Comments on: Advanced VLOOKUP in Excel: multiple, double, nested

In this VLOOKUP tutorial, you will find a number of advanced formula examples that demonstrate how to look up with multiple criteria, use two VLOOKUP functions in one formula, dynamically pull data from different sheets, and more. Continue reading →

Comments page 5. Total comments: 540

  1. Hi Svetlana,

    I am new in Excel and I would like to use codes.
    I would like to assign A=1, B=2, C=3, D=4, E=5, F=6, G=7, H=8, I=9, J=0.
    if I would enter DJ, the value would be 40
    If I would enter FCB, the value would be 632
    Your help is appreciated.

    1. Hi!
      To change a letter to the corresponding digit, you can use the SUBSTITUTE function.

      =SUBSTITUTE(SUBSTITUTE(SUBSTITUTE(A1,"C","3"),"B","2"),"A","1")

      You can continue this formula with other letters and numbers.

  2. Hi I'm try to make a vlookup with this information .
    Category Indicates the category the item belongs to. Item categories are: “Bread & Bun”, “Cookie”, “Cake” and “Pastry”. Each ItemID beginning with the letter B belongs to the Bread & Bun category; those starting with K belongs to the Cookie category; those starting with C belongs to the Cake category; and those starting with Y belongs to the Pastry category.

  3. Is there a way to perform a VLOOKUP and have it be case sensitive? For example, our ID's are 11384fMY15KIv and there may be one that is 11384FMY15KLv. Each one is different but the VLOOKUP function will return just one.

  4. Hi, I am curious to know what will be the formula be if we are looking for 3rd occurrence instead of 2nd occurrence?

    Understand that from the formula shown above, +2 = +1 to exclude the first instance and +1 to exclude row 1 with the column headers

    =VLOOKUP(E1, INDIRECT("A"&(MATCH(E1, A2:A11, 0)+2)&":B11"), 2, FALSE)

    If the 3rd occurrence is 5 - 6 rows below 2nd occurrence, what will be the formula?

    1. Hello!
      This formula finds the third match in the VLOOKUP search:

      =VLOOKUP(E1,INDIRECT("A"&(MATCH(E1, A2:A11, 0)+1 + MATCH(E1, INDIRECT("A"&(MATCH(E1, A2:A11, 0) +1+ROW(A1))&":A11"), 0)+ROW(A1))&":B11"), 2, FALSE)

      1. hi this work in practise sheet and but able to help in real time solution

  5. I wanted do vlookup in the main file from the different excel files. I need information in the one column in main file. I.e if booking pertains to CC then only CC files needs to be referred in Vlookup and similarly if booking pertains to other type then respective file should be referred for vlookup.

  6. Hello,
    I used the vlookup and it works but now i cant move the column to another excel. returns #REF!
    please HELP ME!!

  7. I have been trying to use a vlookup in my spread sheet, but i cannot seem to get it to work correctly. Maybe i need something else?
    Data columns on my data sheet are:
    (A)Truck #, (B) Date, (C) Miles Driven and (D) Driver Name

    What I need to do is:
    look up the truck # by date and return the driver name

    Any and add suggestions are greatly appreciated.

  8. 0

    I don't know if this is even possible I am going to try to explain it the best I can, I don't know if the "IF" function is the correct thing to use here...

    I want to Vlookup From a list in Column A but what I want to look up is dependent on what is in Column B

    I don't know how to put this in a formula or even if you can:

    If B3=R then =VLOOKUP(C3,Sheet1!$B:$R,11,false) If B2=L then =VLOOKUP(C3,Sheet2!$B:$R,11,false)

    Is this possible? Any suggestions how to approach it, is there a better function that I don't know of yet? Thank you

      1. THANK YOU! This worked! I was on the right track, saved me a few more hours of trial and error

  9. Hey can u plz tell... is there any shortcut to go to the cells on which our vlookup function is dependent if those cells are in a different sheet.

  10. Hello,

    Im trying to find a vlookup that will return when a value is found in the column (when there is no blank). For example:

    item
    item
    item value1

    VLOOKUP should return "value1", not 0 or blank. How can I accomplish? Thank you.

    1. Hello!
      VLOOKUP function will not be able to solve your problem. Use INDEX + MATCH in formula:

      =INDEX(B2:B20,MATCH(TRUE,(A2:A20="item")*(B2:B20 > 0) > 0,0))

      You can learn more about INDEX + MATCH in Excel in this article on our blog.

      1. Unfortunately this only returns me #N/A. Is there another way?

        1. Found the issue. It needs to be shift + ctrl + entered :)

  11. Dear Mam

    =IF(C8<711,5.12,) this is being charged as working days
    Do you an idea that 6.14 will be charged on weekend days instead of 5.12 in the same formula.

    Thanks

  12. Is there any way to allocate product based on available production to meet model wise item target with minimum and maximum quantity per day? thanks in advance.

  13. I have 2 excel sheets, both containing EAN of products. 1st sheet has 9000 EANs while 2nd sheet has 7000 EANs. 1st sheet have same 7000 EANs same as in 2nd sheet but remaining 2000 are not common in both sheet. Please let me know how can I find which 2000 EANs are not in 2nd sheet using Vlookup command.

  14. SKU _XS _S _M _L _XL _2X _3XL Total
    Os103 10 10 10 10 10 10 10 70

    I have a data in this way but i want to convert this excel data this format

    SKU Qty
    Os103_XS 10
    Os103_S 10
    Os103_M 10
    Os103_L 10
    Os103_XL 10
    Os103_2XL 10
    Os103_3XL 10
    I have try to some formula in Excel Like Vlookup and &&
    Any one can help ??

  15. I am trying to complete a project for work to calculate BMI and I'm not sure how I should go about it. This is what I've accomplished thus far:
    CELL
    C2 = height (inches, I used mine which is 77)
    C3 = weight (lbs, I used mine which is 210)
    C4 = BMI (=703*$C$3/$C$2^2) this returns a 24.90 rounded up slightly with .00 formatting
    C5 = BMI Status

    C5 is where I am experiencing difficulties. I have a separate table for a BMI chart in the same sheet which encompasses H2:J6. H2:J2 Row are my column headers for the table (BMI Low Range, BMI High Range, BMI Status). Below is my chart data:
    Cell
    H3 = 0 (BMI Low Range)
    I3 = <18.5 (BMI High Range)
    J3 = Underweight

    H4 = 18.5 (BMI Low Range)
    I4 = <25 (BMI High Range)
    J4 = Normal

    H5 = 25 (BMI Low Range)
    I5 = <30 (BMI High Range)
    J5 = Overweight

    H6 = 30 (BMI Low Range)
    I6 = 200 (BMI High Range)
    J6 = Obese

    What I'm trying to accomplish is taking the calculated result from C4 and comparing it to the BMI chart. The corresponding BMI status in the chart (ie J3:J6) will display in C5.
    =IF(COUNTIF($C$4,H3&"<"&I3),J3)& IF(COUNTIF($C$4,H4&"<"&I4),J4)& IF(COUNTIF($C$4,H5&"="&H6),J6)

    All it returns is FALSEFALSEFALSEFALSE... with the 24.90 calculated result I have in C5 now it should return at a minimum FALSETRUEFALSEFALSE or FALSENORMALFALSEFALSE right? I'm thinking that vlookup may be what I need but am unsure.

    Any help would be greatly appreciated and thank you for your time.

    V/r,
    James

    1. Hello!
      If I understand your task correctly, the following formula should work for you:

      =VLOOKUP(C4,H3:J6,3,1)

      I hope this will help, otherwise please do not hesitate to contact me anytime.

  16. Hello, please make a correction:
    Formula 2.
    =INDEX(D2:D11, MATCH(1, (G1=A2:A11) * (G2=B2:B11) * (G3=C2:C11), 0))
    Needs to be entered as array formula with Ctrl+Shift+Enter

    {=INDEX(D2:D11, MATCH(1, (G1=A2:A11) * (G2=B2:B11) * (G3=C2:C11), 0))}

    Thx! Nice article!

    1. Hi Alexandr,

      Thank you for pointing that out! In Excel 365 that I am using it works as a regular formula due to support for dynamic arrays, and I completely forgot about older versions, sorry for that. I've added a note about Ctrl + Shift + Enter. Thank you!

  17. Use your mouse to enter an IF function that displays a value of “Yes” if the Stock Qty field (cell F5) is less than or equal to the Reorder Qty field (cell H5) and “No” if it is not.

  18. Hi,

    Do you know how can I use the lookup value of 2000 parameters?

    Thanks,
    Mariecris

  19. i have same reference number- under muliple data's, i should take vlookup in other excel. how to take?pls help

  20. How to find same names same code persons are duplicate
    Ex:-
    1. Naresh 000
    2. ABC 212
    3. naresh 000
    4. ABC 212

  21. Hello,
    I want to run a daily manning report from an excel roster but don't know how to go about it. I want it to be set up as classifications and Manning Numbers and then have total of each classifications and so it has to provide having personnel showing as on isolations from the current manning as well.
    Can you help me?

  22. i have C collumn Col-A,Col-B & Col-C
    Under Col-A 4 Data(A1=Name,A2=Ram,A3=Ram,A4=Ram)
    Under Col-A 4 Data(B1=Salary,B2=Blank,B3=Blank,B4=4000)
    Under Col-A 4 Data(C1=Attendance,C2=Blank,C3=P,C4=A)
    Suggest me formula by Vlookup & Index where i can get the data from Col B(Salary) & Col C(Attendance).after Blank.Name is same in A col when run the formula based on Name then form the array provide me 4000 from B col and P from C col. its meance it check data if found blank then move to second and at end provide me after blnk i case of same name.
    alwasy provide me data after scape blank cell and swap next row.

    Name Salary Attendace
    Ram
    Ram 4000
    Heera A
    Ram 3000 P
    Heera 2000 A
    Heera 1000 A
    Ram 500 A

    Name Salary
    Ram 4000 Result always this

    Name Attendace
    Ram P Result always this

    Name Salary
    Heera 2000 Result always this

    Name Attendace
    Heera A Result always this

    1. Still i dont recive any solutions

  23. Thank you for the detailed instruction for different uses of VLOOKUPs.
    I'd like to find out if I could use VLOOKUP to look for a value when a condition applies in the lookup table. For example, =VLOOKUP(Lookup_value_list, lookup_table!A1:D100, 2, false) Under column B, let's say it has certain number of Value As and certain number of Value Bs, I want to add a condition (like a filter to the lookup_table) to ask the vlookup funtion to only look for Bs in the lookup_table. How do I do this without applying for a filter before hand? Thank you in advance!I would appreciate your insights!

  24. Is it possible to import every Nth Cell from another Sheet. I am trying to import every 6th cell from Column C. I’ve tried doing this but I keep ending up with the imported data appearing every 6 rows. I then tried to sort the range this compiled the data but also alphabetised it which I don’t want. Thanks!

  25. Hello,

    I wanted to know on how can I pull data for a certain information like "XYZ" from the data provided below.

    Item Set Code Test
    ABC, IJK, RST, XYZ 5 2001 Major
    ABC 2 251 Major
    IJK 6 4001 Remission
    RST 6 9002 Depression
    XYZ 9 12003 Remission
    IJK, XYZ 10 8009 Remission
    ABC, RST 11 4007 Depression

    Thanks

  26. In the single cell we have multiple values like this CAA
    CBG
    ERT
    HGJ
    when i am trying vlookup 1st value (CAA) only coming , remaining values not come.

    1. Hello Thavakumar!
      For me to be able to help you, please describe your problem in more detail. What values are there in the cells you are applying your formula to?
      Are your 4 values typed in the same cell or in 4 different ones?
      What formula are you using to look for values?
      Please let me know. I think I can suggest a solution but some additional information is needed.

  27. Hi i want use vlookup formula but i have issue to find out result with two lookup value result will be same
    as a expamle :
    THIS IS DATA
    A B C
    ORENGE FROUIT
    APPLE FROUIT
    POTATO VEG
    TOMATO VEG

    a b
    1ST LOOKUP VALUE 2ND LOOKUP VALUE FIND OUT RESULT
    ORENGE APPLE ????????

  28. Good day, I am busy with big recons. I want to match info lines (A-X) with info lines (Y-AV) but my key codes is in G and AD). How do I do 'n v-lookup dat say "match code in G with Code in AD, if it matches in the same line 227 it must say yes and if it doesn't match in the same line it must say false. I hope I make sense.

  29. thank you so much.

  30. Hi
    I need to vlookup (one column have part numbers) and
    (another have part numbers in between - as separating 3 integers).
    Eg. 12345678
    123-456-78
    but both are same.
    Kindly assist me how to make it
    Thanx

    1. just add CONCATENATE before your vlookup

  31. thank you so much.
    you are my hero.

  32. i want get multipal value in sheet like, Amir Have got Amount 5 time and 5 payment are in different Row vloook will got 1st amount and sumif will count All amount but i want like this
    1st Amount 151
    2nd Amount 515
    3rd 120

  33. Hey guys can teach me. If I have entire of Emp Name with staff Id and Date. How am I going to run the VBA excel in a diffent worksheet.

    Thank you
    All angel

    1. You can simply use this code
      Sheets("Sheetname").range("Cell name").value
      further i can teach you on team viewer.
      +923220000671 is my whatsapp numebr.

  34. Hi ,
    Kindly Help With vlookup function of Below Criteria.
    column A b
    row 1 Type value
    Row 2 Apple,mango = vlookup( ?? ) result should be 5

    Data
    column A b
    row 1 Type value
    Row 2 Apple 2
    Row 3 mango 3

  35. Hi! I have a large database (over 12,000 rows and A to AZ columns) of a name dictionary. It is in constant flux, as some details change or new names come up. I need to prepare for publication a worksheet of all those names that have a certain info in one of the columns. I could do that by filtering, but I would need to stop updating the main database. Can I somehow create a linked worksheet with the names that CURRENTLY have that info but that gets automatically updated if changes (more names or change of info) occur in the main database? I could create a dynamic table and do a Vlookup, but I would get all the empty rows as well, which I don't need.
    Thanks for your help.

  36. Hello

    I need a vlookup formula which searches for the most correct result.

    The situation is as follows. I have a table of hundreds of cities, there cities have specific numbers given. I want ecxell to give me the number of Vienna Oldtown even if I just type Vienn or oldtown.

    Thx for your answer

  37. work book1
    date card number reg amount
    01/01/2019 1076206 60719 80.25
    02/01/2019 1076206 60719 13.00

    work book2
    date card number reg amount
    01/01/2019 1076206 60719 80.25
    02/01/2019 1076206 60719 13.00
    HOW TO RETURN THE CORRECT VALUE TO " WORK BOOK 1", if we used vlookup its return the first lookup value both card number. but it is wrong.

    pls help

  38. Hi,
    I'm sharing few data as given below..request you to please share the solution for this.
    Raw Data Lookup_Value OutPut
    NYM1035/323141085 323141085 NYM1035/323141085
    1218454/UEI00007463 1218454 1218454/UEI00007463
    1219385/UEI00007485
    399152/919095
    1200053831628 / 1200054080311
    399381/919186
    918447 / RAHUL.U713051981455
    TXPC5141 / 323177477
    YASWANTHUPUDI123406121991198/918491
    sgumparthi3410061970989/918559
    OLESH0000000659482052639/1GPZ070050
    QFAM5567 / 323338673
    323370031 / RIWR2689
    323425520 / BVFG6740
    YMUE0863 // 323284372
    XKTM6146 // 323295089
    5021777833/919207
    NFBW0723 / 323276824
    399514 // dsankar00615081968136
    919240 / kashishkumar201902071989968
    397760 / ME.PRITAMGHOSH10061992935

  39. Multiple latest 6 dates from name A1 dates B2 on sheet 1 vertically (Name appears over 20 times with multiple names same quality of times & dates appears over 100 times with multiple dates same quality of times ) to return on another sheet 2 with all information horizontal in formula of latest date / second latest date / third latest date / & so on.
    Name is the start A1 to match latest date B2 CRITICAL for rest of information B to AW
    Have Changed work sheet 2 with name to start from A1
    Oldest Dates B2 start from top of sheet with latest date at the bottom & keep adding to list to bottom
    Have used ; =Vlookup(A4,Section!A:B,2,false) — found old date. NOT LATEST
    {=Max(if(section!A4:A20000=A4,Section!B4:B20000))}
    =Min. As above.
    =Arrayformula(Vlookup (A4,section!A4:B20000,2,false))

    If I have space between one date to the next date does this matter as I have separated all following dates?

    Sheet size is 30 columns A - AW & rows 1 - 50,000 plus will grow in size with added information down the sheet.

    I hope you can help with this formula to match dates & 6 latest in order & the information to the right of these dates.?
    Regards
    Tony

  40. dear, I need help. For Example, IF we have many entries against value "A" than how I can pick the latest date value using the formula in excel. and if I have many entries of different values how I can pick the latest date value. (Sorry For My English)

  41. hey; i need your help; i have a sheet containing 500 types of equipment each equipment has 2 or three prices and i need to get from it the min price , average and max prices and returning the supplier name for each value

  42. Hi, I'm trying to create a v-lookup formula that will look at the corresponding ID in column 1 of sheet1 (which contains my formula), then lookup the ID on sheet2 and bring in the data from column 7 of sheet2 IF... column 6 = 2019. I do v-lookups between sheets all the time and have been trying to put it together with an IF formula but I haven't been able to get it to work. Can you help?

  43. Hi madam,
    i refer above all step for my case, but still not found a solution. i have 2 kind of excel sheet. when i select one date in 1st sheet need to get 2 detail from another sheet according to selection data. i try to lot of time & through the every step. but couldn'd. please help me....

  44. Hi,
    i am having some product in my master sheet. and i am having month wise sheet like sheet 1= jan,sheet2= fab,...now i enter randomly product name in month wise sheet and his corresponding value. for using vlookup formula i collect corresponding product value from sheet1= jan by(=VLOOKUP(A9,'jan'!B7:F26,5,0). so now i want to collect value for same product in other remaning month and adding value form all month in master sheet. please help

  45. Wonderful tutorials! How helpful!
    I've looked for a vlookup formula to add figures with common letter code down columns. Example (Letters col. A, $Values col. B):

    AAA $330
    AAA $600
    AAA $270
    BBB $300
    CCC $100
    CCC $120

    On my separate spreadsheet, I would like to add all AAA values in one cell, $1,200; all BBB $300; CCC $220, etc.

    Thanks!

  46. Hi,

    How can i get different variable with same answer
    For example

    Name Roll nol
    amit 1
    vikas 2
    ajeet 3
    raj 4
    manish 5
    sanjeet 6
    suraj 7
    amit 8

  47. My data is given below:

    A B C D
    Product Rohim korim jodu
    TV 100 200 300
    AC 301 302 303
    FREEZER 3002 3005 3009

    After enter the following data I need result (?)
    A B C
    Rohim TV ??? (result should be 100)
    Korim AC ??? (result should be 302)

    How can I do it with vlookup or other formula in column C . Pls help.

  48. hi
    i am learning excel and i am using a football table,what i`m stuck on is when i enter the weeks results i now want to be able to look for a teams name and be able to bring up its last 5 results to show its current form,i can do this with a pivot table but its time consuming doing every team i was wondering if it can be done to show the whole leagues current form

    thanks
    colin

  49. Hi,
    In the below formula what is the ! symbol for?
    =LOOKUP(D26,'B:\HPServices\Current\[Material Price Book.xlsx]Material Pricing'!$B2:$B196,'B:\HPServices\Current\[Material Price Book.xlsx]Material Pricing'!$H2:$H196)

    Brian

  50. =IF(ISNA(MATCH(A2, Individual!$A$2:$A$108385, 0)), VLOOKUP(A2, Individual!$A$2:$A$108385, C2&"/"&C3, FALSE)," ")

    Row ID Relationship Name
    132361 Father Buchi Ramulu
    132361 Mother Sujatha
    132364 Father Mahesh
    132387 Father B.Ramulu
    132387 Mother Kondamma
    132390 Father Anjaneyulu
    132390 Mother Laxmamma

    This Row ID should match with other sheet Row ID and return father & mother name "Father/Mother" in single cell.

    1. =CONCATENATE(B2&C2) 132361 Father Buchi Ramulu 132361 Father =VLOOKUP(CONCATENATE(F2&G2),A:D,4,0) Mother =VLOOKUP(CONCATENATE(F2&I2),A:D,4,0) =CONCATENATE(H2,"/",J2)
      1. in other sheet, do text to column. Put Unique ID and Father and Mother in col.
      2. First look up( concatenate father and id and mother and id) in Raw Data and look up through Lookup.
      3. then concatenate mother and father.

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