Comments on: How to use IF function in Excel: examples for text, numbers, dates, blanks

IF is one of the most popular and useful functions in Excel. Generally, you use an IF statement to test a condition and to return one value if the condition is met, and another value if the condition is not met. Continue reading →

Comments page 43. Total comments: 4819

  1. Hi! I need a formula for the following: If A1 or B1 or C1 or D1 contain "2" then write "True" in cell E1. I would like to know that any of the mentioned cells contain number "2". Thank you for your answer in advance! :)

  2. Hi Everyone,

    i need some help in replacing the column text.
    Scenario: A3 needs to be replaced in new column J3. If it matches with the values in (B3 = H3 AND J3 = C3) when the data between these column matches i need to replace the text value from A3 to J3 else "NA". Can someone please share the logic that would be much appreciated!!

  3. Here is the scenario. I am currently counting down sizes for tshirts once as someone purchases one. I want to say if Any Row 1 to 200 on column D contains an "XL" then minus one from 100. How do i write that? So far i have =IF(D1="XL",E546-1,"") and it is just working for the cell D1 only. I want it work for the entire D column. Please note i have the 100 on E546. Help please

  4. Hello i am struggling on what formula am i going to use in order for me to put the value of a cell using some reference, example,

    if A1 CONTAINS 12345678 THEN PUT B1 ON THIS CELL. Can you understand the situation? please help

  5. I am trying to write an IF statement for a gym membership. Column C5 is the cost of the membership and Column D5 is the extra cost for a locker. If there is a YES in D5, add $75. If NO, no extra cost.

  6. I need something this type of answer in excel.. Please help:
    I want answer as "Sensitive" or "Insensitive" as per the texts in the reffered cell.

    exp: =if(A2= 376/377/376A/376B/376C, "Sensitive", "insensitive") .. hope you get my Idea what I am want in separate cell ?

  7. How to I call to both numbers and have text in my if statement. I want to say something along the lines of "You are " + x + " dollars over budget". With the X being a called variable able to be changed.

    Thanks y'all for your help

  8. Values to appear
    - to 10
    11-20
    21-30
    Above 31

    How can we use this in IF Condition as a status.....

  9. My total due amount is in cell A1 and status in cell A2
    i want cell A2 to change itself as per my conditions
    For ex,
    If A1>=0 then A2 should be "PAID",
    If A1 is greater then 0 but less then 350 A2 should be "DUE",
    & If A1 is greater then 350 A2 should be "OVER DUE"

  10. I'm trying to write a formula for the cell to display "x" if the date is greater than TODAY and if the cell does not contain any text.
    Tried this and I can't get it to work:
    =IF(AND(N118>TODAY(),N118*txt*),"x","")
    Any suggestions?

  11. maya has 2 car no DD03F9581 AND DD03G9344. AND LALU HAS 1 CAR NO DD03F9702
    WHEN I TYPE ANY OF CAR NO IT SHAW OWNER NAME BY FORMULA.

  12. Hi, I am trying to write an if statement to return the value of 0 if the number in column c = 38 and if the number in column c is not 38 return the value in column O in the same row.

  13. Ihave 3 column "Amount" "Norm" "stab"

    Amount is => norm result is *Norm*
    Amount is => stab result is *stab*
    Amount is 0 result is *unpaid*
    Plz suggest

  14. I want a formula to calculate a value into column D
    The one I have will not return a dollar value. What am I doing wrong?
    A B C D
    10 10.00 #VALUE! S/B 11.11
    20 10.00 #VALUE! S/B 12.50
    30 10.00 #VALUE! S/B 14.28

    =IF(A2:A4=10,C2/0.9,IF(A2:A4=20,C2/0.8,IF(A2:A4=30,C2/0.7)))

  15. Hello,

    I'm trying to set up a sheet to keep track of cleared checks. I have a column that has the check amount (Col B). I have a check box to indicate it if was cleared (Col J). I want to have a column for the calculation (Col I). So if the check is Cleared (True) then this Column shows 0. If it is not cleared (False) then it shows the same amount as Col B.

    So far I have it to working with the True. I can't get it to equal the value of another cell for false though. I'd appreciate any help)

    I'm only trying it on a specific cell to make sure it works first.
    =IF ( J5 = TRUE, "0",(=B5))

  16. Hi all,

    I am trying to pull data from 3 different tabs onto one sheet. The data are US states in the columns and the other data is either "yes" "no" or is a blank cell. I've done vlookups to match the y/n/blank into 3 columns on one sheet. (I'm sure this isn't the best way to do this either..)

    But now I'd like to pull the data from those 3 columns (each pulling from a different tab) and do if statements to pull my answer into one column. So, for example, State = AL, B1 = yes, c2 = blank, c3 = yes. How do I write a formula to look at all 3 and pull which column isn't blank?

    Thanks in advance!

  17. how do write fourmela if cell 1 = cell 2 then add whats in cell 3

    i have 2 lists 1 of username and pc name and the other one is username and phone number so i put all to the same file i want to make if the name match the name then add the phone number so i can have pc name username phone number

    thanks in advance

  18. Hi,
    Would someone help me with this assignment, it is urgent!
    We want to find the average grade but if i have all A and only a F in the average grade the argument should be "fail" (maybe this is with "IF" function) and i don't know how to do this.
    Hope i was clear.

  19. How do you write an IF formula for a question and answer sheet?. Example of sheet would be Line 1 the Question and line 2, 3,4 & 5 would be the answer following a check box next to each answer. When checking the box it would show True or False at line 6.

  20. I need help with a task.
    I have three columns, One has a list of vendors and if that vendor was on our job that month I put a Y in the 2nd column next to his name. The 3rd column then will have another Y if that vendor has turned in his paperwork for the month. What I want is if the 3rd column is blank i want to highlight it. But if there is No Y in the 2nd column then I want nothing done for those cells. So in other words, if the vendor wasn't onsite then I don't care if his paperwork is in. But if he was and he hasn't turned it in I want his cells highlighted.

    Thank you for your help.
    Jennifer

  21. I need your urgent help please
    I have two column, i want the current date in second column if i put a text in first column,
    When there is no text in first column then no date should be in second column

    1. Ahmed:
      From your post it's not clear what type of text should be in the first column, so I just used ISBLANK. Here's what I came up with for you.
      =IF(ISBLANK(A2),"",TODAY())
      The cell where this formula is entered displays today's date when A2 is not blank otherwise the cell displays nothing.

      1. Doug,

        regarding the =IF(ISBLANK(A2),"",TODAY()) , Will the date automatically update each day or will the date be set to whatever day you saved the file? I am trying to use the same idea. I want the date to post when anything is typed in cell A2, but I dont want the date to automatically update each day. I have to create a single file for each day of the month and am hoping to not have to go into each file and type the date each time. Looking to create a template.

  22. Is there a formula for changing a cells color? Conditional Formatting will not work for what I want...

    I have a block of text, i.e. A2:F100, (the amount of rows changes every week) in which column A holds the different "Tape Numbers" (AA0053) that I'm verifying. I copy in a column of current available scratch tape numbers in the H column.

    What I want is for my formula to look at H2 (AA0008) and search column A. If it finds AA0008 then color fill H2 Green, IF NOT then color fill H2 Red. Then I'll copy that formula down to H3 and so on... I know the =IF statement will do the True/False check, but I'm not sure how to tell it to change the background color.

    A B C D E H
    AA0008 *EXP 11/19/2018 11/27/2018 11/27/2018 AA0008
    AA0058 *EXP 7/21/2013 7/29/2013 3/16/2015 AA0009
    AA0085 *EXP 7/10/2018 7/25/2018 7/28/2018 AA0010
    AA0086 *EXP 9/1/2018 11/30/2018 11/29/2018 AA0011
    AA0105 *EXP 12/14/2018 12/22/2018 12/22/2018 AA0012

    Conditional Formatting only find the "True" statement then formats the cell. I also need the false, so I want an "old school" formula. I'm not well versed with VBA, so I'm hoping to stay away from Macros.

  23. My qustion is that in a cell in my worksheet which contain only date (12/12/12 to ...) and n/a so I need comment of dateee no problem,or n/a it should be a problem...

  24. I am facing a problem in excel sheet I need your help.
    For example if we enter the value like this
    1517001255 (A6)
    To (A7)
    1517001260 (A8)
    Than how we can find the (1517001256,1257,1258,1259) in H6
    Waiting.

  25. Please if you can help me my IF format is

    =IF(C2 ISBLANK,"",+30DAYS

    So basically what I want is if there is a date in cell C, then for cell D to add 30 days but if it is blank then leave cell D blank, i have an error in the +30 days but i can not work out how to do it

    1. Hello, Sam:
      I think what you're looking for is something like this:
      =IF(ISBLANK(C2),"",C2+30)
      Be sure C2 and the target cell are formatted as dates.

      1. Thank you so much Doug :)

  26. MF:
    There are several ways to identify duplicates in Excel. One way is to use Excel's built-in duplicate identification tool. Check out this article in AbleBits for several methods to accomplish your task.
    https://www.ablebits.com/office-addins-blog/how-to-highlight-duplicates-excel/
    When you want to look across several sheets you can use something like this in the formula =COUNTIF(Sheet2!$A$1:$A$7,A1)>0
    Where this is in the Sheet1 conditional formula rule.

  27. I'm having all sorts of problems with this. Please help!

    First tab: Typical Business Marketing List of 1200 businesses
    Column 1: Company Name
    Column 2: Address
    Column 3: City
    etc.
    2nd tab: Narrowed list of 50 of those businesses for a targeted mailer.

    I'd like to add a column to the main tab that indicates which businesses on the 2nd Tab were sent the mailer, with an X or something, perhaps. To do this, I have to somehow match the two columns on the different tabs and then if there's a match, an X will appear.

    I've tried =IF, =MATCH, VLOOKUP with a hundred different options and I can't figure this out.
    Any help would be greatly appreciated!!
    Thank you!

  28. Hii, am having a challenge with using an IF function to filter data of the type: 12/4/2018 5:53:40 PM.
    I have got a date captured just like above together with the time and i would like to filter by the date.
    How can i go about this?

  29. I am trying to increase vacation hours by 3.5 hours each year after 10 years. So far I have it working for 3 yrs, 4 yrs and 5
    =IF(A2>=2016,105,IF(A2>=2015,140,IF(A2>=2012,175))) not sure how to continue to include and increase by 3.5 each year after 2009

  30. >= 95 % = 1
    >= 97 %= 2
    >= 99.6 %=4
    >= 101 %=5
    >=103%= 6

    Kindly suggest for above if formula

    1. Hello, Dayanand,
      Please try the following formula:

      =IF(A1 >= 103%, 6, IF(A1 >= 101%, 5,IF(A1 >= 99.6%, 4, IF(A1 >= 97%, 2, IF(A1 >= 95%, 1, "")))))

      You can learn more about nested IF function in Excel in this article on our blog.
      Hope you’ll find this information helpful.

  31. hi , how can i write the fact that if two countries use the same Currency 'euro' for exemple , 1 otherwise 0 ?
    waiting for your response

    1. Hi Sasou,

      If we understand your task correctly, the formula below should work for you:
      =IF(A1 = B1, 1, 0)

      Where A1 and B1 are the cells that contain currencies.

      Hope this is what you need.

  32. Please share me Excel Formula for following....

    I want difference in two different dates but if this difference is more than 1 day it should reflect other wise not

    1. Hello, Shekhar,

      Assuming that your dates are in the first row, the following formula should work for you:

      =IF(B1 > A1, B1-A1, "")

      Hope this is what you need.

  33. Is this correct

    =IF(LEN(C3=10),RIGHT(C3,8),RIGHT(C3,7))

    1. Hi Samith,

      I believe this is what you are looking for:
      =IF(LEN(C3)=10,RIGHT(C3,8),RIGHT(C3,7))

  34. Seeliya Unit Price Al-Khaira Unit Price Madinah Unit Price
    1472.6 420
    15.5 40
    7.75 2
    450 24
    6.2 2.5
    9.3 3
    10.85 12

    i need the solution for the above work.

    This is the purchasing process. For one material, there are three offers available in quotation. I need the name of the supplier in a column who bidding the price in less.

    Thanks in advance.

  35. Dear Sir/Mam,

    i am following your formula and suggestions, all is best to use in work,
    plzz can you help me????

    if there is 1 box included 144 pcs
    suppoz i have closing stock is 146 pcs it means 1 box n 2 pcs if there is 288 pcs it means 2 box or if there is 143 pcs it means 143 pcs
    which formula i use and how????
    plzz help me asap
    mail me as soon as possible.

    Thanku

  36. If(N2="YES",i should get a drop down list of (a b c d e ), if N2="NO", then i should get NA)
    how do i write this formula in excel

    1. Hello, Hermant,

      Unfortunately, there is no way to solve your task using standard Excel functions. Most likely you need a special macro. I am really sorry we can’t help you with this.

      You may try to find the solution in VBA sections on mrexcel.com or excelforum.com.

      I wish I could assist you better.

  37. Hello all, I hope someone can shed some light on my issue.
    I am trying to calculate fuel consumption based on different MOVEMENTS of the ship from cell A1.
    Cell A1 will either be, LOAD, SEA, MANEUVER, DISCH. Each Movement will correspond to a different CELL with its corresponding fuel consumption rate. SEA corresponds to cell A20 (or 1.02). I tried the IF function, but could only manage to get one IF.
    ex A1 (SEA), B1=30 hours. FORMULA in C1, =IF(A1="SEA",(B1*A20)). This one works, but I cant seem to add multiple IF functions for LOAD, MANEUVER, DISCH, withouth it saying #value.
    Any help would be great! thank you

      1. Mary,
        Thank you so much! That was it! Merry Christmas!
        ~P~

        1. Pricilla,

          Thank you very much for your reply. I'm so glad to hear you found the solution in this article!

          Merry Christmas and Happy New Year! :)

  38. Ross:
    What's the IF formula you're using?

  39. I am creating a time sheet. For each day I have three columns, Time (15 min breakdown of the day), Activity, and Time worked.

    I each created an IF function to fill the third column with a value 0.25 if the Activity cell has content.
    (ie; no content = I have not done any work. 0.25 represents the quarter of an hour i have worked).

    I had hoped to use a Sum function at the bottom of the third row to add up all the 0.25s to total my hours worked that day. However, the SUM function does not recognize the 0.25, generated by the IF function, as a number (cells are in number format but the 0.25 aligns to the left like text).

    Would appreciate some help with this puzzle :)

  40. Requested Mam/Sir,

    Kindly send me the All If functions in a Excel sheet, so that i will practice it at home after the office

    Your's Hopefully,
    A.Ganesh

  41. I have a set reference number in Colum A1 (254511556)

    Column B1 has the product name (metal screw)
    Column B2 has the product delivery date (DOD 15 Nov 2018)

    Is there a way to move value B2 to C1, if so can someone please help with the formula.

    thank you

  42. Khan:
    If the only two options are "PCS" or "CTN" then enter this in an empty cell:
    =IF(A24="PCS",F24*H24,E24*H24)

  43. IF COLUMN A TEXT IS = "PCS" THEN COLUMN H MUTIPLY WITH COLUMN F
    IF COLUMN A TEXT IS = "CTN" THEN COLUMN H MUTIPLY WITH COLUMN E

    KINDLY HELP IF THIS FORMULA IS POSSIBLE THEN MAKE FORMULA PLEASE AND SHARE..

  44. Hello Everyone,

    Trying to figure out how to show the value from a cell when doing IF.OR function.

    Here is my function (not working):
    =IF($P$14="";"";IF(OR($P14="PALLET";"$H14";"$L14"))

    The function should show empty if empty, but show the value of cell "H14" if P14=Pallet, while if different, show the value of cell "L14".

    Thank to all for the help.

  45. I Need if date is less than 15 days then it will be the same month and if date is more than 15 days the it should be next month. Please help in find formula

  46. Hi
    What is the formula to allow an Yes/No response to the induction expiry.

    Induction expiry Permit to work
    16/03/2020 yes
    18/03/2018 no

    THanks

  47. I am stumped, I am trying to tie 3 columns together with column 1 having a drop down menu. I need to be able to use the first column to select a city and the following 2 columns auto-populate with amounts.

    (IF D4=Norfolk, then E4=94 and F4=55) is what I am trying to get to work. Is this even possible?

    1. No Anthony that is not even a correct formula.

  48. Hi

    If you see my data table, variable INNO_PS has value (yes/no) only for 2011H1. I need the same value for 2010H2 in INNO_PS variable if ID is same. This is a large database, it is not possible to do manually. Please help to get Excel syntax for this purpose. Thanks

    ID WAVE INNO_PS
    5 2010H2
    6 2010H2
    6 2011H1 No
    11 2010H2
    13 2010H2
    17 2010H2
    17 2011H1 Yes
    23 2010H2
    23 2011H1 No
    25 2010H2
    25 2011H1 No
    26 2010H2
    27 2010H2
    27 2011H1 Yes
    28 2010H2
    29 2010H2
    32 2010H2
    32 2011H1 Yes
    40 2010H2
    40 2011H1 No

  49. 80% - 83% 1 mark
    84% - 87% 2 mark
    88% - 91% 3 mark
    92% - 95% 4 mark
    96% - 100% 4 mark
    help me to formula for this in excel

    1. =IF(L29<80%,"0",IF(L29=80%,"1",IF(L29<=83%,"1",IF(L29=84%,"1",IF(L29<=87%,"2",IF(L29=88%,"3",IF(L29<=91%,"3",IF(L29=92%,"4",IF(L29<=100%,"4","0")))))))))

      Note: L29 is reference cell

      1. =IF(L29<80%," ",
        IF(L29=80%,"1Mark",IF(L29<=83%,"1Mark",IF(L29=84%,"2Mark",IF(L29<=87%,"2Mark",IF(L29=88%,"3Mark",IF(L29<=91%,"3Mark",IF(L29=92%,"4Mark",IF(L29<=100%,"4Mark","0")))))))))

  50. ...if the 'REORDER LEVEL IS GREATER THAN THE STOCK QUANTITY'. what formula should i use?

    Thank you..

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