's because i am searching for something else to work with. My problem is this particular excel sheet.

    Delivery date Delivery amount Current Date Maturity
    29-10-14 2,675.00 21-11-14 23
    29-10-14 4,320.00 21-11-14 23
    29-10-14 1,235.00 21-11-14 23
    29-10-14 1,235.00 21-11-14 23
    07-11-14 1,636.00 21-11-14 14
    06-11-14 26,499.60 21-11-14 15
    07-11-14 1,440.00 21-11-14 14
    11-11-14 48,293.00 21-11-14 10
    06-11-14 24,888.00 21-11-14 15
    11-11-14 60,092.08 21-11-14 10
    11-11-14 46,552.80 21-11-14 10
    11-11-14 16,054.80 21-11-14 10
    11-11-14 25,937.58 21-11-14 10
    11-11-14 24,888.00 21-11-14 10
    11-11-14 26,484.46 21-11-14 10
    11-11-14 11,638.20 21-11-14 10
    11-11-14 11,382.28 21-11-14 10
    12-11-14 22,680.48 21-11-14 9
    12-11-14 40,007.80 21-11-14 9
    12-11-14 11,963.28 21-11-14 9
    12-11-14 11,460.00 21-11-14 9
    12-11-14 4,416.60 21-11-14 9
    13-11-14 13,301.88 21-11-14 8
    16-11-14 24,888.00 21-11-14 5
    19-11-14 22,083.00 21-11-14 2
    19-11-14 6,329.88 21-11-14 2
    15-11-14 22,341.40 21-11-14 6
    Here, i need the current date to calculate maturity when maturity term is 21 days and then i need to sum up total delivery without those amounts that have been paid and have not matured yet. I tried using VBA editor to exclude colored cells but so far i can only add colored cells but not meeting the criteria of 21 days of maturity. Please help if you can.
    Advance thanks
    Shahriar

    1. Hello Abul,

      I believe your date did not post correctly here. So, if you send a sample workbook to support@ablebits.com and include the result you want to get, our support team will try to help.

  21. Hi, I have this table I want to add the total numbers in column titled AL if the equivalent date is current year only and dont sum up the old years. Example

    Total Leave Used: ____ (here I need the formula cell I9)

    FROM UNTIL EMP REASON AL MC HL UL LATE
    04/07/2012 04/07/2012 21 ANAK SAKIT 0 0 0 1 0
    15/07/2012 15/07/2012 21 PERSONAL MATTER 0 0 0 0.5 0
    25/07/2013 26/07/2013 21 RAYA HOLIDAY 0.7 0 0 0 0
    30/07/2014 31/07/2014 21 RAYA HOLIDAY 2 0 0 0 0
    01/08/2014 02/08/2014 21 RAYA HOLIDAY 1.5 0 0 0 0

    If the year in 1st column and second column is equal to current year (this year 2014) then calculate all the AL column ELSE if got 2013 or 2012 dont count the AL. Count only current year so if 2015 the 2015 only will count and answer will be on cell I9.

    Thank you.

  22. Hello Svetlana,

    I have the following tables:

    Table 1.
    A B C
    Date Name Value
    7/21 Luke 20
    7/21 Kip 18
    7/23 Luke 19
    7/23 Kip 10
    7/25 Eric 8
    7/26 Eric 13

    Table 2 (unique names from table 1)
    A
    Name
    Luke
    Kip
    Eric

    I need to calculate sum of values from table 1 for each name in table 2, but only sum of values that are higher than 10.

    Thank you so much in advance for your help!

    Anya

    1. Hello Anya,

      You can do this using the SUMIFS formula that allows calculating the sum based on multiple conditions. Here is the formula for cell A2 in sheet 2:

      =SUMIFS(Sheet1!$C$2:$C$7, Sheet1!$B$2:$B$7,A2, Sheet1!$C$2:$C$7, ">10")

      It will return the sum of values for Luke higher than 10, in your example it's 39.

      Modify the ranges in the formula according to your real data and copy it across column B in sheet 2. Hopefully this is what you are looking for.

  23. BRAND BATCH Q P N PROD.
    MPLW(CLS) 30 0 0 171
    MPLW(CLS) 31 0 0 1102
    MSW 89 947 1280 1504 3731
    SPW 12 0 62 337 399

    ABW 11 0 0 304 304
    MSW 89 0 550 1075 1625
    MSW 90 0 930 1818 2748
    SPW 12 0 0 404 404

    MSW 90 1071 0 2223 3294
    MPLW 32 0 1563 677 2240
    RCDW 10 365 122 0 487

    MSW 90 500 600 1188 2288
    MSW 91 591 857 1866 3314
    RCDW 10 0 0 346 346

    MSW 91 0 0 2466 2466
    MPLW(CLS) 32 693 0 0
    SPW 12 300 350 0 650

    MSW 91 0 0 1500 1500
    ABW 11 49 100 155 304
    SRW 18 0 0 120 120
    SPW 12 0 0 238 238

    MSW 91 0 0 1097 1097
    MSW 92 1070 0 2183 3253
    ABW 11 325 0 0 325
    ABW 12 0 225 0 225

    MSW 92 0 1310 2911 4221
    ABW 12 0 133 224 357
    RCW D 10 0 214 0 214

    how i calculate batch wise total vale from above sheet

    BATCH Q P N
    RCDW 10 value
    SPW 12
    SRW 18
    MPLW(CLS)
    31
    32
    MSW 89
    90
    91
    92

  24. Hello,

    I have a question regarding summing together values on a given date from multiple sheets to a summary sheet. I have tried a sumproduct but keep getting a #REF. The date is in the same column in each sheet (Column M) and the amount to be summed will be in the corresponding column P so I need to Vlook up that date. The date is in different cells each time. I have numerous dates and 50 sheets to sum so do not want to have to sum them manually.

    Any help that you could provide would be much appreciated.

    Thanks
    Andrew

  25. Hello Sayyid,

    This makes the task much easier since you don't need the VLOOKUP function.

    The following SUMIF formula does what you need:
    =SUMIF(B2:B12,"s-003",C2:C12)

    Instead of putting a particular ID in the formula, you can add a cell reference containing it, like this:
    =SUMIF(B2:B12, B2, C2:C12)

    Where B2 is the cell with the ID you want to sum.

    For more info about Excel SUMIF, please check out this article:
    How to use SUMIF in Excel - formula examples

    1. Hello,
      I have data in sheet1 as bill,name,item,qty,p.price(different price will be in same invoice it's because profit diff )
      In sheet 2 to I have bill , name I want to sum the price by bill number how to use it

    2. Hello,
      I have data in sheet as bill,name,item,qty,price
      In sheet to I have bill , name I want to sum the price by bill number how to use it

    3. Thank you very much for your answer

  26. Hello,
    I have question regarding the last method,VLOOKUP and SUMIF.
    How would you write the formula if there is only one table (main table) and you want to find the sum of all the corresponding values of a particular ID?

    Help me out?

    Thank you.

  27. Hello Svetlana,

    I am trying make use of this VLOOKUP AND SUM method in one of my excel sheet to create a summary of the items.
    But I am not able to make the right formula for it.

    Could you please help me with this?

    Example:-

    CODE IN
    101101 420
    101101 362
    101101 83
    101101 129
    101102 42
    101102 53

    Lets say 101101 and 101102 come under a single category.
    How do I look up these specific codes in an excel sheet which has many other codes and add their corresponding values?

    Looking forward to your kindness.

    1. Hello Sahal,

      You can fulfill your task by creating a simple pivot table. Go to INSERT > PivotTable. When the PivotTable pane appears, drag the Code column into the Rows section and the IN column in the Value section.

  28. Svetlana,

    Could you please further explain your Tip above referencing [@Product] as a table? I don't understand exactly what steps are being taken, what you are attempting to accomplish or how it saves time. I feel like I might need to know this timesaver.

    1. Hello!

      I simply converted my range of cells (B1:C9 in that example) into a table. To do this, just select the cells, go to the Insert tab and click Table.

      "Product" is the header of column A, as you can see in the screenshot. When typing a formula in the formula bar, Microsoft Excel inserts the table column header automatically (with the preceding @) once you type a cell reference that belongs to your table.

      As for saving time, when you write or copy a formula in just one cell of the table, the entire column fills down with the same formula automatically.

  29. Hi Svetlana,
    Your site is excellent and a great help...my question is 16 columns of data as follows:
    Col 1 - Lookup unique item
    Col 2 - Data Value
    Col 3 - +/- adjustment to col 2 value
    Col 4 - Adjusted value
    Cols 5, 6, 7 -- Same as Col 2-4
    Cols 8, 9, 10 -- same as above and pattern repeated 2x more (so a total of 5 times)
    What I need to do is find the min and max adjusted values, and exclude them then calculate the average of the remaining 3 adjusted values.
    I have created array formulas to identify min and max values
    {=MIN(VLOOKUP($A4,$A$4:$Q$21,{4,7,10,13,16},FALSE))} same thing for max values. But dont know how to construct an AverageIF statement to first exclude max and min values then calculate the average of the remaining 3 values in each row for each unique lookup item. Can you help or do you have any suggestions.
    Thanks much

  30. Hi Svetlana Cheusheva,

    I am stucked in problem , where I have cheq number and Amount in one sheet 1
    and in another sheet 2 also I have cheq number and Amount.I want to find the records that have cheq number and Amount ( both) matching in sheet 1 , when we compare two sheets. I tried using diff formulas but did not get the desired result. Can you please help.

    Thanks in Advance.

    Atul

      1. Hi,
        I am working with a huge spread that consists of only figures. There are various expense lines coded with debit and credit amounts. Can you kindly suggest to me which formula to use in summing the debits and credits of each expense line in another spread sheet using their respective expense codes.

  31. i Have Two Sheets from which i need to use Vlookup Formula to get the Value, But i dont know to add Multiple items,

    Sheet 1

    Staff# Sales Commission
    1001 100000 1000
    1002 20000 200
    1003 30000 300
    1004 10000 100
    1001 20000 200
    1005 10000 100
    1006 30000 300
    1007 20000 200
    1001 20000 200

    Sheet 2

    Staff # Formula Commission
    1001 =VLOOKUP(A2,Sheet1!$G$3:$I$11,3,0) 1000
    1002 =VLOOKUP(A3,Sheet1!$G$3:$I$11,3,0) 200
    1003 =VLOOKUP(A4,Sheet1!$G$3:$I$11,3,0) 300
    1004 =VLOOKUP(A5,Sheet1!$G$3:$I$11,3,0) 100

    how add multiple amounts in this issue.

  32. I am trying to do the following which I think is fairly basic:

    I have two reports. One is a budget file the other tracks sales.

    In the report that tracks sales I want to sum the YTD budget from the budget file on any given month ,when the cell in question returns the month.

    Any advice gratefully received.
    H

  33. Thanks for sharing tutorial, helpulness..

  34. Hi,

    was wondering if you could help me with a an issue I have using SUMIF function. Range B10:B264 I have a list of item names, it can be up to 5 diffent item names. I have a single cell with one of those item names in it on Cell B278. I have some columns for calculations, stage #, straps, deliveries and usage amount (H10:H264) per item name. every row from 10 to 264 has all that information for for every stage # for that group of items, not following any particular order. can be up to 50 stages per item. what I need is a sum of the usage amount for one particular item name throught all the stages, item names and stage #'s come in no particular order. this is what I came up with:

    =SUMIF(B10:B264,"=B278",H10:H264)

    but it gives me a " 0 " amount as the result. now the usage amount range is based on a formula itself, but provides the number I need to sum throughout.

    I also tried to use this other function:

    =SUMIF(B10:B264,VLOOKUP(B278,B10:H264,7,FALSE),H10:H264)

    but got the same result as the previous mentioned formula.

    You think you can help me out?

    Thanks

  35. Hi Svetlana,

    Thank you for the awesome tutorial. It is very helpful.

    I am working on something similar in your Lookup & Sum example for my research project.
    I need to find the sum of quantity of a particular category per customer. In lookup table I have customer id in one column, quantity in another and category in third column. And in the main table, customer Id and all the categories horizontal way(rows). So my task should be find a the total quantity for a category for a customer. Can you please help me with this?
    Thank you.

  36. Hi sir,

    There is a main table item list, i need to SUM up QTY by each item of month from raw table. I have difficulty to bring out a raw table data which show all items of a year with Item Number, QTY and Date. Pls advise.

    1. Hello Michael,

      If you can send me your sample workbook and the result you are trying to achieve at support@ablebits.com, I'll try to help.

  37. hi,
    this is shoeb and i want to make formula for below table for sum from date to date
    column a column b column c column d column e
    Location 16-Sep-14 17-Sep-14 16/09/2014 17/09/2014
    Axis Airoli 3rd 0 957 0
    Axis Airoli 4th 1113 1758 1080 result should be
    Axis Airoli 5th 1205 1237 686 =sum of above dates value
    Axis Worli 1st 1499 1790 1522 with match of column a
    Axis Worli 2nd 1433 1844 1402

    please help to build up this formula
    Regards
    shoeb

    1. Hello Shoeb,

      I am sorry, your data in the comment got distorted. For us to be able to assist you better, please send your workbook to support@ablebits.com and include the result you expect to get. We'll look into the issue.

  38. Hi

    I have two worksheets.

    One listing all days against a individual contract e.g.

    Contracts Days
    1234 1
    1234 4
    1234 2
    1234 9
    1235 1
    1235 6
    1235 0
    1235 11
    1236 7
    1236 2
    1236 20
    1237 1
    1237 7
    1237 5
    1237 5

    and the other where I want to look this days total up for that contract e.g.

    Contract Total days
    1234 16
    1235 18
    1236 29
    1237 18

    What VLOOKUP & SUM formula would I use as column one would not work as it is SUMing rows.

    Thanks
    Sarah

  39. Hello Svetlana, I have the below database with more than 500K rows of information. I need to build a report with months in a row not columns, and from the DB get all sales per country by month and by code

    ColumnA ColumnB ColumnC ColumnD
    Month Country Code Qty_Shipped
    Apr-11 France 2525 15
    May-11 Switzerland 3121
    Jun-11 Poland 1852 987
    Jul-11 Italy 3315 159
    Aug-11 Russia 4597 654
    Sep-11 Holland 1548 289
    Oct-11 England 6594 264
    Nov-11 Norwegian 43626
    Dec-11 Spain 1825 123

    This is the model I need. Can you help me to build a formula?
    Country Code Apr-11 May-11 Jun-11 Jul-11 Aug-11 Sep-11 Oct-11 Nov-11

    The database I put only one month per year. The reality is that this is a database with 500K rows the smallest one.

    Can you help me with ideas?
    Thanks

    1. Hello,

      If my understanding is correct, you need to get "Country Code Apr-11 May-11 Jun-11 Jul-11 Aug-11 Sep-11 Oct-11 Nov-11" from "Month Country Code Qty_Shipped". If so, you can create a pivot table based on your first table:

      1 Select your table.

      2 Insert a pivot table (go to INSERT > Tables > PivotTable).

      3 In the PivotTable Fields pane, drag the Code column to the ROWS section, the Month column to the COLUMNS section, and Qty_Shipped column to the VALUES section.

      If you get "Count of Qty_shipped" instead of "Sum of Qty_shipped", click on the field name, select "Value Field Setting" from the menu, choose Sum from the list "Summarize value field by" in the pop-up dialog and click OK.

      The result will be similar to this:

  40. pls send the formula vlookup total amount in word

    1. Hi Amit,

      Sorry, I do not understand what exactly formula you want. Anyway, you can download a corresponding Excel workbook (a download link is provided at the end of each example) and copy the formula from there.

      1. Hi,
        Pls. send how to calculate sume based on vertical & Horizontal criteria

  41. Hello Svetlana Cheusheva,

    I am calculating something like you mentioned in the part "LOOKUP AND SUM - look up in array and sum matching values". And, I applied the formula you provided:

    {=SUM(LOOKUP($C$2:$C$10,'Lookup table'!$A$2:$A$16,'Lookup table'!$B$2:$B$16)*$D$2:$D$10*($B$2:$B$10=$G$1))}

    However, the outcome seems incorrect. I finally found that the LOOKUP function must be used with sorted lookup table (in ascending). In addition, the total amount that Lilly Smith (in your example) spended should be $122.59 instead of $106.45. The reason of discrepancy is caused by LOOKUP function returns wrong value when the lookup table had not been sorted.

    So, do you think is there still any ways that I can get the correct result using one formula only and without sorting the lookup table?

    Also, you mentioned that VLOOKUP function cannot be used in array formula but LOOKUP function can. I wonder is there some tricks that I can know immediately which function can be used in array formula or not??

    I really appreciate if you can reply me.
    Thank you.

    1. Hello Leo,

      You are absolutely right about sorting the lookup table in ascending order. I completely missed this point when writing the formula, a shame to me and my apologies. I've added a corresponding note and updated the example. Thank you very much for pointing out this error!

      As for which functions can be used in array formula, I do not know such a trick. I can only say that MATCH does not work with arrays either, which is why the INDEX and MATCH combination that often helps when VLOOKUP fails does not work in this case. And I cannot figure out any way other than sorting the lookup table and using the LOOKUP and SUM functions.

      1. thanks for correction on sorting error, but did'n explain why need to sorting required? please explain.

      2. Thank you for your reply and teaching!!!

        Also, my friend recently taught me a way to get this type of total amount. The following is the formula:
        {=SUM($D$2:$D$10*IF($C$2:$C$10=TRANSPOSE('Lookup table'!$A$2:$A$16),TRANSPOSE('Lookup table'!$B$2:$B$16),0)*($B$2:$B$10=$I$1))}

        The core is using TRANSPOSE function to make the vertical lookup table to be horizontal. As a result, we can multiple the vertical array (the Main table) and the horizontal array (the lookup table) to create a 2-dimensional array formula.

        1. hi, I want to create an invoice on excel sheet. on another excel workbook I want to create my stocklist. how do I link the 2 together, sothat when I fill in the invoice, the stock on the other workbook automatically changes. please help.

        2. Wow! I would never think of using TRANSPOSE. Thank you very much for sharing!

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