Oct
15
How to search and filter emails in Outlook
Sorting through a busy mailbox can easily eat up a whole morning, but finding the right email in Outlook doesn't have to. Scrolling endlessly isn't the strategy. Continue reading
Posts tagged "Outlook tips"
Oct
8
How to sort Outlook emails and folders
Managing a crowded inbox can feel like trying to find a specific book in a messy library – things are there, but not where you expect them. Fortunately, Outlook provides a few easy ways to organize both your emails and folders. Continue reading
Sep
30
How to change Outlook view, create custom one, and reset to default
When you feel overwhelmed or limited in Outlook, you can change its default view to make it more convenient for your work. Outlook gives you plenty of flexibility to arrange your emails, calendar, and tasks however you like, so everything feels easy and natural to use. Continue reading
Sep
23
Outlook Conversation view: group emails in threads
If you often communicate with multiple people on various projects, keeping track of who said what can be a real challenge. Outlook's conversation mode can ease the pain. Instead of scrolling through long mail chains scattered in different folders, you can view the entire conversation in one place. Continue reading
Sep
17
Outlook Folder pane: expand, minimize, increase font size
If you spend a lot of time in Outlook, the way you navigate between your mailboxes and folders can either slow you down or help you breeze through tasks. As simple and straightforward as the Outlook Folder pane looks, it does have a few handy settings tucked away. Continue reading
Sep
9
Outlook stationery: create, change, use or remove from reply
With Outlook stationery, you can customize your emails using a variety of backgrounds, patterns, and fonts to reflect your unique style or brand. Sometimes, though, someone else's designs can carry over into your replies when you least expect it. Knowing how to set up and remove them helps you keep your emails looking just right on every occasion. Continue reading
Sep
3
Outlook Focused Inbox: how to turn it off and on
When using Outlook on your desktop computer, web browser, or mobile app, you may have noticed your Inbox split into two tabs: Focused and Other. This feature, called Focused Inbox, is designed to help you prioritize emails, but not everyone finds it useful. Continue reading
Aug
12
Outlook keeps asking for password: why it happens and how to fix
Constant password prompts in Outlook can wear down even the most patient users. There may be several reasons for it, including outdated credentials, incorrect settings, or problems with your mail server. Continue reading
Aug
6
How to change and update password in Outlook
When you set up an account in Outlook, you specify an account password, so Outlook can access your mailbox and retrieve the messages. If you later change your credentials with the email service provider, you also need to update the password stored in the Outlook app. Continue reading
Jul
29
Outlook Reading pane: move or hide, change font, show calendar
The Reading Pane is one of those Outlook features that can quietly shape how you navigate your inbox each day. While it might seem like just another part of the screen, the way you use or don't use it can make a real difference in how quickly and effectively you get through your messages. Continue reading
Jul
22
How to change Outlook default browser to open links in Chrome or another app
Nobody likes clicking a link and landing in the wrong browser. Using system's default is a logical and user-friendly behavior that makes perfect sense. That's how Microsoft Outlook worked for years. But starting in 2023, things changed. Some versions of Outlook began opening web links in Microsoft Edge, ignoring your browser preferences. Continue reading
Jul
15
How to change default font in Outlook and increase text size
Like any other email application, Outlook has a standard font for reading and composing messages. If you find the default text too small or hard to read, you don't have to struggle with it. Simply, adjust font size and style to suit your preferences. Continue reading
Jul
9
How to change Outlook to dark mode (theme) and turn it off
If you frequently work with your email late at night, Outlook dark mode can reduce eye strain and make reading messages more comfortable. It can be easily enabled in all Outlook versions and just as easily disabled when you prefer a lighter view. Continue reading
Jul
1
Outlook email template with dynamic date / month in subject line
If you send many recurring messages in Outlook such as daily logs, weekly reports, or monthly summaries, adding the current date to the subject line can make them easier to track and reference. While Outlook doesn't directly support dynamic dates in email templates, there are two practical alternatives to work around that limitation. Continue reading
Jun
24
Insert recipient names or personalized greeting into Outlook email automatically
To make your Outlook emails feel more personal, one of the easiest things you can do is add a customized greeting. While Microsoft Outlook doesn't offer a built-in option to insert contact names into the message body, you can automate this with a VBA macro or Shared Email Templates. Continue reading
Jun
17
Outlook Quick Access Toolbar: customize, move, hide and show
The Quick Access Toolbar in Microsoft Outlook is a useful feature that keeps your favorite commands right at your fingertips. You control what appears on it, where it's located, and whether it's shown at all, so your most-used tools are always easy to reach. Continue reading
Jun
11
How to insert date picker in Outlook emails, meetings, and templates
While Microsoft Outlook doesn't offer a built-in date picker for emails, you can use VBA macros or add-ins as practical workarounds. This guide walks you through the main options, with simple steps to follow. Continue reading
Jun
4
How to run an Outlook rule on a specific folder
Running Outlook rules on non-Inbox folders isn't automatic, but it's possible. The tutorial shows how to use rule combinations to tailor your setup or run the rules manually on the selected folder to keep your workflow on track. Continue reading
May
28
Where signatures are stored in Outlook & how to export, import, back up them
Creating a professional email signature in Outlook takes time and attention to detail, whether you're aligning fonts, adding a logo, or setting up links. But what happens when you get a new computer or need to reinstall Outlook? The storage location and transfer process isn't always obvious. Continue reading
May
21
Outlook email attachment size limit and how to increase it
Email attachments are a convenient way to share files quickly, but size limits can get in the way, especially when you're sending large images, detailed reports, or presentation decks. Understanding these limits and knowing how to work around them can help you avoid errors and get your files where they need to go. Continue reading
May
13
How to transfer or forward emails from Outlook to Gmail
Moving your emails from Microsoft Outlook to Google Gmail can be helpful if you're switching accounts, consolidating messages, or just want access to everything in one place. While the process might seem technical at first glance, it's actually easy manageable with the right steps. Continue reading
May
7
How to save emails from Outlook as file: EML, MSG, HTML or Word doc
Sometimes you need to share a message outside Outlook, save a clean copy for your records, or open an email in Word for editing. Whatever the reason, Outlook offers several ways to save emails, each suited to a different purpose. Continue reading
Apr
30
How to export emails from Outlook – all or specific messages
Exporting emails from Outlook can be helpful for a variety of tasks. No matter your reason – decluttering your inbox, archiving important communications, or preparing for a platform switch – Outlook gives you the tools to create secure backups, filter precisely what you need, and even transform your messages into a spreadsheet-friendly format for deeper analysis. Continue reading
Apr
23
How to automatically download images in Outlook
When you receive an email in Microsoft Outlook that contains images, they're often blocked by default for security and privacy reasons. While this is helpful for protecting your data, it can get frustrating, especially if you receive dozens of emails from your partners or clients containing pictures you need to view. Continue reading
Apr
16
Outlook OST & PST file size limit and how to increase it
As your mailbox fills up with messages and attachments, Outlook data files can grow quickly and eventually hit their size limits. When that happens, Outlook may slow down, show sync errors, or even stop saving new items. The good news? You can take control. Continue reading
Apr
10
How to permanently delete emails from Outlook
When you delete an Outlook email using the standard method, it moves to the Deleted Items folder rather than being immediately erased. This means it still takes up space and can be recovered until the folder is emptied. If you want to remove emails permanently, Outlook offers several options. Continue reading
Apr
9
How to check Outlook mailbox size
Running low on storage in Outlook can lead to various issues, from slow performance due to oversized data files to a complete block on sending and receiving emails when your mailbox reaches its limit. Continue reading
Apr
2
How to clean up Outlook mailbox to free up space
Outlook provides quite generous storage space, allowing you to manage emails, attachments, and other data. But if you have been using Outlook for years without cleaning up your mailbox, the storage might be full. Big mailboxes are slower to open and search, making it harder to find important messages. Continue reading
Mar
26
How to find archived emails in Outlook and change archive location
If you need to locate archived emails or change where they are stored, Outlook offers several options. This tutorial covers both tasks, ensuring easy access to your archived messages and other items. Continue reading
Mar
19
How to mass delete emails in Outlook
If your Outlook inbox is cluttered with unwanted messages, mass deleting emails can help you clean up quickly while keeping important ones intact. This article primarily focuses on the new Outlook and web app, which offer several efficient tools for bulk deletion, while also providing tips for the classic desktop application. Continue reading