Mar
3
How to digitally sign an email in Outlook
When you send an important email, you want the recipient to know it truly came from you and hasn't been changed along the way. That's exactly what a digitally signed email does. Continue reading
Posts tagged "Outlook tips"
Feb
26
How to get an S/MIME certificate and configure it in Outlook
When it comes to sending secure messages in Outlook, most instructions begin with: click the Encrypt or Sign button on the ribbon. But those buttons don't work by themselves. Before you can use them, you need a valid S/MIME certificate installed correctly on your computer. Continue reading
Feb
17
How to create and send scheduling poll in Outlook
If coordinating meeting times has ever tested your patience, Scheduling Poll is worth adding to your Outlook routine. It brings clarity to availability, cuts down on follow-ups, and makes choosing a time far less dramatic than it usually is. Continue reading
Feb
10
How to create a poll, survey, and quiz in Outlook email
Collecting feedback from your co-workers or clients doesn't have to involve extra tools or special forms. Outlook includes built-in options that let you quickly create polls and surveys inside your emails, so you can send your questions and get responses without leaving the mailbox. Continue reading
Feb
4
How to create a newsletter in new Outlook and web
Sending a newsletter is a simple way to stay in touch with clients, colleagues, or community members. With the new Outlook app and Outlook on the web, you can now create and send well-structured updates, reports, and other internal communications right where you already work, without any extra tools. Continue reading
Jan
14
How to add and schedule a Teams meeting in Outlook
Microsoft Outlook and Teams work closely together, giving you a simple way to set up online meetings without jumping between the apps. That said, the steps vary depending on which Outlook version you are using, and at times certain settings or glitches can cause the Teams option to disappear. Continue reading
Dec
23
How to create HTML email template in Outlook
Creating an HTML email template in Outlook lets you reuse well-designed messages without starting from scratch every time. It helps keep essential elements, such as logos, buttons, legal text and signature blocks, consistent across all your emails. Continue reading
Dec
16
How to send calendar invite and schedule meeting in Outlook
Bringing people together for a discussion is much easier when everyone receives the essential details right from the start. Outlook provides all the tools you need to set up appointments, add participants, and track responses. Continue reading
Dec
11
How to zoom Outlook emails and change zoom settings
When message text appears too small, adjusting the zoom is an easy fix. Outlook offers different zoom options depending on your version and exactly what you're doing: reading, composing, or looking through a list of emails. Continue reading
Nov
25
Full-featured email templates in new Outlook and web: how to create and share
For a long time, the new Outlook app and Outlook online only provided simple text snippets through the My Templates add-in. Those worked fine as quick phrases for repetitive emails, but they fell short whenever you needed a complete, formatted ready-to-send message with attachments. That gap is finally filled. Continue reading
Nov
20
How to change Outlook profile picture on desktop and web
If you're tired of that old photo in your Outlook profile or still have the default initials, it's time for an update. Your profile picture is more than just an image - it's how people see you in their inbox. Continue reading
Nov
13
Outlook not working or not responding – reasons and solutions
There are many possible reasons why Outlook might start misbehaving. This guide will help you identify and troubleshoot the problem. We'll start with quick and simple steps that address the most common causes, then move on to a few deeper fixes if the issue persists. Continue reading
Nov
6
How to repair Outlook PST / OST data files and app (365 - 2013)
When Outlook stops responding, freezes at startup, or displays errors when opening your mailbox, the issue might be with the application itself or with the data file where Outlook stores all your emails, contacts, calendar entries, and other data. This guide explains how to repair both the Outlook app and its data files to restore normal performance without losing your data. Continue reading
Nov
4
How to request read receipt and delivery confirmation in Outlook
When you send an important email, it's natural to wonder whether it reached the recipient and if they've read it. Outlook offers two tracking options that let you find out what happened after you hit the Send button: delivery notifications, which confirm that your message reached the recipient's mailbox and read receipts, which indicate that the message was opened. Continue reading
Oct
30
How to update email signature in Outlook
Even a well-written message can feel incomplete if the signature is outdated. If something about your job or contact details has changed, or you just want a more polished design, it's worth giving it a quick refresh. Updating your signature in Outlook only takes a few minutes. Continue reading
Oct
28
Outlook search not working – reasons and solutions
You open Outlook, type in the Search box, and… nothing. No results, even though you're sure the email is there. The issue might come from something as simple as a wrong filter setting or as complex as a broken index. Continue reading
Oct
22
How to find unread emails in Outlook and mark with hotkey
It happens to everyone: you open Outlook and, buried among dozens of messages, there are a few you haven't looked at yet. Managing those unopened emails doesn't have to be a guessing game. Continue reading
Oct
15
How to search and filter emails in Outlook
Sorting through a busy mailbox can easily eat up a whole morning, but finding the right email in Outlook doesn't have to. Scrolling endlessly isn't the strategy. Continue reading
Oct
8
How to sort Outlook emails and folders
Managing a crowded inbox can feel like trying to find a specific book in a messy library – things are there, but not where you expect them. Fortunately, Outlook provides a few easy ways to organize both your emails and folders. Continue reading
Sep
30
How to change Outlook view, create custom one, and reset to default
When you feel overwhelmed or limited in Outlook, you can change its default view to make it more convenient for your work. Outlook gives you plenty of flexibility to arrange your emails, calendar, and tasks however you like, so everything feels easy and natural to use. Continue reading
Sep
23
Outlook Conversation view: group emails in threads
If you often communicate with multiple people on various projects, keeping track of who said what can be a real challenge. Outlook's conversation mode can ease the pain. Instead of scrolling through long mail chains scattered in different folders, you can view the entire conversation in one place. Continue reading
Sep
17
Outlook Folder pane: expand, minimize, increase font size
If you spend a lot of time in Outlook, the way you navigate between your mailboxes and folders can either slow you down or help you breeze through tasks. As simple and straightforward as the Outlook Folder pane looks, it does have a few handy settings tucked away. Continue reading
Sep
9
Outlook stationery: create, change, use or remove from reply
With Outlook stationery, you can customize your emails using a variety of backgrounds, patterns, and fonts to reflect your unique style or brand. Sometimes, though, someone else's designs can carry over into your replies when you least expect it. Knowing how to set up and remove them helps you keep your emails looking just right on every occasion. Continue reading
Sep
3
Outlook Focused Inbox: how to turn it off and on
When using Outlook on your desktop computer, web browser, or mobile app, you may have noticed your Inbox split into two tabs: Focused and Other. This feature, called Focused Inbox, is designed to help you prioritize emails, but not everyone finds it useful. Continue reading
Aug
12
Outlook keeps asking for password: why it happens and how to fix
Constant password prompts in Outlook can wear down even the most patient users. There may be several reasons for it, including outdated credentials, incorrect settings, or problems with your mail server. Continue reading
Aug
6
How to change and update password in Outlook
When you set up an account in Outlook, you specify an account password, so Outlook can access your mailbox and retrieve the messages. If you later change your credentials with the email service provider, you also need to update the password stored in the Outlook app. Continue reading
Jul
29
Outlook Reading pane: move or hide, change font, show calendar
The Reading Pane is one of those Outlook features that can quietly shape how you navigate your inbox each day. While it might seem like just another part of the screen, the way you use or don't use it can make a real difference in how quickly and effectively you get through your messages. Continue reading
Jul
22
How to change Outlook default browser to open links in Chrome or another app
Nobody likes clicking a link and landing in the wrong browser. Using system's default is a logical and user-friendly behavior that makes perfect sense. That's how Microsoft Outlook worked for years. But starting in 2023, things changed. Some versions of Outlook began opening web links in Microsoft Edge, ignoring your browser preferences. Continue reading
Jul
15
How to change default font in Outlook and increase text size
Like any other email application, Outlook has a standard font for reading and composing messages. If you find the default text too small or hard to read, you don't have to struggle with it. Simply, adjust font size and style to suit your preferences. Continue reading
Jul
9
How to change Outlook to dark mode (theme) and turn it off
If you frequently work with your email late at night, Outlook dark mode can reduce eye strain and make reading messages more comfortable. It can be easily enabled in all Outlook versions and just as easily disabled when you prefer a lighter view. Continue reading