3 quick ways to remove extra spaces between words or delete all spaces from Excel cells. You can use trim formula, Excel Find & replace or special Excel add-in to clean up cells' content.
When you paste data from an external source to an Excel spreadsheet (plain text reports, numbers from web pages, etc.), you are likely to get extra spaces along with important data. There can be leading and trailing spaces, several blanks between words and thousand separators for numbers.
Consequently, your table looks disorderly and becomes difficult to use. It may be a challenge to find a customer in the Name column since you search for "John Doe" which has no excess spaces between the names while the way it looks in your table is "John Doe". Or numbers can't be summed up, and again extra blanks are the ones to blame.
In this article you'll find how to clean up your data.
Trim blanks between words to 1, remove trailing / leading spaces
For example, you have a table with 2 columns. In the column Name, the first cell contains "John Doe" written correctly without excess spaces. All other cells have extra blanks between the first and the last names. At the same time these cells have irrelevant blanks before and after the full names known as leading and trailing spaces. The second column is called Length and shows the number of symbols in each name:
Excel has the Trim formula to use for deleting extra spaces from text. Below you can find the steps showing how to use this option: Now pick the first cell in the original column and press Shift + F10 or the menu button . Then just press V.
That's it! We deleted all excess blanks with the help of the formula trim(). Unfortunately, it's a bit time-consuming, especially if your spreadsheet is rather big.
Note. If after using the formula you still see extra spaces (the last cell on the screenshot), please have a look at If the TRIM function doesn't work. This option needs fewer steps, but allows only deleting excess spaces between words. Leading and trailing spaces will also be trimmed to 1, but will not be removed. If you often import data to Excel from external sources and spend much time polishing up your tables, the Trim Spaces tool will clean data imported from the web or any other external source. It removes leading and trailing spaces, excess blanks between words, non-breaking spaces, and line breaks. To remove all extra spaces in your worksheet, including excess paces between words, this is what you need to do: Isn't it faster than with the two previous tips? If you always deal with data processing, this tool will save you hours of precious time.Use the Trim formula to remove extra spaces
=TRIM(A2)
Using Find & Replace to remove extra spaces between words
3 clicks to neat data with Trim Spaces tool
Remove all spaces between numbers
Suppose, you have a workbook with numbers where the digits (thousands, millions, billions) are separated with spaces. Thus Excel sees numbers as text and no math operation can be performed.
The easiest way to get rid of excess spaces is using the standard Excel Find & Replace option:
- Press Ctrl + Space to select all cells in a column.
- Press Ctrl + H to open the "Find & Replace" dialog box.
- Press Space bar in the Find What field and make sure the "Replace with" field is empty.
- Click on the "Replace all" button, and then press Ok. Voila! All spaces are removed.
Using formula to remove all spaces
You may need to delete all blanks, like in a formula chain. To do this, you can create a helper column and enter the formula: =SUBSTITUTE(A1," ","")
Here A1 is the first cell of the column with numbers or words where all spaces must be deleted.
Then follow the steps from the part using formula to remove extra spaces between words to 1
Video: how to remove spaces in Excel
265 comments
TYAGI
How Many Character in Word & Please Describe and Solution..Plz Help Me
92 300 xxxxxxx
space not clear please help
Life saver! My co-worker and I spent the longest time trying to figure out how to get of the spaces between our phone number data! I read your tip and voila- it took me 5 seconds:)
Thank you!!
thanks dude....It will help me a lot
Great post. Thanks!
Thank you so much! Extremely helpful.
thank you so much for this post, it helps me a lot!
thanks a lot, this rescued my report.
great!!!!
THANKX VERY MUCH FOR THE HELP.
its not working for leading spaces
How i can remove 12333 back spaces from my data. please answer ASAP thanks
I cannot get this to work if the number starts with a 0, like many UPC codes. It removes the 0 as well. Any suggestions?
not working!
how to remove spaces before date.
i am copy some data in same sheet and paste in same but same space is coming how to remove i used trim option also but starting some space coming after that word starting. so what to do
like-
_________ABCD
I found this tip helpful:
With your data selected, press Ctrl+H, click in the Find box, hold Alt key and type 0160 on the number keypad. Leave the Replace box blank and press Replace All
This is the best solution! Thanks for sharing
Nice one. Just putting a space throws an error, but this works great and is much easier than any of these other suggestions. Thanks mate.
THANKS FOR THE SOLUTION
Thanks for sharing. Finest and easiest solution of all.
Best Solution. Thanks
Well, just to let you know this does not work. Spaces are still there!!!
Dear it work same like function of =substitute(Cell Ref No.," ","")
Thanks
How to remove the space in a column having numbers ending with single space.
Amount
65375
45575
18088
54147
Thank you sir