Comments on: How to use IF function in Excel: examples for text, numbers, dates, blanks

IF is one of the most popular and useful functions in Excel. Generally, you use an IF statement to test a condition and to return one value if the condition is met, and another value if the condition is not met. Continue reading →

Comments page 14. Total comments: 4830

  1. please help

    if a2 is >1 check if the date on b2 is > date on a1 and return yes if all statements are true no if false

  2. How do I do something like an IF with a random test and one of the outputs is the same random like this:

    =IF(random_number>0.5,same_random_number,0)

    I hope you know what I'm saying cause I don't.

    2. Oh, wait I figured it out myself. Never mind.

      Thanks anyway!

  3. HI,

    I want to make a formula in which the value of A1 is less than or equal to 10, A2 will show "1" but if A1 is greater than 10 say 12 for example the excess 2 will multiplied to 0.5 then A2 will be 10+(X*0.5)/A1

    =IF(A1>=10,"10+0.5X"&FIXED(A1-10,0),1)

  4. Hi,
    i need a formula to do the following calculations:
    IF A2 and A3 are blank then to return blank but if there are values greater than zero to multiply A2*A3

  5. (auto result req)
    Packing sr no no of box
    D1 to D2 2
    D3 to d5 3
    D5 to D9 4
    as per above example i want auto sum in excel for packing sr no

  6. I need help with the below given formula. It has two sells to chose from. Cell AE5 is a date. The output required is taht if the date in AE% is lower than today then output cell should read "Note Due", However if the other cell that is AF5 is blank then output required is "Not Received" and if it is not blance the the output required is "Received"

    If the date criteia is satisfied then i do not want further output of "Not Received" or "Received"

    =IF(AND(AE5<TODAY(),"Not Due"),IF(AND(ISBLANK(AF5)),"Not Received","Received"))

    Requesting to please help.

    1. Hello!
      If my understanding is correct, you can use this formula:

      =IF(AE5<TODAY(),"Not Due",IF(ISBLANK(AF5),"Not Received","Received"))

      1. Dear Mr. Trifuntov,
        Thank you for your revert. You have made it amazingly simple. Sincerely appreciate. It fits well and resolves my query with exception to scenerio under option 4. The final formula i am using is:
        =IF(AE5>TODAY(),"Not Due",IF(ISBLANK(AF5),"Not Received","Received"))

        In the outputs below Amount is AD5 , Date due on is AE5, Received on is AF5 and output cell is the column marked Status that is AG5. Under option 4 we receive the amount before the due date. We wanted to give a preference that if the amount is received before due date then output should show "Received" instead of showing "Not Due". Would it be possible to incorporate such preference in the formula.

        Output 1
        Amount Date Status
        Due On Received On
        200,000 27-10-21 Not Received

        Output 2
        Amount Date Status
        Due On Received On
        200,000 27-10-21 28-10-21 Received

        Output 3
        Amount Date Status
        Due On Received On
        200,000 30-11-21 Not Due

        Output 4
        Amount Date Status
        Due On Received On
        200,000 30-11-21 29-10-21 Not Due

  7. Hi, i am trying to create an IF function that when you have typed "DONE", the exact date when the word was typed will be reflected on another cell. Whilst when "ONGOING" is typed, the date shown will be the date today, and will still continue only until the word DONE is typed. Thanks for the help.

  8. Hi,

    URGENT

    I am in urgent need to a formula to help me update a current file with new COGS and RRP pricing.

    But not all articles under a certain category need to be updated. So if I filtered original file to a specific category and did a VLOOKUP, will any data on not filtered rows change also if row numbers are not in running order and skips rows?

    Basically, I only want to update some articles with new data and retain existing data for those articles not on new data file.

    Thanking you.

    Chris

  9. what if I want to use VLOOKUP but the value is a specific word in the cell
    I mean the formula have to find text first and then make it value

  10. Hi, I am tracking 'aging overdue invoices', and I am creating an IF statement formula where it finds the total per days outstanding. My database output provides the days outstanding and many ROWS I get the text "NULL". All overdue days list correctly on second column with current formula. How can I insert the TEXT "NULL" on "column B" Aging Bucket when "Column A" reads NULL?

    Here is my current formula inserted on "Column "Aging Bucket" ROW "B2":

    =IF(A2>90,"91-120 Days Past Due ",IF(A2>60,"61-90 Days Past Due",IF(A2>15,"16-30 Days Past due",IF(A2>-0.1,"0-15 Days Past Due","0 Current"))))

    My current data output:

    Column A

    Days_Overdue
    NULL
    NULL
    280
    19

    Column B

    Aging Bucket
    181-365+ Days Past Due
    181-365+ Days Past Due
    181-365+ Days Past Due
    0-30 Current

  11. Hi

    Please could someone help me I am trying to create the following

    EX:
    If M2 is less or equal to 0.01-0.99 return the text in cell N2 "0"

    EX:

    iF M2 is less 12 return the N2 "12" and above 12, 13 14 is return N2 12,13,14.

  12. hi, i'd like to ask more about this

    How should I type if the value is between 1-200, it types 40%;
    201-300 type 15%;
    301-600 type 10%;
    601-900 type 5%

    Thank you

  13. Hi,
    I'm trying to find the right function to give me the following.
    For any price that is a full number, give me back 'reg price', ex. 5.00
    for any price ending with .98, give me back 'mkdn price', ex. 4.98.

    Can anyone help?
    Thanks,
    Alison

  14. Hello,

    I'm using an IF function so that if the ranking in table A is either 9, 10 or 11, we shall output the performance from another corresponding, yet separate table of data and leave blank if otherwise.

    The formula looks like:
    =IF(P166=9,AP166,"")&IF(P166=10,AP166,"")&IF(P166=11,AP166,"")

    This has worked to the point where the correct corresponding performance data has been outputted, however, these are in decimal format and it will not allow me to change these to a percentage format (despite allowing me to select the 'percentage option', nothing changes). Furthermore, I cannot alter the number of decimal points that the newly outputted data is displayed to.

    As the data is essentially the same, I thought this might not be too big of an issue. However, when I go to find the average of the 3 outputted performances, I get the error message:
    #DIV/0!
    Upon further digging, I found that when I go to simply sum up the three outputs, It gives me zero (when this shouldn't be the case).

    It's almost as if the IF function output isn't being recognised by excel despite being visible (and correct) on my screen.

    Any help is greatly appreciated, thanks!

  15. Hi, I'm trying to use an IF function with an email address.

    Example: =If(J3=123,name@domain.com,IF(j3=4567,anothername@domain.com,0))

    I've tried using " " around the email addresses, but nothing works.

    Thanks,

    1. Hello!
      Always use quotation marks for text expressions. I don’t know what kind of result you wanted to get. If you wanted to get the email address as a hyperlink, then use the HYPERLINK function.

  16. Hello,

    I am unsure if this is possible though any assistance is appreciated.

    I have cell B2 with the value 4 (YVL)

    I am trying to write a formula that says IF(B2<10&" (YVL)","over","shift").

    Is this possible?

    Thank you in advance

    2. Hello gain,

      Please ignore the above question. I tried a IF(COUNT(FIND formula and it seems to have worked.

      cheers,

  17. Hi, thank you for share all of functions above. This helped me a lot, ^^.

  18. Hi guys, i need help with something. I checked this text and cant find out if something like i need can be done in excel or not...

    For example, i have 12 values in dropdown menu in a cell (data validation) and i would like if i can set up something that when i change value from dropdown menu, excel can input predefined text (2 options only) in predetermined field.

    For example, if i select P-3340 from dropdown menu, i would like for excel to change cell below into From well.

    Can something like that be done? I actually dont need eny calculations, just that when i select something from dropdown menu, it changes next cell or two. I do a lot of repetitive reports and this would save a ton of time.

    1. Hi!
      The drop-down list writes the selected value from this list to the cell.
      You cannot solve your problem using standard Excel tools.

  19. I'm trying to writ and IF statement that compares 2 cells with dates in them.

    IF( F4= A$1,B$1,M3)
    A1=a date pulled in via a VLOOKUP formula and is dynamic
    F4=09/15/2021
    F5=F4+1
    F6=F5+1
    ect.

    I tried the following:

    =IF(DATEVALUE(F4)=DATEVALUE(A$1),B$1,M3)

    But I got an Error, any suggestions?

    1. Hello!
      The DATEVALUE function only works with dates that are written as text. You do have not a text in the F4 cell, but the date.
      Try formula

      =IF(F4=A$1,B$1,M3)

    2. Also tried =IF(DATEVALUE(9/15/2021)=DATEVALUE(E$4),K$4,L6)

  20. Hi How about if example
    if 150.00 if the zero cents it will choose the cell d2
    if 150.50 then will choose the d4.

    How will i do that?

    Thank you

  21. Hi, how do you program a cell to fill itself with "1" based on the given date range? I have all dates in one row and in the column I have employee names.

    1. Hi!
      I am not sure I fully understand what you mean. Give an example of your data and an example of the result you want to get.

  22. hi,

    the values in my cell are "<90", the if formal hasn't been picking up on this and is returning the second condition for all cases
    Is there anyway to fix this?

  23. Thank you very much
    I've learnt a lot more here than in class
    I was able to find what was needed then and there
    Thank you once again
    Good job, you all

  24. Hi! I could use some help if anyone is available.

    I have 2 sheets that contain the same column called "Content Title".

    Sheet 2 has an additional column with data in it called "Total Unique Users". I want to bring over the data from Sheet 2 column "Total Unique Users" to Sheet 1 if I can find the same Content Title in Sheet 1.

    For example, If Content Title in Sheet 1 is equal in Sheet 2, pull the data from the "Total Unique Users" column in Sheet 2 into Sheet 1.

    Any help is appreciated. Thank you!

  25. I have 2 columns of numbers , cOL C&D . I need Col A to represent a letter based on these criteria.
    If C is greater than D then show text H else show A

    I have =IF($C$3>$D$3,"H","A") this works OK but if the numbers match I need to show text D. How can I do this please..

      1. Thanks so much for your FAST solution - it works great.. in fact you are 'Alexander the great'.

  26. Hi,
    I'm trying to use formula in a budget where
    C3 D3 ($eg) E3(monthly)
    yearly $95000 = D3/12
    monthly $500 = D3*1
    weekly $50 = D3*4

    Please assist with e3 cell formulas

    Regards
    Annette

    1. Hello!
      If I understand your task correctly, the following formula should work for you:

      =IF(C3="yearly",D3/12,IF(C3="monthly",D3,IF(C3="weekly",D3*4,"")))

  27. I want to write a statement in sheet named Master, that reads a cell in sheet named 2021 and if it says N, come back with NO. If it is blank, I want it to come back with a blank. If it is anything else, I want it to give me the value in another cell in sheet 2021. How do I do this? I have tried a bunch of different IF functions and everything comes back with an error.

  28. To everyone, I need help.
    Column A1: John Doe
    Column A2: Jim Doe
    Column A3: James Doe
    ...

    So, columns B should be:
    Column B1: 12345
    Column B2: 23456
    Column B3: 34567

    John is 12345, Jim is 23456, James is 34567.
    How to make formula that puts their numbers when I put their names?

  29. Working on setting up a asset inventory sheet using existing bar codes,

    I can get the Barcode to scan insert Barcode number and insert scan date. But I also need it to search the spreadsheet for a matching barcode, and update the scanned date with the current date.

    Present code:
    Private Sub Worksheet_SelectionChange(ByVal Target As Range)
    Dim x As Integer
    For x = 2 To 1000
    If Cells(x, 1).Value "" And Cells(x, 2).Value = "" Then
    Cells(x, 2).Value = Date & " " & Time

    Cells(x, 2).NumberFormat = "m/d/yyyy h:mm AM/PM"

    End If

    Next

    Range("B:B").EntireColumn.AutoFit
    End Sub

    Would like to have it to where I scan in one Cell and have it search for exsisting data match or append @ the end of the rows.

  30. =(IF(N191.4,N191.7,N192.4,"NORA"))))
    Hello!
    I would like to write a formula saying:

    if N191.4 and N191.7 and N192.4 write NORA

  31. =IF(N191.4,N19<1.7, "PA"))
    Hello, This formula enters False or True instead of PA when the value is between 1.4 and 1.7.
    Thank you for your help

  32. I have spent hours and cannot figure this out. I have a spreadsheet with contract numbers and material numbers, a second tab has the same information contract numbers and material numbers but it includes a line for each shipment. I am trying to come up with a formula that counts the number of shipments, So anything greater than 0 that matches the contract number and the material number count as 1. I cannot figure it out: =COUNifs('Aug 2021'!E:E,">0",'Aug 2021'!J:J,D2,'Aug 2021'!I:I,E2) This is the closest I have gotten and it comes up with the #name?

  33. I don't understand why my if statement does not work. I am searching for age based on year in 2 digit format. 98, 02, 13 ect. The year for the exercise is 2014. The formula I wrote follows:

    =IF(F6<14, 14-F6, 114-F6)

    The results all come back 14-F6 no matter if the value is above or below 14. but if it is above 14 shouldn't the function follow the false result function of 114-F6?

    Does a have to be equated to zero specifically or something. I finally got the function to work with =IF(F6-14>0, 100-F6+14, 14-F6) but that seems like a lot of extra steps compared to my first equation.

    1. Hello!
      I’m sorry but your task is not entirely clear to me.
      What are the values recorded in F6? Are these values written as number, date, or text? The value 02 is text and cannot be compared to a number. Specify your question.

  34. Hello, I'm wondering if you can help me? Looking to create a formula to simply identify currency 'EUR' or 'USD' in source column, to then compute exchange rate for that currency in next column. I have been trying to use the 'IF' function, but it doesn't work. For example:

    Column A: 'EUR' or 'USD'
    Column B: =IF(A1=EUR,"4.50","3.67")

    However this is giving me #NAME? error.

    Was wondering if you had any suggestions?
    Thanks!

  35. I have one column where hours will be put. If one day has zero hours, I want another column on same day to put DYO, and in a third column for it to put day off, and all other columns to remain blank. This will all remain on one date or line. I would like it all done based on that one column having zero. Any ideas on formula?

  36. Hello, I have this formula that works individually but will like to have it as a single formula.
    =IF(L6="SUPPRESSED", (EDATE(N6,11).
    =IF(L6="UNSUPPRESSED", (EDATE(N6,3).
    In my table, the L column returned "Suppressed" if the value connected to its formula is 1000. So I want a single formula the will return (EDATE(N6,11) and (EDATE(N6,3) if the L column returned "Suppressed" or "Unsuppressed".

  37. Hi everyone,

    Please could someone help me I am trying to create the following

    If M2 is less or equal to 0-0.99 return the text in cell N2 "0"
    If M2 is less or equal to 1.00-1.99 return the text in cell N2 "1"
    If M2 is less or equal to 2.00-2.99 return the text in cell N2 "2"
    If M2 is less or equal to 3.00-3.99 return the text in cell N2 "3"
    If M2 is less or equal to 4.00-4.99 return the text in cell N2 "4"
    If M2 is less or equal to 5.00-5.99 return the text in cell N2 "5"
    If M2 is less or equal to 6.00-6.99 return the text in cell N2 "6"
    If M2 is less or equal to 7.00-7.99 return the text in cell N2 "7"
    If M2 is less or equal to 8.00-8.99 return the text in cell N2 "8"
    If M2 is less or equal to 9.00-9.49 return the text in cell N2 "9"
    If M2 is less or equal to 9.50-9.99 return the text in cell N2 "10B"
    If M2 is equal to 10.00 return the text in cell N2 "10A"

    Any help would be hugely appreciated.

    1. Hello!
      The formula below will do the trick for you:

      =IF(INT(M2)<9,INT(M2),IF(ROUND(M2,2)<9.5,9,IF(ROUND(M2,2)<10,"10B","10A")))

      You can learn more about rounding in Excel in this article on our blog.

      1. Thank you Alex!

  38. Trans. Date Type of Customers Due Date

    06/10/21 Regular 06/25/21
    06/10/21 Consignment 06/17/21

    Note:

    1) What is the formula to add 15 days from the date of transaction

  39. Good

  40. Hi. I am trying to create a formula that compares a single cell to an entire column(unlimited number) of data. Basically I have a tracking # in a cell and need to compare that to a column consisting of tracking #'s that have been shipped(I will be continuously adding to this column). I want to create a column that lets me know if that tracking # in a cell has been shipped.
    So I was tried using formula:
    =if(C9=I:I,"Shipped","Freezer")

    But it doesn't not work. even though that cell(C9) matches a number in I:I, it will not display shipped and only displays freezer instead.

    1. Hello!
      The IF function does not work with ranges. Please use the following formula

      =IF(ISNUMBER(MATCH(C9,I:I,0)),"Shipped","Freezer")

      You can learn more about MATCH function in Excel in this article on our blog.

  41. I am trying to get the the IF function for this problem, I need to give each person a raise based on their yearly salary (column M) and team (Column G): Green Team 5%, the Red Team 7% and the Blue team 3.5%

    =If(G2="Green",M2*.50,IF(G2="Red",M2*70),IF(G2="Blue",M2*.35)))

    I don't know if its correct, but only on green condition displayed correctly. I am new to this, can you help me.

    1. Hello!
      Please try the following formula:

      =IF(G2="Green",M2*0.5,IF(G2="Red",M2*70,IF(G2="Blue",M2*0.35,"")))

      Hope this is what you need.

      1. Hi! I tried using the formula you've gave but the Red isn't appearing.

  42. Hi,

    I am trying to make a ledger and there for using the formula
    =+IF(D16-G16>0,"Balance is"=D16-G16,""NIL"")
    What i am trying to do is that if the answer to the query is positive then i want the outcome to be as "Balance is___" else "NIL"
    However there is some error in the formula that i am not able to know

    1. Hello!
      Please try the following formula:

      =IF(D16-G16>0,"Balance is "&(D16-G16),"NIL")

      Hope this is what you need.

  43. How to get DateValue to work text in following format "Wednesday, July 7, 2021 11:09 AM" inside string ?

    1. Hello!
      You can convert text to date using the formula

      =--MID(A11,SEARCH(",",A1,1)+2,100)

      We have a tool that can solve your task in a couple of clicks - Text to Date tool.
      It is available as a part of our Ultimate Suite for Excel that you can install in a trial mode and check how it works for free.

  44. i cannot do the addition and subtraction in one cell in Total.
    like - if c3>1 add and if c3<1 than it is 0

  45. I'm trying to use a logic function to get standard pricing calculation from one worksheet to another. I thought this would be done through =if(A2:A22 = !sheet1$A$2:$A$22, c2:C22). What am I thinking incorrectly on the logic side?

  46. Hi,

    Im trying to set up the following:
    =IF(FOTB!A3="PID: Sync Identity to network"; "=FOTB!C3"; "0")

    So I'm trying to accomplish that:
    When A3 on sheet FOTB equals the text PID: Sync Identity to network
    the value from cell C3 should get copied to the cell i'm pasting this formula in.

    The issue here is that excel just shows =FOTB!C3 instead of the value of the cell.

    How can I fix this?

    kind regards,

    Glenn

    1. Hello!
      Use something like this

      =IF(A3="PID: Sync Identity to network"; C3; 0)

      This should solve your task.

  47. I am trying to write a formula that if A1=number AND F1>=different number, then A1 turns red. I'm trying to track mileage of my fleet and when they are due for oil changes. A1 is the unit # and F1 is the current mileage. If F1 is greater than or equal to the oil change needed mileage, then A1 would turn red.

    Thanks.

  48. how do we add an extra number to an formula that already has a existing formula. And how do we add a common number to a series of cell having different formula

  49. Hi! I need your help. What I want to happen is every letter that i enter should the next cell must present a number. for example
    W=1
    H= 2
    I= 3
    T= 4
    E= 5

    But not just one letter.. If I want to type "WH" the next cell should present "12" since W=1 and H=2 or if I want to type "WHI" next cell should display "123". and if it is shuffled like "HIW" it should display as "231".

    Thank you very much

  50. Thank you for the info. Is it possible to put in the If function a range of cells ?
    On a column (A) I have a list of emails that I need to classify. In Column B I was hoping to have the valid emails displayed and on column C the invalid emails. I have the list of valid emails on another sheet (Valid emails).
    The way I wanted it to work is: if an email in column A is on the 'valid email sheet', then it should display said email on column B, if not, display "no". I started with the following formula but it only works for the one email.
    (in cell B2) => IF(B2='Valid email'!$A$2:$A$70;B2;"no") (range of emails in valid sheet is from A2 to A70)
    My problem is when I copy it down to the rest of the column it does not work and all values are "no".
    What should I add to the formula so it looks for the value in the other sheet and displays said email or displays no?
    Thank you very much!

    1. Hello!
      Please try the following formula:

      =IF(ISNUMBER(MATCH(B2,$A$2:$A$70,0)),B2,"No")

      I hope this will help, otherwise please do not hesitate to contact me anytime.

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